B08_Solicitation_(Attachment_1_-_SOW).docx

National Park Service

NATIONAL PARK SERVICE

Nicodemus NHS Soundscape for A.M.E. Church April 2025

Table of Content

Section 1. PROJECT DESCRIPTION

Section 2. PROJECT MANAGEMENT

Section 3. AUDIO PLANNING AND DESIGN PROCESS

Section 4. AUDIO EQUIPMENT

Section 5. INSTALLATION

Section 6. ACCESSIBILITY

Section 7. MEDIA PRODUCTION

Section 8. CLOSEOUT PACKAGE

Section 1. PROJECT DESCRIPTION

1.1 Background

Nicodemus established as an NPS unit in 1996. It is located on U.S. Highway 24 in Graham County Kansas. Formerly enslaved African Americans left Kentucky at the end of the of post-Civil War Reconstruction period to experience freedom in the "Promised Land" of Kansas. Nicodemus represents the involvement of African Americans in the westward expansion and settlement of the Great Plains. It is the oldest and only remaining Black settlement west of the Mississippi River.

1.2 Work Covered by the Contract Documents:

A. Project Location: Nicodemus National Historic Site (NICO) Work will be located at the AME Church 201 3rd street Nicodemus, KS. 67625. Note Bogue Kansas and Nicodemus Kansas share the same zip code and similar street names. This work is in Nicodemus KS.

B. Work consists of: Design and Installation an accessible multiple channel soundscape system. System to be able to select and play on demand four to 6 different audio recordings (Government to provide recordings). System is to specified equipment, or equivalent refer to pricing sheet for product information. All work to comply with Architecture Barrier Act (ABA), American Disability Act (ADA) and International Building Codes (IBC)

1. Control-Push Button Panel; comprised of metal and plastic that is finished to match surrounding material color. Control panel to house the media player, amplifier, surge protection and the activation push buttons devices. Panel to be wall mounted as noted in the attached file “Conceptual Design”.

2. Push Button to select desired recording to be played. Each button to be set with corresponding printed text panel describing the recording.

3. Speakers to blend into the church interior setting with little change to the structure. Contractors to ensure that speakers for the soundscape are as inconspicuous as possible. Every attempt will be made to:

i. Not to exceed 4 units- speakers sizing and placement to ensure optimal immersive sound quality in the sanctuary.

ii. Speakers should be mounted out of visitor's line of site.

iii. Speakers shall blend into surrounding surfaces either colored or covered with similar color. Location of equipment placement in accordance with the attached file “Conceptual Design”.

4. Connect to existing electrical supply and install surface mounted conduit, to conceal wiring. Conduit shall match surrounding material color. COR to approve supply source and placement of conduit

C. Attached Files

1. Conceptual design

2. Excerpt of 2018 Rehabilitation Construction Drawing detailing floor plan and electric

3. Pricing Sheet

4. Product Submittal

D. All work will be performed under a single contract.

E. Period of performance: Work shall be completed within 190 calendar days of award.

1.3 Existing Condition Protections:

A. The structure involved in the work of this Contract is a designated historic structure listed in the National Register of Historic Places. Every precaution shall be taken by the Contractor to prevent damage to existing historical materials, structural components of the building and to the surrounding area. Should any damage be incurred as a result of the Contractor’s operations at the site, it shall be repaired, or the damaged materials replaced in kind by the Contractor to the satisfaction of the Contracting Officer at no additional expense to the Government.

i. Should Contractor’s operations or employees uncover or find any historic artifacts or archeological remains not specifically noted within the contract, the Contractor shall suspend operations at the site of discovery; notify the Contracting Officer immediately of the findings and continue operations in other areas outside a 50-foot radius of discovery.

ITEM 2 – PROTECTING EXISTING UTILITIES

2.1 Contractor shall be responsible for locating and preventing damage to known utilities on site or indoors. If contractor damage occurs, alert CO and COR as soon as safely possible, and repair utility at no additional expense to the Government. If damage occurs to an unknown utility, contact CO and COR as soon as safely possible.

