BayPines_FINAL_11242025.pdf

This is an Invitation for Bid (IFB #041426) issued by Beaufort County, South Carolina, for Bay Pines Drainage Improvements, a stormwater infrastructure repair and restoration project addressing chronic flooding in a residential area along Bay Pines Drive. The project encompasses 27 line items including mobilization, traffic control, removal and installation of reinforced concrete drainage pipes ranging from 12 to 24 inches in diameter (totaling 518 linear feet), inlets, catch basins, manholes, headwalls, erosion and sediment control measures, concrete and asphalt restoration, wooden fence repair and replacement, and native plant landscaping restoration of approximately 1,056 plants and seed units. The work involves two drainage improvement alternatives: Alternative 2 for the cul-de-sac area upsizes a 12-inch pipe to 18-inch under the roadway transitioning to dual 18-inch pipes to the ditch, while Alternative 3 for the area near 19 Bay Pines Drive upsizes roadside pipes to 15-inch and dual 12-inch configurations with a main pipe increased to 24-inch diameter. These improvements are designed to nearly eliminate road overtopping during 10-year storm events and minimize yard flooding. The non-mandatory pre-bid conference is scheduled for March 31, 2026, at 2:00 p.m. via Microsoft Teams, with electronic proposals due through the Procurement Portal by 3:00 p.m. EST on April 14, 2026. The contract duration is 365 calendar days following the Notice to Proceed, with work commencing within 10 days of that notice.

Bidders must submit a 5% bid bond and comply with workers' compensation and liability insurance requirements, including $1,000,000 commercial general liability, $500,000 automobile liability, and $2,000,000 umbrella liability coverage. Upon award, contractors must furnish 100% performance and payment bonds, with liquidated damages assessed at $1,000 per calendar day for delays. The project is subject to Beaufort County's Small and Minority Business Participation Program, requiring contractors to demonstrate good faith efforts to recruit and utilize certified small business enterprises (SBE) and minority business enterprises (MBE) unless performing 100% of work with their own forces; monthly compliance status reports must be submitted by the fifth day of each month. Progress payments will be made monthly at 90% of completed work with 10% retained until final completion. The project is also subject to Title VI Civil Rights Act compliance requirements. County permits are waived for the successful bidder; however, contractors remain fully responsible for obtaining all required state, federal, and local regulatory permits and approvals and bearing associated fees. The specific contract award value is not disclosed in the available solicitation materials. The County reserves the right to reject all proposals and waive minor informalities in the bidding process.