B08_Solicitation_Attachment_1_Statement_of_Work_MORU_Fan_Coils_Replacement.docx

TABLE OF CONTENTS

Service General Requirements

Service General Requirements

DRAWINGS

SEE ATTACHED 11x17

SERVICE GENERAL REQUIREMENTS

PART 1 – GENERAL

ITEM 1 – LOCATION AND DESCRIPTION OF WORK

1.1 Background: This project shall include replacement of supplies and equipment, materials, labor, and transportation to remove, install, and dispose of the HVAC Unit Ventilators and Fan Coil Units. Following removal of old units, the Contractor is responsible for providing and installing brand name (Trane) or equal twenty-eight fan coil units and six-unit ventilators according to the specifications. The new equipment will fit in same space as the equipment being removed. The work of this contract shall be performed to meet all federal, state, and local rules and regulations. The work will consist of supply and replacement of components with labor for installation, start up, and control assimilation to be provided by a qualified HVAC installation contractor.

1.2 Work Covered by the Contract Documents:

A. Project Location: Mount Rushmore National Memorial Keystone, SD.

Work consists of:

1. Evacuation of glycol system to isolate the Administration building from the Visitor Center

2. Removal and proper disposal of 28 existing fan coil units and 6 Unit Ventilators

3. Connect new equipment to existing piping.

4. Replacement of thermostat(s).

5. Complete system testing and control set up.

6. Provide training to park staff for operations and maintenance of new systems.

7. Provide all OEM Manuals and Warranty documentation.

B. Salient Features

a. Floor Mounted 4 pipe Fan Coil and Ventilator units

b. Existing Fan Coils range in size based on CFM, range of dimensions are as follows.

i. FC02 120-160 cfm 39” long x 10”deep x 25”tall

ii. FC03 224 cfm 41” long x10” deep x 25”tall

iii. FC-4 298 cfm 46” long x10” deep x 25” tall FC06 296-400 cfm 56” long x10” deep x 25” tall

iv. FC08 509 cfm 64” long x 10” deep x 25” tall

v. FC10 610 cfm 75” long x 10” deep x 25” tall

c. Unit Ventilators are size range from 750 -1000 CFM

i. 1000 cfm 82” long x 17” deep x30” tall

ii. 750 cfm 70” long x 15” deep x 30” tall

C. All work will be performed under a single contract.

Period of performance: Work shall be completed within 60 calendar days. The period of performance is inclusive of weather days.

ITEM 2 - EXISTING UTILITIES

2.1 Existing Utilities: Notify Contracting Officer (CO), Contracting Officer’s Representative (COR) and utility companies to coordinate proposed locations, times for excavation and request location services prior to any digging operation.

2.2 Contractor shall be responsible for locating and preventing damage to known utilities. If contractor damage occurs, alert CO and COR as soon as safely possible, and repair utility at no additional expense to the Government. If damage occurs to an unknown utility, contact CO and COR as soon as safely possible.

2.3 Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions.

2.3.1 Notify CO and COR not less than two weeks in advance of proposed heating and cooling shutdowns.

2.3.2 Hours for System Shutdowns: Shutdowns of floors or rooms shall be negotiated and planned with COR. It is the intent that all work shall be completed during the late spring early summer season when outdoor temperatures are such that there is no call for heat or cooling.

ITEM 3 - CONTRACTOR’S USE OF PREMISES

3.1 Conduct of Operations: At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent No signs or advertisements (except those specified herein and as required for safety) shall be displayed on the site or within the park unless approved by the Contracting Officer.

A. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

C. Use of Site: Contractor shall always conduct operations to ensure the least inconvenience to the NPS staff and office space.

3.2 On-site work hours: Work shall be generally performed during normal business working hours of 8 a.m. to 5 p.m., Monday through Friday, except when otherwise indicated.

A. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may not be performed without prior consent from the CO and COR. Submit requests for work outside of the stated normal business hours to the CO and COR for approval at least 48 hours in advance of the work.

The following Federal holidays are observed by the National Park Service:

New Year Day Martin Luther King, Jr’s Birthday Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

B. Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following Monday. The specific day that each holiday is recognized for each year can be found at the following site: Federal Holidays (opm.gov).

3.3 Contractor Use of Site:

A. General: Contractor shall have limited use of the site. Limit use of premises to area of service provided as shown on cover sheet plan. Do not disturb portions of Project site beyond areas in which the Work is indicated. Coordinate laydown, storage and parking with COR.

B. Limits: Contractor shall be responsible for storage of materials and tools. One enclosed job trailer may be stored in the designated storage area, SEE Coversheet and coordinate with COR.

C. Driveways and Entrances: Keep driveways, access roads, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Use authorized laydown and parking areas only. Schedule deliveries to minimize use of driveways and entrances.

D. Limit site and building disturbance: Contractor shall coordinate interior disturbances by providing a room and floor replacement schedule. The schedule shall indicate the days and times offices, conference rooms, break rooms, etc. will be closed to regular business.

E. Utilities

a. General: Cost or use charges for temporary facilities shall be included in the Contract Sum as required.

b. Water Service: Water from existing water system is available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Use resources wisely and minimize waste of water.

c. Electric Power Service: Electric power from existing system is available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Power may or may not meet your power tool requirements, provide generators if questionable. Use power in a resourceful manner and avoid excess power waste.

d. Toilets: Contractor provided for contracting personnel, sufficiently lighted and ventilated toilet facilities in weatherproof, sight proof, handicap accessible (if required), sturdy enclosures with privacy locks. Coordinate with COR for approved location if not shown on attached site plan.

e. Contractors may use public restrooms within park boundaries, there are no public restrooms in the Administrative facility.

