B08_Solicitation_Attachment_1_SOW.docx

SCOPE OF WORK (SOW)

Saratoga National Historical Park – Visitor Center Septic System

I. Background and Purpose The visitor center is in Saratoga National Historical Park, 648 Route 32, Stillwater, NY.

Regional Map

The visitor center is a single story, structurally sound, wood and steel framed structure. It contains a men’s restroom with two fixture, 2 urinals, and 2 sinks. The women’s restroom including 4 fixtures and 2 sinks. Also included is one drinking fountain and one janitor’s sink.

Location Map

II. Scope and Objectives In general, the scope of this project is to design and construct a new septic system complete for the visitor center. It includes:

· Verification of existing conditions,

· provide shop drawings for a new septic system with a licensed engineer’s seal from the state of New York,

· obtain permits,

· connect to an existing six-inch V.C. line at the building,

· install six-inch PVC with appropriate fittings to a new septic tank,

· place a new 4,000-gallon septic tank and 2,000-gallon tank with floating dosing device,

· connect from the 2,000-gallon tank with six-inch PVC to a new distribution pipe,

· install a new single pass lined sand filter,

· construct a sewer manhole at end of the sand filter,

· terminate the system with an infiltration gallery,

· backfill all excavations,

· place clean soil/topsoil graded to match surrounding grade, and

· performing lawn operations.

III. Supporting Information Various illustrations were prepared to communicate the intent of the new septic system. The following illustrations are included for this project:

1. Page 3 – Site Plan

2. Page 4 – Grading Plan

3. Page 5 – Spot Elevations

4. Page 6 – Pipe Profile

5. Page 7 – Septic Tank Details

6. Page 8 – Sand Filter and Infiltration Gallery Sections

Site Plan

Grading Plan Spot Elevations

Pipe Profile

Septic Tank Details

Infiltration Gallery

Sand Filter

All equipment mobilized on-site shall be free of excess soil and/or plant material collected off-site which could potentially contain exotic/invasive species.

Labor practices, tools and equipment shall meet or exceed OSHA requirements. In case of conflicts between Federal, State, and local safety and health requirements, the most stringent shall apply.

IV. Purchase Order Requirements, Deliverables, and Timeline The following tasks are included in this contract:

Task #1 – Deliverable: Review of Existing Conditions Duration: 5 Days

1. Walk through visitor center to verify sanitary needs.

2. Review site conditions to locate existing septic tank, pipe outlet, existing utilities.

3. Verify elevations in location of proposed septic system.

Task #2 – Deliverable: Shop Drawings Duration: 5 Days

1. Develop a set of shop drawings showing plans, sections, elevations, calculations, and notes for a new septic system. Shop drawings shall be sealed by a licensed engineer in the state of New York.

2. Apply for a permit to install and pay fees.

Task #3 – Deliverable: Selective Demolition Duration: 5 Days

1. Disconnect existing pipe from building and remove enough pipe to allow for connection of new pipe which will run to the new septic system. Plug open end and abandon in place.

2. Pump existing septic tank, remove top of tank, break down sides of tank and crack bottom of tank. Backfill and compact up to existing grade with approved material.

3. Plug open ends of pipe and abandon in place.

Task #4 – Deliverable: New Septic System Duration: 15 Days

1. Connect to existing VC pipe stubbed out of building with transition coupling.

2. Install approximately 100’ of 6” PVC @ 1.04% from building to location of proposed septic tank. Bed pipe in ¾” stone prior to backfill.

3. Install new 4,000-gallon septic tank with SSWR wye connection and 6” effluent filter. Bed tank in ¾” stone. Stub out of tank with approximately 8 feet of 6” PVC @ 1% slope.

4. Install new 2,000-gallon tank with SSWR wye connection and floating dosing device. Bed tank in ¾” stone. Stub out of tank with approximately 30 feet of 4” SDR-35 PVC @ 6.33% slope.

5. Install 54’ X 72’ sand filter with 24 laterals of 3” sch 40 perforated distribution pipe @ 0% slope and 6 laterals of 57.5 feet of 4” sch 40 perforated PVC @ 0.5% slope. Include 30 mil poly liner per ASTM D0751 and 4 oz woven geotextile fabric. Terminate outlets into 4’ diameter SSWR manhole with cast iron frame and lid set at grade.

6. Extend approximately 12 feet of 4” PVC @ 2% slope from manhole to infiltration gallery.

7. Install approximately 3 laterals of 47 feet of 4” sch 40 PVC perforated pipe @ 0% bedded in infiltration gallery with ¾” stone.

Task #5 – Deliverable: Topsoil, Seeding, Fertilizing, Mulching Duration: 5 Days

1. Topsoil: Class B topsoil from sources outside the project limits and shall be the original top layer of a soil profile formed under natural conditions, technically defined as the “A” horizon or as defined by USDA-NCRS Soil Survey Division. It shall consist of natural, friable, loamy soil without admixtures of subsoil or other foreign materials and shall be free of viable noxious weed seed, brush, litter and rocks greater than 1” in any dimension. The allowable pH range for Class B topsoil shall be 5.5 to 7.0. Class B topsoil shall be a “sandy loam,” “loamy sand,” or “sandy clay loam” soil as defined by the USDA Soil Textural Classification System with an organic matter content between 1 and 8 percent or as approved by the CO. The soil shall be clean topsoil and free of contaminants.

