B1 Enclosure A Draft Contract 477108 with attachments.pdf

April 9, 2025 1 Rev. 10

BSA’s Contractual Representative

Overall Value Amount

Contract Type Contract Number

Mark Brock TBD Firm Fixed Price 477108

BROOKHAVEN NATIONAL LABORATORY

Brookhaven Science Associates

P.O. Box 5000

UPTON, L.I., N.Y. 11973-5000

Name and Address of Contractor

CONTRACT

This Contract (the “Contract”) is between the party named above (the “Contractor”), and Brookhaven Science Associates, LLC (“BSA”), the latter acting under a Prime Contract (DE- SC0012704) with the United States of America (the “Government”) represented by the United States Department of Energy (“DOE”).

I. SCOPE OF WORK

The Contractor shall provide one Super Resolution/Confocal Optical Microscope.

All work shall be conducted in strict accordance with the attached BSA, Attachment A Statement of Work dated 16 March 2026 and Specification No. 1 dated 13 April 2026.

A. Reports/Deliverables: The Contractor shall provide the following deliverable(s) to BSA’s Technical Representative (Tech Rep):

Item Deliverable Due 1 Program Plan 2nd week after award of contract 2 Technical and Progress

Teleconference 2nd week after award of contract/monthly

3 Performance Reports 5th of each month after receipt of Program

Plan and within 2 weeks of key project milestones

4 Preliminary Technical Design 4th week after contract award 5 Final Technical Design 5th week after contract award 6 Equipment footprint and laboratory requirements 6th week after contract award

7 Manufacturing/Inspection/Test plan 6th week after contract award 8 Installation Work Plan 20th week after award of contract

April 9, 2025 2 Rev. 10

9 Factory acceptance testing 30th week after award of contract 10 Delivery of the Instrument 32nd week after award of contract 11 Site Acceptance Test and

Commissioning Report 36th week after award of contract

B. Key Personnel (Reserved)

II. PERIOD OF PERFORMANCE

This Contract shall be effective as of the date executed by both parties. It shall remain in effect through _TBD_.

III. FIRM FIXED PRICE AND PAYMENT

A. Firm Fixed Price: In full consideration of the Contractor's performance hereunder, BSA shall pay the Contractor the firm fixed price of _TBD_ U.S. Dollars ($TBD).

The said sum shall constitute full compensation for all services and materials furnished hereunder.

B. Payment: Payment will be made upon receipt and approval of properly certified invoices. Payment will be in accordance with the following milestone payment schedule:

Milestone Amount

BSA receipt and acceptance of Preliminary Technical Design Submitted

TBD

BSA receipt and acceptance of Final Technical Design Approved

TBD

BSA receipt and acceptance of Factory Acceptance Test Report

TBD

BSA receipt and acceptance of Delivery to BNL

TBD

BSA receipt and acceptance of Commissioning of instrument

TBD

BSA receipt and acceptance of Training on instrument

TBD

BSA receipt and acceptance of Delivery of End Item Documentation Package

TBD

Payment terms are Net XX (for large/foreign businesses enter 30, for small businesses enter 10).

Invoices shall be directed to BSA’s Accounts Payable Department via electronic

April 9, 2025 3 Rev. 10 or regular mail.

Electronic invoice submittal is preferred by BSA. The Contractor shall make every effort to have systems in place that allow for electronic invoice transmittal.

Invoices shall be submitted in PDF format, via email, to apinvoices@bnl.gov.

Hard copy invoices, if applicable, shall be directed to BSA's Accounts Payable Department, Contracts Division, Bldg. No. 400D.

The Contractor shall indicate the final invoice by clearly marking such invoice as “FINAL.” A copy of the final invoice must be submitted to BSA’s Contractual Representative.

C. Freight: Freight terms shall be FOB BSA National Laboratory, 98 Rochester

Street, Upton, Long Island, New York.

D. Labelling, Packing, and Notification Requirements:

More detailed instructions are available at https://www.bnl.gov/shipping/ or by emailing WarehouseOperations@bnl.gov.

Labeling Requirements

All shipments must comply with the following labelling requirements. Failure to do so may result in delayed payments. Labels must be placed on the upper left portion of the container when possible and contain:

Brookhaven National Laboratory Brookhaven’s Contract Number 98 Rochester St.

Upton, NY 11973 Box Number / Number of Boxes

Packing List Requirements

Every shipping container must include a packing list. The packing list must be clearly identified and affixed to a side of the shipping container. At a minimum, the packing list should contain the following information:

Ship from company name and address Supplier contact name Supplier telephone number Ship to address as instructed by Buyer/Contracts Specialist Brookhaven’s Contract number Part number, description, quantity, unit of measure, and corresponding BNL

Contract line number

Special Notification of Delivery

April 9, 2025 4 Rev. 10

If a shipment is heavier than 3,000 lbs., longer than 8 feet in any direction, or has a high center of gravity, it will require rigging upon receipt and the shipper shall provide a minimum of 3 days’ advance notice of delivery to BNL’s Receiving Department via email to WarehouseOperations@bnl.gov. The shipper must obtain acknowledgement from BNL that delivery notification was received. Failure to contact BNL will result in delays during delivery and any resulting demurrage will be at the shipper’s expense.

Marking of Outer Package

Each shipping container (transport package) with a gross weight equal to or greater than 400 lbs. (180 kilograms) must be marked with the center of gravity location and gross weight on at least one side or end panel. It must also meet the requirements of the latest revision of ASTM Standard D 3951, Standard Practice for Commercial Packaging. This applies to any item shipped (originally packaged or repackaged) to BNL or other locations cited in the Contract.

