B08 W519TC26Q5604_Combined_Synopsis_Solicitation.pdf

DEPARTMENT OF THE ARMY

ARMY CONTRACTING COMMAND – ROCK ISLAND

Combined Synopsis / Solicitation | W519TC26Q5604

W519TC26Q5604 • Material Handling Equipment Rental BPA • Page 1 of 11

COMBINED SYNOPSIS / SOLICITATION

Request for Quotations (RFQ)

Establishment of Multiple Blanket Purchase Agreements for Rental of Material Handling Equipment (MHE)

Solicitation Number:

Type:

Set-Aside:

NAICS / Size Standard:

PSC:

Issuing Office:

Contracting Officer:

Email / Questions:

W519TC26Q5604

Combined Synopsis/Solicitation (FAR 12.603) – Commercial Items (FAR Part 12) 100% Small Business Set-Aside 532412 – Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing | $40 million W039 – Lease or Rental of Equipment — Materials Handling Equipment Army Contracting Command – Rock Island (ACC-RI) Angela M. Rouse, Purchasing Agent angela.m.rouse3.civ@army.mil

Issue Date: 21 September 2026 | Quotation Due: 28 September 2026, 10:00 AM Central Time

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued.

Solicitation number W519TC26Q5604 is issued as a Request for Quotations (RFQ) to establish multiple Blanket Purchase Agreements (BPAs) for the rental of material handling equipment in support of McAlester Army Ammunition Plant (MCAAP). This acquisition is set aside 100 percent for small business concerns. The Government intends to award BPAs to all responsible Offerors whose quotations are determined technically acceptable and whose prices are determined fair and reasonable.

This solicitation incorporates provisions and clauses by reference. The full text of FAR and DFARS provisions and clauses may be accessed electronically at https://www.acquisition.gov.

Applicable clauses and provisions are identified in Attachment 0001.

1. Description of Requirement The U.S. Government requires rental of various types of Material Handling Equipment (MHE) to support operations, maintenance, construction, and logistics activities at McAlester Army Ammunition Plant (MCAAP), McAlester, Oklahoma. Equipment will be ordered on an as-needed basis via individual BPA Calls. The Contractor shall provide fully operational, well-maintained

Combined Synopsis / Solicitation | W519TC26Q5604

W519TC26Q5604 • Material Handling Equipment Rental BPA • Page 2 of 11 commercial equipment meeting or exceeding typical industry specifications for the categories listed below.

Required Equipment (see Attachment 0002 for additional typical specifications):

Equipment Type Typical Size / Capacity Key Requirements / Attachments Skid Steers Various sizes; 1,500 – 4,000+ lb rated operating capacity; wheeled or tracked (CTL) Buckets, forks, augers, grapples, brooms; quick-attach compatible

Mini Excavators Compact; 1.5 – 8 metric ton operating weight;

suitable for tight-access areas

Standard digging buckets; optional hydraulic hammers, thumbs, augers. Rubber tracks preferred.

Scissor Lifts Electric (indoor) 19–32+ ft; rough-terrain (diesel/hybrid) 26–43+ ft working height

Indoor electric and outdoor RT models;

extension decks / outriggers as required

Boom Lifts Articulating 30–80+ ft; telescopic 40–135+ ft;

electric and diesel/rough terrain

High-reach applications; jib options; 500–1,000 lb platform capacity

Backhoes Standard tractor-loader-backhoes; 14–17 ft digging depth; 1.0–1.5 cy loader bucket

Digging, trenching, loading, and material handling; extendahoe / 4-in-1 buckets as needed

Cranes Mobile, rough-terrain, or crawler; 15–100+ ton (and larger as needed)

Certified annual inspection. Certified riggers required with large crane rentals as specified in the Call.

Billing Note: Rental billing for one month shall be based on a calendar month, not four weeks.

Partial months shall be prorated on a daily basis unless otherwise specified in the BPA Call.

The Government does not guarantee any minimum quantity or dollar value of Calls under the BPA. Award of a BPA does not obligate funds; funds will be obligated only on individual Calls.

2. Ordering Period, Delivery, and Performance Ordering Period: The ordering period for this Blanket Purchase Agreement shall be five (5) years from the date of BPA award.

