B08_Solicitation_Attachment_1_Specifications.pdf

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ACAD 339899 TOC-1

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

INTRODUCTORY INFORMATION

Per Government

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 Summary of Work

01 26 01 Contract Modification Procedures

01 27 00 Definition of Contract Line Items

01 31 00 Project Management & Coordination

01 32 16 Construction Schedule

01 32 33 Photo Documentation

01 33 23 Submittal Procedures

01 35 13 22 Archeological Protection

01 35 23 Safety Requirements

01 35 91 Historical Preservation Treatment Procedures

01 40 00 Quality Requirements

01 42 00 Reference Standards

01 50 00 Temporary Facilities and Controls

01 57 19.11 Indoor Air Quality Management

01 57 19.12 Noise & Acoustics Management

01 67 00 Product Requirements

01 73 29 Cutting and Patching

01 73 40 Execution

01 74 19 Construction Waste Management and Disposal

01 77 00 Closeout Procedures

01 78 23 Operation and Maintenance Data

01 79 00 Demonstration and Training

DIVISION 02 – EXISTING CONDITIONS

02 40 00 Demolition, Cutting, and Patching

DIVISION 03 – CONCRETE

03 01 00 Concrete

DIVISION 04 – 06 - NOT USED

DIVISION 07 – THERMAL & MOISTURE PROTECTION

07 84 00 Firestopping

07 92 00 Joint Sealants

DIVISION 08 – 21 - NOT USED

ACAD 339899 TOC-2

FACILITY SERVICES SUBGROUP

DIVISION 22 – PLUMBING

22 00 00 Pluming General Provisions

22 07 00 Plumbing Insulation

DIVISION 23 – HEATING, VENTILITION AND AIR CONDITIONG

23 00 00 Heating, Ventilation and Air Conditioning

23 22 13 Steam and Condensate Heating Piping

DIVISION 24-25 – NOT USED

DIVISION 26 – ELECTRICAL

26 05 00 Electrical General Provisions

26 05 19 Power Conductors and Cables

26 05 26 Grounding and Bonding

26 05 29 Hangers and Supports for Electrical Systems

26 05 33 Raceways and Boxes for Electrical Systems

DIVISION 27 – 30 – NOT USED

SITE AND INFRASTRUCTURE SUBGROUP

DIVISION 31 – NOT USED

APPENDIX A

Asbestos Sampling – Jordan Pond and Brown Mountain Gate Houses

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091015 SUMMARY OF WORK

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Work phases.

3. Work under other contracts.

4. Government Furnished Materials.

5. Contractor use of premises.

6. Public use of site.

7. Occupancy requirements for buildings.

8. Work Restrictions.

9. Special Construction Requirements.

10. Soils Investigation Report.

11. Additional Reports.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Location:

1. Jordan Pond Gatehouse: Acadia National Park, Park Loop Road, Mount Desert, ME.

2. Brown Mountain Gatehouse: 20 MacFarland Hill Road, Bar Harbor, ME.

B. The Work consists of the following:

1. The Work includes the removal and replacement of a steam boiler and associated piping and controls at Jordan Pond Gatehouse and Brown Mountain Gatehouse. Work includes breaching, replacement of fuel tank(s), and replacement of existing water heaters with heat pump water heaters.

C. Project will be constructed under a single prime contract.

1.3 CONTRACTOR USE OF SITE

A. General: Contractor shall have full use of the site for construction operations during the construction period. Contractor's use of the site is limited only by the Government's right to perform work or to retain other contractors on portions of Project.

1. Limits: Confine construction operations to area of work as indicated on the drawings.

B. Storage of Materials: Confine storage of materials to areas as directed in the field by the

Contracting Officer.

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C. Driveways and Entrances: The Government will keep driveways and entrances serving premises clear and available to the Contractors, Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

D. Construction Camp: Establishment of a camp within the park will not be permitted.

E. Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials. Load restrictions on park roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park Superintendent. A special permit will not relieve Contractor of liability for damage which may result from moving of equipment.

1.4 PUBLIC USE OF SITE

A. The building will be closed to the public during construction.

1.5 OCCUPANCY REQUIRMENTS FOR BUILIDINGS

A. Existing Buildings

1. Government Occupancy: Government will not occupy the premises during entire construction period. Maintain existing exits, unless otherwise indicated.

a. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from the Contracting Officer (CO).

b. Maintain existing building in a weather tight condition throughout construction period. Repair damage caused by construction operations.

c. Maintain building temperature at a minimum of 50 degrees F.

1.6 CONDUCT OF OPERATIONS

A. At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent.

B. Work on Saturdays, Sundays, Federal holidays or at night may not be performed without prior consent from the Contracting Officer. Submit requests 48 hours in advance of the work to the

Contracting Officer for approval.

C. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Contracting Officer.

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1.7 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be generally performed during normal business working hours of

7:00 a.m. to 5:00 p.m., Monday through Friday, except when otherwise indicated.

1. Weekend Hours: Weekend work shall not be permitted without written approval from the

Contracting Officer.

2. Early Morning Hours: No restrictions.

3. Hours for Noise Making Operations: 7:00 a.m. to 5:00 p.m., Monday through Friday.

B. Existing Utilities

1. Existing Utilities: Notify Contracting Officer and utility companies of proposed locations and times for excavation.

2. Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, repair utility at no additional expense to the Government.

3. If damage occurs to an unknown utility, repair utility. An equitable adjustment will be made in accordance with the Changes clause of the contract.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than two days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Contracting Officer’s written permission.

3. Hours for Utility Shutdowns: Coordinate with Government for timing and duration of any utility shutdown. No utility shutdowns are anticipated as part of this project.

D. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

1.8 SPECIAL CONSTRUCTION REQUIREMENTS

A. Project Management Software: Project management software provided by the Contractor and administered by the NPS will be used for purposes of managing communication and documents during the construction stage.

1. See Section 01 31 00 “Project Management and Coordination” for requirements on

Project Management Software.

1.9 ADDITIONAL REPORTS

A. A report entitled ‘Asbestos Sampling – Jordan Pond and Brown Mountain Gate Houses’ has been prepared by Eastern Maine Environmental.

B. A copy of the report is available to all plan holders with this package in Appendix A.

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C. If conflicts occur between the report and drawings or specifications, the drawings and specifications govern.

PART 2 - PRODUCTS

PART 3 - PRODUCTS (Not Used)

PART 4 - EXECUTION (Not Used)

END OF SECTION 01 11 00

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031414 CONTRACT MODIFICATION PROCEDURES

SECTION 01 26 01 – CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. The work of this section consists of administrative and procedural requirements for contract modifications.

1.2 DEFINITIONS AND ALLOWANCES

A. Home Office Overhead: Those costs incurred in support of all of a contractor’s projects and not attributable to a specific job. The cost for home office overhead is only allowed as a percentage of all direct work excluding profit. The following items represent allowable home office overhead costs identified in Part 31 of the Federal Acquisition Regulation (FAR):

1. Rent

2. Utilities

3. Furnishings

4. Office equipment

5. Executive and management staff not exclusively assigned to the project

6. Support, accounting, and administrative staff

7. Preparation of cost proposals, estimating, and schedule analyses connected with

Modifications

8. Estimating and preconstruction services

9. Mortgage costs

10. Real estate and corporate taxes

11. Automobile maintenance and travel costs for home office personnel

12. Home office insurances i.e. structure, automotive, umbrella, flood, etc.

13. Depreciation of equipment and other assets

14. Home office supplies (paper, staples, etc.)

15. Legal services

16. Accounting and data processing

17. Professional fees/registration

B. General Conditions (Field Office Overhead): Management and administrative costs incurred on site for the designated project. Costs associated with the preparation of modifications will not be allowed. The costs for these items are to be included only in the general conditions of the modification estimate. Only in the case of a contract time extension are additional general conditions included in modifications. The following items, if applicable, are considered allowable costs for calculating General Conditions:

1. Project Manager, Assistant Project Manager

2. Superintendent, Assistant Superintendent

3. Quality Control, Safety Officer, Environmental Manager, etc.

4. Engineers

5. Travel, lodging, and per diem (as established by Federal Travel Regulations)

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6. Scheduling

7. Field Office Trailers and associated temporary utilities

8. Field office supplies

a. Mailing and couriers

b. Reproduction costs

c. Storage

d. Phones

e. Computers

f. Copiers

9. Personal vehicles i.e. Superintendent Pickup trucks

C. General Requirements: These are costs directly associated with the project and are necessary to perform the actual work of the modification. These costs shall be shown as direct costs in the estimate. The following items, if applicable, are considered allowable costs for calculating

General Requirements:

1. Hoisting

2. Material handling

3. Temporary fencing

4. Port-a-lets

5. Trash removal, dumpsters

6. Barricades

7. Small tools

8. Safety supplies

9. Scaffolding

10. Daily cleaning

11. Traffic control

12. Temporary signage

13. Temporary heating and power

D. Personnel Costs: Costs included in the modification must only be for General Conditions staff and workers actually present and working on the project site. Modification costs for salaried workers are only allowed within the structure of a 40 hour week and no overtime or holiday pay will be allowed.