Protection of Material and Equipment

The Contractor shall employ procedures which ensure adequate protection of material and equipment during shipment and while in storage. Such protection shall include special environmental packaging as necessary. All items shipped (originally packaged or repackaged) to BNL or other locations cited in the PO or Contract shall comply with the requirements for preservation, packaging, and marking as stated in the latest revision of ASTM Standard D 3951-10, Standard Practice for Commercial Packaging.

Unacceptable Packing Material

Do not use vermiculite as a packaging material inside any shipments to BNL unless required by shipping regulation. “Vermiculite” as defined in this specification means the hydrous, silicate mineral classified as a phyllosilicate that has been expanded by heating. Vermiculite used as a packaging material in shipments must be determined to be free of asbestos (<1% chrysolite, amosite, crocidolite, tremolite, anthophyllite, and actinolite). All shipments containing vermiculite must be accompanied by documentation stating that the vermiculite used is certified asbestos-free. This documentation must be affixed to the outside of the package.

Ocean Shipments

Foreign shipments transported via ocean freight must use the 10+2 REQUIREMENTS Form (PDF). The form must be completed by the Contractor 72 hours before departure of the vessel. Send form to the following:

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Interfreight Harmonized Logistics, Inc.

Fax: 516-371-6880 bnl@interfreight.net

Brookhaven National Laboratory WarehouseOperations@bnl.gov

Once the form is submitted to customs, an acceptance number will be provided.

Freight will not be loaded onto a vessel without an acceptance number. Failure to submit the 10+2 form may result in fines. It is the Contractor's responsibility to make sure the 10+2 form is submitted 72 hours prior to the vessel sailing. BSA shall withhold payment from the Contractor's final invoice for any penalties incurred by BSA due to late or incorrect ISF filing by the Contractor.

IV. AUTHORIZED REPRESENTATIVES

A. BSA’s Technical Representative: _TBD_, telephone no. _TBD_, TBD_(email), is BSA's Technical Representative, and shall act as liaison between BSA and the Contractor in technical matters only.

B. BSA’s Contractual Representative: _TBD_, telephone no. _TBD_, _TBD_

(email), is BSA's Contractual Representative. Any change or modification in the terms and conditions of this Contract shall require the written approval of BSA's Contractual Representative or designee.

C. Contractor’s Technical Representative: _TBD_, telephone no. _TBD_, _TBD_(email), is the Contractor’s authorized Technical Representative, and shall act as point of contact between BSA and the Contractor in technical matters only.

D. Contractor’s Contractual Representative: _TBD_, telephone no. _TBD_, _TBD_(email), is the Contractor’s authorized Contractual Representative and shall act as liaison between BSA and the Contractor.

V. PATENT CERTIFICATION (Reserved)

VI. GOVERNMENT PROPERTY (Reserved)

VII. ADDITIONAL TERMS

The provisions of Brookhaven Science Associates, LLC, General Terms and Conditions for Commercial Items and Services, (Rev.24, April 2026) are incorporated herein and made a part hereof.

The provisions of Brookhaven Science Associates, LLC, General Terms and Conditions for Non-Commercial Items, (Rev 24, April 2026) are incorporated herein and made a part hereof.

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The provisions of Brookhaven Science Associates, LLC, Supplemental Terms and Conditions for Work by Contractors Onsite at Brookhaven National Laboratory, (Rev. 24, April 2026) are incorporated herein and made a part hereof.

As noted in this Contract, Supplemental Terms and Conditions for Work by Contractors Onsite at Brookhaven National Laboratory are incorporated herein. In accordance with Article 8 of these Supplemental Terms and Conditions, the Contractor is required to provide a Job Hazard Analysis (JHA).

This Contract is issued pursuant to Brookhaven Science Associates General and/or Supplemental Terms and Conditions listed above, which are incorporated herein by reference. The complete text of these terms and conditions can be viewed at PPM | Terms and Conditions. Should the Contractor have any questions and/or not have access to these terms and conditions, contact the Buyer or Contracts Specialist immediately.

The following documents attached hereto and made a part hereof, contain additional provisions of this Contract:

Attachment A Statement of Work, 3/16/2026 Attachment B Specification No. 1, 4/13/2026 Attachment C BNL QA 101

This Contract does not bind nor purport to bind the Government of the United States.

ACCEPTED:

CONTRACTOR BROOKHAVEN SCIENCE

ASSOCIATES, LLC.

By: By: TBD

Name: Name: Mark Brock

Title: Title: Subcontract Supervisor

Date: Date: See Electronic Signature

The Contractor shall sign and return one (1) copy of this contract via email to the attention of Mark Brock, Procurement and Property Management Division at mbrock @bnl.gov.

STATEMENT OF WORK (SOW)

for

Super Resolution/Confocal Optical Microscope

Prepared by:

Date

3/10/2026

Aaron Stein, Technical Representative Center for Functional Nanomaterials

Approvers:

03/09/2026

Mircea Cotet, Senior Scientist, Center for Functional Nanomaterials

Quality Assurance

Nicole Magliulo

3/12/2026

Nicole Magliulo Quality Management Office

ESH Coordinator

3/16/2026

Wai-Lin Ng

Attachment A

Contents

1. SCOPE

1.1 BACKGROUND

1.2 DEFINITIONS/ACRONYMS

2 APPLICABLE DOCUMENTS

3 REQUIREMENTS

3.1 CONTRACTOR RESPONSIBILITIES

3.1.1 Technical Performance

3.1.2 Tooling/Fixtures/Test Equipment

3.1.3 Factory Acceptance Testing

3.1.4 Installation

3.1.5 Acceptance Testing at BNL

3.1.6 Commissioning

3.1.7 Training

3.2 DESIGN AND DESIGN REVIEW REQUIREMENTS

3.3 MANUFACTURING REQUIREMENTS

3.3.1 Acceptance Test Procedure

3.3.2 Commissioning Reports

3.4 MANAGEMENT

3.4.1 Program Plan

3.4.2 Progress Teleconference

3.4.3 Manufacturing/Inspection/Test Plan ........................................................................ Error! Bookmark not defined.

