B2616COC_1203_Cypress_Rehab__FINAL.pdf

ITB FORM 2025.6 1

Finance Department

Purchasing & Contracts Division 65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

TITLE: City of Cocoa SHIP Housing Rehabilitation at 1203 Cypress Lane

Issuance | Release Date: Wednesday, September 2, 2026

To: All Prospective Bidders

From: Brian Dale, Purchasing Manager

The City of Cocoa is accepting sealed bids from all licensed, qualified firms or individuals interested in providing the construction services described in this Invitation to Bid (ITB).

Summary of Project:

The City of Cocoa, FL is seeking qualified contractors to perform comprehensive rehabilitation services for a single-family residence located at 1203 Cypress Lane, Cocoa, FL 32922. This rehabilitation project is funded through the State Housing Initiatives Partnership (SHIP) program to improve housing conditions for low-income, elderly and Disable residents. The selected contractor shall provide all labor, materials, equipment, permits, and supervision necessary to complete the rehabilitation work according to the specifications outlined in this scope of work.

If you are interested in preparing a response to this ITB, please read the requirements carefully and complete the bid in the manner as set forth in this ITB document. Your response is considered a binding offer to perform in the manner described in the bid response and shall remain a firm offer for a period of ninety-day (90) days from public opening.

There will be a MANDATORY Pre-Bid meeting held for this project on Wednesday, September 16, 2026, at

10:00am EST at the home located at 1203 Cypress Lane, Cocoa, FL 32922. A representative of your firm must attend the meeting for your bid submittal to be considered responsive.

Questions regarding this solicitation must be received in writing at the address above no later than Thursday, September 24, 2026, at 5:00pm EST. Responses to those questions considered material to the solicitation shall be distributed via formal addenda and posted to the City of Cocoa website: https://www.cocoafl.gov and to the City’s online bidding platform, Vendor Link, http://www.myvendorlink.com.

All Bidders are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The successful Bidder(s) must demonstrate in their submittal to be the lowest, most responsible, and responsive

Bidder which best meets the specifications and serves the overall needs of the City. Bids should be prepared in accordance with the ITB instructions and recheck all bid prices thoroughly. Failure to provide the response in the manner prescribed herein may be grounds for disqualification of the submittal.

All services performed shall be in accordance with the specifications pertaining thereto, which may be examined at the office of the Purchasing & Contracts Manager, located at 65 Stone St., Cocoa, Florida 32922. Copies of all documents, including blank bid/proposal forms, may be obtained from Vendor Link by visiting their web site at http://www.myvendorlink.com. You may contact the City of Cocoa Purchasing Division by email:

purchasing@cocoafl.gov. Small Business Set Asides (i.e., Woman Owned, Minority, Veteran, Disadvantaged etc.) are encouraged to submit bid/proposals concerning this solicitation.

https://www.cocoafl./ http://www.myvendorlink.com/ http://www.myvendorlink.com/ mailto:purchasing@cocoafl.gov

ITB FORM 2025.6 2

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

TITLE: City of Cocoa SHIP Housing Rehabilitation at 1203 Cypress Lane

The City of Cocoa supports local vendors and offers a five (5%) percent preference given to Brevard County contractors / contractors whose physical business address is within the physical boundaries of Brevard County, and such location is evidenced by the local business tax receipt issued for at least six (6) months prior to the date the bid is submitted. P.O. Boxes shall not be considered a physical business address. Local preference does not apply in the case where contracts are funded in whole or in part by a government entity whose laws or regulations governing such funding prohibit application of a local vendor preference.

The City reserves the right to reject any or all bid/proposals, with or without a cause; to waive technical errors and informalities; and to award bid/proposals to the lowest responsive, responsible bid/proposer. One or more of the City Council members may be present at the bid/proposal opening.

The City reserves the right to waive any and all technicalities, formalities and to reject any or all bid submittals or to re-advertise for bid submittals for these commodities/services. The City may withdraw all or part of this

ITB at any time to protect the interests of the City. Thank you for your interest in doing business with the City of

Cocoa, Florida.

