B08_Solicitation_-_Statement_of_Work_-_Railroad_Ties.pdf

Div. 1 V. 2023-11-11 Page | 1

Cuyahoga Valley National Park

Brecksville, Ohio

FY26 Railroad Tie Replacement at MP64-MP66

PMIS 350556

PROJECT SPECIFICATIONS

NATIONAL PARK SERVICE

09/24/2025

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TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

Section 01 10 00 - Division 01 Short Form General Requirements

DIVISION – Railroad Track Maintenance

SECTION 01020 - SUMMARY OF WORK

SECTION 01090 - REFERENCE STANDARDS

SECTION 01600 - MATERIAL

SECTION 02450 - RAILROAD WORK

DRAWINGS and PHOTOGRAPHS)

Photos attached at end of Statement of Work.

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SECTION 01 10 00

DIVISION 1 SHORT FORM GENERAL REQUIREMENTS

PART 1 – GENERAL

ITEM 1 - DESCRIPTION OF WORK

1.1 Background: This project is to replace approximately 1200 railroad ties between MP64-MP66 of the Cuyahoga Valley Railway. This section of railroad track is in very bad condition. This project will bring this section back into a condition to bring the track back to the minimum acceptable level to allow trains to pass over this section of track meeting Federal Rail Administration (FRA) regulations for Class 1 track standards.

1.2 Work Covered by the Contract Documents:

A. Project Location:

a. Cuyahoga Valley Railway MP64-MP66 Independence Ohio.

B. Work consists of:

a. Replacing approximately 1200 railroad crossties between MP64-MP66

b. Crossties will be tamped with new Ballast after replacement. Estimated amount of ballast needed is 300 tons.

c. Ensure that every 4th tie is a good tie. Ensuring that every railroad joint bar has a good tie underneath joint bars. See CFR Title 49, 213.109 Crossties. CFR Title 49, 213.109 Crossties

d. Option #1 for additional ties if needed.

e. Option #2 for extra ballast if needed.

C. All work will be performed under a single contract.

D. See Specification Section 01 20 00 below for additional scope of work requirements.

All work will conform to the American Railway Engineering and Maintenance Association (AREMA) Manual for Railway Engineering and AREMA Portfolio of Trackwork Plans and the State of Ohio Department of Transportation (ODOT) Construction and Material Specification, 2014 and the Cuyahoga Valley Scenic Railroad specifications NW 101 for Continuous Welded Rail, (CWR).

E. Period of performance: Work shall be completed within 90 calendar days of the start date provided on the Notice to Proceed. Project must be completed by May 10th, 2026.

a. Clarification: The Notice to Proceed will be issued with a period of performance that is all inclusive of supply lead times, material deliveries, decommissioning, installation, anticipated average weather days for location, final commissioning, and acceptance of completed work. The contractor will be expected to provide a project schedule with adequate critical path details to ensure all work is completed within the stated calendar days from issuance of the Notice to Proceed. If weather impacts project beyond typical average weather patterns, contractor shall provide documentation in request for additional days.

1.3 Existing Condition Protections:

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A. Preservation of Historical and Archeological Fabric:

i. The Historic and Archeological Data Preservation Act of 1974, provides for the preservation of historical and archeological data that might otherwise be lost as the result of alterations to the terrain caused by a federal or federally licensed activity or program.

ii. IF, in connection with operations under this contract, the Contractor, subcontractors, or employees of any of them, discovers, encounters or becomes aware of any possible historical or archeological data, objects or sites of cultural value on the project area, such as historical ruins, graves or grave markers, fossils, or artifacts, the Contractor shall immediately suspend all operations in the vicinity of the discovery and notify the Contracting Officer immediately, when safe to do so, and follow up in writing within 2 days, giving the location and nature of the findings. No objects of cultural resource value may be removed. Contracting Officer will contact other entities as required.

iii. Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with Changes clause.

iv. The Contractor will be responsible for protecting the cultural resources within and adjacent to the project area from damage. In addition, the Contractor will be liable for all damage to the cultural resources caused by their actions or the actions of their agents or representatives. The Contractor shall immediately notify the Contracting Officer or their representative if any damage occurs to any cultural resource and immediately suspend work in the area in which damage has occurred until authorized to proceed.

v. The Contractor agrees to include this language within all subcontracts.

ITEM 2 – PROTECTING EXISTING UTILITIES

2.1 Protecting Existing Utilities: Notify Contracting Officer (CO), Contracting Officer’s Representative

(COR) and utility companies as required to request location services prior to and to coordinate any excavation/digging operations, and/or for demolition if within Scope of Work.

2.2 Contractor shall be responsible for locating and preventing damage to known utilities on site or indoors. If contractor damage occurs, alert CO and COR as soon as safely possible, and repair utility at no additional expense to the Government. If damage occurs to an unknown utility, contact CO and COR as soon as safely possible.

2.3 Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated below:

A. Notify CO and COR not less than two business days in advance of proposed utility interruptions.

B. Hours for Utility Shutdowns: Shutdowns shall not exceed 2 to 3 hours. Temporary provisions will be needed by the Contractor for periods longer than stated allowance or if required for critical systems as determined by COR.

