B2728237 Annual-bid-security-application.pdf
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- Police Helicopter Maintenance
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- B2728237
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- Pennsylvania
About this file
This document is an Annual Bid Security Program registration and information packet issued by the City of Philadelphia Procurement Department for Fiscal Year 2027. The program applies to Services, Supplies, and Equipment (SS&E) bids and covers the period from July 1, 2026 through June 30, 2027. The program explicitly excludes Professional Consulting Services, Public Works, Construction, and Demolition contracts from coverage. All vendors seeking to bid on eligible SS&E contracts must enroll in the Annual Bid Security Program and complete the provided registration form before submitting bids. The program requires a non-refundable enrollment fee of $100.00, which must be paid online through the City's payment portal at least one day prior to the opening of the first bid the vendor intends to participate in under the program.
The Annual Bid Security Program represents the primary bid security requirement for the majority of SS&E bids issued by the City of Philadelphia, though individual bid bonds may be required in specific circumstances as noted in particular Invitation and Bid documents. The $100.00 annual fee represents a reduced rate and provides continuous coverage for the entire fiscal year period, eliminating the need for separate bid security submissions on individual bids. Vendors must submit the completed registration form to phlcontracts@phila.gov and provide payment documentation. For inquiries regarding enrollment or program details, vendors should contact Procurement Customer Service at the same email address. The registration form requires standard vendor identification information including Federal EIN or SSN, company name, address, contact person details, and telephone and fax numbers.
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C I T Y O F P H I L A D E L P H I A Ronald Hovey
Procurement Commissioner
Procurement Department
120 Services Building
Philadelphia, PA 19102-1685
(215) 686-4720 phlcontracts@phila.gov
IMPORTANT INFORMATION FOR ALL SS&E BIDDERS!
City of Philadelphia Annual Bid Security Program for Services, Supplies, and Equipment (SS&E)
Bids Period of Coverage: July 1, 2026 – June 30, 2027
(Bids for Professional Consulting Services, Public Works, Construction and Demolition [wrecking and building removal] are not covered under the City’s Annual Bid Security Program.)
Dear Vendor:
The City of Philadelphia announces the City’s Annual Bid Security Program for Fiscal Year 2027. The Annual Bid Security Program continues to have a reduced non-refundable fee of $100.00 and covers the time period from July 1, 2026 to June 30, 2027. Coverage begins from the date of enrollment and payment until June 30, 2027. In order to be an eligible SS&E bidder, all bidders must be enrolled in the City’s Annual Bid Security Program. All bidders must complete the registration form and pay the Annual Bid Security
Program non-refundable fee of $100.00. If applicable, an individual bid bond may also be required in the Invitation and Bid. However, for the majority of SS&E bids, the Annual Bid Security Program will be the only bid security required.
To enroll in the Annual Bid Security Program for the period of July 1, 2026 to June 30, 2027, complete this registration form and return the form to phlcontracts@phila.gov. Please note in order to be covered for FY27 Annual Bid Security Program bidder must pay at https://www.phila.gov/make-a-payment/ at least one day prior to the opening of the first bid that the bidder wants covered under the program. If the bidder chooses to submit the completed registration form and payment with their bid, payments must be made online at https://www.phila.gov/make-a-payment/ and payment receipt with the registration form should be attached to the Seller's quote on PHLContracts.
For additional information or inquiries regarding this program, please contact Procurement Customer Service at phlcontracts@phila.gov
Email registration form to phlcontracts@phila.gov
SUBJECT: ANNUAL BID SECURITY PROGRAM FY2027
Fed EIN/SSN:
Company Name:
Street Address:
City, State, Zip:
Contact Person: Email Address:
Telephone No: Fax No:
Submit payments to https://www.phila.gov/make-a-payment/ in the amount of
$100.00 “Annual Bid Security Fee”.
Rcvd. / / mailto:phlcontracts@phila.gov mailto:phlcontracts@phila.gov mailto:phlcontracts@phila.gov mailto:phlcontracts@phila.gov kevin.hanagan Cross-Out
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