F. Security and Protection facilities:

1 Environmental Protection: Provide protection, operate temporary facilities, and conduct work in ways and by methods that comply with state and federal environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects. ie Glycol shall be stored and labeled by the contractor.

2 Cleaning of Equipment: The Contractor shall ensure that prior to moving on to the Project Area, all service equipment, is free of soil, seeds, vegetative matter, or other debris that could contain or hold seeds. Disassembly of equipment components or specialized inspection tools are not required.

3.4 Storage - Staging Areas: :

A. Confine Storage of materials and equipment to the project staging area noted on the plans/aerial. No cost specific storage and staging area’s may be discussed at the pre-contract meeting

3.5 Preservation of Natural Features: N/A

3.6 Hauling Restrictions: Contractor to verify path to site and meet state and county road requirements and height restrictions for all park work/access.

3.7 Housekeeping:

A. Keep project neat, orderly, and in a safe condition at all times.

a. Dispose of waste materials and recycling legally outside the park. The contractor shall not use park dumpsters

b. Address Recycling: Government goal is to salvage and recycle as much nonhazardous waste as possible. Use sustainable methods to extent possible during this project, recycling material as is probable with local means. Maintain accurate documentary records for submittal of all recycled materials used including fly ash and slag cement.

3.8 Photo Documentation:

Contractor must provide existing condition, progress and completion photos. All photos shall be in focus, show maximum range of depth of field general photo and then close up detail photo as needed.

3.9 Fire and Life Safety:

3 Comply with the requirements of NFPA.

4 Store and handle hazardous materials in accordance with manufacturer’s and OSHA 29CFR1926 Subpart D requirements 1926 | Occupational Safety and Health Administration (osha.gov). Maintain readily available, on site, MSDS/Safety Data Sheets (SDS) for each chemical.

i. Immediately report all spills of hazardous materials to the CO, COR and park.

ii. Maintain a spill emergency response kit.

iii. Train employees how to respond to a spill and use an emergency response kit.

3.10 Noise and Acoustics Management

Noise Control: Perform operations to minimize noise.

Repetitive and/or intermittent, high-level noise: Permitted only during Daytime.

Do not exceed the following dB(A) limitations at 50 feet:

Maximum permissible equipment noise levels at 50 feet:

Ambient Noise:

Maximum noise levels (dB) for receiving noise area at property line shall be as follows:

ITEM 4 - EXAMINATION OF THE SITE

4.1 All interested contractors are urged to visit the job site and examine existing conditions before submitting quotes. Contractors will be expected to complete the work as quoted.

ITEM 5 – SUBMITTALS

5.1 General Submittal Procedures:

A. General: Prepare and submit submittals for approved equipment as specified

1. CM-16 Transmittal Form: All submittals shall be transmitted via electronic email using National Park Service form CM-16 form. The form will be provided by the Contracting Officer.

5.2 Shop Drawings, Product Data, and Samples: Contracting Officer will provide sample cover sheet.

A. Product Data: Provide component and specification data sheets, anchorage requirements and any other product specific data.

1. Submit Product Data according to Part 9.1 of this section to include one digital file (.PDF or .TIF) to COR.

B. Samples: N/A C. For submittals specified above, forward submittals to Contracting Officer and COR at least 15 days before need for approval (depends on length of project).

D. After approving submittals, Contracting Officer and/or COR will return one copy to the Contractor. If submittals are not approved, Contracting Officer will return all copies to Contractor with reasons for rejection. Resubmit, identifying changes. Any work done before approval shall be at Contractor's own risk.

5.3 Approved Equals: If an item in this solicitation is identified as “brand name or equal” or lists more than 1 manufacturer, the description of the proposed item must reflect the characteristics and level of quality that will satisfy the Government’s needs as demonstrated by the salient physical, functional, or performance characteristics that “equal” products must meet and/or exceed that as specified in the solicitation or relevant specification.

A. For each item proposed as an “approved equal,” submit supporting data, including:

1. Drawings and samples as appropriate.

2. Comparison of the characteristics of the proposed item with that specified and with the salient characteristics provided.

3. Changes required in other elements of the work because of the substitution.

4. Name, address, and telephone number of vendor.

5. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists. Describe availability of maintenance service, and state source of replacement materials.

B. A request for approval constitutes a representation that Contractor:

1. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

2. Will provide the same warranties for the proposed item as for the item specified.

3. Has determined that the proposed item is compatible with interfacing items.

4. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

5. Waives all claims for additional expenses that may be incurred as a result of the substitution.

C. Approved Equals will be evaluated and approved/disapproved during the submittal process.

ITEM 6 – TEMPORARY SERVICES

6.1 It is the Contractor’s responsibility to provide temporary services, equipment, tools, and skilled labor as required for the chosen means and methods to perform the work in accomplishing this Contract.

ITEM 7 - PROJECT CLOSEOUT

7.1 Cleaning: Remove all tools, equipment, surplus materials, and rubbish. At time of final inspection, project shall be thoroughly clean and ready for intended use.

7.2 Completion: Contractor shall request a final inspection to the Contracting Officer and COR.

7.3 Warranties

A. Workmanship Warranty will be based on project acceptance and will remain in effect for 1 year following acceptance. The contractor will also support manufacturer warrantied items and repair work during this period.

B. Provide all manufacturer warranty information of products installed. All contact information, extent of coverage and conditions shall be clearly noted as well as date of overall final acceptance.

C. Information shall include operation and maintenance manuals for each warranted product.

END OF SECTION

Service Contract Requirements V. 2021-10-18 Page | 1 image1.emf

Microsoft_Word_97_-_2003_Document.doc Mount Rushmore National Memorial

Keystone, SD

Replace Administration Fan Coils

PMIS 245467

PROJECT STATEMENT OF WORK

NATIONAL PARK SERVICE

01/12/2024