ITEM 3 - CONTRACTOR’S USE OF PREMISES

3.1 Conduct of Operations: At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent. https://www.nps.gov/nico/learn/management/superintendent-s-compendium.htm

A. Communications: Contractor shall provide the Contracting Officer and COR with methods of communications including land and/or cell phone numbers (note some areas of work have limited-service coverage), email and in case of emergency 24-hour contact options for duration of time operations.

B. No signs or advertisements (except those specified herein and as required for safety) shall be displayed on the construction site or within the park unless approved by the Contracting Officer.

C. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

D. Public Use of Site: Contractor shall at all times conduct operations to ensure the least inconvenience to the public. Public will have access to the building during the performance of the contact. Maintain access and egress corridor at all entries and emergency exits.

3.2 On-site work hours: Work shall be generally performed during normal business working hours of 8:30 a.m. to 4:30 p.m., Monday through Friday, except when otherwise indicated.

A. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may not be performed without prior consent from the CO and COR. Submit requests for work outside of the stated normal business hours to the CO and COR for approval at least 48 hours in advance of the work.

The following Federal holidays are observed by the National Park Service:

New Year Day Inauguration Day Martin Luther King, Jr’s Birthday Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

B. No Work permitted the last week of July and the first week of August work is not permitted, no scaffold or equipment to be on site for the observance of Community Home Coming Event the last weekend of July annually.

C. Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following Monday. The specific day that each holiday is recognized for each year can be found at the following site: Federal Holidays (opm.gov).

ITEM 4 – Submittals

SUBMITTALS AND REVIEWS

4.1 Introduction

Submittals and reviews are the key communication points between the contractor and the COR that document a project’s overall progress and any remedial actions necessary to produce complete and acceptable deliverables.

4.2 General Requirements

A. The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements.

B. The contractor shall cross-reference all details that occur multiple times in a single or in multiple documents for consistency and accuracy.

C. The contractor shall ensure that all submittals are delivered to the COR as scheduled for review and approval. Submittals shall be accompanied by a transmittal form describing all contents.

D. The contractor shall provide submittals electronically, unless specified otherwise in the individual task orders.

E. The contractor shall receive all review comments from the COR and take appropriate action as stated below:

1. Approved Submittals - The contractor shall ensure that all changes, revisions, additions, or omissions required by review comments are addressed and incorporated into future submittals or resubmitted if requested.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reason(s) for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

a. Incomplete Submittals - Approval of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements. When all elements are received and accepted, the COR will approve the submittal.

b. Unacceptable Submittals - The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

F. Review and Approval Times

Unless otherwise stated in the task order, the COR shall notify the contractor, in writing, of approval or rejection of the work within 15 business days. Any additions or corrections shall be completed within 15 business days. In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

4.3 Specific Requirements

A. The contractor shall provide systems drawings, including block and line diagrams, showing all components of the existing as well as the new equipment to be installed. Provide building drawings representing the basic facility layout as necessary to accomplish the new work. These shall be simple plans and elevations showing barriers, doorways, windows, equipment locations, etc. Existing drawings are not typically available.

B. The contractor shall provide a proposed schedule of work for the entire project. The schedule shall include significant milestones.

A. All drawings shall be produced and submitted to the COR as PDFs and Autodesk AutoCAD using a version no earlier than the last version prior to the most current available. Drawings shall be in black and white, without any reliance on color coding.