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ITEM 3 - CONTRACTOR’S USE OF PREMISES

3.1 Conduct of Operations: At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent. Park Superintendent's Compendium

A. Communications: Contractor shall provide the Contracting Officer and COR with methods of communications including land and/or cell phone numbers (note some areas of work have limited service coverage), email and in case of emergency 24-hour contact options for duration of time operations.

B. No signs or advertisements (except those specified herein and as required for safety) shall be displayed on the construction site or within the park unless approved by the Contracting Officer.

C. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

D. Public Use of Site: Contractor shall at all times conduct operations to ensure the least inconvenience to the public.

3.2 On-site work hours: Work shall be generally performed during normal business working hours of 7 a.m. to 5 p.m., Monday through Friday, except when otherwise indicated

A. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may not be performed without prior consent from the CO and COR. Submit requests for work outside of the stated normal business hours to the CO and COR for approval at least 48 hours in advance of the work.

The following Federal holidays are observed by the National Park Service:

New Year Day Martin Luther King, Jr’s Birthday Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

B. Note: Any of the above holidays falling on a Saturday will be observed on the preceding

Friday; holidays falling on Sunday will be observed on the following Monday. The specific

Page | 6 day that each holiday is recognized for each year can be found at the following site: Federal Holidays (opm.gov).

3.3 Contractor Use of Site:

A. General: Contractor shall have limited use of the site for construction operations. Limit use of premises to construction area as shown on site plan. Do not disturb portions of Project site beyond areas in which the Work is indicated.

B. Driveways and Entrances: Keep driveways, access roads, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize use of driveways and entrances.

C. Do Not disturb site outside of noted disturbance area, including earthwork and clearing of vegetation, to:

1. 5 feet beyond edge of railroad ties

Contractor shall provide appropriate matts for equipment on turf areas to reduce soil compaction. Contractor shall remediate soil compaction (soil will be scarified to a depth of at least 12”) as directed to do so by the CO/COR.

D. Utilities

1. General: Cost or use charges for temporary facilities shall be included in the Contract

Sum as required.

2. Water Service: Water from existing water system is not available for use without metering and without payment of use charges. Provide connections and extensions of services as required for construction operations without any additional permit costs. Use resources wisely and minimize waste of water.

3. Electric Power Service: Electric power from existing system is not available for use without metering and without payment of use charges. Provide connections and extensions of services as required for construction operations without any additional permit costs. Power may or may not meet your construction power tool requirements, provide generators if questionable. Use power in a resourceful manner and avoid excess power waste.

4. Waste Operation:

a. Toilets: Contractor must provide toilets for contractor personnel, sufficiently lighted and ventilated toilet facilities in weatherproof, sight proof, handicap accessible (if required), sturdy enclosures with privacy locks. Coordinate with COR for approved location if not shown on attached site plan.

b. Waste Removal / Recycling: Contractor is responsible for removing all waste created by the project. Contractor shall recycle to the highest degree possible and empty dumpsters as necessary to avoid debris on site. Locate as shown on site plan or coordinated with COR.

E. Security and Protection facilities:

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1. Environmental Protection: Provide protection, operate temporary facilities, and conduct construction in ways and by methods that comply with state and federal environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects.

2. Cleaning of Equipment: The Contractor shall ensure that prior to moving on to the Project Area, all equipment, is free of soil, seeds, vegetative matter, or other debris that could contain or hold seeds. Ensure that all equipment has been pressure washed and is free of exotic species prior to start-up of operations and moving of equipment to Project Area.

Equipment shall be considered free of soil, seeds, and other debris when a visual inspection does not disclose such material. Disassembly of equipment components or specialized inspection tools are not required.

3. Tree and Plant Protection: N/A.

4. Pest Control: Follow best practices to minimize attraction and harboring of rodents, roaches, and other pests and to perform extermination and control procedures at regular intervals so Project will be free of pests and their residues at project completion. Perform control operations lawfully, using environmentally safe materials.

5. Temporary Enclosures: Provide temporary enclosures such as snow fence as required for protection of construction in progress and completed, from access by visitors or staff, other construction operations, and similar activities.

6. Site Enclosure Fence: N/A

7. Hot Work Permit: Submit HW-1 Hot work permit form and receive approval from COR prior to Hot work activities commencing on site.

3.4 Storage - Staging Areas:

A. Confine Storage of materials and equipment to the project staging area noted on the plans/aerial. Specific storage units shall be provided by the contractor and exact location within staging area may be discussed at the preconstruction briefing. All storage units provided by the contractor shall be in a clean and acceptable condition to the COR. Security of the materials and equipment on site is the Contractor’s responsibility

3.5 Preservation of Natural Features: N/A.

3.6 Hauling Restrictions: Contractor shall verify and be responsible for the path accessing the site and obtaining / maintaining all local, state and federal permits/licenses associated with hauling/road requirements and dumping of materials associated with the project.

