B08_SOL_RFQ_140D0425Q0576_BIA_EU_SEAT.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

D28

See Schedule

0011281544 CODE 16. ADMINISTERED BYCODE

X

X

X

115310

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORD28

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

12/30/2025 1300 PS

11/26/2025

571-513-3226Shay Roadruck (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140D0425Q0576

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 128 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Herndon VA 20170-4879 381 Elden St

DOI ACQ SVCS DIRECTORATE

15. DELIVER TO

Herndon VA 20170 Suite 2000A 381 Elden Street Acquisition Services Directorate

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Interior Business Center, AQD

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Exclusive Use Single Engine Air Tanker (SEAT) Aircraft Flight Services in Support of the Bureau of Indian Affairs (BIA) at Bemidji, Minnesota

Period of Performance: 02/01/2026 to 01/31/2031

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Shay Roadruck

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 Exclusive Use Single Engine Air Tanker (SEAT)

Aircraft Flight Services in Support of the Bureau of Indian Affairs (BIA) at Bemidji, Minnesota

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

128 2 of

SECTION A – REQUIREMENTS AND PRICES

BIA Exclusive Use Single Engine Airtanker 3 Solicitation 140D0425Q0576

Bemidji, MN

Contents

SECTION A – REQUIREMENTS AND PRICES

A1 ITEM REQUIREMENT

A2 SCHEDULE OF SERVICES AND PRICES

A3 ADDITIONAL PAY ITEMS (Time & Materials IAW FAR 52.212-4 Alt 1)

SECTION B – TECHNICAL SPECIFICATIONS

GENERAL REQUIREMENTS

B1 Scope of Contract

B2 Certifications

B3 Order of Precedence (Specifications)

B4 Contracts and Task Orders

EQUIPMENT REQUIREMENTS

B5 Condition of Equipment

B6 Aircraft Equipment Requirements

B7 Avionics Requirements

B8 Fuel Servicing Vehicle (FSV) / SEAT Support Vehicle (SSV) Requirements

PERSONNEL REQUIREMENTS

B9 Pilot Requirements

B10 Pilot Qualifications

B11 Flight Crewmembers Duty and Flight Limitations

B12 Personnel Duty Limitations

B13 Mission Currency and Proficiency

B14 Mechanic Requirement

B15 Mechanic Qualifications

B16 Mechanic Duty Limitations

B17 Fuel Service Vehicle (FSV) / SEAT Support Vehicle (SSV) Driver Requirement and Qualifications (Lower

48 States Operations Only)

B18 Fuel Servicing Vehicle (FSV) / SEAT Support Vehicle (SSV) Driver Duty Limitations

B19 Relief Crew Requirement

OPERATIONS

B20 Pilot Authority and Responsibility

B21 Flight Operations

B22 Security of Aircraft and Equipment

B23 Personal Protective Equipment (PPE) for Flight Operations

B24 PPE for Ground Operations

B25 Reserved

BIA Exclusive Use Single Engine Airtanker 4 Solicitation 140D0425Q0576

Bemidji, MN

B26 Fuel and Servicing Requirements

AIRCRAFT MAINTENANCE REQUIREMENTS

B27 General - Maintenance

B28 Airworthiness Directives (ADs) and Manufacturer’s Mandatory Service Bulletins (MMSBs)

B29 Manuals/Records

B30 Maintenance

B31 Maintenance Test Flight

B32 Time Between Overhaul (TBO) and Life-Limited Parts

B33 Weight and Balance

Section C – CONTRACT TERMS AND CONDITIONS

52.252-2 Clauses Incorporated by Reference (Feb 1998)

Clauses Incorporated by Reference

Clauses Incorporated by Full Text

ADDENDA TO CONTRACT TERMS AND CONDITIONS

52.212-4(a) Inspection/Acceptance

Equipment

Personnel

Substitute Personnel, Aircraft, or Equipment

Reinspection Expenses

FAR 52.212-4(k) Taxes

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders –

Commercial Products and Commercial Services (Oct 2025) (DEVIATION FEB 2025)

FAR 52.216-18 Ordering (Aug 2020)

FAR 52.216-19 Order Limitations (Oct 1995)

FAR 52.216-22 Indefinite Quantity (Oct 1995)

FAR 52.217-8 Option to Extend Services (Nov 1999)

FAR 52.219-14 Limitations on Subcontracting (Oct 2022) (DEVIATION)

FAR 52.252-6 Authorized Deviations in Clauses (Nov 2020)

DIAR 1452.201-70 Authorities and Delegations (Sep 2011)

DIAR 1452.228-71 Aircraft and General Public Liability Insurance (Mar 1989)

GENERAL CONTRACT TERMS AND CONDITIONS

C1 Invoices - Aircraft Use Reports (AUR)

C2 Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (Feb 2021)