Within two weeks following the post award site visit the contractor shall submit to the COR, Shop drawings in PDF format:

a. Floor plan and elevation showing any demolition work necessary for new system installation. all conduit, power outlets, data and/or phone outlets and any building modifications to be used in the new system. Clearly identify if they are existing or new and who is responsible for them.

b. Audiovisual schematic block diagrams clearly showing the interconnection of all equipment including signal type and input/output terminals; indicate actual equipment both by a generic description (e.g.: "16-channel audio mixer") and the manufacturer and model (e.g.: "Sonic Arts MX-1601"); indicate input/output terminals using the same terminology and labeling scheme as that appearing on the actual equipment; indicate cable numbers using the same numbering scheme as that used to physically mark the cables. All unused inputs and outputs on equipment shall be shown unless otherwise approved by the COR. Pictorial drawings are not acceptable.

c. Drawings for all custom-fabricated equipment clearly indicating layout, critical dimensions, finish, and textual legends.

d. Wiring Schedule: At a minimum, the contractor shall indicate cable number, type of cable, source name with connector type, and destination name with connector type for all interconnecting cables. Technical data is required for all cables that are not listed as pre-accepted in this specification or are not pre-accepted for the intended use. Under no circumstances shall the contractor begin installation of any of these cables until approval is granted by the COR.

Section 2. PROJECT MANAGEMENT

2.1 Specific Requirements for Project Management

The Project Manager shall be the primary point of contact between the contractor and COR for individual task orders and shall perform the following work:

A. The Project Manager shall have full authority to act for the contractor on all matters relating to a contract. The Project Manager shall maintain contact with the COR. Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications as follows. Track work progress to ensure that the project is completed according to the schedule. Coordinate and confirm the dates for all submittals, meetings, and installation with the COR. When requested by the COR the contractor shall provide progress reports containing, at a minimum, general information regarding project activity, any failures in the work and proposed solutions for those failures, project milestones achieved, project milestones delayed, and requirements for government provided materials and media.

B. Receive, inspect, and inventory all GFP and ensure that this material is forwarded to the appropriate unit or person within the contractor's organization for use in the project. The Project Manager shall notify the COR within seven days after receipt if GFP is missing, incorrect, inadequate, or damaged for their intended purpose. The Project Manager shall notify the COR as soon as possible if GFP is lost or damaged while in the contractor’s possession.

C. Inspect completed work prior to shipment or final inspection by the COR to ensure that the work meets the standards of quality specified in this contract and in accordance with reference materials identified in Section 10 Installation. Ensure that all the elements of the project are complete and ready for the final inspection. The Project Manager shall notify the COR if any elements of the work will not be ready for final inspection as scheduled.

D. Coordinate installation of the audiovisual system with both the COR and with the Project Manager at the job site. Additional contacts may include stakeholders. Ensure that all work is delivered and installed as scheduled. In the event problems are reported during or after shipment, delivery, and/or installation, the Project Manager shall:

Section 3. AUDIO PLANNING AND DESIGN PROCESS

3.1 Introduction

Planning and design requirements for this contract includes, but are not limited to, any one of the following or combination thereof: audio equipment, switchers, distribution amplifiers, audio mixers, audio amplifiers, loudspeakers, equipment controllers, control panels, electronic cables, message displays, and event timers.

Planning and design shall include full systems, upgrades, repair, or maintenance of existing systems as specified in the individual task orders.

No equipment shall require an internet connection to setup or function.

3.2 General Requirements

The contractor shall be responsible for all travel necessary to address the project needs. The contractor shall meet with the COR or their designated representative, be oriented to the site, review available documents and drawings, and meet with park staff.

B. Travel to Site; contractor to provide their own transportation to and from site for meetings, planning and design and installation of the work of this contract. Coordinate travel dates with COR.

C. Meetings and Presentations, contractor shall develop and submit an agenda for review and acceptance by the COR. Contractor to facilitate, document meetings and submit minutes for review and approval of COR.

3.3 Specific Requirements

1. The Contractor shall attend a post award conference call within 10 calendar days after the contract award. This shall be conducted by the CO and COR to review contract specific rules and regulations. The post award site visit shall be scheduled during this call. Any immediate questions the contractor has can be discussed during this call.

2. The Contractor shall make a site visit after award of the contract. The Contractor shall verify all site conditions and become familiar with the physical constraints of the existing infrastructure. The Contractor shall submit to the COR a trip report identifying all concerns about aspects of the work and any conditions that pose a risk to performance of the contract. Any concerns about system performance and suggested remedies shall be included.