ITB FORM 2025.6 3

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

TITLE: City of Cocoa SHIP Housing Rehabilitation at 1203 Cypress Lane

Table of Contents

TABLE OF CONTENTS

SECTION 1 INTRODUCTION

1.01 DESCRIPTION OF WORK

1.02 CONTRACTOR RESPONSIBILITIES

1.03 PRE-CONSTRUCTION DOCUMENTATION

1.04 CONSTRUCTION MANAGEMENT

1.05 SAFETY AND SITE CONTROL

1.06 ENVIRONMENTAL CONSIDERATIONS

1.07 QUALITY ASSURANCE

1.08 COMPLIANCE DOCUMENTATION

1.09 RESIDENT CONSIDERATIONS

1.10 COMMUNICATION PROTOCOL

1.11 MATERIAL HANDLING AND STORAGE

1.12 FINAL DOCUMENTATION

1.13 PAYMENT SCHEDULE

1.14 WARRANTY AND CLOSEOUT

SECTION 2 SCOPE OF SERVICES

2.01 ELECTRICAL SYSTEM UPGRADES

2.02 PLUMBING UPGRADES (2 BATHROOMS)

2.03 HVAC UPGRADES

2.04 DOORS UPGRADES

2.05 FLOORING UPGRADES

2.06 CABINET UPGRADES - KITCHEN

2.07 SMOKE DETECTORS UPGRADES

2.08 MISCELLANEOUS UPGRADES - WINDOWS

2.09 QUALITY STANDARDS AND MATERIALS

SECTION 3 MINIMUM QUALIFICATIONS

3.01 PROJECT COMPLETION TIME

3.02 SOLICITATION SCHEDULE (THIS SCHEDULE MAY BE REVISED, AS NEEDED)

SECTION 4 INSTRUCTIONS TO BIDDERS

4.01 BID DOCUMENTS

4.02 BID SUBMITTAL AND DELIVERY

4.03 PUBLIC OPENING

4.04 UNBALANCED BIDS

4.05 ON-LINE SERVICE PROVIDER DISCLAIMER

4.06 SOLICITATION DOCUMENTS

4.07 MANDATORY PRE-BID MEETING

4.08 CONE OF SILENCE/LOBBYING

4.09 INTERPRETATIONS AND QUESTIONS

4.10 BID COMPLETENESS AND COMPLIANCE

4.11 DETERMINING RESPONSIBILITY

4.12 BID FORMS/REPRODUCTION

4.13 BIDDER ACKNOWLEDGEMENT

4.14 BIDS TO REMAIN FIRM

4.15 COST OF SUBMITTAL

4.16 IMPROPER IDENTIFICATION AND TIMELINESS

ITB FORM 2025.6 4

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

TITLE: City of Cocoa SHIP Housing Rehabilitation at 1203 Cypress Lane

4.17 CORPORATE STANDING AND AUTHORIZED SIGNATORY

4.18 PROPRIETARY INFORMATION

4.19 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION

4.20 FAILURE TO COMPLY WITH BID INSTRUCTIONS

4.21 AMERICANS WITH DISABILITIES ACT

4.22 OFFICE OF RECORD

4.23 MODIFICATION OR WITHDRAWAL OF BIDS

4.24 CONFLICTS WITHIN SOLICITATION

4.25 JOINT VENTURES

SECTION 5 SPECIAL CONDITIONS

4.26 BID SECURITY BOND –NOT USED

4.27 PERFORMANCE AND PAYMENT BONDS –NOT USED

4.28 LIQUIDATED DAMAGES

SECTION 6 SPECIAL CONDITIONS

6.01 AWARD OF CONTRACT

6.02 DAMAGES

6.03 NOTICE TO PROCEED

6.04 SUPERVISION

6.05 FAILURE OF PERFORMANCE AND/OR DELIVERY

6.06 PERFORMANCE EVALUATION

6.07 PROTECTION OF PROPERTY

6.08 SERVICE REQUIREMENTS

6.09 COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH

6.10 WARRANTY

6.11 INSPECTION/TITLE/ACCEPTANCE OF GOODS/SERVICES

6.12 NON-EXCLUSIVE CONTRACT

6.13 MATERIAL DEVIATIONS

6.14 OWNERSHIP OF DOCUMENTS

6.15 PUBLIC RECORDS COMPLIANCE

6.16 FUND AVAILABILITY

6.17 PROMPT PAYMENT ACT

6.18 PURCHASING CARD PROGRAM

6.19 INVOICES/APPLICATION FOR PAYMENT

6.20 W-9 FORM

6.21 MOST FAVORED CUSTOMER

6.22 PRICE REDUCTION CLAUSE

6.23 PURCHASING AGREEMENTS WITH OTHER GOVERNMENTAL AGENCIES

6.24 ESTIMATED QUANTITIES

6.25 FOREIGN CORPORATION

6.26 PUBLIC EMERGENCIES

6.27 SPECIFICATIONS/DEVIATIONS

6.28 PERMITS, LICENSES AND FEES

6.29 SUB-CONTRACTORS

6.30 TAXES

6.31 COMPLIANCE WITH ALL LAWS AND VENUE

6.32 NEW PRODUCT

6.33 EQUAL OPPORTUNITY

6.34 PUBLIC ENTITY CRIMES

6.35 SOVEREIGN IMMUNITY

ITB FORM 2025.6 5

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

TITLE: City of Cocoa SHIP Housing Rehabilitation at 1203 Cypress Lane

6.36 RIGHT TO CANCEL OR REJECT

6.37 ADDITIONAL INFORMATION

6.38 UNIT PRICE ACCURACY

6.39 MATHEMATICAL ERRORS

6.40 UNBALANCED BIDDING PROHIBITED

6.41 FRONT LOADING OF BID PRICING PROHIBITED

6.42 REASONABLE PRICES

6.43 DELIVERY

6.44 SPLIT AWARD

6.45 BID PRICE SCHEDULE

6.46 BID TABULATION

6.47 BIDDER’S SPECIFICATIONS AND NOT BIDDING

6.48 PRE-AWARD INSPECTION

6.49 EXISTING PERMITS AND IDENTIFICATION NUMBERS

6.50 DRUG-FREE WORKPLACE PREFERENCE

6.51 CONFLICT OF INTEREST

6.52 NON-COLLUSION/LOBBYING CERTIFICATION

6.53 CONSTRICTING CONDITIONS

6.54 DEBARRED BIDDERS

6.55 NOTICES OF INTENT

6.56 PROTESTS AND APPEALS

6.57 SCRUTINIZED COMPANIES

6.58 FORCE MAJEURE

6.59 INSURANCE REQUIREMENT

6.60 EMPLOYMENT ELIGIBILITY VERIFICATION (E-VERIFY)

6.61 AUDITS AND RECORDS

6.62 INDEPENDENT CONTRACTOR AND LIABILITY

6.63 INDEMNIFICATION

6.64 CHANGES, MODIFICATIONS AND WAIVER

6.65 ASSIGNMENT

6.66 TERMINATION

6.67 ATTACHMENTS AND EXHIBITS

6.68 OWNERSHIP AND RIGHTS IN DATA

6.69 ADMINISTRATIVE PROVISIONS

6.70 TIE BIDS

6.71 PROHIBITION ON SOCIAL, POLITICAL OR IDEOLOGIGAL PREFERENCE

6.72 TRAFFICKING

RESPONSE COVER PAGE

ATTACHMENT “A” SUBMITTAL ACKNOWLEDGEMENT

ATTACHMENT “B” ADDENDUM RECEIPT ACKNOWLEDGEMENT CERTIFICATION

ATTACHMENT “C” INSURANCE REQUIREMENTS

ATTACHMENT “D” BID SECURITY BOND - NOT USED

ATTACHMENT “E” BID PRICE SCHEDULE AND ACCEPTANCE OF TERMS AND CONDITIONS

ATTACHMENT “F” TRENCH SAFETY CERTIFICATION (IF REQUIRED)

ATTACHMENT “G” CERTIFICATE OF NON-SEGREGATED FACILITIES

ATTACHMENT “H” DRUG-FREE WORKPLACE CERTIFICATION

ITB FORM 2025.6 6

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

TITLE: City of Cocoa SHIP Housing Rehabilitation at 1203 Cypress Lane

