B2626784.pdf
PDF 135 KB Posted
- Attached to
- Branded T-Shirts
- Solicitation number
- B2626784
- Issued by
- Pennsylvania
About this file
This is a contract document for a Branded T-Shirts procurement issued by the City of Philadelphia, Pennsylvania. The contract is awarded as a whole to the lowest responsive and responsible bidder, with all items required to be quoted for eligibility. The contract term runs from the date of award through twelve (12) months, with potential renewal options available at the sole discretion of the City for up to three (3) additional one-year periods. Bidders must not deliver or provide services until officially notified by the department.
All vendors must be enrolled in the City's Annual Bid Security Program for fiscal year 2025-2026 (July 1, 2025 - June 30, 2026) and submit a non-refundable $100.00 enrollment fee prior to the first opening date of their intended bid submission. Fees can be paid electronically or by credit/debit card with an additional $2.25 processing fee. Sellers must submit completed applications to PHLcontracts@phila.gov and fee payments to the "FY26 Annual Bid Security Program" attention line. For contract renewals, sellers may request price increases with written notice to the City at least thirty (30) days prior to the expiration of each contract period. Price increases are capped at 4% annually and must be based on the percent change in the Consumer Price Index for All Urban Consumers - Philadelphia as published by the U.S. Department of Labor for December of the applicable year, whichever is less. Price decrease requests may be submitted in writing at any time during the contract period.
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Text version
Title: Branded T-Shirts
1.1 Contract Term: Date of Award through Twelve (12) Months
1.2 Master Bid Security
In order to be eligible to sell Services, Supplies and Equipment, all vendors must be enrolled in the City's Annual Bid Security Program. The program covers the City’s fiscal year from July 1, 2025 – June 30, 2026. All sellers must pay the non-refundable
Annual Bid Security Program fee of one hundred dollars ($100.00). The fee must be paid through the Revenue Department payment center at:
https://www.phila.gov/make-a-payment/
Completed application should be submitted to: PHLcontracts@phila.gov
The fee should be submitted, under separate cover, to the attention of “FY26 Annual
Bid Security Program” prior to the first opening date that the seller wants to submit a quote and be covered under the program. Enrollment and payment of the Annual Bid
Security Program must be completed in order to be eligible for award in accordance with Paragraph 2 of the “Services, Supplies, and Equipment (SS&E) Terms and
Conditions of Bidding and Contract”.
Fees can be paid by:
(a) Electronic check
(b) Credit or debit card, incurring an additional $2.25 processing fee
Please upload or note the payment confirmation to your bid response.
1.3 Price Increase
Seller shall provide service and/or supplies at the prices set forth in PHLContratcs for a period of twelve(12) months; thereafter, the contract may be renewed under the terms and conditions of this agreement at the sole option of the City on an annual basis for up to three (3) additional one
(1) year period(s). Seller may increase prices for future renewal periods provided that:
Notice of price increases must be received, in writing, by the City at least thirty (30) days prior to the expiration of each contract period in order for price increase to be effective as of the first day of the renewal period. Price increase letter shall be sent to the Airport Buyer, referencing the bid number, contract number, period and showing item(s) description and applicable pricing. Contact the Airport Purchasing Administration Unit (airportprocurement@phl.org) if you are unsure of the assigned buyer on the contract.
Failure to notify the City within this thirty (30) day time frame shall result in the following:
https://www.phila.gov/make-a-payment/ mailto:PHLcontracts@phila.gov mailto:Bid.Info@phila.gov or if the letter is not received before the last day of the contract period, the prices for the renewal period shall be the same as the prices for the previous contract period.
For each renewal period the price increase and/or decrease shall be based upon the percent (%) change in the Index for All Urban Consumers – Philadelphia of the Consumer Price Index (All
Items) as published by the U.S. Department of Labor, Bureau of Labor Statistics and as indicated by the Mid-Atlantic CPI Announcement for December of the applicable year of the renewal.
In no event shall the price increase exceed 4% in any renewal period. The increase shall reflect the change to the CPI or the 4% cap, whichever is less.
NOTE: Price decreases may be forwarded to the Airport buyer, in writing at any time during the contract period, to include any renewal period(s).
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