3.7 Housekeeping:

A. Keep project neat, orderly, and in a safe condition at all times.

1. Dispose of waste materials and recycling legally outside the park. The contractor shall not use park dumpsters

2. Address Recycling: Government goal is to salvage and recycle as much nonhazardous construction waste as possible. Use sustainable methods to extent possible during this project, recycling material as is probable with local means. Maintain accurate

Page | 8 documentary records for submittal of all recycled materials used including fly ash and slag cement.

3.8 Occupancy Requirements for Buildings:

A. Existing Buildings: N/A

B. New /Existing Buildings Unoccupied: N/A

3.9 Photo Documentation:

A. Contractor must provide existing condition, progress, and completion photos. All photos shall be in focus, show maximum range of depth of field general photo and then close up detail photo as needed. Shall be in JPEG digital form and submitted preferably electronically by email or optional via CD-R Archival Gold or DVD-R Archival Gold media with printed labels and 8 mega pixels minimum within 7 days from time of taken or as approved by COR.

B. Existing Condition Images:

1. Before starting construction, take color, dated, digital images of project site and adjacent property/roads/etc. that may be impacted by construction activity/traffic. Include existing items to remain or be salvaged from different vantage points and with context for location identification.

C. Construction Progress Images:

1. Document all sub-surface work/ trenches etc. prior to backfill with photos covering enough overall field view to show location and then zoom in for details. (Locations and dimensions shall also be noted on as built drawing set.)

2. Maintain organized index for photos with date, description, etc.

3. Additional images as needed when questions or emergency situations occur. Submit within 24 hours.

D. Completion Images:

1. Document all completed work within scope of work.

2. Maintain organized index for photos with date, description, etc..

3. Additional images as needed when questions or emergency situations occur. Submit within 24 hours.

3.10 Fire and Life Safety:

B. As a minimum, conduct one weekly 15 minute "toolbox" safety meetings. These meetings shall be conducted by a foreman or supervisor and attended by all construction personnel at the worksite. Topics need to coincide with work scheduled for the following week. Document and submit meeting minutes to the CO and COR within one day after the meeting and document the meetings on the daily reports.

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C. Comply with the requirements of NFPA 241 (Standard for Safeguarding Construction, Alteration, and Demolition Operations). Take all necessary precautions to prevent fire during construction. Provide adequate ventilation during use of volatile or noxious substances.

D. Store and handle hazardous materials in accordance with manufacturers and OSHA 29CFR1926 Subpart D requirements 1926 | Occupational Safety and Health Administration (osha.gov). Maintain readily available, on site, MSDS/Safety Data Sheets (SDS) for each chemical.

1. Immediately report all spills of hazardous materials to the CO, COR, and park.

2. Maintain a spill emergency response kit.

3. Train employees how to respond to a spill and use the emergency response kit.

3.11 Noise and Acoustics Management

A. Contractor shall not have personal radios or other media sources and they shall not be broadcast within NPS property.

B. Noise Control: Perform Tie Replacement operations to minimize noise. Perform noise-producing work in less sensitive hours of the day or week as directed by the Contracting Officer or COR.

C. Repetitive and/or intermittent, high-level noise Permitted only during Daytime.

1. Do not exceed the following dB(A) limitations at 50 feet:

Sound Level in dB(A) Time Duration of Impact Noise 70 More than 12 minutes in any hour 80 More than 3 minutes in any hour

2. Maximum permissible construction equipment noise levels at 50 feet:

EARTHMOVING dB(A) MATERIALS HANDLING dB(A) Compressors 75 Pneumatic Tools 80 Pumps 75 Saws 75 Generators 75 Vibrators 75

D. Ambient Noise:

1. Maximum noise levels (dB) for receiving noise area at property line shall be as follows:

a. Residential receiving area :

Daytime: 65 dB Nighttime: 45 dB

b. Commercial/Industrial receiving area:

Daytime: 67 dB Nighttime: 65 dB

ITEM 4 - COMMENCEMENT, PROSECUTION, AND COMPLETION

4.1 The Contractor shall commence work in accordance with the terms and conditions of the contract.

Contractor shall coordinate and incorporate long lead and delivery time items within the schedule.

ITEM 5 - EXAMINATION OF THE SITE

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5.1 All bidders are urged to visit the job site and examine existing conditions before submitting bids.

Contractors will be accountable for understanding existing conditions. No cost changes for items visible during site visit will be allowed.

ITEM 6 - ABBREVIATIONS

6.1 The list of abbreviations, standards and organizations which may be used in/referred within the

Construction Specifications or Special Provisions, may be found linked from the listed page below. On the home page, follow the link under “Contracting and Procurement” labeled “NPS Reference Standards.” https://www.nps.gov/orgs/1671/do-business-with-us.htm

ITEM 7 - ACCIDENT PREVENTION

7.1 Description: The work of this section consists of establishing and implementing an effective accident prevention program (APP) and providing a safe environment for all personnel and visitors.

