B430 CT Sump Pump Rebuild Statement of Need 2021-08-03.pdf

Statement of Need

RA Cooling Tower Sump Pumps Repair

Building 433

Buckley Air Force Base (BAFB) Colorado 80011

03 August 2021

General: A Contractor is required to recondition the 3 Layne Verti-line pumps and motors that support the chilled water system in buildings 430 and 433. The Contractor shall provide the work as specified in this Statement of Need and will be responsible to provide all materials and labor required to complete this repair.

1.0 Overview

The cooling system in buildings 430 and 433 are supported by 3 Layne Verti-line 12TLC pumps which are powered by General Electric 75HP motors. A vibration test conducted in January 2021 found excess vibration requiring the replacement of motor bearings on all 3 motors. Since the test, the pump seals have been found to be leaking significantly. In light of the vibration tests and leaking seals, the pumps will also need to be rebuilt to a like new condition (all wear items replaced) in order to prevent premature pump failure. Should all 3 pumps fail, the cooling to buildings 430 and 433 would be lost and critical missions would be jeopardized. The pumps are maintained by 460 CES but the shops lack the resources to make this repair, outside mechanical repair services are required.

2.0 Statement of Need

Rebuild the 3 cooling tower sump pumps and motors serving buildings 430 and 433.

3.0 Scope

The Contractor is responsible for providing all equipment (except as noted below), labor, and installation for the completion of this repair to include:

• Uninstall pumps/motors

• Replacing motor bearings for all 3 motors

• Rebuilding all 3 pumps, including: mechanical seals, head shafts, top shafts, bowl shafts, bushings, and couplings.

• Reinstall pumps/motors

• Verify alignment/vibration

The Contractor will not have to provide a boom/crane to lift the motors/pumps. 460 CES will provide the boom/crane and personnel to operate it.

Two pumps will need to remain operational at all times, only one pump may be removed for work at a time. It is paramount that the cooling system remain operational at all times but it is not within the scope of this project for the Contractor to supply additional backup pumping equipment.

This work is in the restricted area and Contractor personnel will require escorts. The Contractor is responsible for providing escorts.

4.0 General Information

Potential Threats: The Contractor shall not employ any person to work under this contract if such a person is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, welfare, or operational mission of the installation and its population.

Licensing and Certification: All Contractor personnel engaged in the activities specified by this Statement of Need shall be required to possess and maintain current certificates of training, licenses, and permits as required by the Local, State, and Federal authorities in those trades, crafts, or professional organizations that require licensing by such jurisdictions, such as, but not limited to, plumbers, electricians, etc., and those who are otherwise qualified.

Driver’s License: Contract personnel driving motor vehicles on BAFB shall be in possession of valid State driver’s license designated for the type of vehicle operated.

Hazardous Communications Training: The Contractor shall ensure all hazardous communication training for all Contractor personnel is accordance with AFOSH Standards 161-21 (formerly AFOSH 48-8) and 29 CFR 1910.1200 (Hazardous Communication or equivalent to OSHA).

Environmental Emergency Response Training: Contractor shall ensure their employees are provided acceptable training sufficient to execute reporting, containment, and cleanup as identified in the Environmental Hazardous Materials Emergency Response Plan and Spill Control and Countermeasures Response Plan.

Personal Identification and Appearance: At a minimum, Contractor personnel shall wear a distinctive badge that clearly identifies the Contractor and displays the employee’s full name. The Contractor shall ensure all personnel, including sub-Contractors, maintain a professional appearance consistent with industry standards and safety requirements.

5.0 Environmental Requirements

Hazardous materials to be used must be reported prior to use. Quantities used need to be reported ideally when received or at least monthly. AFMAN32-7002 S.3.3.1 requires that all hazardous materials (HM) must be submitted for review and authorization prior to bringing on Buckley AFB. All HM usage is required to be tracked once approved for use and reported to the Environmental Flight each month.

Safety Data Sheets (SDS) must be manufacturer-specific for the HM. Manufacturer part numbers and container sizes are required to enable correct volume for tracking usage. If any HM is needed to complete this work, contact Ethan Woodard (720-847-5296) for further information to assist with requests for authorization. Types of HM are adhesives, paints, sealants, solvents, and similar products.

Coordinate with 460 CES/CEIE Water Quality Program Manager (720-847-4655) or Environmental Element Chief (720-847-7245) for regulator request (Notice of Intent (NOI)) and approval to discharge anything to wastewater (sanitary sewer) that differs significantly in quantity or quality from discharges under normal conditions. Allow at least three weeks for NOI request and approval process. Containerize planned discharge if the NOI request cannot be made at least three weeks prior and/or the NOI gets rejected (note, alternatives such as use of freeze plugs are acceptable if within confines of regulations and directives). Coordinate with 460 CES/CEIE as needed if containerized discharge is to go to the Building 1025 Hazardous Waste Central Accumulation Site (CAS) (720-847-7795). Contact Buckley Garrison 460 CES/CEIE Water Quality Program Manager (720-847-4655) or Environmental Element Chief (720-847-7245) immediately upon becoming aware of an unplanned, accidental, unusual or slug discharge to wastewater.

6.0 Security Requirements

Compliance: The Contractor shall comply with security requirements, the Air Force Physical Security Program, and all applicable security and law enforcement procedures and/or requirements established by BAFB.

Base Access: The Contractor shall be responsible for obtaining all documentation required to access and perform work on BAFB, including ID cards, passes, decals, etc., to include obtaining any security clearances needed. Prior to performance, the Contractor must provide to the CO (Contracting Officer) a listing, on company letter head, of all employees, including full name, date of birth, and driver’s license number with state of issue. The title of the listing should also include the contract number and the completion date. This listing shall be forwarded to 460 Security Forces Squadron by the Contracting Officer for access to the base.

Physical Security: The Contractor shall safeguard all Government property. At the close of each work period, facilities, records, and equipment shall be secured. Unauthorized use of equipment and/or facilities shall be reported to the Contracting Officer.

Damaged, Lost or Stolen Assets: Any Government-owned asset that is damaged, lost, or stolen due to negligence while in the custody of the Contractor shall be the Contractor’s financial responsibility to repair or replace. The Contractor shall notify the Contracting Officer upon discovery.

7.0 Operations Security

Contractor(s) shall comply with all provisions of AFI 10-701 dated 24 JULY 2019. The Contractor (including subcontractors) performing work will not have access any form of critical information or activities in performance of the contract.

8.0 Contract Registration

Contractor shall be required to invoice through the Wide Area Work Flow (WAWF) System at https://wawf.eb.mil. More information regarding WAWF will be provided upon contract award. The Contractor must have current registration though System for Award Management at www.sam.gov.

9.0 Warranty

Product Warranty, Maintenance, and Support: Hardware shall be provided with a standard commercial warranty, including all of the following coverage: All terms and conditions should be equal to those in the commercial marketplace.

http://www.sam.gov/

10.0 Primary and Alternate Points of Contact

Thomas Headland Project Manager thomas.headland@spaceforce.mil 805-423-8172

Grady Barker HVAC Sub-AMP Manager grady.barker.1@spaceforce.mil 720-847-9985 mailto:thomas.headland@spaceforce.mil mailto:grady.barker.1@spaceforce.mil