B2727518 Annual bid security FY27.pdf
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- B2727518
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About this file
This document is an Annual Bid Security Program registration and informational notice issued by the City of Philadelphia Procurement Department for Services, Supplies, and Equipment (SS&E) bids covering the fiscal year period from July 1, 2026 through June 30, 2027. The program applies to general SS&E procurement categories but explicitly excludes Professional Consulting Services, Public Works, Construction, and Demolition projects. All bidders seeking to participate in SS&E bids must enroll in the Annual Bid Security Program and submit a completed registration form along with payment. Enrollment and payment must be completed at least one day prior to the opening of the first bid for which coverage is desired, or the registration form and payment receipt may be submitted concurrently with the bid submission through the PHLContracts portal.
The Annual Bid Security Program requires a non-refundable enrollment fee of $100.00 per vendor for the entire fiscal year period, representing a reduced rate from previous years. This annual fee covers bid security for all eligible SS&E bids during the coverage period; individual bid bonds may still be required for specific solicitations but are not required for the majority of SS&E bids. Vendors must complete the registration form providing their Federal EIN or SSN, company name, address, contact information, and submit payment through the City's online payment portal at https://www.phila.gov/make-a-payment/. All inquiries and registration form submissions should be directed to the Procurement Customer Service at phlcontracts@phila.gov.
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C I T Y O F P H I L A D E L P H I A Ronald Hovey
Procurement Commissioner
Procurement Department
120 Services Building
Philadelphia, PA 19102-1685
(215) 686-4720 phlcontracts@phila.gov
IMPORTANT INFORMATION FOR ALL SS&E BIDDERS!
City of Philadelphia Annual Bid Security Program for Services, Supplies, and Equipment (SS&E)
Bids Period of Coverage: July 1, 2026 – June 30, 2027
(Bids for Professional Consulting Services, Public Works, Construction and Demolition [wrecking and building removal] are not covered under the City’s Annual Bid Security Program.)
Dear Vendor:
The City of Philadelphia announces the City’s Annual Bid Security Program for Fiscal Year 2027. The Annual Bid Security Program continues to have a reduced non-refundable fee of $100.00 and covers the time period from July 1, 2026 to June 30, 2027. Coverage begins from the date of enrollment and payment until June 30, 2027. In order to be an eligible SS&E bidder, all bidders must be enrolled in the City’s Annual Bid Security Program. All bidders must complete the registration form and pay the Annual Bid Security
Program non-refundable fee of $100.00. If applicable, an individual bid bond may also be required in the Invitation and Bid. However, for the majority of SS&E bids, the Annual Bid Security Program will be the only bid security required.
To enroll in the Annual Bid Security Program for the period of July 1, 2026 to June 30, 2027, complete this registration form and return the form to phlcontracts@phila.gov. Please note in order to be covered for FY27 Annual Bid Security Program bidder must pay at https://www.phila.gov/make-a-payment/ at least one day prior to the opening of the first bid that the bidder wants covered under the program. If the bidder chooses to submit the completed registration form and payment with their bid, payments must be made online at https://www.phila.gov/make-a-payment/ and payment receipt with the registration form should be attached to the Seller's quote on PHLContracts.
For additional information or inquiries regarding this program, please contact Procurement Customer Service at phlcontracts@phila.gov
Email registration form to phlcontracts@phila.gov
SUBJECT: ANNUAL BID SECURITY PROGRAM FY2027
Fed EIN/SSN:
Company Name:
Street Address:
City, State, Zip:
Contact Person: Email Address:
Telephone No: Fax No:
Submit payments to https://phila.gov/make-a-payment/ in the amount of
$100.00 “Annual Bid Security Fee”.
Rcvd. / / mailto:phlcontracts@phila.gov mailto:phlcontracts@phila.gov mailto:phlcontracts@phila.gov mailto:phlcontracts@phila.gov
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