7.2 Submittals:

A. Accident Prevention (Safety) Plan (APP): Submit a site-specific accident prevention (safety) plan. The Plan shall be written to comply with OSHA and project requirements (a generic plan is not acceptable) including but not limited to the following:

1. Name and qualifications of responsible supervisor to carry out the program.

2. First aid and rescue procedures.

3. Training, both initial and continuing.

4. Outline of each phase of the work, the hazards associated with each major phase, and the methods proposed to provide for property protection and safety of the public, National Park Service personnel, and Contractor's employees. Identify the work included under each phase, with a Job Hazard Analysis (JHA)/Job Safety Analysis (JSA), etc. A sample JHA template may be provided upon request.

5. Planning for possible emergency situations, such as cave-ins, earthquake, explosions, fires, floods, power outages, slides, and windstorms. Such planning shall take into consideration the nature of construction, site conditions, and degree of exposure of persons and property.

6. Contractor to identify nearest location of medical facility for emergencies

7. Recognition that works will be performed in remote areas with limited communication or cell phone coverage if applicable.

8. Supplemental hazard specific plans may be required IAW 29 CFR 1926 or 1910.

B. Meeting and Inspection Reports: Safety Meetings: As a minimum, conduct 15 minute

"toolbox" safety meetings. These meetings shall be conducted by a foreman and attended by all construction personnel at the worksite. Submit a report of safety meetings and inspections to CO and COR within one day after the meeting and document the meetings on the daily reports.

7.3 Qualification of Employees:

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A. Ensure that employees are physically qualified to perform their assigned duties in a safe manner to include operators of vehicles and equipment. Provide operating instructions for all equipment.

B. Do not allow employees to work whose ability or alertness is impaired because of drugs, fatigue, illness, intoxication, or other conditions that may expose themselves or others to injury.

7.4 Accident Reporting: The Contractor shall report all accidents to the CO and COR as soon as safely possible and assist the CO and COR and other officials as required in the investigation of the accident.

7.5 First Aid Facilities: Provide access to facilities for the number of employees and appropriate to the hazards associated with the types of ongoing construction work at the site.

7.6 Emergency Instructions: Post telephone numbers and reporting instructions for ambulance, physician, hospital, fire department, and police in conspicuous locations at the work site.

7.7 Personal Protective Equipment (PPE): It is the Contractor's responsibility to require all those working on or visiting the site to wear necessary protective equipment at all times.

A. PPE must meet requirements of applicable ANSI standards. Selection shall conform to OSHA 29CFR 1926 Subpart E.

B. A hard hat use area shall be designated by the Contractor. The hard hat area shall be posted by the Contractor in a manner satisfactory to the Contracting Officer.

C. All PPE will be serviceable at all times. At a minimum, maintain four sets of PPE including hard hats and all other Accident Prevention Plan required equipment.

7.8 Hazardous Materials: It shall be the responsibility of all operators and contractors, functioning within the park to properly clean up, mitigate and remediate, if necessary, all unauthorized discharges of hazardous materials or non-hazardous chemical and biological products released from fleet and/or other support vehicles or stationary sources. Response shall be consistent with guidelines established by federal, state, and local regulations, and as outlined within the operator's Safety or Hazardous Materials Business Plan.

A. If a spill, leak, or other release occurs, the operator shall as soon as possible, without impeding cleanup, notify the local 911 Emergency Response, COR and or the National Park Service Emergency Dispatch.

ITEM 8 - PRECONSTRUCTION CONFERENCE

8.1 If the Contracting Officer decides to conduct a preconstruction conference, the successful offeror will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed. See Item 9.1C below.

ITEM 9 - SUBMITTALS

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9.1 General Contracting Submittal Procedures:

A. General: Prepare and submit submittals required by individual Technical Specification Sections. Types of submittals are indicated in individual specific sections.

1. CM-16 Transmittal Form: All submittals shall be transmitted via electronic email using

National Park Service form CM-16 form. The form will be provided by the Contracting Officer. No action will be taken on a submittal item unless accompanied by the CM-16 transmittal form. Submit completed CM-16 forms to the CO and the COR

B. Submittal List: administrative required submittals are listed below in 9.1.C and does not include technical section submittal requirements included in each technical section.

C. Preconstruction Conference Submittal: Satisfactory evidence of liability insurance coverage and workman’s compensation, and any applicable bonds, must be submitted within 10 calendar days of Notice of Award. The following items are to be submitted prior to the Preconstruction Conference or as specified at the CO’s discretion. The timeline for the documents to be submitted will be addressed at the pre-construction conference for those items that were not received and approved prior. Notice to Proceed may not be issued, and the Contracting Officer will consider other contractual remedies if not resolved as directed.

Work shall not commence until written Notice to Proceed has been issued. Contracting Officer will notify Contractor of tentative date for the Pre-Construction Conference:

1. Letter designating Project Superintendent.

2. Construction Schedule. (Must include shop drawings, procurement time including long lead time items, mobilization, trade work progression and completion at minimum.)

3. A comprehensive breakdown of the Schedule of Values.

4. Accident Prevention (Safety) Plan (see section 7 of this document).

5. A list of Subcontractors for this project.

6. Written statements from subcontractors certifying compliance with applicable labor standard clauses (SF1413).

7. Quality Control Plan.

8. Waste Management Plan.

9. Safety Data Sheets (SDS) for all applicable materials (if applicable)

10. Railroad Ties Specifications

11. Ballast Specifications

9.2 Project Submittal Process (Shop Drawings, Product Data, and Samples): Contracting Officer will provide sample cover sheet and a list of required submittals is included in each technical specification or attached at the end of this document.