ATTACHMENT “I” CONFLICT OF INTEREST AND NON-COLLUSION STATEMENT

ATTACHMENT “J” ORGANIZATIONAL INFORMATION

ATTACHMENT “K” PROPOSED SCHEDULE OF SUBCONTRACTOR PARTICIPATION

ATTACHMENT “L” REFERENCES

ATTACHMENT “M” TRUTH-IN-NEGOTIATIONS CERTIFICATION

ATTACHMENT “N” SOLICITATION RESPONSE IDENTIFICATION LABEL

ATTACHMENT “O” CONTRACTOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES

ATTACHMENT “P” E-VERIFY CONTRACTOR AFFIDAVIT

ATTACHMENT “R” HUMAN TRAFFICKING AFFIDAVIT

ITB FORM 2025.6 7

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

SECTION 1 INTRODUCTION

1.01 DESCRIPTION OF WORK

The City of Cocoa, FL is seeking qualified contractors to perform comprehensive rehabilitation services for a single-family residence located at 1203 Cypress Lane, Cocoa, FL 32922. This rehabilitation project is funded through the State Housing Initiatives Partnership (SHIP) program to improve housing conditions for low-income, elderly and Disable residents. The selected contractor shall provide all labor, materials, equipment, permits, and supervision necessary to complete the rehabilitation work according to the specifications outlined in this scope of work.

1.02 Contractor Responsibilities

• Obtain all necessary permits and approvals from the City of Cocoa, FL Building Department prior to commencing work

• Schedule and coordinate all inspections required by the City of Cocoa, FL

• Provide workers' compensation insurance, general liability insurance, and automobile insurance as required by the City of Cocoa, FL

• Comply with all applicable building codes, ordinances, and regulations

• Coordinate with the homeowner and City of Cocoa, FL staff to establish a work schedule that minimizes disruption to the resident

• Provide a one-year warranty on all labor and materials from the date of final inspection

• Remove and properly dispose of all construction debris

• Maintain a clean and safe work environment throughout the project

1.03 Pre-Construction Documentation

• Complete a thorough photo documentation of existing conditions prior to starting work

• Submit a detailed construction schedule with major milestones within 10 days of contract award

• Provide material samples and/or product specifications for City of Cocoa, FL approval before ordering

1.04 Construction Management

• Designate a project manager who will serve as the primary point of contact throughout the project

• Conduct weekly site meetings with City of Cocoa, FL representatives

• Provide 48-hour notice to homeowner and City of Cocoa, FL prior to any utility shutdowns

• Implement appropriate dust control and containment measures during construction

1.05 Safety and Site Control

• Establish and maintain site security measures throughout the project

• Implement lead-safe work practices in accordance with EPA regulations (if applicable)

• Provide temporary facilities as needed for resident comfort during construction

• Install safety barriers and signage as required to protect residents and visitors

ITB FORM 2025.6 8

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

TITLE: City of Cocoa SHIP Housing Rehabilitation at 1203 Cypress Lane

1.06 Environmental Considerations

• Dispose of all hazardous materials in accordance with local, state, and federal regulations

• Implement energy-efficient solutions where feasible

• Use low-VOC paints and adhesives throughout the project

• Minimize construction waste through recycling and proper disposal methods

1.07 Quality Assurance

• Schedule and participate in regular quality control inspections

• Maintain a continuous punch list to be updated weekly

• Address any deficiencies noted during inspections promptly

• Provide material testing and third-party verification when required

1.08 Compliance Documentation

• Maintain organized documentation of all permits, inspections, and approvals

• Submit weekly progress reports including photos of completed work

• Maintain on-site copies of approved plans and specifications

• Document any deviations from approved plans with written justification

1.09 Resident Considerations

• Owner occupied rehabilitation

1.10 Communication Protocol

• Establish clear communication channels with homeowner and City staff

• Provide emergency contact information to all stakeholders

• Document all key decisions and changes in writing

• Conduct pre-construction meeting with all stakeholders before work begins

1.11 Material Handling and Storage

• Secure proper storage for all building materials to prevent damage

• Schedule deliveries to minimize on-site storage requirements

• Protect existing structures and landscape during material delivery

• Verify quantities and condition of all delivered materials

1.12 Final Documentation

• Provide detailed photographic documentation of all completed work

• Submit all product warranties and maintenance instructions

• Provide homeowner training on new systems and equipment

• Submit as-built drawings noting any changes from original plans

1.13 Payment Schedule

• Payment will be made according to the following schedule:

• 30% upon completion of plumbing and approved inspection

• 45% upon completion of HVAC, electrical, and structural work with approved inspections

• 15% upon completion of interior finishes (flooring, kitchen, bathrooms)

• 10% upon final inspection and approval of all work by City of Cocoa, FL

ITB FORM 2025.6 9

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

1.14 Warranty and Closeout

• Upon completion of the project, contractor shall provide:

• Manufacturer warranties for all installed products

• One-year warranty on all labor and workmanship

• Operation manuals for all installed equipment

• Final lien releases from all subcontractors and suppliers

• Final inspection approvals from the City of Cocoa, FL

SECTION 2 SCOPE OF SERVICES

2.01 Electrical System Upgrades

2.01.1 Electrical—General Requirements

• All materials shall be UL approved and/or National Electrical Code rated

• All drilling, cutting, and fastening shall be neat and true, and shall not critically damage framing members

• All patching shall match the surrounding surface

• All replacements listed to be like for like unless approved by City of Cocoa

• All work shall comply with current National Electrical Code and City of Cocoa, FL regulations

• Ensure proper labeling of all circuits in new panel

• All electrical connections shall be properly secured and insulated

• Maintain proper clearances for all electrical components as required by code

2.01.2 Specified Electrical Work Requirements

• Rewire stove circuit

• Replace panel (in utility, carport closet)

• Replace outlets, switches throughout (include GFCI’s at Kitchen, bathrooms and exterior locations). Include new weather covers at exterior outlets

2.02 Plumbing Upgrades (2 Bathrooms)

2.02.1 Plumbing—General Requirements

• Unless otherwise specified, all materials shall be copper or PVC

• All items shall operate without leakage, noise, vibration or hammering

• All penetration of building components shall be neat, sleeved, & fire stopped

• No solder containing lead shall be used in any pipe fixture

• Damage to structural members from drilling or notching shall be repaired to the acceptance of the owner and the City

• All replacements listed to be like for like unless approved by City of Cocoa

ITB FORM 2025.6 10

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

TITLE: City of Cocoa SHIP Housing Rehabilitation at 1203 Cypress Lane

2.02.2 Specified Plumbing Work Requirements

• Replace supply and drain piping including; sewer lateral, supply piping to meter, new angle stops/shutoff valves at all fixtures.

• Replace water heater

• Replace tile shower (main bathroom) include new valves/trim, grab bars, and soap/shampoo niche.

• Replace main bathroom vanity (including sink/faucet)

• Replace main bathroom toilet

• Replace main bathroom medicine cabinet./mirror

• Replace tub surround (hall bathroom) include towel bar, soap/shampoo niche

2.03 HVAC Upgrades

2.03.1 HVAC—General Requirements

• Equipment shall operate safely without leakage, noise, or vibration

• All penetration of building components shall be neat, sleeved and fire stopped and shall not compromise structural integrity

• Submit manufacturer cut sheet and cooling load calculations for proposed equipment to Housing

Program Administrator at least 15 days prior to installation

• All replacements listed to be like for like unless approved by City of Cocoa

• Equipment to be no less than 14 SEER, sizing/tonnage appropriate to home

2.03.2 Specified HVAC Work Requirements

• Replace equipment

2.04 Doors Upgrades

2.04.1 Door - General Requirements

• New exterior doors shall also include aluminum thresholds and weather-stripped doorstops

• All replacements listed to be like for like unless approved by City of Cocoa

• Verify proper clearance between door bottom and flooring materials

• Ensure proper operation and security of all door installations

• Ensure smooth operation of all doors

• Ensure all door installations comply with current accessibility requirements

2.04.2 Specified Door Work Requirements

• Replace sliding glass door (white vinyl impact)

2.05 Flooring Upgrades

2.05.1 Flooring - General Requirements

• Unless otherwise specified, all materials shall be new

• All subfloors and underlayment shall be well secured, dry, clean, level and free of cracks, depressions, voids, bumps and squeaks before installation of finish floor covering

• All replacements listed to be like for like unless approved by City of Cocoa

ITB FORM 2025.6 11

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

TITLE: City of Cocoa SHIP Housing Rehabilitation at 1203 Cypress Lane

• Secure all flooring materials according to manufacturer specifications

• Ensure all flooring installations meet ADA accessibility guidelines where applicable

2.05.2 Specified Flooring Work Requirements

• Install new vinyl plank flooring

2.06 Cabinet Upgrades - Kitchen

2.06.1 Cabinets - General Requirements

• Counter tops shall be approximately 25” wide with 4” backsplash

• Top shall be installed to conform to surrounding areas and shall include end caps and end splashes

• Caulk all cracks and joints

• All replacements listed to be like for like unless approved by the City of Cocoa

2.06.2 Specified Cabinet Work Requirements

• Replace countertops (laminate) include new sink/faucet

2.07 Smoke Detectors Upgrades

2.07.1 Smoke Detector Specified Work Requirements

• Cabinets Specific Work Requirements Install smoke detectors as per Florida Building Code

(carbon monoxide alarm when applicable) new sink/faucet

2.08 Miscellaneous Upgrades - Windows

2.08.1 Windows Specified Work Requirements

• Relace windows (white vinyl impact)

2.09 Quality Standards and Materials

All rehabilitation work and materials used throughout the project shall strictly adhere to the following provisions:

• Regulatory Compliance: All work must conform to the current, latest edition of the Florida Building

Code and all local ordinances enforced by the City of Cocoa, FL Building Department.