3. The Contractor’s staff involved with this project shall be thoroughly familiar with this document, each task order, and any accompanying drawings prior to performing the work.

4. The contractor shall bring to the attention of the COR any aspects of the designs and specifications included which the contractor anticipates or foresees will cause any problems, setbacks, or other undesirable results in delivery, fabrication, installation, operation, or other aspects of the systems described.

Section 4. AUDIO EQUIPMENT

4.1 Introduction

Equipment selection shall be based on the long-term requirements of the presentation program. The systems shall be easy to operate with minimal training and shall be designed for long life and minimal maintenance. Equipment and software components shall be chosen to ensure that all design goals are met.

4.2 General Requirements

A. The contractor shall provide equipment and systems designed with ease of use, and which requires minimal maintenance.

B. The Brightsign digital media player being the most commonly used playback device, programming shall be in Brightscript.

C. The contractor shall work with the appropriate project team members to ensure that the electrical system will accommodate all specified equipment. This coordination shall begin at the earliest possible opportunity and continue through the duration of the project.

4.3 Specific Requirements for Design Phase

A. The contractor shall specify equipment and systems designed with ease of use, and which requires minimal maintenance.

1. Where specific equipment, or equivalent, is identified contractor shall ensure the equipment meets the project needs, shall identify discrepancies or shortfalls, and shall augment systems as required to meet specifications.

2. The contractor shall specify locations for all equipment, wiring paths, and power circuits/outlets.

3. The contractor shall propose start-up and shut-down procedures, and user interface(s) for the system. Start-up and shutdown shall be designed for convenient operation.

B. 100% Design Package

The contractor shall provide detailed specifications for all audio equipment in the system as follows:

1. Specify equipment make and model that are appropriate for the application. Industrial or commercial grade equipment shall be specified.

2. Specify all ancillary equipment required for a fully operational system, such as surge protectors, uninterruptible power supplies, push buttons, relays, and indicators.

4. For each product specified, provide the manufacturer’s technical information sheets, the manufacturer and/or supplier’s address, telephone number, and information regarding accessories and additional equipment.

5. Provide detailed wiring diagrams for the system(s). Wiring diagrams shall show the type and points of connection on each piece of equipment. Diagrams shall include HxWxD measurements for screens and displays and throw distances for projection systems.

6. Special order items and items that are not normally available from a manufacturer’s stock shall be clearly identified as such and shall include lead time for procuring.

7. When previously specified equipment has been discontinued or is unavailable through normal means, the contractor shall specify replacement equipment by brand name and model number and shall provide cut sheets that show all product specifications.

Section 5. INSTALLATION

5.1 Introduction

Installation includes but is not limited to assembly and testing of components in the contractor’s shop, travel to the site with contractor staff and tools, mount equipment and assemblies, connect, test, commission, and training staff.

A. General Requirements

1. The contractor shall provide all new equipment and installation materials.

2. The contractor shall not order equipment and materials until shop drawings have been reviewed and accepted by the COR.

3. The contractor shall guarantee all equipment and materials provided as well as installation practices for a period of one year from the date of acceptance by the COR.

4. The contractor shall install media on the equipment provided and ensure operational playback is achieved.

5. Workers competent in the fabrication, installation, and implementation of professional audiovisual systems shall perform the work specified.

6. The contractor shall take precautions to guard against electromagnetic and electrostatic hum, spurious oscillation; provide for adequate ventilation and install the equipment to provide maximum safety to any user or operator.

7. The contractor shall exercise care in wiring the systems to avoid damage to cables and equipment. All joints and connections shall be made with rosin core solder or with mechanical connectors approved by the COR.

9. The contractor shall collect all information and photographs during the shop and on-site installation work to complete the closeout documentation of the system(s).

B. Testing and Objectives

1. The contractor shall provide and install fully working audio, playback systems comprised of contractor supplied and GFP as specified.

2. The contractor shall provide the audiovisual system free of artifacts such as hum, noise, or distortion of any level above that specified by the manufacturers of the equipment specified and/or provided.