A. Shop Drawings: Indicate all coordinating materials and work impacting the installation coordination, connection details, anchorage requirements, hardware locations, and installation details and locations.

1. Submit Shop Drawings according to Part 9.1 of this section to include one digital file (.PDF or .TIF) and two full size hardcopy documents to COR.

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B. Product Data: Provide component construction and specification data sheets, anchorage requirements and any other product specific data.

1. Submit Product Data according to Part 9.1 of this section to include one digital file (.PDF or .TIF) to COR.

C. Samples: NOT USED

D. For submittals specified above, forward submittals to Contracting Officer and COR at least 15 days before need for approval (depends on length of project).

E. After approving submittals, Contracting Officer and/or COR will return one copy to the

Contractor. If submittals are not approved, Contracting Officer will return all copies to Contractor with reasons for rejection. Resubmit, identifying changes. Any work done before approval shall be at Contractor's own risk.

9.3 Approved Equals: All brand names noted are subject to ‘or equal’ products. If an item in this solicitation is identified as “brand name or equal” or lists more than 1 manufacturer, the description of the proposed item must reflect the characteristics and level of quality that will satisfy the Government’s needs as demonstrated by the salient physical, functional, or performance characteristics that “equal” products must meet and/or exceed that as specified in the solicitation or relevant specification. Contractor shall incorporate and be responsible for all collateral costs due to the or equal proposed as required to provide a complete project.

A. For each item proposed as an “approved equal,” submit supporting data, including:

1. Drawings and samples as appropriate.

2. Comparison of the characteristics of the proposed item with that specified and with the salient characteristics provided.

3. Changes required in other elements of the work because of the substitution.

4. Name, address, and telephone number of vendor.

5. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists.

Describe availability of maintenance service, and state source of replacement materials.

B. A request for approval constitutes a representation that General Contractor:

1. Has investigated and shall provide documentation in request showing that the proposed item is equal or superior in all respects to the salient characteristics specified.

2. Will meet or exceed warranties for the proposed item specified.

3. Has determined that the proposed item is compatible with interfacing items.

4. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

5. Waives all claims for additional expenses that may be incurred as a result of the substitution.

C. Approved Equals will be evaluated and approved/disapproved during the submittal process.

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9.4 Schedule of Values: Submit the Schedule of Values a minimum of one week prior to the Preconstruction Conference for COR review. Schedule of Values shall include defined work line items with cost break downs including labor, material, and equipment for COR approval.

9.5 Progress Reporting: The initial Construction Schedule and Schedule of Values are required a minimum of one week prior to the Preconstruction Conference. After the Notice to Proceed is issued and after on-site work begins, progress will be documented via daily logs and by providing an updated Construction Schedule and Schedule of Values when requested, but minimally with each pay application. Submit digital copy electronically (PDF preferred) of all required documents.

Construction Schedules are normally in bar chart form and indicate estimated starting and completion dates for each part of the work. For a pay application to be reviewed and processed in a timely manner, the following information must either be submitted prior to or accompany submission of the pay application:

A. Daily/weekly progress reports during construction as part of the administration process.

B. Updated Schedule of Values: Breakdown each lump-sum item into component work activities used in the schedule, for which progress payments may be requested. The Schedule of Values will form the basis for payment. The work activities broken out within the schedule of values shall be integrated into and made a logical part of the construction baseline schedule submitted under this specification. The total costs for the component work activities shall equal the contract price for that lump-sum item. The Contracting Officer may request data to verify accuracy of dollar values. A sample Schedule of Values format may be provided upon request.

ITEM 10 – TEMPORARY SERVICES

10.1 It is the Contractor’s responsibility to provide temporary services, equipment, tools, and skilled labor as required for the chosen means and methods to perform the work in accomplishing this Contract.

ITEM 11 - PROJECT CLOSEOUT

11.1 Description: The work of this section consists of final cleanup, closeout submittals, final inspection procedures working toward Final Acceptance.

11.2 Cleaning: Remove all tools, equipment, surplus materials, and rubbish. Move attic stock to location coordinated with COR. At time of final inspection, project shall be thoroughly clean and ready for intended use. Inspector holds the right to reschedule if project is not ready for inspection.

11.3 Completion and Final Inspection: Contractor shall submit written certification of project completion and request a final inspection to the Contracting Officer and COR. The Contracting Officer or designee will make an inspection within 10 days of receipt of request or at a mutually agreeable time.

A. If the work is determined to be complete following the final inspection with minor comments, the COR will prepare and provide the Contractor a Punch List noting outstanding items to be addressed.

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B. If the work is not determined to be complete following the final inspection, the Contracting

Officer will notify Contractor in writing, stating reasons. Contractor, after completing the work according to the Contract Documents, shall resubmit completion and request a new final inspection. Re-inspection costs may be charged against the Contractor in accordance with the Inspection of Construction contract clause.