C3 Contractor Personnel Security Requirements

C4 Contractor Performance Assessment Reporting System (Dec 2015)

C5 Post-Award Conference / Prework Meeting

CONTRACT PERIOD AND RENEWAL

BIA Exclusive Use Single Engine Airtanker 5 Solicitation 140D0425Q0576

Bemidji, MN

C6 Contract Period

C7 Exclusive Use Period

C8 Optional Extension of Exclusive Use Period

ADMINISTRATIVE MATTERS

C9 Government Representatives and POCs

C10 Personnel Conduct

C11 Safety

C12 Mishaps

C13 Economic Price Adjustment for Fuel

AVAILABILITY REQUIREMENTS

C14 Availability

C15 Schedule of Operations and Reaction Time

C16 Maintenance During Availability Period

C17 Unavailability and Damages

MEASUREMENT AND PAYMENT

C18 Daily Availability

C19 Flight Time

C20 Mobilization / Demobilization

C21 Additional Pay Items (from Schedule of Items)

C22 Government Miscellaneous Charges

Section C-EXHIBITS

Exhibit 1 Alaska Supplement - Airplane

Exhibit 2 Recognized Airplane Mountain Training Flying Schools

Exhibit 3 High Visibility Paint Schemes for SEAT Aircraft

Exhibit 4 Training Program Requirements for Airtankers and Scoopers

Exhibit 5 Unacceptable Aircraft Lap Belt and Shoulder Harness Conditions

Exhibit 6 First Aid and Survival Kits

EXHIBIT 7 SAFETY MANAGEMENT SYSTEM (SMS), FLIGHT TIME, ACCIDENT HISTORY, AND

FAA VIOLATION QUESTIONNAIRE (PRE-AWARD VER. 6.2 – 2025)

Exhibit 8 Airplane Approximate “Recommended Cruise" Fuel Consumption Rates

Exhibit 9 Scenario-Based Seat Training

Exhibit 10 Civil Aircraft Certificate of Insurance, DD Form 2400

Exhibit 11 Civil Aircraft Landing Permit, DD Form 2401

Exhibit 12 Civil Aircraft Hold Harmless Agreement, DD Form 2402

Exhibit 13 Transportation Worksheet

Exhibit 14 Unavailability Conversion Chart

Exhibit 15 Add/Remove – Aircraft/Equipment Request Form

BIA Exclusive Use Single Engine Airtanker 6 Solicitation 140D0425Q0576

Bemidji, MN

Exhibit 16 Aircraft Questionnaire

Exhibit 17 Aircraft Information Form

Exhibit 18 Department of Labor Wage Determination Information

SECTION D – INSTRUCTIONS TO OFFERORS

D1 General Information

D2 North American Industry Classification System (NAICS) Code and Small Business Size Standard

D3 Offers

D4 Offer Contents

Volume I Offer

Volume II Technical Capability

Volume III Organizational Safety

Volume IV Past Performance

D5 Period for Acceptance of Offers

D6 Late Submissions, Modifications, Revisions, and Withdrawals of Offers

D7 Evaluation of Quotes

D8 Evaluation Factors

D9 Technical Capability

D10 Organizational Safety

D11 Past Performance

D12 Total Evaluated Price

D13 Tradeoff Analysis and Contractor Selection

D14 Inquiries Regarding the Solicitation

SECTION E – OFFEROR’S REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS 102

Solicitation Provisions Incorporated by Reference

Solicitation Provisions Incorporated by Full Text

SECTION E-EXHIBITS

Exhibit E-1 Offeror’s Miscellaneous Information

Exhibit E-2 Aircraft Questionnaire

Exhibit E-3 Aircraft Information Form

Exhibit E-4 Past Performance Information Sheet (PPIS)

Exhibit E-5 OAS-64A Interagency Airplane Pilot Evaluation Application

BIA Exclusive Use Single Engine Airtanker 7 Solicitation 140D0425Q0576

Bemidji, MN

CONTRACT ACRONYMS

AC Advisory Circular

AD Airworthiness Directive STC Supplemental Type Certificate

AFF Automated Flight Following T&M Time and Material

AFM Airplane Flight Manual TBO Time Between Overhaul

AFS Alaska Fire Service TSO Technical Service Order

AIRS Aviation Information Reporting Support USDA United States Department of Agriculture