1. Worker Hourly Rates are costs directly associated with the individual worker and consist of the following:

a. Base Rate: This is the hourly rate paid directly to the worker

b. Labor Burden: Employer payments of all applicable burdens, this includes insurance and taxes that the business must pay on behalf of the worker to government entities and educational forums , such as:

1) Social Security

2) Medicare

3) Workers Compensation– Policy and company calculation to be made available.

4) FUTA– Cap Rate and percentage to be proportionally allocated over one year.

5) SUTA– Cap Rate and percentage to be proportionally allocated over one year.

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6) Union agreement costs – Other costs required under an enforceable collective bargaining agreement.

c. Fringe Benefits: Various non-wage compensations provided to employees such as:

1) Health Care Insurance Premiums

2) Cell Phone

3) Clothing

4) 401K and Pensions

5) Vehicle allowances

6) Gas allowance

7) Life insurance premiums

8) Disability insurance

9) Other Fringe Benefits required under an enforceable collective bargaining agreement

E. Bonuses or Deferred Compensation: No Bonus or Deferred Compensation will be allowed within any components of pricing including Home Office Overhead, General Conditions, General

Requirements, Hourly Worker Rates, or the direct costs of work.

F. General Liability Insurance: An insurance policy that protects the contractor from claims resulting from bodily injury or property damage to a third party. Include this as a separate line item within all modification proposals and provide a current insurance quote upon request.

G. Performance and Payment Bonds: A performance bond is a surety bond issued by an insurance company or bank to guarantee satisfactory completion of a project. The Payment Bond guarantees that the contractor will pay the labor and material costs they have incurred. Banks and Insurance companies charge a premium for each individual project based on a sliding scale which relates to the size of the project. Include this as a separate line item in modification proposals and provide current company bonding rates upon request.

H. Builder’s Risk Insurance: This covers the contractor’s loss due to fire, high winds, or other natural forces. This is not reimbursed by the National Park Service (NPS) and shall not be included in modification proposals.

1.3 MODIFICATION PROPOSAL PRICING REQUIREMENTS

A. General:

1. Your proposal must be received in the format and within the time frame specified in the Request for Proposal letter. Costs or delays resulting from failure of contractor to submit within the time frame specified will not be compensable.

2. The proposal must be detailed with itemized lists of equipment, materials, labor, production rates, overhead, profit, and bond markup for each item. Labor costs must be itemized by craft and hourly rate, including Fringe Benefits and Labor Burden. If the costs of Fringe Benefits and Labor Burden are not itemized, it is assumed that that they are included in the hourly rate shown, or contractor is not requesting reimbursement.

Contractor may utilize the government provided Contractor Estimate Form, or their http://en.wikipedia.org/wiki/Employee http://en.wikipedia.org/wiki/Surety_bond http://en.wikipedia.org/wiki/Insurance http://en.wikipedia.org/wiki/Bank http://www.nps.gov/dscw/publicforms.htm#ct

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own form, provided that it contains the same information and level of detail as the Gov’t provided form.

3. Requests for extensions of contract time as a result of this change must be justified with a Time Impact Analysis (TIA). Refer to Division 01 Specification, “Construction

Schedule”, for time impact analysis requirements. TIA and associated costs must be received with the proposal by the date shown within the Request for Proposal letter.

Contractor’s failure to submit within the specified time frame will be construed as the

Contractor waiving the right for additional time and no time extension will be allowed.

4. All supporting documentation used to justify the proposed modification will be made available to the Contracting Officer upon request.

5. Contractor must review and approve all subcontractor/supplier pricing in detail for proper format, scope, production rates, and pricing prior to submission to the NPS. All delay costs associated with not reviewing and approving subcontractor/supplier pricing will be borne by the Contractor.

6. All pricing and production rates within the estimate must be based on fair and reasonable pricing and cannot include built-in contingency.

B. Labor:

1. Contractor shall estimate the cost of labor by itemizing each craft involved, indicating worker hourly rate (base rate + labor burden + fringe benefits) for each and itemizing the hours required for each craft that will be directly engaged in modification work.

Any work proposed that will require overtime work or premium pay shall be itemized separately. All rates shall be in accordance with the Davis-Bacon Act as incorporated herein. Labor Burden may include payroll taxes, Social Security, unemployment insurances, workers compensation insurance, FICA, FUTA, and other direct costs resulting from Federal, State or local laws.

2. Itemize labor costs for equipment operators separate from equipment costs.

3. The labor cost for foremen shall only be costs for related work required for the modification.

C. Materials:

1. The estimated cost for materials shall include quotes from multiple sources. Material prices must include all applicable fees and credits, including but not limited to, sales tax, freight and delivery charges, and tax rebates.