C. Contractor shall complete the Punch List within 30 calendar days, or a time directed by the

CO.

D. Once Contractor completes all items of work on the Punch List and all contractually required items are accepted, Contracting Officer will issue Letter of Final Acceptance of Work and request the final pay application.

E. If the Contractor fails to complete the work within the time frame, the Contracting Officer may correct the work with an appropriate reduction in contract price or charge for re-inspection costs in accordance with the Inspection of Construction contract clause.

F. Disposition of any permits and warranties required by the specifications in this section.

11.4 Final Acceptance of the Work: After all punch list deficiencies have been corrected, a Letter of

Final Acceptance will be issued. A Release of Claims document must be executed and submitted to the Contracting Officer before final payment can occur.

11.5 Warranties

A. Construction Warranty shall be based on date of final acceptance of the work and remain in effect for one year.

B. Provide all manufacturer warranty information of products installed organized by Division. All contact information, extent of coverage and conditions shall be clearly noted as well as date of overall final acceptance.

C. Information shall include operation and maintenance manuals for each warranted product.

ITEM 12 - DEFINITION OF CONTRACT LINE ITEMS

12.1 Summary

A. The intent of this section is to explain, in general, what is and what is not included in a contract line item, and the limits or cut off points where one item ends and another begins.

B. If no contract line item exists for a portion of the work, include the costs in a related item.

12.2 List of Contract Line Items

A. Contract Line Item No.[0001]

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Remove and replace 1200 Crossties

1. This item consists of removing 1200 Crossties and installing 1200 new Crossties.

2. Install 300 tons of ballast at new Crossties.

B. Options A Options of additional crossties and ballast if additional funding is available

1. Contract Line Item No. [0002] Additional Crossties

a. This item consists of Price per additional crosstie installed

2. Contract Line Item No. [0003] Ballast

a. This item consists of Price per ton for additional ballast installed

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXCUTION (NOT USED)

END OF SECTION

SECTION 010200

SUMMARY OF WORK

PART 1: GENERAL

1.1 RESPONSIBILITY

A. The Contractor shall supply all the necessary materials and perform and complete all necessary work, using customary and proper construction and installation practices for all items of work whether specifically mentioned or not on the Plans or in the Specifications, and to include in the cost of each specified item, the costs, if any, associated with the supplying of materials, and the performing of the customary or necessary construction.

B. The Contractor shall furnish all labor, materials, supervision, transportation, tools and equipment and perform all operations necessary for the construction associated with the removal of existing crossing surfaces and replacement with new crossing surfaces at two locations and tamping and aligning of track on the Cuyahoga Valley Scenic Railway (“Valley Railway”, “CVSR”) as described in the Contract Documents.

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C. It is understood that where material quantities are shown, they are estimated amounts for the specific work tasks and are shown only as a guide for the purpose of bidding. Should any questions arise as to the actual starting or terminating point, or the quantity of material required for a specific work task, the Contracting Officer or his duly appointed representative will be the sole judge of the limits of work and the amount of material required.

D. Notify the Contracting Officer at least ten (10) days in advance of the date the entire work will be completed and ready for inspection.

E. Where materials are removed but still in a useable condition as determined by the Contracting Officer, such materials shall be returned to the NPS and delivered to Fitzwater Maintenance Yard at 7600 Canal Rd, Valley View, OH 44125 (3.5 miles south of project MP61.5) by the Contractor and stockpiled as directed by the Contracting Officer. All materials removed but not assigned for salvage and stockpiling shall be disposed of by the Contactor at no additional cost to the Government.

F. Develop site-specific maintenance of traffic plans for approval by the local road agencies responsible for the individual roadways involved in the project. This shall include short or long term detour plans as well as half-roadway width closure plans as deemed appropriate by the Contractors means and methods.

G. Until final acceptance of the work by the Contracting Officer the Contractor(s) shall have the care thereof and shall take every reasonable precaution against injury or damage to any part thereof by the action of the elements, theft, vandalism, or from any other cause, whether arising from the execution or from the non-execution of the work. The Contractor shall rebuild, restore, and make good, to the satisfaction of the Contracting Officer, all injuries or damages to any portion of the work occasioned by any of the above causes before final acceptance and shall bear the expense thereof at no cost to Government.

1.2 DESCRIPTION OF WORK

A. Replacement of approximately 1200 railroad ties.

1. The removal and replacement of approximately 1200 railroad ties between MP64 and

MP66. This section of railroad has very bad ties and are unsafe conditions to pass heavy loads across without the potential of derailment. Contractor will make sure that every 4th tie is a good tie and every joint bar has a good tie. Contractor will follow Track Safety Standards, CFR Title 49, 213.109 Crossties. New ballast be placed back in the cribs of the replaced ties and tamped to CVSR CWR Policy and the American Railway Engineering and Maintenance Association (AREMA) Standards.

2. Bid options for additional Crossties and Ballast if needed.

1.3 CONTRCTOR’S USE OF WORKSITES

A. The Contractor shall keep the worksites available for access by CVSR and NPS personnel during the construction period.