• Federal & Energy Standards: Projects must comply with HUD Housing Quality Standards (HQS) and Energy Star requirements where applicable.

• Material Quality: All materials and products provided shall be entirely new, of good quality, and appropriate for their intended use. Used, damaged, or sub-standard materials are strictly prohibited.

• Installation Specifications: All products, fixtures, and equipment must be installed strictly in accordance with the manufacturer's written instructions and specifications.

• Aesthetic Selections: All final colors and finishes must receive prior mutual approval from both the homeowner and the City of Cocoa, FL representative before installation.

ITB FORM 2025.6 12

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

SECTION 3 MINIMUM QUALIFICATIONS

Bidders responding to this ITB must demonstrate experience and qualifications in performing work similar in size and complexity to this project. Each Bidder must submit the following required information:

1. Please prepare a cover letter for your response to this invitation with a description of your business, the types of services your company provides, and include the primary contact’s name, telephone and email address.

2. Previous Experience and References: The firm shall have been in business for a minimum of three (3) consecutive years or demonstrate with written documentation that they had ownership in a firm with combined experience of three (3) years. Must be licensed in the state of Florida as a General Contractor with a minimum of three (3) years of SHIP experience in performing work similar in size and scope as detailed herein. Provide a brief description of work, including location, contract completion date, names, addresses, email addresses, and telephone numbers of owners by completing the Reference Form, Attachment “L” included herein.

3. Evidence of authority to conduct commercial business in the State of Florida - Provide Sunbiz report showing your company registered as “Active”.

4. Professional Licenses – Provide all licenses that qualify the firm for the type of work as identified herein.

5. Bonds –Provide applicable bond documents IF REQUIRED.

6. Note if you are not a single prime contractor, you will be required to list, using attachment “K” all subcontractors to be used for this project and their professional licenses. Any Subcontractors used on the project must be licensed through the State of Florida,

7. Provide a completed and current W9.

8. Complete in full all the required attachments associated with this request.

Financial Capacity - The Bidder may be required to provide financial performance information upon request by the City. The financial information must be received by the City within five (5) Days of Bidder receiving the written request. Submittals requested pursuant to this subsection may be in addition to those required elsewhere.

3.01 PROJECT COMPLETION TIME

The successful bidder shall commence work within ten (10) days after having been issued a notice to proceed which may be in the form of a purchase order issued by the City. The Work will be substantially complete within Ninety (90) calendar days after the notice to proceed is issued. The date of substantial completion of the Work is the date certified in writing by the City when (1) construction is sufficiently complete, in accordance with the contract documents, so the City can occupy or utilize the Work for its intended purpose, as expressed by the contract documents, and (2) any additional project-specific requirements or milestones for Substantial Completion identified in the general, special, or technical conditions or construction plans have been satisfied. Final completion will be 30 calendar days after the date of delivery of the final approved

ITB FORM 2025.6 13

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

TITLE: City of Cocoa SHIP Housing Rehabilitation at 1203 Cypress Lane punch list, which shall be at least thirty (30) calendar days following the delivery of the final approved punch list. The construction agreement shall establish the process for approval and delivery of the punch list required by the Local Government Prompt Payment Act, Section 218.735, Florida Statutes.

3.02 SOLICITATION SCHEDULE (This schedule may be revised, as needed)

Tentative Schedule (all Local Times)

Task Date

ITB Released Wednesday, 09/02/2026 at 8:00am EST

Mandatory Pre-Bid Meeting Wednesday, 09/16/2026 at 10:00am EST

Deadline for Questions Thursday, 09/24/2026 at 5:00pm EST

Bid Due Date and Time Thursday, 10/08/2026 at 3:00pm EST

Anticipated Notice of Intent to Award October 2026

City Council Approval of Contract October 2026

SECTION 4 INSTRUCTIONS TO BIDDERS

4.01 BID DOCUMENTS

The ITB documents may be obtained at no charge from the City’s website at: VendorLink, LLC https://www.myvendorlink.com. The City of Cocoa’s Purchasing & Contracts Division, its Website, and its service provider, VendorLink, LLC are the only authorized sources for obtaining solicitation documents. Solicitation documents and forms obtained from any other third-party source may be incomplete.

Bidders are encouraged to register as a vendor with VendorLink, LLC to obtain a complete set of solicitation documents and to enable notification of required addenda. Reproduction of these documents without the express permission of the City is prohibited.

The City is not responsible for errors or document omissions occurring in the transmission or downloading of any documents from these websites. In the event of any discrepancy between information on these websites and the hardcopy specifications, the terms of the hardcopy specifications shall prevail. For more information call the Purchasing & Contracts Division at (321) 433-8833. Important: The desire of the City to pursue bid submittals shall in no way obligate the City to compensate you for your efforts or to execute a contract with your firm.

4.02 BID SUBMITTAL AND DELIVERY

A. Sealed bid submittals must be received in the City’s Purchasing & Contracts Division no later than the date and time as specified herein. Bid submittals received after the stated date and time will not be accepted and will be returned unopened. Under no circumstances shall the bids delivered after the time specified be considered. The City shall not be responsible for any occurrence for bid https://www.myvendorlink.com/

ITB FORM 2025.6 14

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

TITLE: City of Cocoa SHIP Housing Rehabilitation at 1203 Cypress Lane submittals delivered incorrectly or to the wrong address or location. No exceptions will be made.