A&P Airframe and Power Plant VFR Visual Flight Rules

AQD Acquisition Services Directorate VSWR Voltage Standing Wave Ratio

ASM Aviation Safety Manager

ASO Aviation Safety Office

ASTM American Society for Testing and Material

ATC Air Traffic Control

ATGS Air Tactical Group Supervisor

AUR Aircraft Use Report

BLM Bureau of Land Management

CFR Code of Federal Regulations

CO Contracting Officer

COR Contracting Officer’s Representative

CFR Code of Federal Regulations

CTCSS Continuous Tone Coded Squelch System

DM Degrees/Minutes/Decimal Minutes

DOI Department of the Interior

DOT Department of Transportation

ELT Emergency Locator Transmitter

EPA Environmental Protection Agency

EU Exclusive Use

FAA Federal Aviation Administration

FAR Federal Acquisition Regulations

FS Forest Service

FSV Fuel Service Vehicle

FTR Federal Travel Regulations

GPS Global Positioning System

IAB Interagency Airtanker Board

IAT Interagency Aviation Training

IAW In Accordance With

IBC Interior Business Center

ICAO International Civil Aviation Organization

ICS Intercom System

IFR Instrument Flight Rules

IPP Invoice Processing Platform

MMSB Manufacturer’s Mandatory Service Bulletins

NFPA National Fire Protection Association

NTE Not to Exceed

NTSB National Transportation Safety Board

OAS Office of Aviation Services

PA Pressure Altitude

PI Project Inspector

PIC Pilot-In-Command

PPE Personal Protective Equipment

RFQ Request for Quote

SEAT Single Engine Airtanker

SECTION A - REQUIREMENTS AND PRICES

BIA Exclusive Use Single Engine Airtanker 8 Solicitation 140D0425Q0576

Bemidji, MN

SECTION A – REQUIREMENTS AND PRICES

A1 ITEM REQUIREMENT

The intent of this solicitation is to acquire exclusive use flight services for one (1) single-engine airtanker (SEAT) aircraft for water/retardant application for fire suppression operations in support of the Bureau of Indian Affairs via a single award

Indefinite Delivery Indefinite Quantity (IDIQ) contract. Contractor services must include airplane, personnel, and other associated equipment as specified in this solicitation.

Designated Base: Bemidji, MN

Bureau: Bureau of Indian Affairs (BIA)

Exclusive Use Period: 60 Days (Estimated April 5 – June 3 each fire season)

Aircraft Required: One (1) Exclusive Use, Single Engine Airtanker Aircraft equipped as specified in Section B.

Crew Compliment Required: (1) Level I SEAT Pilot in Command (PIC)

(1) Level I or II SEAT Relief Pilot as specified in Section B

Fuel Service Vehicle: Fuel Service vehicle with driver/operator and relief driver/operator required for operations in Lower 48. Not required in Alaska.

Minimum Aircraft Requirements:

Must have a Standard or Restricted Airworthiness Certificate.

Aircraft certified under 14 CFR 23 or 25.

An aircraft make and model for which engineering and logistical support, for continued airworthiness, is provided from the current type certificate holder or supplemental type certificate holder.

Minimum 1220 Shaft Horsepower (SHP)

Certified for VFR, Day

Tank capacity of 800 US gallons.

Aircraft capable of dispensing both water and fire retardant.

Minimum payload of 6,900 pounds 2.5hrs fuel, and 200lb pilot at 5,000 PA

Capable of takeoff as configured above at 7,000 feet pressure altitude, 30° Celsius, and a 5,000’ gravel runway

Cruise airspeed of at least 140kts true airspeed at 7,000 ft. PA and 30º Celsius, empty tank

Aircraft must have the IAB approved, or Interim approved gate installed on the aircraft at the time of inspection.

Notes:

• The following IAB approved single engine airtanker gates:

Air Tractor Fire Gate Gen 1, Gen 2, Gen 3

Hydromax Gate

Hatfield Gate

• All exhibits applicable to this contract are included at the end of Section C.

BIA Exclusive Use Single Engine Airtanker 9 Solicitation 140D0425Q0576

A2 SCHEDULE OF SERVICES AND PRICES

IMPORTANT INFORMATION:

The contract price shall include all applicable Federal, State, and local taxes and duties as per the Federal Acquisition

Regulations (FAR) 52.212-4(k) Taxes.

INSTRUCTIONS FOR COMPLETION OF THE FOLLOWING PRICING SCHEDULES:

1. Enter the offeror’s name and base of operation location on each pricing page being submitted. The name and location should correspond with the name and location entered on the SF1449 and the 14 CFR 135 holder’s name and operating location(s) as established by the certificate holder, NOT the location of any one aircraft. (Remittance address information different than that entered on the SF1449 form should be included on the “Offeror’s Miscellaneous

Information” page included in Section E, Exhibit E-1.)

2. Enter the applicable make and model of the aircraft being offered along with a daily availability and flight rate for each year of the 5-year ordering period. Pricing must be included for all years for the offer to be acceptable.

3. Enter individual FAA registration number(s) of each aircraft where identified.

4. The Pricing Schedule pages included in this document will be made a part of a subsequent individual conformed contract, if selected for award.

5. Complete and submit a separate Pricing Schedule for each aircraft offered. Offers will NOT be evaluated or considered for any item for which all pricing pages are not complete.