3. The contractor shall test all CAT cables using an analyzer with a current calibration certificate and deliver a report to the COR for review and acceptance that includes at a minimum; the cable number, length of cable, and insertion and return losses measured in db.

4. Acceptance testing by the COR with the contractor shall verify function and purpose of new and existing equipment. This testing shall include one business day (8 hours) of operation of all system functions with no issues requiring major contractor adjustments, to include but not limited to multiple full power on/off cycling and operation of all manual and automated control of all sources and shows.

C. Equipment

1. Government-Furnished Property shall be specified in the award. Such equipment will be furnished to the contractor for integration into the audiovisual system. The contractor, at no additional cost to the government, shall replace equipment damaged while in the contractor’s possession. The contractor will not be held responsible for performance or warranty of existing equipment or conditions unless the degradation of performance is caused by contractor installed equipment or action.

2. Audio requirements; optimal immersive sound quality of government furnished recordings so visitors can experience a similar traditional use of this building purpose.

3. Control system requirements, meets accessibility requirements, plays only one recording at a time.

4. Hardware, Cable, and Connections

a. All support hardware shall be of the highest grade of reliability and rated equal to at least four times the load weight of the equipment being supported.

b. Cabling and Connectors: Care shall be taken to bundle and secure all cables that interconnect electronic devices integral to the system with destinations outside the equipment rack. Strain relief, harnesses, and segregation of cables according to signal levels must be maintained throughout. Crimp type connections shall be accomplished with ratchet type crimping tools as recommended by the crimp connection device manufacturer. Use of adapters shall be avoided where practical and cabling intermediate connections kept to a minimum. Unused conductors, shields, or drain wires shall be dressed under heat shrink tubing not cut.

c. Cables as manufactured by Belden, West Penn, Alpha, Liberty, or other equivalent manufacturers of premium grade low voltage cables with appropriate UL listings for the application shall be utilized. All cabling outside the rack shall be plenum rated.

d. Connectors as manufactured by Switchcraft, ITT Cannon, Neutrik, Kings, Amphenol, Trompeter, Canare or other manufacturers of premium grade audio, video, RF, and signal connectors shall be utilized.

e. Switches and relays as manufactured by EAO, Switchcraft, Grayhill, Microswitch, Potter & Brumfield, Radio Design Labs or other manufacturers of premium grade switch and relay products shall be utilized.

f. The contractor shall provide to the COR one set of any specialized tools necessary for dismantling or servicing switches. Lighted switches shall be illuminated by LEDs.

D. Execution

1. As specified the contractor shall calculate anticipated heat loads for equipment used in the audiovisual system and provide a detailed report to the COR. The contractor shall provide and install convection vents and/or cooling fans as necessary if required to prevent the equipment’s environment temperature from rising no more than 30ºF over the ambient temperature of the adjacent space. Fans, if used, shall be selected to provide the maximum amount of airflow with the minimum amount of noise contribution.

2. Persons trained and experienced in audiovisual, sound and video installation technology shall perform all assembly, fabrication, and installation work. All installation practices shall be adhered to as described in pertinent chapters of the following publications:

a. Audio Systems Design and Installation Author - Philip Giddings, Focal Press

b. Sound System Engineering - Fourth Edition; Authors Don Davis, Eugene Patronis, Pat Brown Focal Press

3. In addition to the above references, all requirements of the latest published edition, including but not limited to the following publications shall apply unless otherwise noted. In case of conflict between cited or referenced standards, the more stringent example or standard shall apply to the situation in question.

a. International Electrical Code (IEC).

b. Federal Communications Commission (FCC).

c. Society of Motion Picture and Television Engineers (S.M.P.T.E.).

d. American Society for Testing Materials (A.S.T.M.).

e. Electronic Industries Association (E.I.A.).

f. Handbook for Riggers 1977 Revised Edition, W.G. Newberry; Calgary, Alberta Canada.

g. Basic Principles for Suspended Loudspeaker Systems, Technical Notes Volume 1, Number 19, JBL Professional Division.

