B08_Solicitation_Attachment_1_-_Performance_Work_Statement_YELL_Recycling_Services.pdf

Yellowstone National Park

RECYCLE SERVICES

Performance Work Statement

1. REQUIREMENT DESCRIPTION

Yellowstone National Park (YNP) requires recycling services for monitoring, collection, transportation, and disposal for approximately fifty established recycle sites including: twenty-three government developed areas, fifteen picnic areas/pullouts, and twelve campgrounds. Work will be carried out in accordance with all applicable laws, regulations, standards, instructions, commercial practices, safety, sanitation, and bear-proofing requirements. The contractor is encouraged to use innovative approaches to execute the terms of the contract effectively and efficiently.

1.1 Contractor shall provide all equipment necessary to monitor, collect, and dispose of all recycling.

1.2 The park has a long-standing recycling program which services over four million visitors annually, and over 5,000 employees during the peak summer season. The park collects the following commodities included in the contract:

• Glass

• Aluminum/Steel (Steel Cans)

• Plastics #1 and #2

• Cardboard

• Paper

• Propane cylinders (one pound) o Propane cylinder recycling will be a separate line item within this contract. The park intends to have the contractor provide bins for collection of the propane tanks. The contractor will transport the tanks collected in those bins to a (insert park facility/location) for park staff to dispose of the tanks. The park is requesting optional pricing for if the contractor were to dispose of the propane tanks instead of park staff. The contractor’s disposal of the propane tanks is not a guaranteed line item.

Recyclable commodity quantities collected in 2023 are approximately as follows:

• Aluminum / Steel (Steel Cans) – 12 tons

• Cardboard – 65 tons

• Glass – 32 tons

• Paper – 16 tons

• Plastics – 16 tons

• Propane cylinders – 5,000 ea.

Yellowstone encompasses over 2.2 million acres with elevations over 11,000 feet, severe climate, frequent road closures, road construction, and variable seasons of operation throughout the park.

It’s home to over 600 grizzly bears, 400 black bears, and 100 wolves that all must be managed by natural regulation, therefore, aggressive measures to minimize wildlife habituation near recycling collection sites are strictly enforced.

1.3 The contractor shall furnish all personnel, vehicles and equipment required to perform requirements stated herein.

1.4 The contract documents will describe collection services as source separated. This method of collection and separation has worked best for Yellowstone in the past, as surrounding locations in the Greater Yellowstone Area also implement source separation. There is not a MERF to facilitate separation of mixed recycling commodities. The contractor can propose and implement a different method of recycling collection including full, single source collection but must also demonstrate an alternative program for supporting bins, space allocation and signing that provides the same quality of service to the government. The alternative method will be considered if presented during evaluation.

1.5 The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. See below. The performance threshold describes the minimum acceptable levels of service required. These thresholds are critical to mission success and shall be evaluated though a Quality Assurance Surveillance Plan (QASP). See Attachment 3.

Performance Objective Performance Threshold Ensure Park-wide recycling containers do not exceed ¾ full.

No more than 1 valid customer complaint per month.

Collection areas free of litter and waste. Gates of any fenced enclosure are closed or latched after each collection. Container lids are closed and secured with bear lock systems engaged.

No litter or waste on the ground within a ten-foot radius of the container following collection (to include any broken glass). Containers identified as not meeting bear proof requirement or defective containers are removed immediately for repair or are replaced within 1 working day upon notification or discovery.

Maintain all equipment in good workable condition. Trucks and containers should be washed and reasonably free of odors.

No more than 2 valid customer complaints per month.

Provide Reports and Records with all required information in a timely manner. Collection report is submitted monthly by commodity with tonnage and confirmed with weight tickets.

Reports must be turned in on or before the 15th calendar day of each month.

2. PERFORMANCE WORK STATEMENT

The contractor shall perform recycling collection, transportation, and disposal, for fifty established recycling sites, in accordance with all applicable park policies, laws, regulations, standards, instructions, and commercial practices. While performing recycling collections, the contractor will display a focus on safety, sanitation, bear-proof operations, and customer service.

2.1 COLLECTION REQUIREMENTS and SCHEDULING

2.1.1 The contractor shall provide the services of bear-proof collection bins and roll-offs at the locations shown on the map.

2.1.2 The contractor shall collect and dispose of park recyclables such that recycling containers are emptied when ¾ full, and maintained in a sanitary manner, free of dirt, debris, odor, and pests in accordance with local commercial practices.

2.1.3 It is the responsibility of the contractor to determine the number site visits needed to prevent over-flow at recycling locations. The contractor shall be responsible for immediately cleaning up any spills, debris, etc. after collecting recyclables at a collection location. The contractor shall pick up all litter and waste on the ground within a ten-foot radius of the recycling container.

2.1.4 The contractor is responsible for all activities and equipment associated with the collection and transport of commodities from within the boundaries of YNP. The contractor assumes ownership of all commodities once they leave Park boundaries.

2.1.5 Yellowstone has a very seasonal operation that requires the contractor to be flexible and adaptive to inclement weather and fluctuation in visitation. The contractor is responsible for the collection and transport of all commodities from all areas of the park (see map). All sites will be serviced as needed to prevent over-flow of containers. The following dates may vary slightly, as the National Park Service (NPS) determines exact fall/spring road and facility open/close dates.

Ten of the 50 sites will be serviced 12 months of the year. Ten are located in the

Northern part of the park, one is located at the West Entrance.

Eleven of the 50 sites will open and be serviced April 15 through November 15.

Twenty-eight of the remaining 50 sites will open and require servicing May 15 through October 31.

All the 50 +/- sites will require service mid-May through September 30. See 2.2.1 for location specifics.

2.1.6 Due to grizzly bear attractant issues, all seasonal bins will be emptied before winter road closures.

The Grand Loop Road from Gardiner, Montana to Mammoth Hot Springs, Wyoming and continuing to the Northeast Entrance, is the only road corridor open year around to wheeled vehicles. All other roads in the park are closed from approximately mid-November through mid- April.

2.1.7 Recyclable materials shall be recycled with no interruption in service due to market changes.

Under this contract, the following items are considered recyclable materials at Yellowstone National Park: aluminum/steel, cardboard, glass, newspaper, office paper, #1 and #2 plastic.

2.1.8 One-pound, steel propane cylinders will be collected from .5 cubic yard, steel mesh bins located at each campground and will be delivered by the contractor to the Mammoth Boneyard.

Contractor will collect twice per year: by August 15 and October 31 and deliver to the Mammoth Boneyard for further processing by Yellowstone officials. The contractor may be required to collect sooner if the bin exceed fill levels outlined in the QASP attachment. The contractor will coordinate with COR for access to the Mammoth Boneyard. Propane cylinders are to be transported to the Mammoth Boneyard regardless of if propane cylinder recycling is to be completed by the contractor. These collection bins are required at the following locations:

Upper Mammoth Area Canyon Village Area Madison Junction Area Lake Area Norris Area Fishing Bridge Area Grant Village Area Tower Falls Area Indian Creek Campgrounds

Pebble Creek Campground Lewis Lake Campground

Propane cylinder recycling completed by the contractor will be a separate optional line item and is not guaranteed. Contractor will recycle cylinders no later than November 15th (or following business day if that date is a weekend or federal holiday) of each year if the Contracting Officer exercises this optional scope.

2.1.9 The contractor will adequately demonstrate their ability to provide the necessary recycling containers and other materials to perform this contract without any service disruption. The contractor will provide materials or demonstrate their ability to perform this contract upon request.

2.1.10 Load Restrictions:

Loads shall not exceed 27 tons, unless authorized by the COR.

The total truck length will not exceed 75 feet unless authorized by COR.

Compression brakes shall not be used on hauling vehicles within 5 miles of in-Park campgrounds and developed areas.

When delaying 4 or more vehicles and traveling 10 mph under the speed limit, the

Contractor is required to pull over, using available turnouts for all traffic to pass.

The contractor shall adhere to all Park regulations.

2.1.11 Special Traffic Considerations and Road Construction Schedule:

Historically, visitation dramatically increases around mid-May through Mid-September, which means significant increase in the vehicular traffic which may result in significant traffic delays.

Wildlife traffic jams are a daily occurrence on all Park roads in the summer months and present significant challenges for the traffic flow. Seasonal spikes in traffic, combined with the Park's two-lane roadways and lower speed limits, means traffic is congested and slow moving on all Park roadways in the busy summer season.

There will be major road construction projects inside YNP. The following link provides information: Park Roads - Yellowstone National Park (U.S. National Park Service) (nps.gov)

2.1.12 Recycling collections are restricted to the following times of day:

Campgrounds between the hours of 8:00 AM and 8:00 PM.

Residential areas between the hours of 6:00 AM and 10:00 PM.