The decision to refuse to consider a bid that was received beyond the date/time established in the solicitation shall not be the basis of a protest. Bid submittals shall be delivered to the below address in a sealed envelope or packaging material, plainly marked on the outside with the Bid Number, Title and opening date:

City of Cocoa

Attn: Purchasing & Contracts Division

65 Stone Street

Cocoa, Florida 32922

For your convenience, a Solicitation Response Identification Label has been provided to properly identify and affix to your ITB response.

B. If submitted by mail, the bid submittal shall be enclosed in a sealed envelope or packaging material addressed to the Purchasing & Contracts Division. Bids submitted by mail must be received by the

Purchasing & Contracts Division by the time specified herein for the opening thereof.

1. Please be advised that United States Postal Service (USPS) Express and Priority service class;

are delivered to the City once daily. Accordingly, in order for a submission to be received by the

Purchasing & Contracts Division when the services of the USPS are used, a Bidder or bidder is responsible for ensuring that their submittal is transmitted in such a manner as necessary for the

USPS to receive, sort, and deliver to the City by the submittal due date and time.

2. The City only collects other USPS mail one (1) time per day upon opening of the local Post

Office branch, which is then sorted by the City for delivery to the Purchasing & Contracts

Division and other City departments. Submissions arriving at the USPS after the initial pick-up by the City will be placed in the City’s callbox for pick-up and will not be delivered to or received by the Purchasing & Contracts Division until the next business day.

3. When using the USPS or any other mail delivery services, it is the sole responsibility of the

Bidder to ensure that Proposals are received in the Purchasing & Contracts Division by the due date and time. The City shall not be responsible for delays caused by any occurrence.

4.03 PUBLIC OPENING

A. Bid submittals will be publicly opened by the Purchasing & Contracts Division on the due date and time, as specified herein, or as soon thereafter as possible. The Bidder’s names, the Bid Total and verification of bond submittal, if applicable, will be announced. Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s.

24(a), Article I of the State Constitution until such time as the agency provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. All other information will be subject to Florida’s Open Government Laws to Public Contracting.

ITB FORM 2025.6 15

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

B. A bid summary of the Bids and major alternates (if any) will be prepared and made available within a reasonable time after the opening of Bids.

C. Multiple Bids received for the same Work from an individual, firm or partnership, a corporation or association or other legal entity under the same or different names shall not be considered. If there are reasonable grounds for believing that collusion exists among the Bidders, the Bids of the participants believed to be in such collusion shall not be considered.

D. The City reserves the right to reject any and all Bids, to waive irregularities, and the right to disregard any or all nonconforming, unbalanced or conditional Bids or counter proposals.

E. The City may reject, as non-responsive, Bid submittals that fail to acknowledge receipt of the addenda as prescribed, when the addenda results in a material change.

F. If the City elects to accept a Bid which does not acknowledge receipt of an addendum, the Bid shall be construed as though the addendum had been received and acknowledged by the Bidder.

G. Discrepancies between bid sums expressed in words and bid sums expressed in figures shall be resolved in favor of the words. Discrepancies between the sum of any column of figures and the correct sum, shall be resolved in favor of the corrected sum. Discrepancies in the extension of the

Unit Price times the estimated quantity for any line item shall be resolved in favor of the correct extension.

4.04 UNBALANCED BIDS

As determined by the City and the Procurement Administrator’s discretion, the City may consider a solicitation response irregular and reject it if any of the prices are excessively unbalanced (either above or below the amount of a reasonable response) to the potential detriment of the City. The City further reserves the right to require backup documentation from the respondent if, in the City’s opinion, the prices are, or appear to be, excessively unbalanced.

4.05 ON-LINE SERVICE PROVIDER DISCLAIMER

VendorLink, LLC has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink, LLC is an independent entity and is not an agent or representative of the City. Communications to VendorLink, LLC do not constitute communications to the City.

ITB FORM 2025.6 16

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

4.06 SOLICITATION DOCUMENTS

The City of Cocoa Purchasing & Contracts Division, its website, and its service provider, VendorLink, LLC are the only authorized sources of solicitation documents/forms. Solicitation documents/forms obtained from any other third-party source may be an incomplete set of documents. Proposers using solicitation documents/forms obtained from any other third-party source are advised to register with

VendorLink, LLC to obtain a complete set of solicitation documents and to enable notification of required addenda. Reproduction of these documents without the express permission of the City is prohibited.

4.07 MANDATORY PRE-BID MEETING

There will be a MANDATORY Pre-Bid meeting held for this project on Wednesday, September

16, 2026, at 10:00am EST at the home located at 1203 Cypress Lane, Cocoa FL 32922. Any changes or updates to this meeting including additional instructions will be posted to the City’s online bidding platform, Vendor Link, http://www.myvendorlink.com.

IMPORTANT NOTE: It is imperative that all Bidders have a clear understanding of the scope of services requirements. As such, the City reserves the right to require a mandatory pre-bid meeting. Therefore, in the event a mandatory pre-bid meeting is required and/or subsequently scheduled, attendance will be a pre-requisite for a bid submittal; and bid submittals will only be accepted from those who are represented at a mandatory pre-bid meeting. Attendance at the pre-bid meeting will be evidenced by the

Bidder’s/representative’s signature on the attendance roster. In the event of a mandatory pre-bid meeting, the time, date, and location of the meeting will be noted in the released Addendum notifying such requirement. Please plan your travel time accordingly.

4.08 CONE OF SILENCE/LOBBYING

A. Lobbying is defined as any action taken by an individual, firm, association, joint venture, partnership, syndicate, corporation, and/or all other groups who seek to influence the governmental decision of a City Council Member, the City Manager, any requesting or evaluating

Department/Division/Office personnel and/or any member of the Evaluation Committee concerning an active solicitation during the black-out period.