2. Slow-Release Fertilizer: Granular or pelleted fertilizer consisting of 50 percent water-insoluble nitrogen. Fertilizer shall be a complete, standard product complying with state and federal fertilizer laws. The fertilizer shall be uniform in composition, dry and free flowing, and shall be delivered to the site in the original, unopened containers, each bearing the manufacturer's guaranteed analysis, and submitted to the CO for approval.

3. Fertilizer shall contain the following minimum percentage of available plant food by weight: 10% nitrogen, 10% phosphorus, 10% potash, in which 75% of the nitrogenous elements shall be derived from organic sources or urea form.

4. Exact percentages of fertilizer may vary in accordance with the soil test report.

5. Any fertilizer that becomes caked or otherwise damaged (making it unsuitable for use) will be rejected.

6. Certified seed will be used for all permanent seeding whenever possible. Certified seed is inspected by the certifying agency in New York. The seed must meet published state standards and bear an official “Certified Seed”.

7. Selection of turf seeds is based on climate, topography, soils, land use, and planting season.

8. Appropriate seeding mixtures for various site conditions.

9. If hydroseeding, the Contractor shall submit a certified statement as to number of lbs. of fertilizer, amounts and types of grass seed, and processed fiber, per 100 gallons of water.

10. If applying straw mulch, provide air-dry, clean, mildew- and seed-free, salt hay or threshed straw of wheat, rye, oats, or barley.

11. Installation shall comply with Division 610 – Turf and Wildflowers in the New York Department of Transportation Standards and Specifications.

I. Deliverables Deliverables shall be reviewed and either approved or disapproved five (5) days after receipt.

1. Work Schedule – this is to ensure adequate planning, coordination, scheduling, and reporting during the execution of the work. This will be reviewed weekly during the progress meetings.

2. Photographs – Photos shall be taken prior to, during and after completion of the work outlined in the SOW. Photos shall be delivered to the COR on a CD-R and be labeled as SARA Visitor Center Septic System. Images shall be in either a JPEG or PDF format on the disks. These digital images will use the maximum range of depth of field and must be in focus to clearly show work. Out of focus or blurry images will not be accepted.

a. Existing condition images – to be delivered one (1) week after kickoff meeting. These images shall be taken from multiple vantage points. The Contractor shall take as many as are reasonably necessary to document the work so that it can be understood by a reviewer who does not have physical access to the site. The Contractor shall document the existing condition of roads at access points prior to beginning work as well as flag excavation areas before recording these images.

b. Periodic images during work – to be delivered weekly. The Contractor shall take a sufficient number of color, digital images as reasonably necessary to document work so that it could be understood by a viewer who does not have physical access to the site. The Contractor shall select vantage points to show the progress of the work since the last images were taken.

c. After images – to be delivered one (1) week after work ends. The Contractor shall take images from multiple vantage points and take as many as are reasonably necessary to document the work so that it can be understood by a reviewer who doesn’t have physical access to the site.

d. Additional images – the CO may issue requests for additional images, in addition to those mentioned above. Three (3) days’ notice will be given if possible. In emergency situations, the Contractor shall take images within 24 hours of the request. Examples of situations requiring additional images include, but are not limited to, immediate follow-up when onsite events result in damage or losses, substantial completion of a portion of the work, and extra record images at the time of acceptance, II. Submittals The following submittals shall be submitted to the CO and COR no less than one (1) week prior to the kickoff meeting:

1. Designation of Project Supervisor

2. Proposed work schedule

3. Accident prevention plan

4. Waste management plan The submittals for septic system shall be provided to the COR no later than five (5) days prior to the start of work and shall include:

1. Proposed Protection Measures: Submit an informational report, including drawings, that indicates the measures proposed for protecting individuals and property, for environmental protection, and for dust control. Indicate proposed locations and construction of barriers.

a. Adjacent site improvements.

b. Underground utilities

2. Detailed sequence of demolition and septic system installation work, with starting and ending dates for each activity.

The submittal for plumbing work shall include the following and be submitted to the COR five (5) days prior to work beginning for approval:

1. A complete list of materials proposed to be provided for the work.

The submittal for topsoil, seeding, and mulching shall include the following and be submitted to the COR five (5) days prior to work starting for approvals:

1. Seed

2. Fertilizer

3. Topsoil

The submittal for an accident prevention plan shall include the following and be submitted to the COR five (5) days prior to commencement of onsite work:

1. Name of responsible supervisor to carry out the program.

2. Schedule of safety meetings.

3. First aid procedures.

4. Outline of each phase of the work, the hazards associated with each major phase, and the methods proposed to provide for property protection and safety of the public, National Park Service personnel, and Contractor's employees. Identify the work included under each phase.