Non-residential areas have no restricted hours.

2.2 COLLECTION AREAS and CONTAINERS

The collection sites for pickup of recyclable materials are shown on the attached map. The Government reserves the right to alter the location. If an alteration of site is required by the Government, then 15 business day notice will be provided to the contractor by the Contract Specialist. The current collection duration and locations are as follows:

2.2.1 Recycle Sites, Commodities and Dates.

12 Months: Year Around Gardiner Heritage and Research Center – paper, cardboard Mammoth Area

Community Center – aluminum, cardboard, glass, plastic, paper (Mammoth Area) https://www.nps.gov/yell/planyourvisit/parkroads.htm

Mammoth Campground – aluminum, cardboard, glass, plastic, paper, propane (Mammoth Area)

Mammoth Supply Center - aluminum, cardboard, glass, plastic, office paper, mixed paper (Mammoth Area)

Mammoth YCC Housing & Education Campus - aluminum, cardboard, glass, plastic, paper (Mammoth Area)

Mammoth Fleet Garage - aluminum, cardboard, glass, plastic, paper (Mammoth Area) Tower – Roosevelt Junction - aluminum, cardboard, glass, plastic, paper (Tower Area) Lamar Valley Buffalo Ranch - aluminum, cardboard, glass, plastic, paper (Tower Area) West Entrance - aluminum, cardboard, glass, plastic, paper (Tower Area)

7 Months: April 15 through Nov. 15.

These dates allow for all large bins to be emptied before winter road closures, and for early bin servicing in the spring to reduce grizzly bear attractant issues.

Canyon Village Gov’t Area/Camper Services - aluminum, cardboard, glass, plastic, paper Old Faithful Gov’t Area/Ranger Station/Yurt Area aluminum, cardboard, glass, plastic, paper Madison Junction Gov’t Area/Campground/Picnic Area - aluminum, cardboard, glass, plastic, paper Lake Village Gov’t Area - aluminum, cardboard, glass, plastic, paper Norris Gov’t Area/Campground - aluminum, cardboard, glass, plastic, paper

6 Months: May 15 through Oct. 31

East Entrance Gov’t Area/Vault Toilet Parking at Entrance (East Entrance Area) South Entrance Gov’t Area/Vault Toilet Parking at Entrance (South Entrance Area) Fishing Bridge RV Park (Lake Area) Fishing Bridge Visitor Center Picnic Are (Lake Area) Bridge Bay Marina Picnic Area/Bridge Bay Campground (Lake Area) Gull Point Picnic Area (Lake Area) Grant Village Gov’t Area/Camper Services (Grant Area) Grant Marina (Grant Area) West Entrance Vault Toilet Parking at Entrance (West Entrance Area) Nez Perce Picnic Area (West Entrance Area) Whiskey Flats Picnic Area (West Entrance Area) Gibbon Falls Picnic Area (West Entrance Area) Mud Volcano Parking Area (Lake Area) Cascade Creek Picnic Area (Lake Area) Nez Perce (Buffalo Ford) Picnic Area (Lake Area) Sheepeater Cliff Picnic Area (Mammoth Area) Lava Creek Picnic Area (Mammoth Area) Norris Meadows Picnic Area (Mammoth Area) Otter Creek Picnic Area (Lake Area) West Thumb Picnic Area (Lake Area) Tower Fall Campground 4 mos. 5/27-9/26 (31 campsites) (Tower Area) Indian Creek Campground 4 mos. 6/12-9/4 by dumpsters (75 sites) (Mammoth Area) Slough Creek Campground 5 mos. 6/15-10/7 off the Northeast Entrance Rd. (23 sites)

(Tower Area) Pebble Creek Campground 4 mos. 6/15-9/28 off the Northeast Entrance Rd. (27 sites)

(Tower Area) Lewis Lake Campground 5 mos. 6/15-11/1 next to dumpsters (85 sites) (South Entrance

Area)

2.2.2 Government Furnished Containers.

The following sites will have NPS owned 32-gallon bear-proof cans mounted on individual concrete pads for collection of plastic, glass, and aluminum/steel:

Upper Mammoth Container Tower Junction Area Canyon Village Area Old Faithful Area Madison Junction Area Lake Area Norris Area Fishing Bridge Area Grant Village Area

There are currently 121 NPS owned 32-gallon bear-proof cans. The COR will give final approval for exact locations of these containers and ensure that concrete bases are level with the ground.