BPA Calls: Specific equipment types, quantities, delivery dates, performance periods, attachments, rigger requirements, and any special instructions will be specified in individual BPA Calls issued against the BPA. Calls may be issued by email, telephone (followed by written confirmation), or other electronic means.

Delivery Timeframe: The Contractor shall deliver the specified equipment to the place of performance within seventy-two (72) hours After Receipt of Order (ARO) for each individual Call, unless a different timeframe is specified in the Call. Expedited delivery, when required, will be identified in the Call and may be separately priced.

Place of Delivery / Performance:

McAlester Army Ammunition Plant (MCAAP) 1 C Tree Road, Warehouse 8 McAlester, OK 74501-5000

FOB Point: Destination. The Contractor is responsible for all transportation, delivery, off-loading (as applicable), setup, and subsequent pickup of equipment.

Equipment Condition: All equipment shall be in good working order, fully operational, clean, and compliant with applicable OSHA, ANSI, manufacturer, and environmental regulations. The

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Contractor shall provide all necessary operator manuals, safety decals, and required inspection/certification documents (e.g., crane annual inspections). Preventive maintenance during the rental period is the Contractor’s responsibility unless otherwise specified.

Site Access, Security, and Safety: MCAAP is a restricted U.S. Army ammunition manufacturing, storage, and demilitarization facility. All Contractor personnel, vehicles, and equipment must comply with installation access control, security, badging, vehicle inspection, explosives safety (AMCR 385-100 or local equivalent), force protection, and photography/prohibited items policies. Background checks and visitor control procedures apply.

Detailed access procedures will be provided upon BPA award and/or with each Call. Failure to comply may result in denial of access and may constitute default. Offerors should consider these requirements when preparing quotations.

3. Evaluation of Quotations FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021)

(a) Evaluation factors. The Government will award BPAs resulting from this solicitation to the responsible Offerors whose quotations conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate quotations:

Factor 1 – Technical Capability (Acceptable/Unacceptable)

To be considered technically acceptable, the Offeror must demonstrate the capability to provide the types of material handling equipment listed in Section 1 and Attachment 0002, and the ability to meet the 72-hour (or Call-specified) delivery requirement to MCAAP. The Offeror shall submit documentation such as:

• Current equipment catalogs, brochures, or detailed fleet listings showing available models, sizes, capacities, and attachments in each required category;

• Proof of ownership, or copies of established rental/lease/supply agreements with equipment providers demonstrating ready access to the required equipment;

• A statement of the Offeror’s geographic coverage and typical delivery capability to McAlester, Oklahoma;

• Any additional information demonstrating ability to support MCAAP requirements (e.g., 24/7 support, maintenance response, rigger certifications).

Factor 2 – Price

The Offeror shall submit a comprehensive price list for the rental of equipment using the Pricing Matrix at Attachment 0003. Pricing shall include, at a minimum, calendar-month, weekly, and daily rental rates for each equipment category (or representative models), plus delivery/pickup fees, attachment rental rates (if extra), rigger rates, and any other recurring or one-time charges. Submitted pricing will be evaluated for fairness and reasonableness in accordance with FAR 13.106 and 15.404-1 as applicable, and will be incorporated into the resulting BPA(s).

Prices shall remain firm for the five-year BPA period unless an economic price adjustment clause is proposed and accepted. Unbalanced pricing may be a basis for rejection.

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Award Approach: The Government intends to establish multiple BPAs with all responsible Offerors whose quotations are determined technically acceptable and whose prices are determined fair and reasonable. There is no limit on the number of BPAs that may be awarded. Award of a BPA does not constitute an obligation to place any Calls.

Future Calls may be placed with any BPA holder; the Government may consider price, availability, delivery capability, and other factors when selecting among BPA holders for a specific requirement.

(b) Options. Not applicable. This is a five-year BPA with no option periods.

(c) Notice of award. A written notice of award or acceptance of a quotation furnished to the successful Offeror within the time for acceptance specified in the quotation shall result in a binding BPA without further action by either party. Before the quotation’s specified expiration time, the Government may accept a quotation (or part of a quotation), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Note: The Government may employ artificial intelligence (AI) tools to assist in the analysis and review of Offeror quotations. Human review and decision-making remain with the Contracting Officer.

