ATTACHMENT “A”

GENERAL

SPECIFICATIONS:

MULTI-SENSOR

INSPECTIONS (MSI)

(SECTIONS 2.2-2.12)

PART “A” - GENERAL SPECIFICATIONS (PARAGRAPHS 2.2 THROUGH 2.11.6)

2.2 GENERAL SPECIFICATIONS

2.2.1 The Contractor will supply all vehicles, equipment, materials, and staff necessary to complete the work as described in this specification.

2.2.2 The Contractor will obtain a secure storage area of adequate size to accommodate the required vehicles, equipment, and materials for the period of performance of the contract.

2.2.3 The Contractor shall have replacement equipment available within twenty-four (24) hours in the event of equipment breakdown.

2.2.4 The Contractor will obtain permits and pay related fees as required by city, state, and federal agencies to perform the work.

2.2.5 The Contractor will provide notice to and coordinate sewer inspection activities with all private (industrial, commercial, and residential) property owners located in drainage rights-of-way (ROWs) to minimize impacts of sewer inspection activities on site operations.

The Contractor shall comply with all standard operating procedures established by the property owners. To the extent possible, the City’s Representative will assist the Contractor in obtaining access to private properties that may be impacted by sewer inspection operations.

A minimum of forty-eight (48) hours’ advance notice to the property owner is required.

2.2.6 The Contractor will restore damage to the satisfaction of the City’s

Representative to streets, curbs, sidewalks, lawns, vegetation, manholes, sewers, laterals, and appurtenant structures at no additional cost to the City.

To avoid responsibility, the Contractor must request that a City Representative document pre-existing damaged conditions before work begins.

2.2.7 The Contractor will advise the City’s Representative of important site access issues. These may include (but are not limited to): sealed, buried, or non-locatable manholes; previously undocumented manholes; any noteworthy discrepancies in the plans or data provided to them.

2.2.8 The Contractor shall have the ability to communicate with their field crew(s) at all times (via cellular phone, radio, etc.).

2.2.9 The Contractor must provide adequate facilities for the City’s Representative or designee to view the multi-sensor inspection (MSI) television monitor together with their Operator while inspections are in progress.

2.2.10 The Contractor will prepare and submit a Health and Safety Plan (HASP) in compliance with OSHA and NIOSH requirements as described in Section 2.13, Health and Safety Plan (HASP). Traffic control must be addressed as part of the Health and Safety Plan (HASP).

2.2.11 The Contractor shall be prepared to complete pre-inspections to determine if cleaning is needed and to clean sewers, as needed, to perform MSI inspections.

2.2.12 The contractor will notify the City of any logistical concerns, safety hazards, or unforeseen circumstances which may prevent the completion of an inspection.

The City, in consultation with Contractor, will determine if and how to proceed.

2.2.13 The Contractor must provide the City’s Representative with their site supervisor contact information (Name / Address / Telephone / Fax / Cell Phone / E-Mail).

SITE SUPERVISOR CONTACT PERSON:

Name:

Address:

City/State/ZC:

Telephone No.( _) Ext.:

Fax No.( )

Pager No. ( )

E-mail address

2.2.14 The Contractor must also provide the City’s Representative with A 24-hour per day emergency contact person (Name / Address / Telephone / Fax / Pager / Cell Phone / E- Mail).

24 HOUR EMERGENCY CONTACT PERSON:

Name:

Address:

City/State/ZC:

Telephone No.( _) Ext.:

Fax No.( )

Pager No. ( )

E-mail address

2.3 SITE / SEWER PRE-INSPECTION ACTIVITIES TO BE COMPLETED BY THE

VENDOR

2.3.1 The Vendor pre-inspection crew will visit a sewer segment before it is scheduled for a multi-sensor inspection to locate the access manholes and confirm accessibility. Manhole covers that have been paved over or are otherwise difficult to remove will be reported to the Philadelphia Water Department to be opened.

2.3.2 A camera will be lowered down into the manholes and aimed into the sewer segments to be inspected. If there are no obstructions, the sewers can typically be observed at least 25 feet in both directions. Major issues with manhole integrity will be noted and reported to the Philadelphia Water Department.

If necessary, a physical inspection of the manhole(s) will be completed in lieu of the use of a camera.