YNP to provide and install additional leveling material and/or excavation as needed, so that concrete pads are flush with ground level.

2.2.3 Contractor Furnished Containers.

The following collection sites require 40-100 cubic yard capacity supplied by the contractor.

Lower Mammoth Community Center Tower Junction Vault Toilet Parking Lamar Buffalo Ranch Madison Campground Canyon Gov’t Area Canyon Campground Lake Gov’t Area Old Faithful Gov’t Area Grant Village Gov’t Area Grant Village Camper Services Fishing Bridge RV Park Bridge Bay Marina Picnic Area (also serves the campground) Norris Campground

2.3 DISPOSAL

2.3.1 The contractor shall transport recyclable materials at an off-park recycling processing center.

Transport shall be in accordance with existing local, state, and federal laws and regulations. The contractor shall be responsible for all permits or fees associated with the use of off-park disposal.

2.3.2 All commodities leaving the park for recycling shall be weighed on state certified scales.

Incoming and outgoing vehicle weights shall be recorded on weight tickets to determine the tonnage of recyclables collected at YNP. Vehicle weights shall be recorded on machine printed weight tickets. The contractor shall provide the COR weight receipts bearing the name, address, and telephone number of the receiving facility for every load of materials that are recycled. The weight totals will be tallied monthly in the Recycling Report and submitted with the contractor’s invoice.

2.3.3 Contractor is responsible for all activities and equipment associated with the collection and transport of commodities from within the boundaries of YNP. The contractor assumes ownership of all commodities once they leave Park boundaries, except for propane cylinders which will be delivered to the Mammoth Boneyard. The contractor will assume ownership of propane cylinders from the Mammoth Boneyard not later than November 15th (or following business day if that date is a weekend or federal holiday) of each contract period if this optional scope is exercised by the Contracting Officer.

2.3.4 Should the need arise for disposal and there is no alternative to divert a recyclable load picked-up in YNP from the landfill; the COR shall be notified within 48 hours of pick up. A written determination will be required from the contractor to include what the material is, why it is not recyclable, and the date and location it was collected. The contractor will also obtain no less than three quotes for landfill fees for the Contracting Officer to consider the modification to the contract.

2.4 PROPERTY

2.4.1 Two categories of recycling containers shall be utilized: government furnished, and contractor furnished.

2.4.2 Government furnished recycling containers - notify the COR if damage is noted that prevents the dumpster from being used for its intended purpose. The contractor will be responsible for repairs if mishandling or negligence is detected in the swapping out of these containers.

2.4.3 Contractor furnished containers shall be approved by the COR, and in accordance with this PWS.

2.4.4 The contractor shall set up containers and roll-offs. The size and location of containers are based on past history and are not exact indicators of what may be required. The contractor shall ensure that all containers are clearly marked with the type of material accepted.

2.4.5 Upon COR approval, the contractor will provide signage for all bins within YNP.

2.4.6 Container Safety: The contractor shall furnish as needed roll-off containers constructed for commercial use in sizes that meet all Occupational Safety and Health Administration (OSHA) safety standards.

2.4.7 Contractor furnished containers shall be maintained to ensure the containers are reasonably free of unpleasant odors, dirt, debris, and pests. All containers must remain in good and workable condition and be easily accessible. The contractor shall perform all cleaning, painting, repairs, and other maintenance tasks off site in accordance with local, state, and federal regulations.

2.4.8 All containers shall be bear-proof and be constructed of non-combustible materials and in good serviceable condition.

2.4.9 Roll-off containers must be designed to prevent water or snow from collecting inside.

2.4.10 All containers shall be able to withstand nonstop winds of up to 45mph and gusts exceeding

80mph. Containers shall remain immobile during these inclement conditions. Lids and closing devices must also be able to withstand these winds without opening and creating litter.

2.4.11 The contractor will replace unserviceable containers when directed by the COR. The contractor will remove the container from service and replace it within 2 working days of notification by the

COR.

2.4.12 Any maintenance or cleaning of contractor owned containers will be done out of YNP and in accordance with local, state, and federal regulations and at no cost to the government. The contractor shall not remove YNP owned containers from park boundaries.

2.4.13 The contractor will replace or repair missing or deteriorated containers at no additional cost to the government.

2.4.14 Containers shall be painted tan to match the color used on government furnished recycling containers. Cleaning of dumpsters shall be accomplished prior to painting. Additional re-painting of the dumpsters shall match the approved color scheme as instructed by the COR.

