B2727396 BID SPEC AND DELIVERY ADDRESS.pdf

This is a Bid Specification and Delivery Address document for a micro purchase catering services contract issued by the City of Philadelphia Free Library. The contract is for the LEAP C2L Summer TLA's Summer Employment Program (YSP) and requires catering services for approximately 100 teens at the Parkway Central Library located at 1901 Vine Street, Philadelphia, PA 19103. The service will be provided on five Fridays only: July 17, 24, and 31, and August 7 and 14, 2026, with delivery and setup required by 11:45 AM on each date and all food to be ready for service no later than 45 minutes prior to the event. The menu specifications include 25 large pizzas comprising 10 boxes of cheese, 8 boxes of beef pepperoni, 3 boxes of grilled chicken, 2 boxes of vegetables, and 2 boxes of vegan (calculated at 1.5 servings per person), plus two large garden salads with four side dressing options (creamy Italian, Ranch, Italian, and Thousand Island) at the same serving ratio. A critical requirement is that no pork or pork by-products may be used in any food items, seasonings, or ingredients.

The vendor must operate from licensed commercial facilities with no home preparation allowed and is responsible for providing all necessary service items including plates, cups, eating utensils, napkins, condiments, racks, and heating fuel. Unit pricing must include all delivery costs. The contract will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder; all items must be quoted for eligibility for whole award consideration. Vendors are required to submit item specifications with bids, and pricing must remain firm for the holding period. No services should be delivered or provided until official notification from the department. Delivery coordination should be directed to Katrina Whitaker at the Parkway Central Library, 1901 Vine Street, 4th Floor (Skyline Room), Philadelphia, PA 19103, telephone (215) 686-5372.