6. All pricing shall be in whole dollars only.

7. Complete all shaded areas only.

A2.1 PRICING SCHEDULE FOR SINGLE ENGINE AIRTANKER AT DESIGNATED BASE: BEMIDJI, MN

CONTRACTOR’S BASE

OF OPERATION

EXCLUSIVE

USE PERIOD

April 5, 2026 through June 3, 2026 (Estimated)

AIRCRAFT FOR THIS

PRICING SCHEDULE

Make/Model FAA Registration

OFFEROR NAME

ITEM

00010

DESCRIPTION

PAY

CODE

QUANTITY

UNIT

UNIT PRICE

EXTENDED AMOUNT

DAILY AVAILABILITY PRICE PER DAY – GUARANTEED SUBJECT TO BEING AVAILABLE

Daily Availability

AV Guaranteed

DAYS

Estimated Flight Hours FT Estimated

FLIGHT HOURS

Flight Hours - Alaska FD Estimated

EXTENSION (Optional) Daily Availability

AV Estimated

Estimated Flight Hour

FT Estimated

Additional pay items (T&M line item)

See Additional Pay Items Schedule

$10,000.00 NTE

ORDERING PERIOD ONE:

Date of Award (Estimated) 01 February 2026 through 31 January 2027

ESTIMATED SUBTOTAL

BIA Exclusive Use Single Engine Airtanker 10 Solicitation 140D0425Q0576

Bemidji, MN

April 5, 2027 through June 3, 2027 (Estimated)

AIRCRAFT FOR THIS

PRICING SCHEDULE

Daily Availability AV Guaranteed*

(if Ordered)

Daily Availability

AV Estimated

Estimated Flight Hour

FT Estimated

ORDERING PERIOD TWO:

Date of Award (Estimated) 01 February 2027 through 31 January 2028

*The entire quantity is guaranteed if an order is placed. Not to be confused with Minimum Guarantee (see A2.2)

April 5, 2028 through June 3, 2028 (Estimated)

AIRCRAFT FOR THIS

PRICING SCHEDULE

Daily Availability AV Guaranteed*

(if Ordered)

Daily Availability

AV Estimated

Estimated Flight Hour

FT Estimated

ORDERING PERIOD THREE:

Date of Award (Estimated) 01 February 2028 through 31 January 2029

*The entire quantity is guaranteed if an order is placed. Not to be confused with Minimum Guarantee (see A2.2)

BIA Exclusive Use Single Engine Airtanker 11 Solicitation 140D0425Q0576

Bemidji, MN

April 5, 2029 through June 3, 2029 (Estimated)

AIRCRAFT FOR THIS

PRICING SCHEDULE

Daily Availability AV Guaranteed*

(if Ordered)

Daily Availability

AV Estimated

Estimated Flight Hour

FT Estimated

ORDERING PERIOD FOUR:

Date of Award (Estimated) 01 February 2029 through 31 January 2030

*The entire quantity is guaranteed if an order is placed. Not to be confused with Minimum Guarantee (see A2.2)

April 5, 2030 through June 3, 2030 (Estimated)

AIRCRAFT FOR THIS

PRICING SCHEDULE

Daily Availability AV Guaranteed*

(if Ordered)

Daily Availability

AV Estimated

Estimated Flight Hour

FT Estimated

ORDERING PERIOD FIVE:

Date of Award (Estimated) 01 February 2030 through 31 January 2031

*The entire quantity is guaranteed if an order is placed. Not to be confused with Minimum Guarantee (see A2.2)

BIA Exclusive Use Single Engine Airtanker 12 Solicitation 140D0425Q0576

Bemidji, MN

A2.2 Minimum Guarantee. The Minimum Guarantee under the contract, as required by contract clause 52.216-22, is 60 days of Daily

Availability from the Rate Schedule for the first year of the contract. Immediately after contract award, the Contracting Officer will issue a task order obligating the guaranteed minimum amount. However, the guaranteed quantity for daily availability is subject to reductions due to unavailability.

A2.3 Maximum Quantity. The maximum quantity of services the Government may order under the contract is $6,500,000. This amount is not historical or planned expenditure but set in accordance with FAR 16.504(a)(4).

A2.4 Obligation of Funding. Funding will not be obligated under the Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract. The

Contracting Officer will issue a separate task order prior to the exclusive use period for each ordering period covered under the contract.

Each task order will obligate funding for the payment of aircraft services.

A2.5 In the lower-48 states all fuel shall be provided by the contractor and should be included in the flight rate (wet rate).

A2.6 In Alaska, fuel will be furnished by the Government. All fuel not otherwise furnished by the Government must be purchased by or charged to the Contractor. The purchase must be approved by the Contracting Officer. Fuel related costs shall be recorded as a line entry (i.e., date, fuel charge, dollar amount, and use-item code fuel charge [FC]), and shall be supported by paid legible, itemized invoices from the supplier. Certified true copies may be submitted in lieu of the original invoice.