B. A lobbying black-out period commences upon the issuance of this solicitation document.

C. If an award item is presented to City Council for approval or for a request to provide authorization to negotiate a Contract(s) and the City Council refers the item back to the City Manager, Purchasing

& Contracts Division and/or requesting Department/Division/Office for further review or otherwise does not take action on the item, the Cone of Silence/Lobbying Black-out Period will be reinstated until such time as the City Council meets to consider the item for action.

D. Bidders, respondents, potential vendors, service providers, lobbyists, consultants, or vendor representatives shall not contact any City Council member, the City Manager, any requesting or evaluating Division/Department/Office personnel, and/or any member of the Evaluation Committee concerning an active solicitation during the Cone of Silence/Lobbying Black-out Period.

ITB FORM 2025.6 17

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

4.09 INTERPRETATIONS AND QUESTIONS

All questions and inquiries concerning procedural matters shall be directed to the Purchasing & Contracts

Division. Any questions relating to the interpretation of specifications or any aspect of the solicitation process shall be addressed to the Purchasing & Contracts Division, in writing, by the date stipulated in the tentative schedule in Section 1.

City of Cocoa

65 Stone Street

Cocoa, Florida 32922

Phone: (321) 433-8833

Email: purchasing@cocoafl.gov

A. It is the Bidder’s responsibility to become familiar with and fully informed with the terms, conditions, and specifications of this ITB. Lack of understanding and/or misinterpretation of any portions of this ITB shall not be cause for withdrawal of your response after opening or for subsequent protest of award.

B. Any interpretations, clarifications, or changes will be made in the form of a written addenda issued by the Purchasing & Contracts Division.

C. Any oral communication will not be authoritative and will not be binding on the City.

D. It is the sole responsibility of the Bidder to contact the Purchasing & Contracts Division prior to submitting a bid submittal to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with each bid submittal.

E. Addenda will be available to all proposers and will be uploaded to VendorLink, LLC on the

Procurement website at: http://www.myvendorlink.com.

4.10 BID COMPLETENESS AND COMPLIANCE

Bid submittals shall contain the information as required in this solicitation. Failure to submit all information as requested, substantially incomplete or lack key information may be rejected by the City.

The following list details the appropriate proposal format:

A. All items contained in the bid must be in total compliance with the specifications of this solicitation.

B. Alternate bids will not be considered unless specifically called for in this solicitation. Bidders’ attention is specifically called to the terms, conditions and special provisions of this solicitation.

Please be aware that, under the competitive process, the stipulations set forth herein are fully binding mailto:purchasing@cocoafl.gov http://www.casselberry.org/index.aspx?NID=406

ITB FORM 2025.6 18

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

TITLE: City of Cocoa SHIP Housing Rehabilitation at 1203 Cypress Lane on the Bidder to the extent that you confirm acceptance by your signature on Attachment, Bid Price

Schedule and Acceptance of Bid Terms and Conditions.

4.11 DETERMINING RESPONSIBILITY

The determination as to whether a Bidder is considered responsible shall be at the sole discretion of the

City. The City may request information relating to contracts similar to the requirements of this solicitation.

The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete projects timely, whose investigations show the bidder is not in a position to perform the contract. In determining responsibility, the following qualifications, in addition to price, may be considered:

A. The Bidder's ability, capacity, and skill to provide the goods or to perform the service within the time specified;

B. The character, integrity, reputation, judgement, experience and efficiency of the Bidder;

C. The quality of performance of previous contracts or services including previous performance with the City;

D. The sufficiency of financial resources to meet the obligations of the required contract and to perform the services;

E. Quality Control Program.

F. Contract claims, litigation filed against the Bidder or filed by the Bidder for equitable adjustment; Reprimand of any nature or suspension by the Department of professional

Regulation or any other regulatory agency or professional association in the past five (5) years.

G. Ability to provide future maintenance, service, and support of the goods/services under contract;

and, H. Whether the Bidder is in arrears to the City on a debt or a contract or is a defaulter on surety to the City; or whether the Bidder's taxes or assessments are delinquent.

I. Whether the Bidder has been suspended or debarred from doing business with the City or another public entity.

J. Such other information as may be relevant or secured.

4.12 BID FORMS/REPRODUCTION

A. Bid Forms: All bids must be submitted on the City’s standard solicitation forms and must include all applicable completed attachments included herein.

B. Reproduction: Please submit one (1) bound original and one (1) on a USB containing the entire bid submittal formatted to be read with Microsoft® software products or Adobe® PDF software.

4.13 BIDDER ACKNOWLEDGEMENT

By submitting a bid response, the Bidder certifies that the Bidder has fully read and understands this ITB document and has full knowledge of the scope, nature, quantity, and quality of work to be performed; the detailed requirements of the services to be provided; and the conditions under which the services are to be performed.

ITB FORM 2025.6 19

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

4.14 BIDS TO REMAIN FIRM

All bids shall remain firm for ninety (90) Days after the day of the Bid opening, but the City may, in its sole discretion, release any Bid and return the Bid Security prior to that date.

4.15 COST OF SUBMITTAL

The Bidder understands that any and all costs related to the submittal of a proposal is considered an operational cost of the Bidder and shall not be passed on to or be borne by the City. By submission of a bid, the Bidder agrees that any and all costs associated with the preparation of the bid will be the sole responsibility of the Bidder. The Bidder also agrees that the City shall bear no responsibility for any costs associated with the preparation of the bid including but not limited to any administrative or judicial proceedings resulting from the solicitation process.