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B. The Contractor shall consider the safety of the work and that of people and property on and adjacent to the worksites, when determining the amount, location, movement, and use of materials and equipment on the worksites.

C. The Contractor shall at all times conduct his operations to ensure the least inconvenience to the public.

D. A passenger excursion train, (Cuyahoga Valley Scenic Railway- CVSR) operates on this railroad. The Contractor recognizes that work may be done around a full operating schedule as outlined in Section 02450 paragraph 1.7 SCHEDULE and the track must be returned for revenue service at the end of each day except during approved and scheduled shutdowns.

E. The worksites are accessible from public roadways.

F. When work on or near the track is to be performed on days with train operations, the

Contractor must arrange for ON-TRACK AUTHORITY with the CVSR. The contractor must obtain written on-track authority from the CVSR, specifically from the railroads Dispatcher, (phone: 440 526-7128).

G. When work on or near the track is to be performed on days without train operations, or when track must remain out-of-service over night, the Contractor must arrange for ON-TRACK AUTHORITY with the CVSR. The contractor must obtain written on-track authority from CVSR, specifically from the railroad’s superintendent or dispatcher, (phone: 440-526-7128).

1.4 PROJECT COORDINATION

A. Work at All crossings must be coordinated with the local road jurisdiction. IT IS THE

CONTRACTOR’S RESPONSIBILITY TO COORDINATE THEIR WORK WITH THE LOCAL

ROAD AUTHORIITIES AND THE WORK OF THE CITY’S CONTRACTORS. Contract Modifications or delay claims will not be considered by the Government if the reason for such claims or Contract Modification is related to the lack of coordination on the Contractor’s part.

B. Other contractors and subcontractors may be working in the vicinity of the sites within the project limits and in areas adjacent to the site during the contract. The Contractor shall provide for any required coordination between his activities and those of other contractors and subcontractors.

C. The Contractor must coordinate work at all times with the NPS.

D. The Contractor shall schedule their work to optimize the use of the available track maintenance windows. All track work that requires track outages shall be scheduled in advance with the CVSR per paragraph 1.3 above.

1.5 STORAGE OF MATERIALS

A. Space for working facilities: Space for working facilities and storage of materials is limited to the local site(s). Materials shall be delivered to the installation site as required for erection or installation. The Contractor shall make his own arrangements for off-site storage and staging

Page | 19 area. Where on-site areas can be made available to the Contractor, the site shall be used under conditions as approved by the Contracting Officer. Arrangements for any on-site storage must be requested in writing and approved by the Contracting Officer.

B. On-site storage areas make available shall be returned in their original or equivalent condition when released in accordance with the Agreement for usage.

C. Fuel and lubricant storage must have prior written approval from the Contracting Officer.

D. NO EXPLOSIVES or other volatile or hazardous materials shall be stored on site.

E. The Contractor is fully responsible for the protection of his material stored on site.

F. The NPS will not be liable for any damage, deterioration, vandalism, theft, or destruction of stored materials or equipment.

G. The Contractor’s activity within storage areas shall safely clear operations on adjacent track

SECTION 01090

- REFERENCE STANDARDS

PART I – GENERAL

1. DESCRIPTION

2. The following abbreviations, which may be used in the construction and specifications, refer to the organizations and specifications of the organizations listed below:

AASHTO- American Association of State Highway and Transportation Officials ANSI- American National Standards Institute

AREMA- American Railway Engineering & Maintenance Association ASTM – American Society for Testing and Materials AWPA- American Wood Preserver’s Association CVSR – Cuyahoga Valley Scenic Railroad MSHA – Mine Safety and Health Administration NIOSH- National Institute for Occupational Safety and Health ODOT – Ohio Department of Transportation OSHA – Occupational Safety and Health Administration CVSR MW101- Cuyahoga Valley Scenic Railroad Procedures for the Installation, Adjustment, Maintenance and Inspection of CWR

SECTION 02450

RAILROAD WORK

PART I – GENERAL

3. DESCRIPTION OF WORK

A. Work Included: The work of this Section includes but is not limited to the following:

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1. Application of Spring Anchors.

2. Replacing Railroad Ties

3. Tamping

4. Ballast Placement.

1.2 SUBMITTALS

4. All submittals shall conform to the requirements specified in Section 010100, Part 9.1.

B. The Contractor shall submit a written Work Plan detailing general construction procedures to meet the track work requirements. The Work Plan shall include descriptions and sketches of the following:

1. Construction sequences and schedules.

2. Material handling procedures.

3. Handling and placing of cross and transition ties

4. Handling and placement of sub-ballast and ballast.

5. Surfacing and aligning of track.

5. Manufacturer’s data, catalog cuts, and specifications for each product.

6. Material Certification from rail and OTM suppliers

7. Source of ballast and results of sample ballast tests.

8. Source of ties and inspection reports.

9. Submit for approval the type and manufacturer of the weld kit to be used in the field and include a detailed description of the proposed procedures and sequence of work for the field weld operation.