5. Training, both initial and continuing.

6. Planning for possible emergency situations, such as floods, fires, cave-ins, slides, explosions, power outages, and windstorms. Such planning shall take into consideration the nature of the work, site conditions, and degree of exposure of persons and property.

III. Archeological Concerns

1. A NPS Archeological Monitor will observe all ground-disturbing site work, including construction of temporary facilities, at all archeologically sensitive areas, from a safe location mutually agreed on by Contractor and Monitor. As new ground is broken, Monitor will examine excavated materials, using construction layout centerline and perimeter staking as a reference point to record locations of findings.

2. If Archeological Monitor or Contractor discovers resources during the course of work, work in that area shall stop immediately and the Contracting Officer shall be notified. The Contractor may relocate work to a non-sensitive area to allow Monitor to identify and document resources and, if necessary, develop an appropriate mitigation plan.

3. All archeological resources are the property of NPS.

4. The Contractor shall plan, schedule, and execute the work to prevent stoppages at one area from stopping all work at the site.

IV. Contractor Use of Premises

1. The Contractor shall prevent damage to natural surroundings. If damage occurs, the Contractor shall restore damaged areas by repairing and/or replacing damaged trees, plant, and grass at no additional cost to the Government.

2. The Contractor shall provide temporary barriers to protect existing trees and plants to remain and their root zones where heavy machinery is used.

3. The Contractor shall not remove, injure, or destroy trees or other plants which are not identified to be removed or pruned in this Statement of Work.

4. The Contractor shall not fasten ropes, cables, or guys to existing trees which are to remain.

5. The Contractor shall carefully supervise excavating, grading, filling, and other operations near trees to prevent damage.

6. The Contractor shall obtain a portable toilet enclosure for use by employees; the location shall be determined by the government.

7. There is no electricity, phone or water for use by the contractor’s staff on the premises.

8. The Contractor shall always keep driveways and entrances serving the premises clear and available to the Government and emergency vehicles. The Contractor shall not use these areas for parking or storage of materials.

9. The Contractor shall schedule deliveries to minimize the use of driveways and entrances, and to minimize the space and time requirements for storage of materials and equipment onsite.

10. A camp will not be authorized at any time.

11. The Contractor shall comply with all legal load restrictions in the hauling of materials. Load restrictions on park and neighborhood roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park and neighborhood roads may be obtained from the Office of the Park Superintendent. A special permit will not relieve Contractor of liability for damage which may result from moving of equipment.

12. The Contractor shall conduct operations to ensure the least amount of inconvenience to the public.

13. Any flagging operations that occur on roads affiliated with this project shall be coordinated between the Contractor and the Park Superintendent. The Contractor shall inform the Contracting Officer (CO) and Contracting Officer’s Representative (COR) in writing no less than one (1) week prior to anticipated flagging operations. The CO shall respond in writing with either park approval or disapproval of the flagging operations.

14. The Contractor shall notify the CO, COR, and utility companies of proposed locations and times for excavation.

15. The Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, the Contractor shall work with the utility to repair at no additional cost to the government.

16. If damage occurs to an unknown utility, the Contractor shall immediately notify the CO and COR for instructions on how to proceed.

17. The Contractor shall not interrupt utilities serving any part of the park unit unless permitted under the following conditions and with written approval from the CO:

a. The Contractor shall notify the CO and COR no less than two (2) weeks in advance of proposed utility interruption.

b. The contractor shall provide for arranging temporary utility services.

V. Meetings Prior to commencement of work, an onsite and/or virtual kickoff meeting will occur. The agenda will be sent out at least one (1) week prior to the meeting. Progress meetings will occur on a weekly basis and shall include the COR and representatives from the Contractor staff. The agenda shall be distributed at least one (1) week prior to each meeting. Weekly meetings will also be a hybrid of in-person and virtual.

VI. Workdays and Hours All onsite work shall be completed during the hours of 8:00 AM and 5:00 PM local time, Monday through Friday. If deemed necessary to work outside of the aforementioned hours, the Contractor shall provide a written statement to the CO and COR with a justification as to why work should proceed on weekends or in the evening. The request will be reviewed and either disapproved or approved on a case-by-case basis. Unless otherwise approved, no work will take place on federal holidays.

VII. Period of Performance The NPS anticipates a period of performance from August 1, 2025 to January 30, 2026 VIII. Contract Type The NPS anticipates awarding a firm fixed price contract.

IX. Travel In accordance with P.L. 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The Contractor shall travel as required to support program tasks. All travel arrangements are to be made by the Contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. All travel expenses are to be submitted through the Contractor's invoice for reimbursement. The Contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a Contractor's normal place of work.

X. Place of Performance Work under this contract will take place at Saratoga National Historical Park, 648 Route 32, Stillwater, NY image1.jpeg image2.jpeg image3.jpg image4.jpg image5.jpg image6.jpg image7.jpg image8.jpeg image9.jpg