4.16 IMPROPER IDENTIFICATION AND TIMELINESS

The City is not responsible for the failure of a Bidder or the Bidder’s agent to submit responses in a timely manner or for a bid submittal that is not properly addressed or identified. Bid submittals by email, telephone or fax shall be rejected as non-responsive regardless of where it is received.

4.17 CORPORATE STANDING AND AUTHORIZED SIGNATORY

The Proposer must demonstrate that the company is in good standing and that the person signing this proposal is an authorized signatory on behalf of the Proposer to negotiate and/or sign contracts, agreements, amendments and related documents to which the Proposer will be duly bound. Examples of satisfactory demonstration documents include:

A. A copy of your Articles of Incorporation listing the approved signatories of the corporation.

B. A copy of a resolution listing the members of staff that are authorized signatories for the company.

C. A letter from a corporate officer listing the members of staff that are authorized signatories for the company.

Failure to sign and witness the Proposer’s signature form may result in disqualification of the bid. Please be sure the bid is signed, properly witnessed, and sealed.

4.18 PROPRIETARY INFORMATION

A. In accordance with Chapter 119 of the Florida Statutes (Public Records Law); and except as it may be provided by other applicable State and Federal Law, all Bidders should be aware of the Invitation to Bid, and the responses thereto are in the public domain. Bidders are requested to identify specifically any information contained in their bid submittals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

ITB FORM 2025.6 20

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

TITLE: City of Cocoa SHIP Housing Rehabilitation at 1203 Cypress Lane

B. A generic notation that information is “confidential” is not sufficient. Failure to provide the

Purchasing & Contracts Division with a detailed explanation and justification including statutory cites and specific reference to your bid submittal detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire bid submittal being subject to disclosure in accordance with Chapter 119 of the Florida Statutes.

4.19 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION

By submission of a response, the Bidder certifies that in connection with this bid submittal:

A. The pricing and/or fees associated with this bid submittal have been arrived at independently, without consultation, collusion, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor.

B. Unless otherwise required by law, the prices which have been quoted on this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly to any other Bidder or to any competitor.

C. No attempt has been made or shall be made by the Bidder to induce any other person or Bidder to submit or not submit a bid for the purpose of restricting competition.

4.20 FAILURE TO COMPLY WITH BID INSTRUCTIONS

Failure to comply with any of the foregoing instructions, provide a bid submittal in the manner prescribed herein or any other essential element of this Invitation to Bid may be grounds for disqualification of your bid submittal.

4.21 AMERICANS WITH DISABILITIES ACT

Persons with disabilities needing special accommodation to participate in this proceeding should contact the Purchasing & Contracts Division, City of Cocoa, 65 Stone Street, Cocoa, Florida 32922, telephone

(321) 433-8833, not later than seven (7) days prior to the date on which the accommodation is requested.

4.22 OFFICE OF RECORD

The City of Cocoa Purchasing & Contracts Division shall be the official “office of record” for all information transactions and data disbursements associated with this solicitation. The Purchasing &

Contracts Division may be reached Monday through Friday between 8:00 A.M. to 5:00 P.M., Local Time via phone at (321) 433-8833.

4.23 MODIFICATION OR WITHDRAWAL OF BIDS

Bid modifications will be accepted from a bidder only if received in writing, properly signed by an officer of the bidder, and received prior to the opening of bids. Bid modifications must be identified as such and will be opened with the bidder’s bid form.

ITB FORM 2025.6 21

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

Bids may be withdrawn by the request of the bidder prior to the time fixed for opening. Error or negligence on the part of the bidder in preparing the bid confers no right for the withdrawal of the bid after the public opening date.

4.24 CONFLICTS WITHIN SOLICITATION

Where there appears to be a conflict between the General Terms and Conditions, Special Conditions, the

Technical Specifications, the Bid Form, or any addendum issued, the order of precedence shall be the last addendum issued, the Bid Form, the Technical Specifications, the Special Conditions, and then the General

Terms and Conditions. It is incumbent upon the vendor to identify such conflicts to the designated procurement representative prior to the bid or proposal response date.

4.25 JOINT VENTURES

All Bidders intending to submit a bid response as a Joint Venture are required to have filed proper documents with the Florida Department of State, the Division of Professions, Construction Licensing Board and/or any other state or local licensing Agency prior to submitting a bid response. Please refer to Section

489.119 Florida Statutes.

Joint Venture Firms must provide an affidavit attesting to the formulation of a joint venture and provide either proof of incorporation as a joint venture or a copy of the formal Joint Venture Agreement between all joint venture parties, indicating their respective roles, responsibilities and levels of participation for the project.

ITB FORM 2025.6 22

65 Stone Street, Cocoa, FL 32922

Phone: 321-433-8833 | Fax: 321-433-8690

Solicitation Number:

ITB B-26-16-COC

INVITATION TO BID (ITB)

Due Date:

10/08/2026

SECTION 5 SPECIAL CONDITIONS

4.26 BID SECURITY BOND –Not Used

The Bid response shall be accompanied by a Bid Security Bond equaling five percent (5%) of the total

Bid price. Failure of the Bidder to supply same, in the amount and type required, shall automatically render the Bidder as non-responsive resulting in the disqualification from further consideration of their Bid response. Please complete and submit Bid Security Bond form, attached herein.

A. The Bid Security Bond shall be submitted in the form of a Bid Bond in the amount of five percent

(5%) of the total…