Section 6. ACCESSIBILITY

6.1 Introduction

All work performed under this contract shall be in accordance with the Programmatic Accessibility Guidelines for NPS Interpretive Media, available at www.nps.gov/hfc. The Guidelines combine laws, policies, and best practices to offer design and presentation solutions that are acceptable in most situations. Contractors are advised to understand that physical access is required for employees to operate and service equipment.

In addition to Universal Design principles, specific design requirements for accessibility are mandated by statute. Laws that apply to work performed under this contract include the Americans with Disabilities Act (for non-Federal buildings and facilities), the Architectural Barriers Act (for Federal Government buildings and facilities), and Section 508 of the Rehabilitation Act, for electronic and information technology purchased by the Federal Government. Detailed information on these statutes may be found at www.access-board.gov.

6.2 General Requirements

There are three main accessibility requirements for all audiovisual programs: captions, audio description, and assistive listening. The information here and in Section 9. MEDIA PRODUCTION augments information found in Programmatic Accessibility Guidelines for NPS Interpretive Media. All should be referred to when addressing accessibility.

6.3 Audiovisual Accessibility in Exhibits

The contractor is responsible for installing all audiovisual and interactive media onto audiovisual and computer equipment and ensure that all media operates as expected and meets the accessibility requirements as described in this section. Each audio, silent video, and audiovisual program in each exhibit is required to provide descriptive audio, hearing assistance, captions, and/or navigation buttons, as follows:

6.3.1 Audio-only Programs

Audio-only programs require hearing assist for the hard of hearing and captions for the deaf. The hearing assist requirement may be met using either sound wands with volume control and reset or a FM transmitter and handheld receiver. Captions for the deaf are displayed on a monitor synched with the audio or provided via a Connect Box or other Wi-Fi enabled HTML delivery device.

Section 7. MEDIA PRODUCTION

7.1 Introduction

Government Furnish Product (GFP) NPS will furnish digital formatted audio recording for this project. COR will transmit files during design phase of work.

7.2 Media Duplication, Replication, Encoding, and Transfer Services

The contractor may be required to duplicate, replicate, encode and/or transfer GFP audiovisual programs. This shall occur in small quantities as needed to support an audiovisual systems installation. The government will typically furnish programs electronically, on a USB drive, or optical media. The contractor may be required to provide encoding services and/or transfer programs to disc-based servers or solid-state media players in order to complete an audiovisual systems installation. The contractor shall be responsible for ensuring the media provided plays without defect on the playback device. Production shall be in a format compatible with the playback equipment specified.

Section 8. CLOSEOUT PACKAGE

8.1 Introduction

At the conclusion of work, the contractor shall return all GFP, and all other outstanding materials as specified in the individual task order. The government has exclusive rights to all material generated by the contractor in the process of completing a task order.

8.2 Specific Requirements for Closeout Package

Closeout Submittals - The contractor shall submit a draft electronic copy in Microsoft Word of the operations manual and all drawings as .pdf files for review and acceptance before printing and distribution. Upon approval, the contractor shall provide two hard copies of the operating manual and drawings, one hard copy of all manufacturers’ equipment manuals, and three duplicate electronic drives with the closeout submittals as specified below. All submittals shall be in the English language unless otherwise specified in the task order.

A. Hardware

a. USB Flash Drives: The flash drives shall be readable by Mac and PC. The size of flash drives shall have at least 50% extra space as required for all files. Flash drive USB port shall be sheathed.

b. Portable Hard Drives: The hard drives shall be readable by Mac and PC; 5400 rpm or current standard; shall have an industry standard USB 3 port or current standard and may also include a Firewire, Thunderbolt, or faster connection. The size of hard drives shall have at least 50% extra space as required for the project data.