2. No markup shall be applied to any material provided by the NPS.

D. Equipment:

1. Equipment used for the project must be appropriately sized for the work being performed.

2. Do not include costs for “miscellaneous tools and equipment”, in your proposal for a replacement value of $500 or less. Costs shown in excess of $500 must be broken out separately.

3. Regardless of ownership, the rates to be used in determining equipment rental costs shall be the lowest cost from one of the following sources:

a. U.S. Army Corps of Engineers , Ownership and Operating Expense Schedule (use latest edition and applicable region)

b. Construction Blue Book

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c. Local equipment rental rates, documented by actual invoice charges, or itemized vendor quotes.

4. The estimated equipment rates shall include the operating costs of all fuel, oil, lubrication, supplies, small tools, necessary attachments, ground engaging components, tires & tracks, routine repairs and maintenance (cost of major repair and overhaul is not allowed per FAR 31.105(d)(2)), depreciation, storage, insurance, and all incidentals.

Mobilization, if applicable, may be included for equipment solely used on the modification work but must be listed separately.

5. Estimate the full rate for equipment only for the duration that the equipment will be utilized to accomplish the work of the modification.

6. Standby unit rates used are to be in accordance with paragraph 1.3, D, 2, above. If the

US Army Corp of Engineers is utilized then their standby rates prevail. If Bluebook or local equipment pricing is accepted, then ½ of the equipment costs minus any operating costs, major repair and overhaul will be accepted.

7. If equipment is in standby mode due solely to a documented NPS delay, the established standby rate shall apply from the first day of the delay.

8. Equipment that is not used and on the jobsite for up to five consecutive days may be classified at standby rates, provided that the equipment is or has been used solely to perform work on the modification and will be necessary to complete additional modification work. Equipment that is still on the jobsite but not in use after five consecutive days will not be considered in the modification pricing.

9. Requests for compensation for equipment stand by time must be justified, documented and itemized separately.

10. The estimated timeframe (daily, weekly, monthly) for use of the equipment must reflect the lowest cost to the Government.

E. Establishment and Application of Overhead and Profit Percentages:

1. Home Office Overhead and Profit (OH&P) shall be applied to direct costs only. Profit shall not be applied to overhead amounts; and overhead shall not be applied to profit.

Home office overhead shall contain only allowable, allocable, and reasonable costs per the contract documents and FAR Part 31. Profit percentages are based on risk factors found in FAR Part 31which have been applied to the specific type of work included in this project. Negotiated rates shall not exceed the following percentages for OH&P for contractor self-performed work:

Overhead………………10%

Profit………………3.90%

2. Total aggregate limit of markup (OH&P) for contractor and subcontractors on modification work shall not exceed 25%. The NPS will not be responsible for allocation of percentages between contractor and subcontractors at any tier.

3. If contractors form a partnership, than the partnership may only receive home office overhead and profit in the same amount as an individual contractor (refer to par 1.3,E,1 above). It is the responsibility of the partners to decide on the division of revenue.

4. Combined Increases and Decreases: On proposals involving both increases and decreases in the Contract Price, the overhead and profit mark-ups are required on the net increases and deducted on net decreases.

5. At no time can profit be calculated on Overhead or itself, it must be calculated on direct costs of work only.

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PART 2 - PRODUCTS

PART 3 - EXECUTION

END OF SECTION 012601

ACAD - 339899

082714

01 27 00 - 1

DEFINITION OF CONTRACT LINE ITEMS

SECTION 01 27 00 – DEFINITION OF CONTRACT LINE ITEMS

PART 1 - GENERAL

1.1 SUMMARY

A. The intent of this section is to explain, in general, what is and what is not included in a contract line item, and the limits or cut-off points where one item ends, and another begins.

B. If no contract line item exists for a portion of the work, include the costs in a related item.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 LIST OF CONTRACT LINE ITEMS

A. Contract Line-Item No. 001 Jordan Pond Gatehouse

1. General Conditions - Consists of full compensation for furnishing all labor, materials and equipment required for the project and is intended to cover general mobilization, insurance, bonds, and any other item not specifically carried by other bid items. It is also intended to include Contractor Overhead & Profit.

2. HVAC Demolition - Consists of demolition of existing boiler equipment, associated piping, and ventilation equipment to accommodate the installation of new boiler. This shall include, to a reasonable degree, replacing small sections of damaged existing pipe as required. This item also includes asbestos abatement of piping insulation.

3. HVAC - Consists of the installation of new boiler equipment, concrete pads, heating system controls, associated piping, and ventilation equipment including flue piping, backflow preventers, air intake louvers, new fuel lines and other items required for a complete replacement of the existing boiler. Where a section of existing pipe requires replacement, assume a 5-foot section of pipe and 4 fittings are required for the repair. Existing pipe sizes range from 1”- 2-1/2”.

4. Fire Protection - Consists of installation of sprinklers above new boiler equipment.

5. Electrical – Consists of disconnecting and removal of electrical to the existing boilers to accommodate installation of electrical to new boilers. This will also include installation of new wire and conduit to the new boiler equipment.

6. Heat Pump Hot Water Heater - Consists of demolition of existing water heater, piping, associated equipment and other appurtenances and installation of new heat pump water heater, associated piping, equipment and other appurtenances.

7. Measurement for payment will be percentage of the work complete including equipment, materials, and labor.

8. Payment will be made at the contract lump sum price.

B. Contract Line-Item No. 002 Brown Mountain Gatehouse

1. General Conditions – Consists of full compensation for furnishing all labor, materials and equipment required for the project and is intended to cover general mobilization, insurance, bonds, and any other item not specifically carried by other bid items. It is also intended to include Contractor Overhead & Profit.

2. HVAC Demolition – Consists of demolition of existing boiler equipment and fuel oil tanks, associated piping, and ventilation equipment to accommodate the installation of new boiler. This shall include, to a reasonable degree, replacing small sections of damaged existing pipe as required. This item also includes asbestos abatement of piping insulation.

3. HVAC – Consists of the installation of new boiler equipment, new fuel storage tanks, concrete pads, heating system controls, associated piping, and ventilation equipment including flue piping, backflow preventers, air intake louvers, new fuel lines and other items required for a complete replacement of the existing boiler.. Where a section of existing pipe requires replacement, assume a 5-foot section of pipe and 4 fittings are required for the repair. Existing pipe sizes range from 1”- 2-1/2”.

4. Fire Protection – Consists of installation of sprinklers above new boiler equipment.

5. Electrical – Consists of disconnecting and removal of electrical to the existing boilers to accommodate installation of electrical to new boilers. This items also includes the installation of new wire and conduit to new boiler equipment.

6. Heat Pump Hot Water Heater – Consists of demolition of existing water heater, piping, associated equipment and other appurtenances and installation of new heat pump water heater, associated piping, equipment and other appurtenances.

7. Measurement for payment will be percentage of the work complete including equipment, materials, and labor.

8. Payment will be made at the contract lump sum price.

END OF SECTION 01 27 00

Contract Price Schedule Template National Park Service (NPS) - Denver Service Center (DSC) | 3-13-18

Solicitation Number:

PARK - PMIS: ACAD 339899

(Project Management Information System)

Developed Area: ACADIA NATIONAL PARK

Project Title: REPLACE BOILERS IN JORDAN POND AND BROWN MOUNTAIN GATEHOUSES

Notice: Offerors are required to submit, a minimum, an offer that conforms to the solicitation documents with pricing for Base line items and all option line items. Failure to do so may render the proposal unacceptable. On lump-sum line items, provide the total price only. For all unit-priced line items, provide the unit price and the extended total price. If no specific line item exists for a portion of the work, include the costs in a related item. In case of error in calculation of extended prices, the unit price governs. In case of error in summation, the total of the corrected amounts govern. Round totals and extended prices to whole dollars.

Contract Line Item Number

(CLIN)

Contract Line Item (CLI) Title

Quantity

Unit of Measure

Unit Price

Total Price

1 Jordan Pond Gatehouse 1 LS

$0.00

2 Brown Mountain Gatehouse 1 LS

$0.00

TOTAL PROPOSED PRICE (Contract Line Item Number 1 through 2) -------------------------- $0.00

All measurement and payment information is included in Division 01 Specifications Section 01 27 00 Definition of Contract Line Items.

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091015 PROJECT MANAGEMENT AND COORDINATION

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:

1. Definitions

2. Construction Coordination.

3. Submittals

4. Coordination Drawings.

5. Requests for Information (RFIs).

6. Project Management Software.

7. Project meetings.

8. Environmental Coordination.

9. Permits

B. Related Requirements:

1. Section 01 32 16 “Construction Schedule” for preparing and submitting Contractor’s construction schedule.

2. Section 01 73 40 “Execution” for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 01 77 00 “Closeout Procedures” for coordinating closeout of the Contract.

1.2 DEFINITIONS

A. Agency with Jurisdiction

1. An Agency that has been granted legal authority over a location, action, or resource. This authority includes the ability to issue a permit or other legal permission document.

B. Construction Permits – Contractor Provided

1. Permits obtained by the Contractor based on the means and methods to conduct the work.

Construction Permits are typically issued by the Agency to the Contractor and not to the National Park Service (NPS). Examples of typical Contractor Provided Permits are:

NPDES Construction Permit (ground disturbance), dewatering permit, permit for work in a roadway (with traffic management plan), temporary utility tap permit, etc.

C. Government Furnished Permits

1. Obtained by National Park Service (NPS), usually through the Architect/Engineer (A/E) or a consultant, during the design process (Predesign (PD) through Construction Documents

(CD)) and are usually concerned with impacts to resources protected by federal law.

However, GF permits can include other permits that are obtained for the convenience of the Government during design. GF permits are "furnished" to the Contractor in the Request for Proposal (RFP) and as part of the final contract documents. The Contractor must http://www.nps.gov/dscw/definitionsdc_a.htm#awj https://www.nps.gov/dscw/definitionsdc_p.htm#permit http://www.nps.gov/dscw/definitionsdc_c.htm#cpcp https://www.nps.gov/dscw/definitionsdc_c.htm#contractor https://www.nps.gov/dscw/definitionsdc_a.htm#awj https://www.nps.gov/dscw/definitionsdc_n.htm#nps http://www.nps.gov/dscw/definitionsdc_g.htm#gfperm https://www.nps.gov/dscw/definitionsdc_n.htm#nps https://www.nps.gov/dscw/definitionsdc_a.htm#ae https://www.nps.gov/dscw/design.htm https://www.nps.gov/dscw/definitionsdc_p.htm#permit https://www.nps.gov/dscw/definitionsdc_c.htm#contractor

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comply with GF permit provisions. Examples of typical GF permits: Clean Water Act

(CWA) 404 dredge and fill permit, CWA Water Quality Certification (often state administered), Highway Right-of-Way Permit, etc.

1.3 CONSTRUCTION COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other Contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

5. Properly plan construction operations to include permit requirements. Allow enough time to execute permit provisions to maintain work schedule, site visits, inspections, and reporting deadlines.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Permit requirements.

7. Pre-installation conferences.

8. Project closeout activities.

9. Commissioning activities.

1.4 SUBMITTALS

A. Division 01 documents: The following items shall be submitted a minimum of one week prior to the Preconstruction Conference. Contracting Officer will notify Contractor of tentative date for the Pre-Construction Conference.

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1. Letter designating Project Superintendent.

2. Construction Schedule.

3. A comprehensive breakdown of the Schedule of Values.

4. Accident Prevention Plan.

5. A list of Subcontractors for this project.

6. Written statements from subcontractors certifying compliance with applicable labor standard clauses.

7. Satisfactory evidence of liability insurance coverage and workman’s compensation for the

Contactor and all subcontractors.

8. Waste Management Plan.

9. Quality Control Plan.

10. Contractors Commissioning Plan

11. Indoor Air Quality (IAQ) Management Plan.

12. List of Required Construction Permits. Include the following information for each permit:

a. Name of Permit.

b. The Agency(ies) with Jurisdiction issuing the permit.

c. Information required from the Government to complete the permit application.

B. All items listed must be provided to the Contracting Officer before the Pre-Construction

Conference is held. If all of these documents have not been received one week prior to the scheduled Pre-Construction Conference date, the conference will be cancelled, Notice to Proceed will not be issued, and the Contracting Officer will consider other contractual remedies. Work shall not commence until written Notice to Proceed has been issued.

1.5 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the

Contract Documents, Contractor shall prepare and submit an RFI utilizing the form created on the Project Management Software.

1. CO will not respond to RFIs submitted by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

7. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

8. Contractor's signature.

9. Requested date for response.

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10. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Form: Complete the RFI Form on the Project Management Software and submit in a manner consistent with the software that appropriately alerts the Government and/or CO of the RFI for timely processing

D. Contracting Officer’s Action: CO will review each RFI, determine action required, and respond.

CO will determine the critical nature of each RFI and issue a response accordingly.

1. The following are not considered to be RFIs and will receive no action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. CO's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

3. CO's action on RFIs may result in the need for a change to the Contract Time or the

Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

1.6 PROJECT MANAGEMENT SOFTWARE PROGRAM

A. The Contractor shall provide a project management program that has real-time work management features that support Task Management, Team Collaboration and Document Management. The project management program shall be software stored, managed, and processed on a network of remote servers hosted on the Internet in which software is accessed online via subscription. Example programs include but are not limited to: Procore®, Project Team, Wrike®, etc.

B. At a minimum, program features shall include:

1. Project Document Management:

a. Unlimited Storage;

b. Unlimited Users;

c. Document Tracking – disposition of documents in review, pending actions from users per workflow, revisions, etc.;

d. Document and Folder Permissions granted to administrators who can choose the level of access and permissions for users per each project;

1) Administrators will be Owner/National Park Service (NPS) personnel;

2) Users will include NPS personnel and external NPS personnel;

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3) External NPS entities include the Construction Contractor (Contractor), Revegetation Contractor, Contracting Officer Representative (COR), and

Architect-Engineer (AE);

e. Provide access to the program 24 hours per day, 7 days a week, except for maintenance activities. Maintenance activities shall be coordinated to occur outside of normal working hours, with email notification to users at least 48 hours prior to any activities that limit user document access;

f. Ability to reference/link/tag project documents to other project documents to establish a record link; and

g. Allow for the search of names, description, document type, document disposition, and contents of documents within the documents tool.

h. Provide ability for administrators and permissible users to cancel a workflow and/or identify documents as obsolete.

i. Promotes ability to manage documents remotely using mobile devices.

j. Promotes ability to manage documents using email only, without logging into/accessing the system

2. Project Directory/Post-Log-In View/Dashboard:

a. Provide access to multiple projects per each user as defined by administrators;

b. Provide user directory with emails and ability to assign to an organization (i.e. NPS, Contractor, Revegetation Contractor, COR, or AE);

c. Provide access to Submittals, Requests for Information (RFIs), Schedule, Drawings, Specifications, Meeting Minutes, Daily Reports/Logs, and Photographs; and

d. Provide a listing or access to a listing or report of and with linkages to submittals, RFIs, tasks, etc. that are pending user action/input including the date the task is due per Submittal or RFI workflows.

3. Submittals:

a. General:

1) Provide ability to upload, download, view, and automatically route

Informational and Action Submittal documents per each workflow;

2) Provide user ability to select submittal disposition type when routing;

3) Provide administrators ability to manage use permissions to modify workflow duration dates and default review periods per each project;

4) Provide administrators ability to manage user permissions to modify email notification settings to include other users per each project;

5) Provide notifications when an item becomes a user’s responsibility including the due date of the item and ability to provide more frequent notifications as selected by administrators;

6) Provide ability to sort submittals by specification section, information or action submittal, date, or submittal disposition; and

7) Provide ability to track and document workflow processes, user action(s), document sent/received times/dates, document disposition etc.

b. Informational Submittals:

1) The Default Informational Submittal Workflow is as follows:

a) Start workflow – Contractor can create/start, then route to NPS and

COR

b) Option for NPS or COR to assign/route to Contractor, COR, or AE;

c) If routed to Contractor, COR, or AE, they route back to NPS and COR;

and

d) From NPS to Contractor – end workflow.

2) Default Informational Submittal review duration:

a) NPS Information Submittal workflow of ten (10) days.

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3) The NPS selects the disposition type during their transmittal to the contractor in the workflow, with disposition types as follow:

a) Accept; or

b) Reject

c. Action Submittals

1) The Default Action Submittal sequential workflow is as follows:

a) Start workflow – Contractor can create/start, then route to NPS and

COR;

b) Option for NPS or COR to assign/route to AE or Disapprove and route to Contractor for their re-submittal;

c) If routed to the AE, the AE routes back to NPS and COR; and

d) NPS selects deposition and routes to Contractor – end workflow.

2) Default Action Submittal review durations:

a) NPS Action Submittal workflow of thirty (30) days;

b) NPS Action Re-Submittal workflow of thirty (30) days; and

c) AE review time for Action Submittal workflow of twelve (12) days.

3) The AE selects disposition types during their transmittal in the workflow and the NPS concurs with the transmittal to the contractor in the workflow, with disposition types as follow:

a) Approved;

b) Approved with Notations;

c) Disapproved – Resubmit;

4. Requests For Information (RFIs)

a. Provide ability to upload, download, view, and automatically route RFI documents per the following default sequential workflow;

1) Start workflow – Contractor, NPS, or COR can create/start, then route to NPS and COR;

2) Option for NPS or COR to route back to Contractor or AE;

3) If routed to the AE, the AE routes back to NPS and COR; and;

4) From NPS to Contractor – end workflow;

b. Provide administrators ability to modify workflow duration dates per each project;

1) Default NPS review time for RFI workflow is fourteen (14) days;

2) Default AE review time for RFIs is seven (7) days;

c. Provide administrators ability to modify email notification settings to include other users per each project;

d. Provide notifications when an item becomes a user’s responsibility including the due date of the item and ability to provide more frequent notifications as selected by administrators;

e. Provide ability to track and document workflow processes, user action(s), document sent/received times/dates, etc.; and

f. Provide ability to track and document review comments and responses.