3.4.4 Performance Reporting

3.5 DOCUMENTATION AND DATA MANAGEMENT

3.6 CONFIGURATION MANAGEMENT

3.7 SOFTWARE REQUIREMENTS

3.8 ENVIRONMENT, SAFETY AND HEALTH (ESH)

3.8.1 Contractor Work on Site at BNL

3.8.2 Electrical Safety

3.8.3 Pressure Safety

3.8.4 Fire Safety

3.8.5 Attachment Points and Lifting Fixtures

3.8.6 Radio Frequency Safety

3.9 PACKAGING

3.10 WARRANTY

4 QUALITY ASSURANCE

4.1 QUALITY ASSURANCE REQUIREMENTS

4.2 NOTIFICATION OF CHANGE TO DESIGN, METHODS, OR PROCESSES

4.3 RECORDS

4.4 FRANCHISED / LICENSED “DISTRIBUTOR” TRACEABILITY

4.5 MATERIAL REVIEW BOARD (MRB) AUTHORITY

4.6 QA FLOW-DOWN

4.7 CERTIFICATE OF CONFORMANCE

5 DELIVERABLES

6 SCHEDULE/ MILESTONES

7 VALUE ENGINEERING

iii

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"This document contains BNL procurement requirements specifications for solicitation and technical evaluation. The information is high-level and does not include the details necessary for "development" or "production" as defined under 15CFR § 772.1, 22 CFR §120.33, or 10 CFR Part 810; therefore, it does not constitute export-controlled technology or technical data."

Statement of Work for the Super Resolution/Confocal Optical Microscope

1. SCOPE

This Statement of Work (SOW) will be the basis for the procurement of a Super Resolution Microscope (SRM) at Brookhaven National Laboratory. Brookhaven National Laboratory seeks information on an advanced, fully integrated confocal and super-resolution (STED) microscopy system with comprehensive fluorescence lifetime imaging (FLIM/FCS) functionality. The SRM instrument should provide true confocal point scanning with a tunable white light laser excitation source of visible range capable of simultaneous multi-line operation with independent intensity control and rapid microsecond-scale switching between excitation regime, broadband spectral detection in the range approximately 400–850 nm, with multiple independently configurable detection channels, FLIM/FCS functionality, and analytical tools enabling functional parameter mapping and FRET. Super-resolution performance should include both 2D and 3D STED nanoscopy across the visible spectrum,with possibility to acquire super-resolution imaging at ~30 nm lateral resolution. The instrument should operate within a unified software environment supporting automated calibration, lifetime fitting, super-resolution reconstruction, and compatibility with external analysis platforms. This document outlines the Contractor’s responsibilities and obligations necessary for completing the requirements as set forth herein.

1.1 Background

The Center for Functional Nanomaterials (CFN) is a U.S. Department of Energy Nanoscale Science Research Center and User Facility of Brookhaven National Laboratory. CFN staff provides expertise and capabilitiesto the science user community from national laboratories, academia and industry to accelerate the scientific discovery and innovation. The CFN supports various DOE programs through its user support and in house research science program. The installation of a SRM instrumnet strengthens BNL’s capability in studying materials at nanoscale and investigating processed beyond diffraction limited resolution with non destructive optical methods.

1.2 Definitions/Acronyms

ASME American Society of Mechanical Engineers

ATP Acceptance Test Procedure BNL Brookhaven National Laboratory BSA Brookhaven Science Associates CFN Center for Functional Nanomaterials DC Direct Current DR Dilution Refrigerator ESH Environment, Safety, and Health FAT Factory Acceptance Test GHS Gas Handling Unit

GUI Graphic User Interface MRB Material Review Board MRP Material Requirements Planning MXC Mixing Chamber NFPA National Fire Protection Association NRTL Nationally Recognized Test Laboratory QA Quality Assurance RF Radio Frequency SOW Statement of Work UHV UltraHigh Vacuum

2 APPLICABLE DOCUMENTS

In the event of a conflict between the Technical Specification and the SOW, the Contractor shall immediately notify the BSA Contractual Representative who shall in each instance determine which document takes precedence and advise the Contractor accordingly. Failure to notify BSA of a document conflict shall not relieve the Contractor’s responsibility to ensure full compliance to all requirements.

The following documents are an integral part of the SOW; the applicable revision level will be the latest that is in effect at the time of award:

Document Number Document Title

10CFR851 DOE Worker Safety and Health Program

BNL QA-101 Supplier Quality Assurance Requirements

ASME B30.26 Rigging Hardware

ANSI Z136.1 Safe Use of Lasers

ASME BPV Boiler and Pressure Vessel Code

ASME B31.3 Process Piping -2015 Edition

NFPA 70

National Electrical Code – 2020 Edition http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=70

NFPA 70E

Standard for Electrical Safety in the Workplace – 2021 Edition or the most current version in place

ASMEY14.5M-2008 Dimensioning and Tolerancing

JHA BNL Job Hazard Analysis Template (Attached)

3 REQUIREMENTS

In accordance with the applicable specifications, referenced documents, and instructions as defined in this Statement of Work, the contractor shall be responsible for the engineering, purchase of all materials, manufacturing, assembly, inspecting, testing, delivering, installing, commissioning and training on the Instrument.

