B2627319 Seller_Office_Automation_Checklist.pdf
PDF 122 KB Posted
- Attached to
- CCOM Apple iPad and Warranty
- Solicitation number
- B2627319
- Issued by
- Pennsylvania
About this file
This is a seller checklist for the City of Philadelphia Procurement Department's Office Automation Program, outlining the procedural steps vendors must complete to submit quotes through the PHLContracts online platform. The checklist guides sellers through a multi-step submission process including general information entry, item pricing configuration, mandatory question responses, terms and conditions review, and attachment uploads. Vendors must confirm their seller role status, answer questions regarding Local Business Entity (LBE) certification status (though the LBE Program does not apply to the Office Automation Program), enter unit costs and optional discounts for listed items, and provide alternate descriptions or supplementary information as needed. The related contract opportunity pertains to Apple iPad and warranty products for the City of Philadelphia, with specific requirements that all deliveries be inside deliveries to a loading dock, vendors must provide costs for installation and configuration unless otherwise directed, and vendors must submit product literature at the City's request upon demand.
Pricing information is to be entered on an item-by-item basis with unit costs and optional discounts specified by the vendor. The submission process requires vendors to download and review all attachments, including the Office Automation Form detailing installation, configuration, and maintenance requirements; accept the terms and conditions of the bid; complete any required attachments; and conduct a final review of the complete quote for validation warnings before submission. The checklist emphasizes that vendors must click "Save & Continue" on every tab to avoid losing work and must address all red validation messages that appear at the top of the screen prior to final quote submission through www.PHLContracts.phila.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| B2627319 Office_Automation_Form.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Office Automation Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role *** Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to the Office Automation Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Review Office Automation Form for installation, configuration, and maintenance requirements
Step 8: Accept the terms and conditions of the bid
Step 9: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .