B08_Solicitation_(Attachment_01_-_Scope_of_Work).pdf

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INDIANA DUNES NATIONAL PARK

Headquarters Ranger Station

PORTER, INDIANA

SCOPE OF WORK:

SEPTIC PUMPING AND PIPE CLEANING SERVICES

DATED: 05 March 2026

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TABLE OF CONTENTS

Service General Requirements

Service General Requirements

PART 1 – GENERAL

ITEM 1 - LOCATION AND DESCRIPTION OF WORK

ITEM 2 - CONTRACTOR’S USE OF PREMISES

ITEM 3 - EXAMINATION OF THE SITE

ITEM 4 - TEMPORARY SERVICES

ITEM 5 - PLACING A CALL

ITEM 6 - INVOICING

SERVICE GENERAL REQUIREMENTS

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PART 1 – GENERAL

ITEM 1 – LOCATION AND DESCRIPTION OF WORK

1.1 Background Indiana Dunes National Park requires septic pumping and pipe cleaning services across dispersed facilities to support operations and protect public health and environmental resources.

1.2 Work Covered by the Contract Documents:

A. Project Location:

Indiana Dunes National Park 1100 N Mineral Springs Rd Porter, IN 46304 County: Porter & Lake County

SEPTIC PUMPING AND PIPE CLEANING SERVICES

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 GENERAL

A. This is for a Firm-Fixed-Price (FFP), Blanket Purchase Agreement (BPA) Setup for septic pumping and pipe cleaning services at Indiana Dunes National Park (INDU).

B. The Contractor shall provide all labor, supervision, materials, equipment, transportation, and incidentals necessary to perform the services described in this contract.

C. Services shall be ordered by the Government on an as-needed basis in accordance with the terms and conditions of this contract.

D. Quantities identified for septic pumping are estimates only and are provided for bidding purposes. Actual quantities may vary.

E. Estimated quantities reflect anticipated annual service demand and not total asset count.

F. Incident and emergency pumping as well as pipe cleaning services are not estimated and shall be performed only when ordered by the Government (as needed).

G. The Government does not guarantee any minimum quantity of services. The BPA Set-up is not funded. Each BPA Call is funded once the service is provided and accepted.

B.2 TASKS

Septic Pumping

TASKS DESCRIPTION UNIT ESTIMATED QUANTITY

0001 Routine Septic Pumping EA 20

0002 Incident Septic Pumping (24-Hour Response) EA

0003 Emergency Septic Pumping (2-Hour Response) EA

Pipe Cleaning (As needed)

TASKS DESCRIPTION UNIT

0004 Routine Pipe Cleaning (Standard) EA

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0005 Incident Pipe Cleaning (24-Hour Response) EA

0006 Emergency Pipe Cleaning (2-Hour Response) EA

Heavy / Extended Run Cleaning (As needed)

0007 Routine Heavy Pipe Cleaning / Extended Run EA

0008 Incident Heavy Pipe Cleaning / Extended Run (24-Hour Response) EA

0009 Emergency Heavy Pipe Cleaning / Extended Run (2-Hour Response) EA

B.5 ORDERING AND PAYMENT

A. Services shall be ordered by the Contracting Officer (CO) or the appointed Contracting Officer’s Representative

(COR).

B. Orders shall be issued as a BPA call.

C. Emergency services may be verbally authorized and confirmed in writing by the CO or COR.

D. Payment shall be made only for services ordered, performed, and accepted.

E. The Contractor shall invoice based on services performed under each task.

B.7 PRICE INCLUSIONS

A. Pricing shall include all costs associated with performing the work, including:

• Labor and supervision

• Equipment and tools

• Transportation and mobilization

• Materials and consumables

• Disposal fees

• Overhead and profit

B. No additional compensation shall be provided.

B.8 NO MINIMUM GUARANTEE FOR CERTAIN CLINs Septic pumping and pipe cleaning services shall be performed on an as-needed basis only when authorized by the Government. No minimum quantity is guaranteed under these tasks.

PART 1 – GENERAL

ITEM 1 – DESCRIPTION OF WORK

1.2 Work Covered

The Contractor shall furnish all labor, supervision, equipment, transportation, and disposal necessary to:

1. Pump septic systems

2. Clean piping systems

3. Respond to service calls

4. Inspect and report deficiencies

1.3 Period of Performance

Up to five years.

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PART 3 – EXECUTION

ITEM 2 – SEPTIC PUMPING

Contractor will follow all IDEM, DOT, and state regulations to pump, remove, and dispose of liquid and semi-liquid sewage waste found in park septic tanks, the volumes of which range from 1,000 to 4,000 gallons. All collected material shall be transported and disposed of off-site at a IN state approved waste management facility. Contractor shall maintain all required state waste management and septic certifications. See appendix A “proposed pumping schedule” for volume details.

ITEM 3 – PIPE CLEANING

• Hydro-jetting or mechanical cleaning

• Remove obstructions

• Restore system flow

ITEM 4 – SERVICE LEVELS

• Routine: 7 days from time of call

• Incident: 24 hours from time of call

• Emergency: 2 hours from time of call

ITEM 5 – PERFORMANCE REQUIREMENTS

• Professional workmanship

• Clean work areas

• No environmental discharge

• Systems fully operational

• Any damages caused by the contractor shall be corrected promptly by the contractor

ITEM 6 – ORDERING

• Authorized by CO or COR only

• Services are as needed

ITEM 7 – SAFETY AND ENVIRONMENT

• OSHA/EPA compliance

• Spill response capability required

ITEM 8 – CULTURAL RESOURCE PROTECTION

• Immediately stop work within 50 feet of discovery

• Notify CO and COR immediately

• Do not disturb the resource(s)

PERFORMANCE WORK STATEMENT (PWS)

1. OBJECTIVE

Provide reliable septic pumping and pipe cleaning services ensuring operational continuity and environmental compliance.

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2. SCOPE

• Septic pumping

• Pipe cleaning

• Emergency response

3. PERFORMANCE REQUIREMENTS SUMMARY (PRS)

PERFORMANCE OBJECTIVE PERFORMANCE STANDARD AQL SURVEILLANCE METHOD

Response Time ≤7 days / 24 hrs / 2 hrs 95% COR logs

Waste Disposal No spills; proper disposal 100% Inspection

System Functionality Fully operational 95% Verification

Documentation Complete and accurate 100% Review

Site Condition Clean and safe 100% Visual inspection

4. QUALITY ASSURANCE

• Government inspection

• Rework required if deficient

5. SAFETY AND COMPLIANCE

• OSHA and EPA compliance required

• While pumping, contractor should visually inspect the interior of each tank for damage or structural failure and report any discrepancies to the COR as soon as possible, but not later than 24 hours after discovery.

6. PERIOD OF PERFORMANCE

Up to 5 years.

ITEM 2 - CONTRACTOR’S USE OF PREMISES

2.1 Conduct of Operations: At all times the contractor shall conduct his or her operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent. Superintendent's Compendium - Indiana Dunes National Park (U.S. National Park Service) (nps.gov)

A. No signs or advertisements (except those specified herein and as required for safety) shall be displayed on the site or within the park unless approved by the Contracting Officer’s Representative.

B. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

C. Public Use of Site: Contractor shall at all times conduct operations to ensure the least inconvenience to the public and NPS employees.

2.2 On-site work hours: Work shall be generally performed during normal business working hours of 8 a.m. to

4:30 p.m local time, Monday through Friday, except when otherwise indicated.

https://www.nps.gov/indu/learn/management/lawsandpolicies.htm https://www.nps.gov/indu/learn/management/lawsandpolicies.htm

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A. Work on Saturdays, Sundays, Federal holidays, early morning, or at night shall not be performed without prior consent from the CO or COR. Submit requests for work outside of the stated normal business hours to the CO and COR for approval at least 48 hours in advance of the work.

The following Federal holidays are observed by the National Park Service:

New Year Day Martin Luther King, Jr’s Birthday Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

B. Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following Monday. The specific day that each holiday is recognized for each year can be found at the following site: Federal Holidays (opm.gov).

2.3 Contractor Use of Site:

A. General: Contractor shall have limited use of the site. Limit use of premises to area of service provided as shown on site plan. Do not disturb portions of Project site beyond areas in which the Work is indicated.

B. Limits: N/A

C. Driveways and Entrances: Keep driveways, access roads, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize use of driveways and entrances.

D. Limit site disturbance, including earthwork and clearing of vegetation, to:

a. 40 feet beyond building perimeter

b. 10 feet beyond surface walkways, patios, surface parking, and utilities less than 12 inches in diameter

c. 15 feet beyond primary roadway curbs and main utility branch trenches

d. 25 feet beyond constructed areas with permeable surfaces (such as pervious paving areas, storm water detention facilities, and fields) that require additional staging areas in order to limit compaction in the constructed area.

E. Utilities

a. General: Cost or use charges for temporary facilities shall be included in the Contract Sum as required.

b. Water Service: Water from existing water system is available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Contractor must use resources wisely and minimize waste of water.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2022

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c. Electric Power Service: Electric power from existing system is available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Power may or may not meet your power tool requirements, provide generators if questionable. Contractor must use power in a resourceful manner and avoid excess power waste.

d. Toilets: Available

F. Security and Protection facilities: Some of this may be relevant and some may not.

1 Environmental Protection: Provide protection, operate temporary facilities, and conduct work in ways and by methods that comply with state and federal environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects.

2 Cleaning of Equipment: The Contractor shall ensure that prior to moving on to the Project Area, all service equipment, is free of soil, seeds, vegetative matter, or other debris that could contain or hold seeds. Disassembly of equipment components or specialized inspection tools are not required.

2.4 Storage - Staging Areas:

A. N/A

2.5 Preservation of Natural Features: N/A

2.6 Hauling Restrictions: Contractor to verify path to site and meet state and county road requirements and height restrictions for all park work/access.

2.7 Housekeeping:

A. Keep project area neat, orderly, and in a safe condition at all times.

a. Dispose of waste materials and recycling legally outside the park. The contractor shall not use park dumpsters

b. Address Recycling: Government goal is to salvage and recycle as much nonhazardous waste as possible. Use sustainable methods to extent possible during this project, recycling material as is probable with local means. Maintain accurate documentary records for submittal of all recycled materials used including fly ash and slag cement.

2.8 Photo Documentation:

N/A

2.9 Fire and Life Safety:

3 Comply with the requirements of NFPA.

4 Store and handle hazardous materials in accordance with manufacturers and OSHA 29CFR1926 Subpart D requirements 1926 | Occupational Safety and Health Administration (osha.gov). Maintain readily available, on site, MSDS/Safety Data Sheets (SDS) for each chemical.

i. Immediately report all spills of hazardous materials to the CO and COR.

ii. Maintain a spill emergency response kit.

iii. Train employees how to respond to a spill and use an emergency response kit.

https://www.osha.gov/laws-regs/regulations/standardnumber/1926

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2.10 Noise and Acoustics Management

A. Noise Control: N/A

B. Repetitive and/or intermittent, high-level noise: Permitted only during Daytime.

1. Do not exceed the following dB(A) limitations at 50 feet:

Sound Level in dB(A) Time Duration of Impact Noise 70 More than 12 minutes in any hour 80 More than 3 minutes in any hour

2. Maximum permissible equipment noise levels at 50 feet:

EARTHMOVING dB(A) MATERIALS HANDLING dB(A) Compressors 75 Pneumatic Tools 80 Pumps 75 Saws 75 Generators 75 Vibrators 75

C. Ambient Noise:

1. Maximum noise levels (dB) for receiving noise area at property line shall be as follows:

a. Residential receiving area :

Daytime: 65 dB Nighttime: 45 dB

b. Commercial/Industrial receiving area:

Daytime: 67 dB Nighttime: 65 dB

ITEM 3 - EXAMINATION OF THE SITE

3.1 All interested contractors are urged to visit the job site and examine existing conditions before submitting quotes. Contractors shall complete the work as quoted and in accordance with the solicitation and all addenda.

ITEM 4 - TEMPORARY SERVICES

4.1 It is the Contractor’s responsibility to provide temporary services, equipment, tools, and skilled labor as required for the chosen means and methods to perform the work in accomplishing this Scope of Work.

ITEM 5 - PLACING OF CALLS

BPA Calls may be placed and scheduled by the CO or COR for the quantities/tasks shown in A04 SOW (Proposed Septic Pumping Schedule).pdf.

ITEM 6 - INVOICING

Invoices shall be submitted within 7 days of service for payment and must include:

i. Name, address, telephone number of the provider.

ii. Date Invoice is being submitted.

iii. BPA number

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iv. Invoice number

v. Description of the service provided, location of service, date of service. If invoice is for more than one location, list each location as a separate line with the details for that service location.

The awardee shall send their invoices to the CO and COR for review and approval. If approved, the CO or COR will sign their acceptance on the invoice and return it to the awardee via email. The awardee may then enter their invoice information at www.ipp.gov, in accordance with the IPP clause, and upload the signed invoice to the electronic submission.