Safety and code compliance must be paramount at every stage of a project, from the initial concept to the final installation and use. Electrical design and installation must follow the National Electrical Code NFPA 70 and Standard for Electrical Safety in the Workplace NFPA 70E.

3.1 Contractor Responsibilities

3.1.1 Technical Performance

In accordance with SOW/Technical Specification document and all referenced documents, the Contractor shall engineer, manufacture and assemble the Instrument. The Contractor shall first test the Instrument at the Contractor’s facility, then deliver, test and commission the Instrument at BNL.

It is the Contractor’s responsibility to ensure that the Instrument complies with all the specification requirements and the safety codes and standards referenced herein.

3.1.2 Tooling/Fixtures/Test Equipment

The Contractor shall be responsible for supplying all materials, including (but not limited to) the construction of all tools, jigs, fixtures, and test equipment required to complete the engineering, Statement of Work for the Dilution Refrigerator for Superconducting Quantum Circuits manufacturing, assembly, inspecting, testing, delivering, and installing the Instrument. Gases, croygens, and samples for testing will be supplied by BNL.

3.1.3 Factory Acceptance Testing

The tests listed in the approved Acceptance Test Procedure (ATP) shall be conducted on the Instrument at the Contractor’s facility, prior to delivery to BNL.

3.1.4 Installation

3.1.4.1. The Contractor shall provide a footprint of the Equipment and utilities requirements.

3.1.4.2. The Contractor shall be responsible for all Instrument installation. BSA will not supply personnel for installation tasks other than identified herein. Unloading of containers and trucks, and staging of the Instrument at the installation site, shall be performed by BSA riggers. The Contractor shall not be permitted to drive BSA-owned forklifts for any reason. The Contractor shall submit an installation work plan that includes all onsite installation activities in a step-by-step format at least two months before the scheduled start of installation activities. This plan is a necessary prerequisite for obtaining a work permit and must be approved by BSA prior to the start of installation activities. The person (or persons) responsible for all onsite installation activities shall participate in the work planning process for the purpose of obtaining a work permit. This shall be completed during the Technical Review as well as after the Technical Review in video conferencing and/or teleconferences.

3.1.4.3. All training and safety requirements identified during the work planning process (or by BSA ES&H/Training staff members) shall be successfully completed by Contractor personnel who are participating in onsite installation work prior to issuance of a work permit and prior to installation.

3.1.4.4. BSA shall be responsible for offloading and rigging of heavy equipment. Contractors may operate their own rigging/cranes that are installed as part of their equipment, original equipment manufacturer (OEM) components. These must first be inspected by BSA.

3.1.4.5. Electrical tools/equipment needed for installation shall be inspected by BSA prior to use at BNL, to ensure compliance with electrical safety standards referenced herein.

3.1.4.6. The Installation Work Plan shall include at a minimum:

a. Work instructions/ installation plan: job steps or detailed step-by-step instructions

b. Prerequisites: preparatory actions to be performed before work can be started and any administrative and physical requirements (for example, review/ inspection/ approval of equipment, training, etc.)

c. Precautions: precautions that must be observed during performance of work

d. Identification for hold points and other monitoring

e. Operational limits imposed

f. Coordination of tasks

g. Special conditions for working alone

h. Scheduling, coordination, and notification

i. Changes impacting configuration management

j. ES&H work controls for mitigating identified hazards based on the following hierarchy, as practical:

i) Elimination/substitution of hazards

ii) Engineering controls

iii) Administrative controls and work practices

iv) Personal protective equipment

3.1.4.7. Note that disposal of waste packing material shall be the responsibility of BSA.

3.1.4.8. The Contractor shall supply all bolt-on wheels, transportation carts and custom tooling required for the installation of the Instrument which will remain the property of the Contractor at Contract Completion.

3.1.4.9. During assembly of all components, proper alignment and tightening shall be assured by the use of appropriate tools (e.g., torque wrenches) and by following the procedures recommended by the manufacturer, including the use of alignment tools and bolt-tightening sequences, etc.

3.1.4.10. Installation includes hardware and software setups for computer-based control of the Instrument.

3.1.5 Acceptance Testing at BNL

The tests listed in the approved Acceptance Test Procedure (ATP) shall be conducted on the Instrument at BNL, prior to final acceptance.

3.1.6 Commissioning

The Contractor shall be responsible for the commissioning of the Instrument. Commissioning shall be defined as all test and demonstration work performed on site at BNL.

Commissioning of the Instrument on site in its final configuration shall be performed with samples supplied by BSA and agreed to by Contractor. The Instrument shall be able to demonstrate the performance specifications as outlined in the separate Technical Specification document.

3.1.7 Training

During the commissioning phase of the contract, the Contractor shall provide hands-on training at BNL for BSA scientific and/or technical staff for the safe operation and maintenance of the Instrument. This training shall be conducted at BNL for a period as agreed between vendor and contractor during the commissioning for the Instrument.

3.2 Design and Design Review Requirements

3.2.1 Preliminary Design Report

A preliminary design to meet all the technical requirements shall be presented to BNL staff. A videoconference meeting shall be held to discuss the design and facilitate questions. Changes to be incorporated shall be agreed upon by both BNL and the Contractor.

3.2.2 Final Design Report

A final design that incorporates and documents changes from the preliminary design shall be submitted to BNL. A videoconference may be convened if deemed necessary.

3.2.3 Approval to Proceed

BSA must approve in writing the final design, including any modifications introduced at the Final Design Review Meeting before the Contractor proceeds with ordering material and components.

3.3 Manufacturing Requirements

3.3.1 Acceptance Test Procedure

The contractor shall provide an ATP that is in accordance with this SOW/Technical Specification and all reference documents noted herein. The ATP must be approved by BSA prior to use. The ATP shall ensure that all test requirements as defined in the safety codes referenced herein are achieved.