A2.7 Rates for flight hours shall be in whole dollars. If the unit prices are adjusted during the life of the contract, they will be adjusted to a whole dollar as follows: amounts of 50 cents or less will be rounded down and amounts of 51 cents or more will be rounded up.

A3 ADDITIONAL PAY ITEMS (Time & Materials IAW FAR 52.212-4 Alt 1)

A3.1 ADDITIONAL PAY ITEMS SCHEDULE

Note: The rates below are applicable for the entire five-year term of the contract.

PAY ITEM

CODE

QUANTITY UNIT UNIT PRICE

Unavailability UA Indefinite Hour $0.00

Non-Revenue Flights NR Indefinite Hour $0.00

Extended Standby - Pilot EP Indefinite Hour $62.00

Extended Standby – Driver ET Indefinite Hour $42.00

Fuel Servicing Vehicle – Mileage (750-1,499 gal) SML Indefinite Hour $3.20

Retardant Labor for Others (when aircraft is unavailable) P01 Indefinite Day $350.00

Mix, Test, and Load Retardant P55 Indefinite Gallon $0.20

Fuel Charge (Alaska Only) FC Indefinite Gallons Actual Cost

Subsistence Allowance (Per Diem) PD Indefinite Overnight Standard or High GSA Rate

Special Charge for Miscellaneous Allowable Expenses (i.e., rental car expenses, tie downs, Dept. of Transportation fees, etc.)

SC Indefinite Each Actual Cost

BIA Exclusive Use Single Engine Airtanker 13 Solicitation 140D0425Q0576

A3.2 AVIATION FUEL INFORMATION

The contract's hourly flight rates are subject to economic price adjustments (EPA) for changes in the price of the Jet Fuel (CONUS) fuel base price (see C13, Economic Price Adjustment-Fuel).

IMPORTANT NOTICE: The hourly flight rates proposed are subject to adjustment, up or down, due to the fluctuation in jet fuel price from the reference below. It is important for the contractor to understand the ramifications of the contract's Economic Price Adjustment clause (see C13). The referenced price below (in this section) should be considered when developing the hourly flight rates offered in your quote. If the referenced price per gallon for jet fuel changes in accordance with section C13, the Government or contractor is entitled to an adjustment to the hourly flight rates based upon the change in fuel price per gallon and the economic cruise speed and fuel consumption of the contract aircraft. The Contractor agrees to accept price adjustments, up or down, based upon its aircraft fuel consumption information and the current reference price of jet fuel at the time of the adjustment. The adjustments will be made via issuance of a bilateral modification, which must be agreed to by both parties prior to being fully executed.

FOR GOVERNMENT USE ONLY – DO NOT WRITE IN THIS AREA

Contracting Officer will complete when fuel adjustments are made.

Lower 48 States Only

Make/model of Aircraft Jet Fuel

Requested/Effective Date of Price Adjustment

Referenced Fuel Source

Locations

(full service)

Fuel price obtained from http://www.airnav.com/fuel ph: xxx-xxx-xxxx

Base Fuel Price $ 5.43 Fuel Price at adjustment

(also becomes New Base)

Effective Date Date of Award Effective Date

Source Document Original Contract Source Document

Rate

Adjustment $ X consumption rate of

Increase or

Decrease Due

Current Flight

Rates

1st Contract Year:

2nd Contract Year:

3rd Contract Year:

4th Contract Year:

5th Contract Year:

Adjusted Flight

Rates

1st Contract Year:

2nd Contract Year:

3rd Contract Year:

4th Contract Year:

5th Contract Year:

Fuel prices obtained from http://www.airnav.com/fuel.

AIRPORT / LOCATION

JET FUEL

(Base Price)

Bemidji Regional Airport, MN (KBJI) Full-Service $5.41

Date fuel prices obtained 25 November 2025 http://www.airnav.com/fuel http://www.airnav.com/fuel

SECTION B – TECHNICAL SPECIFICATIONS

BIA Exclusive Use Single Engine Airtanker 14 Solicitation 140D0425Q0576

Bemidji, MN

SECTION B – TECHNICAL SPECIFICATIONS

GENERAL REQUIREMENTS

B1 Scope of Contract

B1.1 The intent of this contract is to obtain fully Contractor operated and maintained Single Engine Airtanker (SEAT) airplane flight services to support water/retardant application for fire suppression operations for the BIA in Minnesota and possibly other Lower 48

States and Alaska. Airplanes must be approved for use as single engine airtankers (SEATs) in support of the Bureau of Indian Affairs

(BIA), Bureau of Land Management (BLM), United States Forest Service (USFS), and other federal and state agencies as needed.

Contractor services include provision of an aircraft, personnel, and all other associated equipment as prescribed in this solicitation/contract.

B1.2 The Government and Contractor must establish an effective working relationship to complete this contract successfully. The

Contractor’s employees’ cooperation, professionalism, and positive attitude toward aviation safety and accomplishment of the mission are an integral element of this relationship.

B1.3 The Government has interagency and cooperative agreements with other Federal and State agencies and private landholders and may dispatch aircraft under this contract for such cooperative use.

B1.4 This aircraft may be dispatched to Alaska. Because deployment to Alaska from the Lower 48 usually requires transit through

Canada, all contractor personnel are required to possess current passports. Alaska specific equipment and/or operational requirements are referenced in the Alaska Supplement, Section C - Exhibit 1.

B2 Certifications

The Contractor must obtain and keep current all of the following required certificates and must ensure that contract aircraft are operated and maintained in compliance with those certificates at all times.

B2.1 The Contractor must be certificated under 14 Code of Federal Regulations (CFR) Part 137, “Agricultural Aircraft Operations,” or

Canadian equivalent.

B2.2 Contract aircraft must be certificated under 14 CFR part 23 or part 25. Aircraft must have parts manufacturing and engineering support for continued airworthiness from the current type certificate holder or supplemental type certificate holder. Aircraft must also be certificated in the restricted category under 14 CFR Part 21.25 and 21.185 to include the special purpose of forest and wildlife conservation (fire suppression) work or certificated in a standard airworthiness category under 14 CFR Part 21.187 (Multiple

Airworthiness Certification). Surplus or previously type-certificated armed forces aircraft will not be used. The installation of any special equipment called for by this contract must be Federal Aviation Administration (FAA) approved..

B2.2.1 The Government will evaluate single engine airplanes with a minimum capacity of 800 gallons for use as Type 3 SEAT’s.

Aircraft will be evaluated at a weight and maximum load consistent with the aircraft type certificate or approved increased load

(supplemental type certificate (STC)).

B2.2.2 Aircraft offered as Type 3 SEATs must meet Interagency Airtanker Board (IAB) requirements for Type 3 SEAT. Gates and flow control system must be IAB approved.

B2.3 For the purposes of the U.S. Department of Transportation’s Federal Aviation Administration (FAA) United States-Mexico-

Canada Agreement (USMCA), this contract is considered to be a specialty air services contract. Canadian operators must be in compliance with USMCA and Specialty Air Service (SAS) Operations Advisory Circular AC No. 00-60B (dated 02/14). A copy of the Contractor’s current FAA Form 7711-2 authorizing the SAS Operations, Forest Fire Management and/or Firefighting, contained on the Civil Aviation Authorities (CAA), with USMCA authorization is required with submittal of offer.

B2.4 Operations Manual Requirements

BIA Exclusive Use Single Engine Airtanker 15 Solicitation 140D0425Q0576

Bemidji, MN

The Contractor is required to have and use a written operations/maintenance manual readily available for each contracted aircraft. As a minimum, the manual must include the following procedures:

B2.4.1 Method for calculating current aircraft weight and balance and performance based on actual loads and environmental conditions. Procedures for identifying limitations and remaining within limitations. Procedures for retaining load calculation data.

Load calculations must be retained for 30 days.

B2.4.2 FAA approved inspection program, to include completion of 14 CFR 91 required airworthiness inspections, and approval for return-to-service in accordance with 14 CFR 43.5.

B2.4.3 Reserved

B2.4.4 Reporting and recording of mechanical irregularities that occur before, during, and after completion of a flight to ensure a record of all discrepancies, corrective actions and deferred discrepancies will be readily available throughout the contract period.

B2.4.5 Obtaining repair, preventive maintenance, and servicing of the aircraft during operations away from the contractors’ normal operating base. This includes procedures for ensuring mechanics performing maintenance or service on contract aircraft are appropriately certificated and trained for the tasks performed and have available the technical manuals, tools, and equipment necessary to perform the tasks in accordance with the manufacturer’s instructions and FAA standards.

B2.4.6 Determining that mechanical irregularities or defects reported during previous flights have been adequately corrected/repaired

(or deferred if appropriate) before the next flight.

B2.4.7 Fueling the aircraft, including the detection of fuel contamination, and protecting from fire (including electrostatic protection) including detailed procedures for any rapid refueling program.

B2.4.8 Complying with flight manual “emergency procedures” and reporting abnormal conditions or potentially unsafe conditions.

B2.4.9 One copy of the manual must be maintained at the operator's principal operations base. Additional copies (current electronic copies are acceptable) must be readily available to pilots and support personnel while on contract away from the base.