4. Instructions to Offerors and Submission Requirements Quotations are due no later than 10:00 AM Central Time on 28 September 2026. Late quotations may not be considered.

Electronic Submission Required. Submit quotations via email to angela.m.rouse3.civ@army.mil. Subject line shall read: “Quotation – W519TC26Q5604 – [Offeror Company Name]”.

Security Warning: All submissions must be pre-scanned for malicious code. Files found to contain viruses, malware, or that are corrupted or unreadable will be deemed non-responsive.

Army Contracting Command – Rock Island is not responsible for unreadable files or transmission failures. Offerors are encouraged to request a delivery receipt.

A complete quotation shall include the following:

1. Cover letter identifying the Offeror’s legal name, CAGE code, Unique Entity ID (SAM), business size status, and primary point of contact (name, title, phone, email).

2. Technical Capability documentation addressing Factor 1 (catalogs, fleet lists, proof of access to equipment, delivery capability statement).

3. Completed Pricing Matrix (Attachment 0003) in Excel or PDF. All rates shall be clearly stated. Identify any assumptions or exclusions.

4. Confirmation that FAR 52.212-3 representations and certifications are current and complete in SAM.gov, or a completed copy of the provision.

5. Any exceptions or deviations (note: material exceptions may render the quotation unacceptable).

Combined Synopsis / Solicitation | W519TC26Q5604

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System for Award Management (SAM): Offerors must be registered and have an active record in SAM (https://www.sam.gov) at the time of quotation submission and award. Failure to maintain an active SAM registration may result in ineligibility for award of a BPA.

Questions: All questions concerning this combined synopsis/solicitation shall be submitted in writing via email to the Contracting Officer at angela.m.rouse3.civ@army.mil no later than 10:00 AM Central Time on 23 September 2026. Telephone inquiries will not be accepted. Answers, if any, will be posted as an amendment to this notice on SAM.gov. Offerors are responsible for monitoring SAM.gov for amendments.

Quotation Validity: Quotations shall remain valid for a minimum of 60 calendar days from the due date, or until BPA award, whichever is later, unless a longer period is stated.

5. Provisions and Clauses The following provisions and clauses apply to this acquisition. Clauses and provisions incorporated by reference are listed in Attachment 0001. Full text of FAR 52.212-2 is provided in Section 3 above. The resulting BPA(s) will incorporate FAR 52.212-4 and 52.212-5 (with applicable fill-ins) and DFARS commercial item clauses as appropriate. Additional terms specific to MCAAP access, insurance, and equipment condition will be included in the BPA document.

6. Additional Information All responsible small business sources may submit a quotation which shall be considered by the agency. The Government reserves the right to cancel this solicitation, in whole or in part, at any time, and to reject any or all quotations.

Point of Contact: Angela M. Rouse, Contract Specialist, Army Contracting Command – Rock Island, angela.m.rouse3.civ@army.mil.

Place of Performance: McAlester Army Ammunition Plant, McAlester, Oklahoma.

Attachments The following attachments form part of this combined synopsis/solicitation:

• Attachment 0001: Applicable FAR and DFARS Provisions and Clauses (incorporated by reference)

• Attachment 0002: Equipment Categories – Typical Specifications and Requirements

• Attachment 0003: Pricing Matrix (to be completed by the Offeror)

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ATTACHMENT 0001

APPLICABLE PROVISIONS AND CLAUSES

The following FAR and DFARS provisions and clauses are incorporated by reference. Full text is available at https://www.acquisition.gov. Dates shown are the most recent as of issuance of this solicitation; the version in effect on the date of BPA award shall apply unless otherwise stated. Additional clauses may be added to individual BPA Calls as required by the specific requirement.