3.3.2 Commissioning Reports

A Commissioning report shall be provided by the Contractor. The report shall include, but not limited to, the results of all tests performed including graphs, printouts, drawing updates, calibration data, and control system tuning parameters. The Contractor shall be responsible for remedying any noncompliance regarding the requirements in this SOW/Technical Specification, subject to BSA approval. A summary sheet including demonstrated remedy of any non-compliances shall be included. Final acceptance is contingent on BSA data review and written approval by BSA.

3.4 Management

3.4.1 Program/Manufacturing/Inspection/Test Plan

Within the timeframe listed in Section 5, the Contractor must deliver a detailed program plan which includes a milestone schedule defining the design validation, manufacturing, inspection, testing, installation and commissioning phases in sufficient detail to allow regularly scheduled progress monitoring. It shall be submitted for review and approval by BSA within the timeframe indicated in the Contract. The plan may be a single document or may make use of existing travelers or other suitable planning and control documents. It shall address the Material Requirements Planning (MRP), and at a minimum include manufacturing, inspection, and test steps including identification of critical manufacturing operations and parts/subassemblies showing integrated flow into the end item(s). If the Contractor does not have an MRP system in place, then details for purchasing all raw materials, shop loading (by work center), and a schedule for manufacturing all components and assemblies through packaging and shipping shall be provided by the Contractor.

3.4.2 Progress Teleconference

Beginning within the timeframe listed in Section 5, program technical and progress teleconferences and/or meetings between the Contractor and BSA shall be held at a mutually scheduled time. The discussions shall include the Contractor’s progress, technical and contractual questions, presentations of analysis or testing results, design reviews, value engineering, trouble shooting, material status, tooling status, resources, and manufacturing issues, whichever applies.

3.4.3 Performance Reporting

Throughout the life of the contract, the Contractor shall supply a written report to the BSA technical representative and contractual representative detailing progress through the prior month with respect to the program. This shall include milestone charts, detailed progress, open items, problems, recommended solutions, and risk mitigation.

3.5 Documentation and Data Management

3.5.1 All the documentation provided by the Contractor shall be in English.

3.5.2 All engineering drawings shall:

a. Be formatted in accordance with ASME Y14.5M-2008

b. Have views shown in third angle projection

c. Preferably use metric dimensions and tolerances

d. Have a separate parts list

e. Have part number designations in accordance with LT-ENG-RSI-STD-002

3.5.3 The Contractor shall provide an electronic copy (email, plus either CD ROM or USB data storage device) of all required documentation as noted in this SOW. Manufacturing drawing CAD files of all components and assemblies shall be in any of these formats: STP, SAT, IGS, IAM, or IPT.

3.5.4 End Item Documentation Package

The Contractor shall provide an electronic copy of the End Item documentation package in accordance with the schedule set forth in this SOW. The End Item documentation package shall consist of the following documentation:

a. Acceptance Test Reports and copies of test certificates

b. All manuals

c. Completed travelers (documents following instrument throughout manufacturing process)

d. Manufacturing/ Inspection/Test data for inspections performed at incoming inspection or during manufacturing

e. Certificate of Conformance as specified in Section 4

f. Copies of specification/ data sheets for viewports.

g. Copies of the Contractor’s (or Subcontractors’) weld certification/test reports

h. Documentation of required proof test procedures and results for vacuum vessels

i. Certification that all required pressure relieving devices used are approved by either the ASME or National Board of Boiler Inspectors (NBBI)Acceptance Test Reports and copies of test certificates

3.5.4.1 Documents

The Contractor shall provide an electronic copy (on a USB stick or BSA identified FTP site, in Microsoft Office format, or drawing format described in section 3.4 with formal “controlled copies” in PDF format) of the following documentation:

a. All documentation identified in this SOW

b. All parts and assembly solid models

c. User/operational manual

3.5.4.2 Operation and Maintenance Manuals

The Contractor shall provide the operation and maintenance manual in electronic format with formal PDF format on a USB stick and provide two (2) hardcopies.

Operation and maintenance manuals shall include:

3.5.5 A title to the front cover, identifying the title of the project and the date of issue

3.5.6 A table of contents

3.5.7 A general description of the Instrument installation

3.5.8 Copies of any permits to use copyrighted material

3.5.9 A technical description of each system and subsystem to allow the correct and safe operation, maintenance and repair of all systems and subsystems installed, including:

i. Operating manuals at all modes of operation described in Technical Specification document

ii. Standard maintenance operations not limited to beam alignment and adjustment of lens operations

iii. Trouble shooting techniques

iv. Recommendations for preventive maintenance

v. Disassembly, repair, cleaning and adjustment procedures

vi. List of recommended spare parts to keep on hand

vii. Software documentation and source code for open-source processing routines

3.6 Configuration Management

The Contractor shall establish and maintain a configuration control system to assure that all end items (including spares) are of the proper configuration, and that all approved configuration changes are incorporated at the specified effectivity points. Records shall be maintained verifying the configuration of each item.

3.7 Software Requirements

The Contractor shall provide and maintain the capability to receive and send CAD files of all components or assemblies in STP, SAT, IGES, IAM, or IPT file format at the request of BSA.

3.8 Environment, Safety and Health (ESH)

The Contractor shall design and build all equipment in accordance with ESH requirements in the appropriate specifications, codes, standards, and other documents listed in Section 2 of this SOW.

3.8.1 Contractor Work on Site at BNL

BSA will identify and designate space necessary to safely perform staging and installation activities.

Any cordons, stanchions, or barriers required to designate and isolate the Contractor’s work area will be supplied by BSA.

A Job Hazard Analysis (JHA) including a hazard list identifying all hazardous materials associated with the instrument, including Safety Data Sheets (SDS) shall be submitted to BSA for approval with the Installation Work Plan.

3.8.2 Electrical Safety

3.8.2.1 All electrical equipment and components must be manufactured in accordance to U.S. standards and comply with NFPA70. The instrument shall be listed by a Nationally Recognized Testing Laboratory (NRTL). If the instrument is not NRTL-listed, the Contractor shall arrange for a third-party NRTL Field Evaluation to be done onsite at the completion of installation. The cost of the field evaluation shall be included in the quote. Any additional charges require BNL’s prior written approval. Note that CE is not on the list of OSHA approved NRTLs.

A report on the results of the field evaluation must be provided to BNL’s Electrical Authority Having Jurisdiction (AHJ), and approved before the equipment is to be energized.

3.8.2.2 The contractor shall supply the following to BSA:

3.8.2.2.1 Documentation for the equipment installation, operation, service and maintenance that describes operation, shutdown, safety concerns, and nonstandard installations

3.8.2.2.2 Schematics, drawings, and bill of materials describing power feeds, voltages, currents and parts used for construction, maintenance, and operation of the equipment.

3.8.2.2.3 Safety Requirements and emergency shutdown procedures of equipment including lockout/tagout (LOTO) requirements.

3.8.2.2.4 Documentation of specific hazards associated with the equipment.

3.8.2.2.5 Documentation shall be provided if special tools, PPE, or other equipment is necessary for proper maintenance and operation of equipment.

3.8.2.3 The contractor shall include safety-related design concepts for electrical equipment and installations. Following methods can be considered:

3.8.2.3.1 Installing finger-safe components, covers, and insulating barriers to reduce access to exposed energized electrical conductors and circuit part due to inadvertent movement

3.8.2.3.2 Substituting ≥50 volts control circuit with non-hazardous <50 volt circuits.

3.8.2.3.3 Separate enclosures for hazardous and non-hazardous electrical conductors and circuit parts.

3.8.2.4 Contractor shall mark the equipment which includes the NRTL certification mark/Field Evaluation mark, Manufacturer, model #, manufacturing date, drawing number, current draw, power, frequency voltages entering and leaving the control cabinets, and equipment. Caution, Warning, or Danger labels shall be affixed to the exterior describing specific hazards and safety concerns. Refer to ANSI Z535, Series of Standards for Safety Signs and Tags, for more information on precautionary marking of electrical system or equipment

3.8.2.5 All exposed electrical connections/terminations ≥50 volts shall be covered so that workers are protected from the hazards of electrical shock during operation and when performing service & maintenance. Plexiglas® is not allowed; Lexan® may be used for inadvertent contact. Electrical insulation must be Low Smoke, Zero Halogen (LSZH), Fire Retardant, and rated for its application. Non-LSZH cables shall be permitted in length <50 feet.

3.8.2.6 Electrical wiring must be installed in a neat and workmanlike manner.

3.8.2.7 Teflon® shall not be used as an insulation material, except in small quantities

3.8.3 Pressure Safety

For process piping requirements, the contractor shall use ASME B31.3 or equivalent approved by BSA in writing. The liquid nitrogen, gaseous nitrogen, and cooling water lines shall be designed to ASME B31.3 requirements. In all cases, 100% proof testing shall be completed on each component to 150% of the maximum working pressure for hydrostatic tests, or 110% of the maximum working pressure for pneumatic tests.

To prevent inadvertant overpressurization of vacuum vessel(s), the system must be supplied with burst disk per ASME BPVCode.

3.8.4 Fire Safety

3.8.4.1 The Contractor shall ensure that any electrical equipment or wiring minimizes combustibility by the use of flame-resistant materials.

3.8.4.2 The Contractor shall ensure that any cable tray minimizes the possibllity to damage cables. All cables to be installed in a cable tray shall be rated for Cable Tray use. The cable shall have the TC (Tray Cable) and NRTL markings. If a Contractor elects to use a cable not marked for Tray Cable use, then the Contractor shall use a cable that will meet IEEE 1202 or equivalent approved by BSA in writing. BSA shall approve the use of all non-NRTL marked tray cables in advance of the Contractor ordering the cable.

3.8.5 Attachment Points and Lifting Fixture

3.8.5.1 The Contactor shall provide lifting eyes, either permanent or removable, on each piece of equipment or stand of sufficient capacity and number to allow the equipment to be safely lifted.

3.8.5.2 All lifting fixtures must meet the requirements specified in ASME B30.26 (Rigging Hardware) and ASME BTH-1 (Design of Below-the-Hook Lifting Devices, Design Category “A”).

3.8.6 Radio Frequency Safety

Any component using radio frequencies (i.e. plasma sources), should be labeled with the appropriate warnings following 29 CFR 1910.97 - ANSI C95.2-1982. Once installed radiofrequency radiation exposures limits shall not exceed Threshold Limit Values (ACGIH TLV – 2016) and Safety Levels (ANSI/ IEEE C95.1).

3.8.7 Laser Safety

3.8.5.1 All potential Class 3b/4 Laser safety hazards shall be identified and addressed utilizing laser operation subject matter experts as required and following all applicable requirements as mandated by the BNL SBMS Laser Safety subject area.

3.8.5.2 All safety interlocks, including laser and electrical, to place all hazardous energies into a fail-safe condition in the event of unauthorized protective cover removal.

3.8.5.3 All system and subsystem components shall be equipped with emergency system shut off circuitry. Operator intervention is required to reset the system/subsystem.

3.8.5.4 All Class 3b/4 laser systems shall be equipped with emergency beam shut off circuitry. Operator intervention is required to reset the system/subsystem.

3.8.5.5 The laser heating system shall be fully interlocked including viewport covers, sample temperature, chamber pressure, and other relevant parameters, and operate as a class 1 laser system.

3.9 Packaging

In preparation for shipping, the Instrument shall be covered or wrapped for protection against weather elements, dust, and damage to projections, shock loads, impacts, and rubbing. The Instrument shall be properly braced and cushioned within the packing so that it will not shift during handling and shipment. The method of shipping will be specified by BSA one month prior to delivery.

3.9.1 After the component or piece of the Instrument has been cleaned and tested, it shall be packed to ensure that it remains clean and free from damage during both storage and shipping. All seal faces and/or knife edges should be protected. Vacuum components shall be backfilled with dry nitrogen gas.

3.9.2 Added protection against contamination and humidity shall be given to the sensors and electrical connections. Durable materials, such as clean wood, bubble wrap, or similar non-contaminating materials, are to be used to support and protect the components from one another during transit and storage. Peanut-type material shall not be used for packaging.

3.9.3 All assemblies or sub-assemblies with moving parts shall be secured to prevent damage due to unwanted motion or vibration. The packaging must be designed to withstand acceleration loads in excess of twice the acceleration due to gravity (>2g0).

3.9.4 Each packing crate shall be fitted with Shockwatch and Tipwatch sensors or an equivalent approved in writing by BSA.

3.9.5 The container shall be appropriately labeled with the listing of contents, destination, gross weight, location of center of gravity, purchase order number, and contact information.

3.10 Warranty

The Contractor shall provide a one-year warranty on all parts and labor commencing with BSA’s acceptance of the installed and tested Instrument. A recommended spare parts list shall be available from the Contractor.

Remote diagnosis and troubleshooting from Contractor shall be available upon request within 24 hours during regular workdays.

4 QUALITY ASSURANCE

The Contractor shall maintain and apply an effective QA program for the design, manufacture, and testing of all systems and equipment provided. The system shall meet the requirements of the ISO-9001 Standard, “Quality Management System Requirements,” or equivalent. The Contractor shall supply the necessary documentation to demonstrate this compliance. Post-award surveys may be required and shall be supported.

4.1 Quality Assurance Requirements

As set forth in BSA Form BNL-QA-101, “Brookhaven National Laboratory Supplier Quality Assurance Requirements,” as amended herein, forms a part of this statement of work. Specifically, this includes the following sections: 1, 2, 3, 3.1, 3.1.2, 3.2 to 3.22, 4.0, 4.1, 4.2, 4.3, 4.4, 4.4.3, 4.5, 4.6, 4.7, 4.7.1, 4.7.3, 4.10, 4.10.1, 4.10.2, 4.10.3, 4.13, 4.14, 4.16, 4.19, 4.21, 4.30, 4.31, 4.34, 4.35, 4.36, 4.37, and 4.39. With each Component delivered, the Contractor shall supply to BSA a Certificate of Conformance, in accordance with section 4.16 of BNL-QA-101.

4.2 Notification of Change to Design, Methods, or Processes

The Supplier shall immediately notify the Buyer of any significant changes (those that may affect form, fit, function, reliability, safety, or interchangeability) in product design, fabrication methods, materials, or processing from those used by the Supplier at time of Supplier’s quotation or offer to the Buyer, which resulted in the PO.

4.3 Records

The Supplier shall retain objective evidence, including records, of the inspections and tests performed in the course of manufacturing, testing, inspecting, preserving, packaging, and preparation for shipment of procured items. These records shall be made available to the Buyer’s representative for review upon request. These records shall be maintained for a minimum of three (3) years, unless otherwise specified in the procurement documentation, after the completion of the PO/contract.

4.4 Franchised / Licensed “Distributor” Traceability

Products that are not purchased directly from the Original Equipment Manufacturer (OEM)/Original Component Manufacturer (OCM) must be purchased only from a franchised/licensed distributor of the product being offered. The distributor shall ensure traceability of all products to the original equipment manufacturer by identifying the original manufacturer for each lot/date code on the Certificate of Conformance. The distributor shall provide a copy of the Manufacturer’s certificate for the lot number being supplied, along with their franchised distributor certification. The distributor shall not use unapproved brokers (any company, person, or entity who is not an OEM/OCM) for the purchase of components and parts, unless pre-approval has been granted by Brookhaven Science Associates (BSA).

4.5 Material Review Board (MRB) Authority

4.5.1 Unless, and until, Material Review Board (MRB) authority has been requested and received, the Contractor shall be restricted to dispositions of rework, scrap, and return-to-supplier, i.e., the contractor shall not use nonconforming materials via unique or standard repair processes, nor via use-as-is-dispositions.

4.5.2 The Contractor shall not delegate MRB authority to suppliers without the prior knowledge and written approval of BSA.

4.5.3 BSA may delegate MRB Authority to the Contractor, when requested by the Contractor. Such request shall be accompanied by 1) the Contractor’s procedure for the identification, evaluation, disposition, and control of non-conformances; and 2) the resumes of personnel to be assigned as MRB members.

4.5.4 All non-conformances requiring MRB action shall be documented and sent to the BSA technical representative within five (5) working days of the decision

4.6 QA Flow-Down

The Contractor shall ensure a proper and complete flow-down of all applicable QA requirements to its suppliers and sub-tier suppliers.