10. NOT USED.

11. Summary qualifications of Contractor or Railroad Subcontractor experience on similar railroad or transit projects.

12. QUALITY CONTROL

A. Points of Measurement:

1. Track Alignment: Measurement between points 5/8 inch below the top of the rail on the gage side of the high rail on curves and the north or west rail on tangents.

2. Profile and Super elevation: Measured at points on the center of the top of rail.

Through curves, the top of low rail shall be the grade rail.

B. Design Gage:

1. On tangent: 4 feet 8-1/2 inches.

2. On spirals, curves and special trackwork: 4 feet 8-1/2 inches.

C. Maximum Allowable Tolerances:

1. Gage:

a. Deviation from design gage on tangents: Plus or minus 1/8 inch.

b. Deviations from design gage on curves, spirals, and within turnouts: Plus or minus 1/8 inch.

2. Horizontal Track Alignment:

a. Deviation of the mid-offset of a 62-foot line on tangent from zero to any point:

Plus or minus ¼ inch.

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b. Deviation of the mid-ordinates of a 62-foot chord on curves, from design ordinate, at any point: Plus or minus ½ inch.

3. Surface:

a. Deviation from designed profile at any point: Plus or minus ¼ inch.

b. Deviation from zero cross level on tangents at any point: Plus or minus 1/8 inch.

c. Deviation from designed super elevation on spirals at any point: Plus or minus

¼ inch.

d. Deviation from designated super elevation on curves at any point beyond spirals: Plus or minus ¼ inch.

e. Variations in cross level on tangents between any two points 62 feet or less apart: ¼ inch.

f. Variations in cross level on spirals between any two points 31 feet or less apart: ¼ inch.

g. Variations in cross level on spirals between any two points 62 feet or less apart: ¼ inch.

h. Maximum runoff in any 31 feet of track at the end of a profile adjustment shall be ¼ inch.

1.5 QUALIFICATIONS

13. The Contractor shall have a minimum of five (5) years’ experience working on out-of-face tie and surfacing work, working on Class 1 or Class 2 railroads or transit systems.

14. All field employees shall be qualified on FRA Roadway Workers Rules.

1.6 PRODUCT DELIVERY, HANDLING AND STORAGE

15. Pack separately each length and diameter of bolt or anchor and each size of nut and washer. Plainly mark and provide an itemized list and description of the contents on the outside of each container.

16. Load, transport, unloads, and stores all materials in such a manner that the material is kept clean and free from injury. Store materials above ground on platform, skids, or other supports, and cover and protect them from corrosion or deterioration.

17. Ties and Timbers shall be bundled and shipped in groups according to type, size and length.

D. Handle prepared ballast at the producing plant and at the site in such manner that material is clean and free from segregation.

E. Any materials damaged during shipping, handling and storage will be rejected by the Contracting Officer and replaced by the Contractor at no cost to the NPS.

18. Insulated Joint plugs and polyurethane joints shall be handled per manufacturer’s recommendations.

1.7 SCHEDULE

A. All work shall be scheduled through the Contracting Officer. The Cuyahoga Valley Scenic

Railroad (CVSR) will issue written On-Track Authority prior to any field work on or in close proximity to the track. Track shall not be occupied without written track authorization.

B. All work must be done without disrupting normal and special event excursion train runs by CVSR. Track occupancy requests shall be submitted for approval by 10:00 am Friday for work to be performed the following week. Permission must be obtained prior to any work being done at night. This Contractor recognizes that other Contractors may be working on the right-of-way or within the work zone, and working schedules may have to be adjusted accordingly.

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C. The work identified by the Specifications will be limited to the general location of the crossing, with the exception of track surfacing which will go beyond the immediate crossing area. The Contractor shall be responsible for making all arrangements for access to the work site and storage of materials and equipment. Staging areas are identified on the arial pictures for contractors use.

1.8 SAFETY OF OPERATION

19. Responsibility: The work covered by this contract will involve the safety of persons, equipment and property of two live operating railroads. Therefore, unusual skill and experience is required of the Contractor to perform the work safely. The Contractor shall be responsible for the safety of his construction operations. He shall therefore be expected to post adequate watchmen or protective devices to protect his crews, equipment and the work site.

20. Flagman: When work is being performed within 15-feet of the track centerline on days with train operations, the Contractor must schedule, 24 hours in advance, a qualified CVSR flagman to be present on-site at these work locations. The Contractor is responsible for providing safe means of passage for trains and to communicate all pertinent information to the railroad company flagman.

PART 2 – PRODUCTS

21. BALLAST

A. Material: Ballast shall consist of crushed trap rock and shall conform to the latest edition of American Railway Engineering Association Manual for Railway Engineering Chapter 1, Part 2 (Table No. 3), “Specifications for Prepared Stone, Slag and Gravel Ballast” except as modified herein.

B. Gradation: Use area gradation size No. 4.

22. Approval of Source: The Contractor shall designate the proposed source of ballast which shall be subject to the approval of the Contracting Officer.

23. Sampling and Testing: The Contractor shall engage an approved individual, agency or company to perform the following tests at his expense to assure that the ballast from the designated source meets the specified requirements. Certified test results shall be furnished to the Contracting Officer for approval.