Clause / Provision Title Date

FAR 52.204-7 System for Award Management Oct 2018 FAR 52.204-13 System for Award Management Maintenance Oct 2018 FAR 52.204-16 Commercial and Government Entity Code Reporting Aug 2020 FAR 52.204-18 Commercial and Government Entity Code Maintenance Aug 2020 FAR 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities Dec 2023

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

Nov 2021

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

Nov 2021

FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation Oct 2020 FAR 52.204-27 Prohibition on a ByteDance Covered Application Jun 2023 FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment Nov 2021

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015 FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services Sep 2023 FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and

Commercial Services May 2024

FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

Nov 2023

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services

Jan 2025

FAR 52.219-6 Notice of Total Small Business Set-Aside Nov 2020 FAR 52.219-14 Limitations on Subcontracting Oct 2022 FAR 52.219-28 Post-Award Small Business Program Rerepresentation Jan 2025 FAR 52.222-3 Convict Labor Jun 2003 FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies Jan 2025 FAR 52.222-21 Prohibition of Segregated Facilities Apr 2015 FAR 52.222-26 Equal Opportunity Sep 2016 FAR 52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020 FAR 52.222-50 Combating Trafficking in Persons Nov 2021 FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Jun 2020 FAR 52.225-13 Restrictions on Certain Foreign Purchases Feb 2021 FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management Oct 2018 FAR 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar 2023 FAR 52.233-3 Protest After Award Aug 1996 FAR 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 FAR 52.247-34 F.o.b. Destination Nov 1991 DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep 2011

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DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Dec 2022 DFARS 252.204-7003 Control of Government Personnel Work Product Apr 1992 DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting May 2024 DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support Jan 2023 DFARS 252.225-7001 Buy American and Balance of Payments Program Feb 2024 DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Dec 2018 DFARS 252.232-7010 Levies on Contract Payments Dec 2006 DFARS 252.243-7002 Requests for Equitable Adjustment Dec 2012 DFARS 252.244-7000 Subcontracts for Commercial Products or Commercial Services Nov 2023

Note: FAR 52.212-5 contains a list of additional clauses that apply when the box is checked or the clause is otherwise applicable. The Contracting Officer will complete 52.212-5 in the BPA document. Offerors should assume standard commercial-item socio-economic, labor, and environmental clauses apply. DFARS 252.204-7012 applies to the extent covered defense information or CUI is involved; most equipment-rental Calls are not expected to involve CUI, but the clause is included for completeness.

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ATTACHMENT 0002

EQUIPMENT CATEGORIES – TYPICAL SPECIFICATIONS AND REQUIREMENTS

The following descriptions are representative of the types, sizes, and capabilities the Government anticipates ordering. They are provided to assist Offerors in demonstrating technical capability and preparing pricing. Actual Calls may specify exact make/model, size, attachments, or performance characteristics. Offerors need not stock every possible variant but must demonstrate access to a reasonably complete range within each category.

Category Typical Sizes / Capacities Common Attachments / Notes

Skid Steer Loaders 1,500 – 4,000+ lb rated operating capacity;

compact and large-frame; wheeled or tracked

(CTL)

Buckets, pallet forks, augers, grapples, brooms, hydraulic hammers, snow blowers. Quick-attach compatible.

Mini / Compact Excavators 1.5 – 8 metric ton operating weight; zero-tail-swing preferred for tight areas

Digging buckets (various widths), hydraulic thumbs, hammers, augers, grading buckets.

Rubber tracks preferred.

Scissor Lifts Electric (slab): 19–32 ft working height;

Rough Terrain (diesel/hybrid): 26–43+ ft working height; 500–1,500 lb platform capacity

Indoor electric and outdoor RT models. Extension decks, outriggers as required.

Boom Lifts (Articulating & Telescopic)

Articulating: 30–80+ ft; Telescopic (straight):

40–135+ ft; electric, hybrid, or diesel RT

Jib options, 500–1,000 lb platform. Rough-terrain capability required for many outdoor uses.

Tractor-Loader-Backhoes

(TLB)

14–17 ft digging depth; 1.0–1.5 cy loader bucket; 4WD

Extendahoe, 4-in-1 buckets, pallet forks, hydraulic hammers. Standard agricultural/industrial tires or foam-filled.

Mobile / Rough-Terrain / Crawler Cranes

15–100+ ton capacity (and larger as needed); all-terrain, rough-terrain, or crawler

Certified annual inspection. Certified rigger(s) required for lifts above a threshold specified in the Call (typically when boom length or load requires). Outriggers, mats as needed.