B2.4.10 One complete copy of the Contractor’s operations manual is required to be submitted within ten days of contract award and will be incorporated and made a part of the contract. The Contractor is required to provide any written updates that are made to their operations manual to the Contracting Officer (CO) during the life of the contract.

B2.4.11 Continuity of operations. Procedures for when personnel, aircraft or equipment become unavailable.

B2.5 Training Program

The Contractor is required to establish and implement a training program for pilots and support personnel that satisfies the requirements of this contract and ensures that each pilot and support person is adequately trained to perform their assigned duties.

B2.5.1 This training program must have written initial and recurrent training curriculums. See the Training Program Requirements for

Airtankers and Scoopers (Exhibit 4) for the minimum requirements a training program must have.

B2.5.2 One complete copy of the Contractor’s training program is required to be submitted at the time of contract bid and will be considered incorporated and made a part of the contract. The Contractor is required to provide any written updates that are made to their training program to the CO during the life of the contract.

B3 Order of Precedence (Specifications)

In the event of inconsistencies within the technical specification, the following order must be used in such resolution: (i) Typed provisions of these specifications; (ii) DOI Office of Aviation Services (OAS) supplements and/or exhibits incorporated by reference;

(iii) 14 CFR incorporated by reference; (iv) aircraft manufacturer's specifications; (v) other documents incorporated by reference.

https://www.doi.gov/aviation/library/ https://www.doi.gov/aviation/library/opm

BIA Exclusive Use Single Engine Airtanker 16 Solicitation 140D0425Q0576

Bemidji, MN

B4 Contracts and Task Orders

B4.1 The Contractor must maintain a complete, current copy of the contract, task orders, and modifications (if applicable) in each contract aircraft throughout the performance period.

B4.2 Electronic copies of contracts and task orders may be used. The contractor must ensure that the contract is current including all modifications and are uploaded on an appropriate viewing device (e.g., laptop or tablet), which must be charged and made available at the aircraft for reference by government representatives upon request. Further, the contractor must agree to hold the government harmless for any inadvertent or accidental damage to the device.

B4.3 The pilot must have task order information (i.e., task number, performance period) in his/her possession prior to any flights under this contract and make this information available to government representatives on request.

EQUIPMENT REQUIREMENTS

B5 Condition of Equipment

B5.1 The Contractor-furnished aircraft and all other equipment must be operable, free of damage, and in good repair. Aircraft must be airworthy, and systems and components must be free of leaks, except where specified by the manufacturer. No fuel leaks are allowed.

B5.2 Prior to inspection and acceptance, the Contractor must permanently repair or replace all windows and windshields that have been temporarily repaired. All windows and windshields must be maintained at all times and must be clean and free of scratches, cracks, crazing, distortion, or repairs which hinder visibility.

B5.3 The aircraft interior must be clean and neat with no unrepaired tears, rips, or other damage. The exterior finish, including the paint, must be clean, neat, and in good condition. Any corrosion must be within manufacturer or FAA acceptable limits.

B5.3.1 See the Unacceptable Lap Belt and Shoulder Harness Conditions Exhibit for examples of the lap belt and shoulder harness conditions that are not acceptable.

B5.4 The aircraft must be free of chemical odor and residue. Hopper tanks and the entire aircraft must be rinsed with a neutralizer.

Many products are available, some examples are: “Neutralizer” (“Neutra-Sol”) by Becker Underwood, Inc., (800-232-5907) or

“Wipe-Out” by Helena Chemical Co. (901 752-4414).

B6 Aircraft Equipment Requirements

The Contractor must provide one or more as awarded, fully compliant aircraft that is equipped as shown below:

B6.1 Instruments and equipment required by certification and in accordance with 14 CFR 91.205 (VFR day and night). The following additional instruments must be installed, operable, and airworthy:

B6.1.1 Gyroscopic rate-of-turn, slip/skid indicator (turn and bank or turn coordinator), or gyroscopic artificial horizon.

B6.1.2 Directional gyro (DG) or a vertical card compass designed and manufactured in accordance with a technical standard order

(TSO) authorization.

B6.1.3 Free air temperature indicator.

B6.1.4 Rate-of-climb indicator.

B6.2 Landing lights.

B6.3 White wing-tip strobe lights.

B6.4 High visibility, pulsating, forward-facing conspicuity lighting.

BIA Exclusive Use Single Engine Airtanker 17 Solicitation 140D0425Q0576

Bemidji, MN

B6.5 For loading, 3-inch male Kamlock couplers (Mil C 27487 or equal) accessible from both sides of the aircraft (i.e., load from either side).

B6.5.1 One 1½-inch female National Hose Thread and one 2½-inch female National Hose Thread adapters to 2-inch and 3-inch male and female Kamlock couplers must be carried on board the aircraft or on the fuel service vehicle.