2.4.15 Contractor to work with the COR, to designate bins each fall to be hauled off-site for sandblast, repair, paint, fresh sign labels, and have ready for spring distribution. Contractor to work with COR on scheduling the return of bins before they are needed. This may occur before Park roads are open to the public.

2.4.16 Contractor shall provide roll-off recycling collection vehicles necessary to perform the PWS.

2.4.17 Contractor shall maintain all vehicles necessary to perform the requirements of this contract in reliable working condition. Vehicular repairs shall not be done in YNP. The COR and/or Assistant COR (inspector) may inspect the contractor’s vehicles at any time and direct the removal of any unsafe or objectionable vehicle from YNP.

2.4.18 Contractor vehicles shall be maintained and cleaned to present a neat, professional appearance.

2.4.19 Contractor vehicles shall have the company name prominently displayed on both sides of the automobile. All vehicles shall be registered, licensed, insured, and operated in accordance with the State of Montana and by a licensed driver.

2.4.20 All vehicles used in the performance of this contract shall meet the local, state, and federal safety requirements. Vehicles found to be unsafe and unable to function as designed, shall be restricted from entering YNP.

2.5 ENVIRONMENTAL and QUALITY CONTROL

2.5.1 Contractor’s Spill Plan.

The contractor shall provide a Spill Plan that covers the actions the contractor will take in the event of a spill. A spill is defined as material coming from a recycling container or from one of the vehicles used in collection operations including municipal waste/recycling commodities, hazardous waste, and fuels. The contractor must keep the park up to date with any changes in contact information noted on the spill plan.

2.5.2 Notification of Environmental Spills.

If the contractor spills or releases any substance listed in 40 CFR 302 into the environment, the contractor shall implement the necessary provisions of the Spill Plan and immediately report the incident to the COR. The contractor shall be held liable for the spill or release of such substances.

The contractor is responsible for advising their employees of all Environmental and Hazardous Materials Handling and is also required to have and maintain Safety Data Sheets (SDS) on all materials that are required by State and Federal Laws and/or Regulations. Please reference OSHA requirements.

2.5.3 Compliance with Laws and Regulations.

The contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of this contract, the contractor shall comply with such laws/regulations as modified. If there is an increase or decrease in cost because of a regulatory change, the contractor shall immediately inform the Contracting Officer for possible modification of the contract. If nothing is submitted to the Contracting Officer within 30 days of the new requirement becoming law, it will be assumed that the contractor shall provide the extra service at no additional cost to the government.

2.5.4 Valid Customer Complaint Pickups.

If recycling containers exceed ¾ full, and upon notification by the COR, the contractor shall pickup recycling within 24-hours.

2.5.5 Performance of Services During Security Crisis Declared by The Federal Government.

Unless otherwise directed by an authorized government representative, it is determined that recycling collection requirements under this PWS are essential to be performed during a crisis.

2.5.6 Quality Control.

The contractor shall develop and submit a plan for maintaining a quality program to ensure recycling services provide continuous, and efficient collection and disposal of recycling materials.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in the Service Summary (SS) of this PWS.

2.5.7 The contractor shall establish and maintain an office through which the contract manager or alternate inspectors can be contacted during collection hours including weekends and holidays.

The contractor shall provide the COR telephone number(s) where service calls and complaints can be reported. The contractor shall also provide to the COR the names and phone/cell numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur.

2.6 REPORTING and SUBMITALS

2.6.1 The contractor shall notify the COR of any conditions that may interrupt the schedule of performance such as vehicle breakdowns, adverse weather conditions, etc. Recycling collections shall be performed by the next possible workday when uncontrollable conditions interrupt service.

2.6.2 The contractor will submit an invoice through IPP on a monthly basis.

2.6.3 The monthly invoice must include a monthly Recycling Report showing commodities and quantities collected at each site for which YNP is being billed.

2.6.4 The contractor shall provide the monthly Recycling Report to the COR no later than the 15th working day of the month following the month covered in the report. This report shall show the total weight of each type of recyclable material collected by site and gross proceeds received for recyclable sales per type of material if available for the month.

2.6.5 Contractor shall provide an annual 12-month accounting summary of each commodity no later than January 2nd of each year.

2.6.6 Before taking any action, the contractor must notify the government of any need or recommendation for changes with logistics at collection sites. The government will notify the contractor of the same. Any adjustments are at the discretion of the government. Collection locations must not be added or changed by either party during the period of performance unless there is agreement by both parties.