B08_Solicitation_Attachment_1_SOW_Ft_Vancouver_Final.docx

U.S. DEPARTMENT OF THE INTERIOR

Bureau of Indian Affairs

STATEMENT OF WORK

FOR THE FORT VANCOUVER OFFICE

Fort Vancouver Furniture, Design, Installation and Removal

I. GENERAL REQUIREMENTS

The Fort Vancouver Office requires a design and layout plan utilizing existing and new office, new office furniture, installation and arrangement of new furniture and existing furniture, and removal of excess furniture at Ft Vancouver, Vancouver, Washington (Clark County).

II. SCOPE

The Contractor shall provide all personnel, equipment, tools, materials and supervision necessary to perform required services under this contract. The Selected Contractor will provide site/floorplan design, delivery, and on-site assembly of system furniture installation. They will also provide removal of old furniture. The work shall be performed in a manner that will ensure value or effectiveness in use of staff or facility time. The contractor shall have only competent and qualified personnel perform the work.

III. DESCRIPTION OF TASKS

The contractor shall provide the following:

1. Create Office Furniture Design/Layout for the Ft Vancouver Office on the Eastside of building 993.

a. Optimize arrangement of (14) existing high wall cubicles currently installed onsite, design and procure (3) executive offices setups, (17) high wall cubicles, (11) lower wall cubicles, and 11’x15’lounge area adjacent to kitchenette. Dispose of (3) existing executive office setups and (4) modular freestanding desks.

2. Procurement of Office Furniture to meet Furniture Design/Layout.

3. Installation of Office Furniture according to the Furniture Design/Layout. This includes rearrangement of existing furniture if needed to meet Furniture Design/Layout and the installation of all necessary electrical whips for modular cubicle furniture.

4. Removal and disposal of excess existing furniture

IV. GENERAL SPECIFICATIONS

Vendor to provide site/floorplan design, delivery, and on-site assembly of furniture and installation for 3 floors of office space which totals approximately 8670 SF of floor space, along with the necessary removal of existing excess furniture.

a. Vendor to include shipping to:

Location#1 DOI – Bureau of Indian Affairs – Northwest Region – Ft Vancouver Office 933 McClellen Rd Vancouver, WA 98661

b. Material to be delivered unassembled in original packaging.

c. Site visit necessary for measurement verification of all floor plans.

d. Contractor will provide a price breakdown of furniture.

e. Furniture must be delivered and installed on or before 28 February 2025.

Weekends are not available for delivery or installation.

V. SPECIFIC REQUIREMENTS / TECHNICAL SPECIFICATIONS

a. Design Please note: The attached floorplans are to provide an idea of the floor space footprint, and an onsite visit is necessary to ensure provided floor plan is accurate and achievable. Any design should consider ADA spacing requirements, and building limitations (i.e., column locations, electrical doghouse locations, electrical load and use limitations). The contractor shall design a functional space that meets the needs stipulated herein. To accurately assess the size and scope of this project, offerors are strongly encouraged to attend a site visit. The Government reserves the right to not award to an offeror who fails to document a sound approach based on an understanding of the size and scope. Offerors who cannot attend the organized site may request an alternate day/time for them to look at the location.

b. Workspace Details Desk space will have three configurations. U-shaped executive desk with 2 guest chairs, 1 lockable pedestal file, combination bookcase and storage unit, and task lighting. L-shaped 8’x 6’ desk space, this should be a similar configuration to existing onsite L-shaped desk space. U-shaped 8’x 8’ desk space, this should be a similar configuration to existing onsite U-shaped desk space. Additional furniture will include storage cabinets for office supplies, waist height bookshelves and file drawer cabinets with top surface that is conducive to when these units are placed back-to-back, they can be used as a work surface. Conference room tables and seating appropriate to the size of the conference room. Furniture for lounge area adjacent to kitchenette.

· The total number of desks shall be (3) U-shaped executive desks, (14) existing desks, and (28) additional desks made up of U-shaped 8’x 8’ and L-shaped 8’x 6’, total number of each dictated by the design plan created by the contractor. The number of bookshelves and file drawer cabinets will also be dictated by the design plan created by the contractor.

· All system furniture must have matching elements to create cohesive overall design.

· All storage and filing cabinets need the ability to lock.

· A portion of all desk configurations must have at least one table surface that has an adjustable height electronically to meet sit/stand needs of the user.

· Access to electrical plugs and/or electrical load limits may limit the selection of furniture (i.e., built in light bars, built in power strips, electronic height adjustable surfaces).

· Any temporary walls or dividers should be 6’-8’ with glass panels on top to incorporate as much light as possible into the workspace.

c. Removal and Installation

· All removal and installation dates must be scheduled in advance for planning purposes (at least 7 days in advance of start date).

d. Delivery

· Preferable delivery time will be during normal working hours, Monday through Friday, 8:00 am to 4:30 pm. (Except Holidays).

Weekends are not available for delivery or installation.

VI. FURNITURE QUANTITIES

a. U Shaped Executive Desks Qty. 3 Height Adjustable Table Surface Combination Bookcase Storage Unit Mobile File Pedestal Task Lighting

b. L-Shaped Desks Qty. TBD from contractor design Similar amenities to existing onsite L Shaped Desks

c. U-Shaped Desks Qty. TBD from contractor design Similar amenities to existing onsite U-Shaped Desks

d. Waist Height Lateral File Cabinet Lockable Qty. TBD from contractor design

e. Waist Height Bookshelves Qty. TBD from contractor design

f. Standing Office Supplies Cabinet Qty. 3

g. Electronically Height Adjustable Standing Work Surface Qty. 4 Minimum work surface dimensions: 24”x 72”

h. Conference Room Tables with Tabletop Plugs and Ports Qty. 7 Sizes dependent on conference room size

i. High Back Ergonomic Office Chairs Qty. 45 High Quality taking into account comfort, adjustability, and durability

j. Lounge Furniture Qty. TBD from contractor design Furniture should be comfortable and durable

VII. INSPECTION AND ACCEPTANCE

Acceptance of services shall be provided by the COR. The contractor shall provide a delivery ticket to the accepting official for verification and signature.

Furniture on ground floor

(4) Units to be disposed of.

Ground Floor (Green-Office Space, Blue-Conference Room)

Electrical Whips on existing furniture

First Floor (Green-Office Space, Blue-Conference Room)

Existing furniture on Second Floor

(14) units to remain

Second Floor (Green-Office Space, Blue-Conference Room)

Existing Executive desks (3) to be disposed of

Executive Offices

Louge Area Adjacent to Kitchenette

Second Floor Existing Floorplan image1.jpeg image2.jpeg image3.jpeg image4.jpeg image5.jpeg image6.jpeg image7.jpeg image8.jpeg image9.jpeg image10.jpeg image11.jpeg image12.jpeg image13.jpg image14.png