5. Project Schedule:

a. Provide ability to upload baseline schedule and schedule updates from, but not limited to, Primavera P6 and Microsoft Project file formats;

b. Provide ability to view uploaded schedules in Gant or calendar (i.e. user-selectable by year, month, week, and day) formats, including activity starts/ends and milestone dates; and

c. Provide ability for users to view multiple project schedules that they have permissions/access to within a view or report.

6. Drawings:

a. Provide ability to upload, download, and view drawings.

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7. Specifications:

a. Provide ability to upload, download, and view specifications.

8. Meeting Minutes:

a. Provide ability to upload, download, and view meeting agendas and minutes.

9. Daily Reports/Logs:

a. Provide ability to upload, download, and view daily logs, site visit memos, inspection reports, testing documents, etc.

10. Punch-List Items:

a. Provide ability to upload, download, and view Punch-List items.

11. Photographs:

a. Provide ability to upload, download, and view photographs;

b. Allow attachment/linking of photos to drawings, punch list items, and other records;

c. Support the capture and upload of photos from mobile devices; and

d. Automatically aggregate project photos captured in other documents, such as daily logs, into the photo album.

C. Access to the website, from any internet-connected device, 24 hours a day, 7 days a week, is required for all project participants and collaborators at no additional costs.

D. The COR shall determine permission and access for each party.

E. The CM Firm shall establish and submit personnel security requirements for Project Management

Program staff to the Government for review and approval.

F. Data Ownership: The Government shall retain ownership of all data. The system shall permit stakeholders the ability to download a copy of the data at any time. Within 14 days of Substantial

Completion the Contractor shall download all stored data to a Flash Drive, or other approved digital storage, and provide that to the COR. In addition, the Government shall be able to access the site up to 3 months after issuance of Substantial Completion.

1.7 PROJECT MEETINGS

A. Preconstruction Conference: Before start of construction, Contracting Officer will arrange an on-site meeting with Contractor. The meeting agenda will include the following as a minimum:

1. Roles & Responsibilities/ Lines of Authority.

2. Park rules and regulations.

3. Jobsite Safety.

4. Resolution of comments on required Division 01 documents.

5. Coordination of Subcontractors.

6. Labor law application.

7. Modifications.

8. Payments to Contractor.

9. Payroll reports.

10. Contract time.

11. Liquidated damages.

12. Contractor Performance Evaluation.

13. Display of Hotline posters.

14. Notice to proceed.

15. Correspondence procedures.

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16. Project Management Software.

17. Acceptance/rejection of work.

18. Progress meetings.

19. Submittal procedures.

20. NPS Final Accessibility Inspection.

21. Environmental requirements.

22. Permit requirements.

23. As-constructed drawings/operation and maintenance (O&M) manuals.

24. Saturday, Sunday, holiday and night work.

25. Reference materials.

26. Value engineering.

B. Progress Meetings: The Contracting Officer will schedule weekly meetings with the Contractor.

1. Attendees: In addition to Government Representatives, each Contractor, Subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. The meeting agenda will include the following:

a. Approval of minutes of previous meetings.

b. Submittal status.

c. Review of off-site fabrication and delivery schedules.

d. Requests for information (RFI) and other issues.

e. Modifications.

f. Work in progress and projected.

1) Status of required inspections (Special Inspections, Accessibility, etc.)

g. Inspections of work in progress and projected (Special inspections,

h. Construction Schedule update (provide updated CPM).

i. Status of Project Record Drawings and O&M manuals.

j. Other business relating to work.

k. Permit requirements.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise CO of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

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f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility requirements.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of agency(ies) with jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

1.8 ENVIRONMENTAL COORDINATION

A. Contractor’s Environmental Manager: Designate an on-site party responsible for overseeing the

Contractor’s conformance to environmental goals for the project and implementing procedures for environmental protection.

1. Qualifications: Minimum 3 years Construction experience on projects of similar size and scope; with environmental procedures similar to those of this project; familiarity with

Environmental Management Systems (EMSs) such as ISO 14001; must be familiar with environmental regulations applicable to construction operations.

2. Responsibilities: Responsibilities shall include:

a. Compliance with applicable Federal, State, and local environmental regulations, including maintaining required documentation.

b. Implementation of the Waste Management Plan(WMP).

c. Implementation of the Indoor Air Quality (IAQ) Management Plan.

d. Implementation of the Storm Water Pollution Prevention Plan(SWPPP).

e. Present an overview of environmental issues and summarize site specific procedures relating to management plans at the Preconstruction conference.

f. Training for Contractor personnel in accordance with their position requirements.

g. Monitoring and documentation of environmental procedures.

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B. Perform project quality control in accordance with…