2.4 SUMMARY - DOCUMENTS TO BE PROVIDED BY THE CITY’S

REPRESENTATIVE

2.4.1 The City’s Representative will supply all drawings and related information required for the Contractor to locate the sewers or appurtenant structures to be inspected when the work is assigned

2.5 SUMMARY – DOCUMENTS TO BE PROVIDED BY THE CONTRACTOR

The Contractor will provide the City’s Representative with a copy of the following documents, as described in these specifications. Updates will be provided if any of these items are revised during the course of the contract.

2.5.1 Site supervisor contact information (Name / Address / Telephone / Fax / Pager

/ Cell Phone / E-Mail). (See Section 2.2.13)

2.5.2 24-hour per day emergency contact information (Name / Address / Telephone / Fax / Pager / Cell Phone / E-Mail) ). (See Section 2.2.14)

2.5.3 The Look-ahead Inspection Schedule, one week in advance of scheduled work (See Section 2.8.2)

2.5.4 Monthly Progress Reports will be submitted, as required (See Section 2.9)

2.5.5 The Health and Safety Plan (HASP) (See Section 2.12)

2.5.6 Confined Space Atmospheric Testing – Manhole records will be provided, as requested (See Section 2.13.6)

2.5.7 Copies of all relevant employee NASSCO PACP and drone pilot certification forms

2.5.8 Footage counter calibration procedures

2.5.9 Inspection equipment sanitizing / clean-up procedure

2.5.10 The CCTV and Sonar inspection data Quality Assurance (QA) / Quality Control (QC)

Important Note: Payments to The Contractor may be delayed if these documents are not submitted in a timely manner.

2.6 ASSIGNMENT OF WORK TO THE CONTRACTOR

The City’s Representative will assign a group of jobs to the Contractor at the start of the contract. Additional jobs will be assigned as they arise. A minimum is not guaranteed.

2.7 CONTRACTOR MOBILIZATION

2.7.1 The awarded Contractor will be expected to be ready to begin work within ten (10) business days after issuance of a Purchase Order.

2.7.2 At a minimum, the Contractor will have at least one (1) full-time crew assigned to the contract. If necessary, the Contractor will make additional crew(s) available for work within two weeks after issuance of the initial Purchase Order.

2.7.3 The Contractor will, at all times, provide enough crews to complete assignments in a timely manner.

2.8 SCHEDULING OF WORK BY THE CONTRACTOR

2.8.1 Contractor Work Hours

The Contractor is generally expected to work Monday thru Friday, between the hours of 6:00 am and 6:00 pm. The Contractor will contact the City’s Representative in advance if work is planned for other days and/or times.

2.8.2 Look-ahead Inspection Schedule

The Contractor should prepare and submit a look-ahead inspection schedule at least one week in advance of scheduled work as requested by City’s representative. This schedule should be provided to the City’s Representative first thing every Monday morning. The Contractor must also provide significant schedule change updates during the week as required.

At a minimum, the inspection schedule must contain the following information.

1) Pipe segment ref

2) Expedited Handling (Yes / No)

3) Date job is scheduled to start

4) On Street

5) From Street

6) To Street

7) From Manhole / Access Point #

8) To Manhole / Access Point #

The report will be submitted, in digital format, as an MS Excel spreadsheet.

2.8.3 Multi-sensor inspections shall be performed during dry weather only unless specifically directed otherwise by the City’s Representative.

When possible, work should be postponed until 24 hours after a significant storm event. The Contractor should immediately notify the City’s Representative in the event of a weather-related postponement.

2.9 MONTHLY PROGRESS REPORT

The Contractor will prepare and submit a monthly progress report to the City’s Representative each month. The report will be submitted in digital format as an MS Excel spreadsheet. The City reserves the right to change the progress report frequency, but the progress report must contain the following information, at a minimum:

Part 1 - Work summary section

1) Expedited Handling (Yes / No)

2) Inspection Type (Combined CCTV and Sonar, Sonar, Laser)

3) On Street

4) From Street

5) To Street

6) From Manhole / Access Point #

7) To Manhole / Access Point #

8) Date Assigned by City

9) Job Status (completed, in progress, not yet started)

10) Start Date

11) End Date

12) Sewer Size / Shape / Material

13) Sewer Type (sanitary, combined, storm, other)

14) Inspection Footage

15) Contractor’s QA / QC review complete (Yes / No)

16) Job Sent to City’s Representative for review (Yes / No)

17) Unit Price (per sewer size)

18) Estimated Cost (for this individual job)

Part 2 - Financial summary section

19) Estimated Total Report Cost (cost for all jobs listed on this progress report)

20) Running Total - Estimated Total Cost (cost for all jobs, from start of contract to the date of this report)

21) Estimated Remaining Funds in Contract (from start of contract to the date of this report)

2.10 SEWAGE FLOW CONTROL

2.10.1 General Information

The Contractor will not be required to perform any temporary bypass pumping activities as part of this contract. It is fully expected that the work will be conducted under prevailing flow conditions.