Additional / Optional Telehandlers, forklifts (warehouse & rough terrain), aerial work platforms, compact track loaders, etc., as required by specific Calls

Offerors may list additional MHE they can provide. Pricing for non-listed items may be negotiated at Call level.

General Requirements Applicable to All Equipment:

• Equipment shall be current-production or late-model, well-maintained, and free of safety defects.

• All required safety equipment, lights, backup alarms, fire extinguishers, and operator manuals shall be provided.

• Fuel: Diesel equipment shall be delivered with a full tank (or as specified). Electric equipment shall be fully charged. Refueling/recharging during rental is typically the Government’s responsibility unless otherwise stated in the Call.

• Insurance: Contractor shall maintain commercial general liability, auto, and equipment insurance in amounts customary for the industry and as required by the BPA (minimums will be specified in the BPA). MCAAP may require additional insured status and certificates.

• Operators: Unless a Call specifically requires Contractor-furnished operators or riggers, equipment is provided on a bare-rental basis. Government personnel will operate the equipment. Contractor-furnished operators, when required, shall be fully qualified and licensed.

• Maintenance & Breakdowns: Contractor shall provide a point of contact for maintenance/repair.

Response time for critical breakdowns should be as short as practicable (target: same day or next business day). Downtime credit or replacement equipment terms will be addressed in the BPA.

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ATTACHMENT 0003

PRICING MATRIX

(To be completed by the Offeror and submitted with the quotation)

Instructions: Complete all applicable rates. Use additional rows or a separate spreadsheet if needed to list specific models. All prices shall be in U.S. dollars and exclusive of applicable taxes (the Government is generally tax-exempt). Monthly rates are for a calendar month. Identify any minimum rental period, overtime, or other conditions. Delivery/pickup fees may be quoted as a flat rate to MCAAP or as a per-mile rate plus a minimum. Prices will be incorporated into the BPA and used for Call pricing; the Government may request discounts or negotiate at the Call level for large or long-term requirements.

Offeror Name: ________________________________ CAGE: ____________ Date: ____________ Equipment Category / Representative Model

Daily Rate Weekly Rate

Monthly (Calendar) Rate

Delivery Fee (one-way to

MCAAP)

Pickup Fee Notes /

Attachments / Min. Period

Skid Steer – Compact (e.g., 1,500– 2,200 lb ROC)

Skid Steer – Mid/Large (e.g., 2,200–4,000+ lb ROC)

Compact Track Loader (CTL) Mini Excavator – 1.5–3.5 ton Mini Excavator – 3.5–8 ton Scissor Lift – Electric 19–26 ft Scissor Lift – Electric 32 ft+ Scissor Lift – Rough Terrain 26–33 ft

Scissor Lift – Rough Terrain 40 ft+ Articulating Boom – Electric 30–45 ft

Articulating Boom – Diesel/RT 45– 60 ft

Articulating Boom – Diesel/RT 80 ft+

Telescopic Boom – 40–60 ft Telescopic Boom – 80–135 ft Backhoe Loader (standard TLB) Rough Terrain Crane – 15–30 ton Rough Terrain / AT Crane – 30–60 ton

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Crawler / Lattice Crane (specify tonnage)

Certified Rigger (per day, when required)

Additional Item 1:

Additional Item 2:

Additional Item 3:

Additional Pricing Information (use additional sheets if necessary):

Overtime / weekend / holiday rates (if different): _______________________________________________ Standby or “show-up” rates: ________________________________________________________________ Fuel surcharge or environmental fees (if any): ________________________________________________ Insurance / damage waiver (optional, if offered): ______________________________________________ Discount for long-term rentals (e.g., 3+ months) or multiple units: _______________________________ Any other fees or conditions: ________________________________________________________________

Certification: The prices offered herein are firm for the five-year BPA ordering period (except as adjusted by any accepted EPA clause) and are not contingent on award of any particular volume of Calls. The Offeror understands that the Government may award multiple BPAs and that no funds are obligated by award of the BPA.

Authorized Signature: _______________________________ Date: ______________

Printed Name / Title: _________________________________________________________

— End of Combined Synopsis / Solicitation W519TC26Q5604 —