B. Final as-built drawings. Provide the drawings on the electronic drives in Autodesk AutoCAD using a version no earlier than the last version prior to the most current available and provided as an 11” x 17” or larger single file PDF. The construction drawings shall be updated with any modifications made during construction; all modifications to off-the-shelf equipment; final settings of set-up and alignment controls for electronic processors and power amplifiers; tap connections of 70V components; configuration settings of all mode switches, DIP switches, screwdriver adjustments, and programmable hardware supplied under the contract, if different from the factory default;

C. Two hard copy sets of Operations Manuals consisting of permanent binders (no binder shall be larger than 2” thick) sectioned by tabs labeled by section, and an electronic version on the electronic drives. The contractor shall provide a printed operation manual for use in operation and simple troubleshooting of the audiovisual systems specified in the task order. This manual shall be reviewed and approved by the COR prior to shipping the final submittal. The user manual shall include detailed drawings and photos and basic descriptions and purpose of system components showing control functions, control settings, and user connections. The manual layout as a minimum shall be:

1. Cover / Title

2. Table of Contents

3. Contact data consisting of a page listing names, addresses, phone and fax numbers, and any other relevant contact information, for both the contractor and the COR.

4. System Operation

a. Daily System Procedures (e.g.: startup/shutdown procedures); provide typical procedures to activate each major system function.

b. Show Start operation

c. Showing Other Media

1) Blu-ray/DVD

2) Computer

3) Auxiliary sources

d. System Adjustments

1) Audio

2) Video

5. Troubleshooting Guide

a. Video

b. Audio

c. Controls

6. Systems Overview description(s).

7. Equipment list, broken down by system; for each line item, show the quantity provided, the manufacturer's name, the full model number, a brief functional description (e.g.: "1x6 Video Distribution Amplifier"), and serial numbers.

8. Consumables list (e.g.: lamps, fuses, or batteries, etc.) required to keep the system operating over time, along with sources of supply (if not readily available).

9. A recommended maintenance schedule followed by preventive maintenance and user-maintenance procedures, along with details on how to obtain service; include copies of sections from the applicable manufacturer's product manuals maintenance sections (or reference the page(s) if they cannot be extracted from the rest of the manual), along with any other maintenance procedures recommended by the contractor; clearly highlight any maintenance procedures required by the manufacturer to keep the manufacturer's warranty in force; include a troubleshooting guide detailing the more common malfunctions.

12. The final caption file in .scc and .srt formats.

13. The final audio description script in MSWord format.

14. As-built drawings (11”x17”)

D. One set of Manufacturers Operations Manuals consisting of one or more permanent binders (do not use binders larger than 2” thick) sectioned by tabs and containing the following separated sections and an electronic version on the electronic drives, in order:

1. Table of contents.

2. One copy of each piece of equipment installed in the system or provided as a portable device.

E. Control system programming source files, compiled files, and documentation. All other digital signal processors source files including digital media player; source files, compiled files and documentation. The documentation shall be generated from the software’s standard report and/or print out capabilities. Provide in separate folders on the electronic drives.

F. Photographs of installed system to include wide shots and close-ups of all equipment. The photographs shall be of a quantity and quality to document the installation and allow a service technician to remotely talk a park employee through initial troubleshooting. The majority of the pictures shall be post installation and cleanup, build-up and install photos can be used when needed to show more detail. The contractor shall make sure that all photos are relevant and good quality to document the system only. Provide per venue or separate system on the electronic drives.

G. Provide two exact copies of all media player memory devices as installed. Provide on the media type required by the player(s). For each microSD memory device, provide an SD adapter.

H. Provide media and programming on the electronic drives in a folder labelled “AVmedia_PlayerFiles”. Create subfolders for each player in the system(s).

I. Provide the final approved caption script(s) as an electronic Microsoft Word in electronic form. The final captioned master(s) as specified in the task order, along with the original file(s) provided to the contractor. If an uncompressed work file(s) was generated provide that file(s) and the associated caption file(s).

J. The final approved audio description soundtrack(s) on the electronic drives as .wav and .mp3 digital audio files, and a Microsoft Word file(s) of the final approved audio description script(s). Include the original file(s) provided to the contractor.

END OF SPECIFICATION

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