2.11 LOSS OF CONTRACTOR’S EQUIPMENT AND MATERIALS INTO THE SEWER

The Contractor must immediately notify the City’s Representative upon the loss of equipment or materials into the sewer. The report must clearly identify the location, a description of the equipment and materials that have been lost, and a summary of the possible damage that they may cause to the sewer system. Failure by the Contractor to report a loss which leads to damage to the sewer system or private property will result in the Contractor bearing responsibility for all related costs.

The Contractor is responsible for safely retrieving any equipment or materials that become stuck in the sewer system. If a Confined Space Entry is required, the Contractor must notify the City’s Representative (See Section 2.13.5).

If item removal assistance is required, the Contractor must notify the City’s Representative. The Contractor will be held responsible for all assistance costs related to the retrieval of their equipment and materials (PWD labor, equipment, materials, etc.).

HEALTH AND SAFETY PLAN (HASP)

2.11.1 The Contractor shall be responsible for ensuring that personnel are properly trained in workplace safety rules as provided by the Occupational Health and Safety Administration (OSHA) and the National Institute for Occupational Safety and Health (NIOSH). The Contractor shall submit a Health and Safety Plan (HASP) which conforms with all applicable OSHA and NIOSH regulatory requirements.

The HASP shall be prepared by a certified industrial hygienist (CIH) and may be signed by the CIH or a senior corporate official attesting that the HASP meets all applicable OSHA and NIOSH requirements for the performance of the work. The name of the CIH must be clearly noted on the HASP.

2.11.2 The Contractor shall include pedestrian and traffic control provisions as part of the HASP. The Contractor will provide Traffic Control using barricades, warning signs and lights, and flag persons, as required, to ensure the safety and protection of the workers, the public, and property. Traffic control shall comply with all applicable rules, laws, and regulations pertaining to traffic control measures.

It is the Contractor's responsibility to be thoroughly familiar with the most recent revisions or amendment to the Pennsylvania Department of Transportation (PennDOT) standard specifications for traffic control. The Contractor must meet all requirements for providing, placing, maintaining, and removing all necessary pavement markings, warning devices, signs, and barricades, as required.

This section of the HASP should also include the Contractor’s work site protection procedure.

The Contractor may be required to post temporary “No Parking” signs. Blank signs will be provided by the City’s Representative if needed.

No separate payment will be made to the Contractor for traffic control and/or work site protection services.

2.11.3 The Contractor shall submit one (1) copy of the HASP to the City’s

Representative before initiating work. One (1) copy of the HASP must also be kept onsite at all times by each of the Contractor’s crew(s) during the performance of the work.

2.11.4 The Contractor may be required to comply with additional operational, and health and safety guidelines required by industrial and commercial private property owners. The Contractor is responsible for coordinating with said property owners to determine facility operational, and health and safety requirements.

2.11.5 Confined Space Entry

The Contractor is not authorized to enter sewers, manholes or appurtenant structures without prior approval of the City’s Representative for a Confined Space Entry activity. If a Confined Space Entry is required, the Contractor shall comply with all applicable local, state and federal rules, laws and regulations, was well as, Water Department policies. A liability release / access permit will be required to be completed by the Contractor.

2.11.6 Confined Space Atmospheric Testing

The Contractor’s crews must conduct atmospheric testing, according to industry standards, before opening, and at each active open manhole even though employee entry is not planned.

If the gas detector alarm sounds, the Contractor should use industry standard equipment and procedures to ventilate the sewer. If the gas detector alarm sounds again, the Contractor should discontinue work and contact the City’s Representative immediately.

The Contractor’s crews shall maintain records of all manhole tests, and the Contractor shall make copies available to the City’s Representative, upon request.