Backhoes JOTFOC (signed).pdf

Justification– Backhoe Loaders

General Services Administration Federal Acquisition Service (FAS), Southwest Supply Operations Center (SSOC)

Acquisition Division

JUSTIFICATION AND APPROVAL FOR

OTHER THAN FULL AND OPEN COMPETITION

Requisitions W584JX02440100, W584JX02440101, W584JX02450100, and

W584JX02470100

IDENTIFICATION OF THE AGENCY AND CONTRACTING ACTIVITY

The requiring agency is the Supply Branch of the U.S. Army Garrison Japan (USAGj), located in Sagamihara Kanagawa, Japan. The contracting activity is the General Services Administration, Global Supply, Southwest Supply Operations Center, 819 Taylor St., Fort Worth, TX 76102.

DESCRIPTION OF THE ACTION BEING APPROVED

USAGj, contracting through the FAS Southwest Supply Operations Center, has a requirement for five Backhoe Loaders.

This Justification for Other than Full and Open Competition (JOTFOC) serves to support the brand name procurement of five Backhoe Loaders manufactured by CASE, John Deere, or Kubota. This equipment will be delivered to Tracy, CA and then forwarded to the customer’s location in Japan.

This acquisition will be sourced through a RFQ on BetaSAM. The result will be a Blanket Purchase Agreement, covering four purchase orders, totaling five Backhoe Loaders.

DESCRIPTION OF SUPPLIES REQUIRED TO MEET THE AGENCY’S NEEDS

Backhoe (CASE, John Deere, or Kubota) Loader with the following salient characteristics:

Front End Loader (FEL) -FEL bucket. A 4-in-1 bucket with four capability configurations: dozer, scraper, loader (standard bucket), and clamshell.

-Full length cutting edge on bucket.

-FEL minimum dump clearance (reach) @ full height, 45-degree dump -no less than Bucket 8 ft, 10 in -no less than Bucket clamshell open 9 ft, 6 in -FEL bucket capacity minimum of 1.25 cubic yards -Hydraulic quick attach for FEL

Backhoe -Digging radius from swing pivot no less than 17 ft, 6 in.

-Loading height no less than 11 ft, -Loading height (dipper cylinder retracted) no less than 10 ft, -Loading reach no less than 7 ft -Loading reach (dipper cylinder retracted) no less than 4 ft 6 in -Maximum dig depth no less than to 13 ft, 10 in -Backhoe bucket capacity no less than 0.28 cubic yards with a width of no less than 24 in.

-Boom lift capacity at full extension no less than 2700 lbs

-Boom digging force no less than 12900 lbs at full extension.

-Gripper teeth extensions -Hydraulic quick attach for backhoe dipper

Engine -Minimum of 90hp engine.

-Diesel engine.

-Minimum of 30 gallons diesel fuel tank.

-If the engine requires Diesel Exhaust Fluid (DEF), the cap must be a locking cap or cover -Engine will have a self-protection feature to automatically shut down if the there is a critical system fault.

Transmission -4 wheel drive -Clutch actuated with a minimum of 4 forward and 2 reverse gears -Capable of sustained maximum road speed of 20 mph

Electrical -Two hazard/turn lights.

-Minimum of two with a minimum of 55 Watt halogen or equivalent driving lights.

-Minimum of two with a minimum of 55 Watt halogen or equivalent work lights.

-Minimum of four adjustable work lights with a minimum of 55 Watt halogen or equivalent bulbs and two hazard/turn lights.

-Rotating or LED caution beacon light.

-24 volt (minimum) Starting system consisting of at least two 12 volt batteries. (preferred but not required) -Battery disconnect

Other Controls and Characteristics -Manual FEL and backhoe controls -Auxiliary hydraulic connections on FEL and backhoe dipper for attaching additional equipment such as auger, sweep, mower, -Heavy counterweights for front -Stabilizer arms with flip over combination turf and street pads -Enclosed, heated cab with windshield wipers that provide protection from rollover, falling objects, debris, and rain.

-Spare front wheel assembly (rim and tire) of same size and design as mounted wheel.

-Spare rear wheel assembly (rim and tire) of same size and design as mounted wheel.

-Mounted tool box

Manufacturer -CASE, John Deere, or Kubota

The estimated cost of this procurement is: $581,000.00.

IDENTIFICATION OF STATUTORY AUTHORITY

This acquisition is conducted under the authority of Section 201 of the Federal Property and Administration Act of 1949 (40 U.S.C. 501). The circumstances and rationale for restricting consideration of contractors is FAR 6.302-1, “only one responsible source and no other supplies or services will satisfy agency requirements.”

DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR

THE NATURE OF THE ACQUISITION REQUIRE THE USE OF THE AUTHORITY CITED

FAR 6.302-1 allows restricting consideration of contractors whenever the supplies or services required by the agency are available from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements.

In a memorandum dated September 25, 2020, the customer stated the following:

1. The Supply Branch of the USAGJ supports five (5) major facilities on the main Japanese island of Honshu. These facilities include: Camp Zama, Yokohoma North Dock, Sagami General Depot, Akizuki / Kawakami Ammunition Storage Area, and Hiro Ammunition Area. These facilities contain critical international response assets for the western Pacific region. Each of these facilities are geographically dispersed to an extent that requires independent facility support infrastructure.

2. The USAGJ area of operation is subject to numerous natural disasters including frequent earthquakes, landslides, flooding, and annual typhoons. Less frequent but within our support requirement are major snowfalls, tsunamis, and volcanic activity.

Additionally, much of the underground utility system is approaching 50 years old with some infrastructure dating back to pre-WWII era.

3. The USAGJ is authorized five (5) backhoe/loaders to support Honshu. The backhoe/loaders would be used for underground utilities repair, road clearance, debris removal, flood control support, and as a multi-purpose platform for special attachments. USAGJ has six (6) backhoe/loaders on hand with only one (1) operational. The current on hand equipment consists of three (3) Unimog (no longer manufactured), two (2) CASE, and one (1) John Deere backhoe/loaders Currently the USAGJ is renting this equipment capability when required. In the midst of a natural or manmade disaster, renting equipment may result in significant ramification for security, availability, cost, and international relations.

4. Maintenance support for USAGJ equipment must be carefully considered in any equipment purchase. Parts availability, supply chain accessibility, mechanic familiarity with equipment, vendor responsiveness and service call costs are the main considerations to maintenance support in Japan. Our overall construction equipment fleet consists of CASE, John Deere, Kubota, Caterpillar, Unimog, and Bobcat. Of these, CASE, John Deere, and Kubota are the manufacturers of our current, overall general construction equipment fleet. The lines of supply and maintenance support for these three manufacturers are well established and would not require establishing new lines of parts supply and support within Japan.

DETERMINATION BY THE CO THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL

BE FAIR AND REASONABLE.

As was previously stated, in accordance with FAR 6.302-1, competition will be limited to Backhoes manufactured by CASE, John Deere, and Kubota. However, among vendors carrying these items, competition will be promoted to ensure fair and reasonable pricing.

The Contract Specialist will conduct price analysis techniques in order to substantiate the price reasonableness of the items requested in the award decision document. This includes comparing the proposed award price with pricing received from other vendors in response to the RFQ, as well as making direct and indirect price comparisons to the same and similar commercial items.

IAW FAR 5.2, the Contracting Officer will synopsize and post the solicitation and Justification for Other Than Full and Open Competition to BetaSAM.

DESCRIPTION OF THE MARKET RESEARCH CONDUCTED

The Contract Specialist sent out a Sources Sought to a number of GSA vendors. No responses were received from any vendors carrying a CASE or Kubota Backhoe Loader. Therefore, the Contract Specialist determined that an Open Market procurement would be the best course of action, as this would allow for competition among multiple vendors carrying items from the aforementioned manufacturers.

DESCRIPTION OF ANY OTHER FACTS SUPPORTING THE JUSTIFICATION

Please see DEMONSTRATION THAT THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED for details.

STATEMENTS OF ACTION TO OVERCOME BARRIERS TO COMPETITION BEFORE ANY

SUBSEQUENT ACQUISITION

See DESCRIPTION OF THE MARKET RESEARCH CONDUCTED for details.

CONTRACTING OFFICER CERTIFICATION

The contracting officer has determined that the actions taken under this acquisition meet the conditions described in FAR 6.302-1. Based on the circumstances described in this document, it is in the best interest of the Government to solicit quotes only from vendors carrying Backhoe Loaders manufactured by CASE, John Deere, and Kubota.

The information contained in this Justification for Other than Full and Open Competition for this acquisition is accurate and complete to the best of the Contracting Officer’s knowledge.

PREPARED BY:

Alan Craig Date Contract Specialist (7QSBJ-C3)

REVIEWED BY:

Sharita Sheppard Date Contracting Officer (7QSBPA-Z6)

REVIEWED BY:

Dana Weaver Date Branch Chief (7QSBJ)