4.7 Certificate of Conformance

With each shipment, the Contractor shall submit a Certificate of Conformance (C of C). In case of drop shipment, a copy of the certificate shall be submitted to BSA at the time of shipment. The certificate shall include the title of and be signed by an authorized representative of the company, and shall constitute a representation by the Contractor that:

A. Materials used are those which have been specified by BSA, and that the items delivered were produced from materials for which the Contractor has on file, reports of chemical or physical analysis, or any other equivalent evidence of conformance of such items to applicable specifications;

B. Processes used in the fabrication of items delivered were in compliance with applicable specifications included as part of the PO/contract, or BSA-approved procedures or specifications;

C. The items as delivered comply with all applicable drawings, specifications, deviations/waivers, and other requirements of the procurement documentation; and-

D. When specified, cleaning and cleanliness requirements have been completely satisfied. The C of C shall reference the Contractor’s applicable cleaning procedures.

5 DELIVERABLES

The Contractor shall supply the following:

Item Deliverable Due

BSA

Approval

1 Program Plan 2nd week after award of contract Yes

2 Technical and Progress Teleconference 2nd week after award of contract/monthly no

3 Performance reports 5th of each month after receipt of Program Plan and within 2 weeks of key project milestones

No

4 Preliminary Technical Design 4th week after contract award Yes

5 Final Technical Design 5th week after contract award Yes

6 Equipment footprint and laboratory requirements 6th week after contract award Yes

7 Manufacturing/Inspection/Test plan 6th week after contract award Yes

8 Installation Work Plan 20th week after award of contract Yes

9 Factory acceptance testing 30th week after award of contract Yes

10 Delivery of the Instrument 32nd week after award of contract Yes

11 Site Acceptance Test and Commissioning Report 36th week after award of contract Yes

6 SCHEDULE/ MILESTONES

The following schedules are for planning purposes only. Schedule requirements set forth in the contract will take precedence.

Milestone Calendar weeks after award

Preliminary Technical Design Submitted 4th week

Final Technical Design Approved 5th week

Factory Acceptance Test Report 30th week

Delivery to BNL 32nd week

Commissioning of instrument 35th week

Training on instrument 35th week

Delivery of End Item Documentation Package 35th week

7 VALUE ENGINEERING

The Contractor is encouraged to make recommendations for changes that might lead to an improvement in performance, reliability, quality, safety, or reduction in cost. Simplicity in operation, ease of maintenance, and an improvement in the performance and reliability of the specific functions beyond the requirements of this specification are objectives which shall be considered in the production. Where it appears a substantial improvement in simplicity of design, performance, ease of maintenance or reliability will result from the use of materials, parts and processes other than those specified, it is desirable that their use be investigated.

"This document contains BNL procurement requirements specifications for solicitation and technical evaluation. The information is high-level and does not include the details necessary for "development" or "production" as defined under 15CFR § 772.1, 22 CFR §120.33, or 10 CFR Part 810; therefore, it does not constitute export-controlled technology or technical data."

Specifications #1 Date: April 13th 2026

Advanced Confocal Laser Scanning and Super-Resolution Microscopy System

1. Introduction and Purpose

Brookhaven National Laboratory (BNL) is planning to purchase an Advanced Confocal Laser Scanning and Super-Resolution Microscopy System, named herein super resolution microscope system (SRM), that is capable of high-speed, multi-color fluorescence imaging, including fluorescence lifetime (FLIM) and superresolution nanoscopy with Stimulated Depletion Emission (STED).

2. General Description

The SRM system will

Combine confocal, FLIM, and STED nanoscopy modalities in a unified platform.

Provide high sensitivity for live-cell imaging and long-term time-lapse studies.

Offer tunable excitation across a broad spectral range 450–780 nm and detection from 400nm up to 850 nm.

Enable lifetime-based functional imaging and spectral separation to distinguish overlapping fluorophores.

Integrate automation features, intuitive software, and full compatibility with standard imaging analysis workflows to provide hands free operation.

Provide both software based and hardware based super resolution modes of imaging.

3. Principal Configuration and Performance Requirements

3.1 Optical and Illumination System

The SRM will have a pulsed White Light Laser with high stability, variable repetition rate equipped with a pulse picker or similar and covering 450–780 nm and with the ability to simultaneous select various laser lines for optical excitation. The system will allow software-based control of laser intensity for each individual laser line, including when lines are used simultaneously.

Attachment B

The SRM will be provided with the option of secondary laser ports supporting UV (405

nm) and STED depletion lasers (598, 660, 775 nm).

The SRM will have high-speed beam routing for multicolor excitation switching within microseconds.

The SRM will have a set of objective lenses from low mag to high mag including lenses capable of STED.

3.2 Detection System

4 The SRM will have a spectral detection range of around 410–850 nm, with up to five simultaneous, tunable detection channels with a spectral resolution in the form of adjustable emission bandwidth in 1 nm increments.

5 The SRM will have acoustic optical beam splitters for emission selection with bandwidth in 1 nm increments.

6 The SRM will utilize photon detectors with high efficiency, around 50% @ 500 nm, which is typical for hybrid photon detectors; provide photon detectors which support analog, photon counting, and reflection modes and a large dynamic range for linear photon counting, up to 100 million counts/sec.

7 The SRM will provide dark noise minimization for photon detectors via active cooling and electronic stabilization.

3.3 Lifetime and Functional Imaging

The SRM lifetime imaging platform should be capable of: (1) functional mapping of cell physiology (pH, ion concentration, metabolic state); (2) rejection of reflection and autofluorescence for increased signal; (3) lifetime-based component separation; (4) lifetime-based FRET or protein-protein interaction analysis; (4) fluorophore separation via lifetime super resolution STED with background suppression.

The SRM temporal precision should be such that it can have the ability to record and resolve lifetimes up to tens of nanoseconds with sub…