B6.6 The pilot-in command (PIC) must ensure that the following equipment is current, operable, and accessible at the pilot station in the cockpit:

B6.6.1 Current approved Airplane Flight Manual (AFM), including performance charts, as appropriate.

B6.6.2 Quick reference cockpit checklist (in addition to the checklist found in the AFM) containing the following procedures:

Normal

• Preflight

• Before starting engine(s)

• Before takeoff

• Cruise

• Before drop

• After drop

• Before landing

• After landing

• Shutdown

Emergencies:

• Fuel

• Electrical

• Hydraulic

• Mechanical

B6.6.3 Each aircraft must carry a chart that will assist the pilot in determining the appropriate retardant/suppressant load capability for the environmental conditions present within authorized maximum weight limits for that specific aircraft. The chart will not supersede any FAA approved or recognized manuals or charts. The chart must be in the aircraft and accessible to the pilot during loading operations. (See also B19.6.)

B6.6.4 Current paper or electronic aeronautical charts covering areas of expected operation.

B6.7 Aircraft tank and apparatus for fire suppressant materials as required below:

B6.7.1 Offered Type 3 SEATs must be Interagency Airtanker Board (IAB) approved or interim approved as a single engine airtanker as stated in Section A. The complete IAB document can be found at: https://www.nwcg.gov/committees/interagency-airtanker-board.

B6.7.2 All systems must have an emergency dump feature that enables the pilot to drop the load in less than 6 seconds by using the normal “dump handle” (the lever normally used for operating the gate during the application of dry material such as seed or fertilizer) in a single, one-step operation. An operational check of this feature must be accomplished and documented every 12 months and documented within 30 days of the annual OAS inspection AND every 30 days while performing on this contract including any extensions. Documentation of operational checks performed while on contract must be retained and made available to the Government upon request.

B6.7.2.1 The emergency dump feature must isolate the pneumatic or hydraulic pressure emergency systems so that function or failure of the normal system’s pressure does not affect the emergency system’s pressure.

B6.7.2.2 Emergency systems dependent on normal operating systems for initial charge must have a pressure gauge or indicator that is readily visible to the crew.

https://www.nwcg.gov/committees/interagency-airtanker-board

BIA Exclusive Use Single Engine Airtanker 18 Solicitation 140D0425Q0576

Bemidji, MN

B6.7.2.3 Emergency systems dependent on pre-charged bottles must have a positive means of checking the air/gas pre-charge system pressure in addition to the gate system hydraulic pressure prior to the first flight of the day. If the positive means of checking is an operational check, rather than a real-time pressure gauge, the procedures for that operational check must be incorporated into the pilot's preflight checklist and the company's training program.

B6.7.2.4 The primary emergency dump control must be positioned within easy reach of a pilot strapped in his or her seat. Electrically operated controls must be wired directly from a source of power isolated from the normal aircraft electrical bus and protected by a fuse or circuit breaker.

B6.7.3 A Kamlock coupler which allows the aircraft tank contents to be offloaded through it.

B6.7.4 The tanks and all operating mechanisms must be original aircraft equipment manufacturers (OEM), as listed on the type certificate or other approved data or installed in accordance with an FAA STC or FAA field approval. All dispensing equipment must be maintained in accordance with 14 CFR Part 43.

B6.7.5 Prior to the Government’s initial inspection and at least annually thereafter, the Contractor must inspect all tanks and dumping systems, including all associated tubing and electrical systems. As a part of these inspections, the Contractor must fill the tanks to their capacity with water to test for leaks.

B6.7.5.1 The tanks must be maintained in a leak-free condition throughout the period of performance.

B6.8 Aircraft marking. The aircraft must have a high visibility paint scheme. See the High Visibility White and Red Paint Scheme for

SEAT Aircraft Exhibit for suitable colors and contrasting markings.

B6.8.1 An assigned tanker number must be displayed on both sides of the vertical stabilizer and/or rudder. The numbers must be as large as possible but at least 12 inches high with the format and spacing the same as aircraft “N” numbers (refer to 14 CFR Part 45.29).

B6.9 A survival kit containing at least the items specified in the First Aid and Survival Kits (Exhibit 6) must be carried aboard the aircraft on all flights and must be included in weight and balance calculations.

Note: Survival kits for L48 and Alaska are different. It is the contractors’ responsibility to ensure correct survival kit is in the aircraft.

B6.10 A first aid kit containing items specified in the First Aid and Survival Kits Exhibit must be carried aboard the aircraft on all flights.

B6.11 Fire extinguisher(s), One handheld bottle, minimum 2- B-C rating must be mounted and accessible to the flight crew while seated.

The fire extinguisher(s) must be maintained in accordance with National Fire Protection Association (NFPA) 10, Standards for Portable

Fire Extinguishers or the Contractor’s operations manual.

B7 Avionics Requirements

B7.1 General

B7.1.1 The Contractor must provide, install, and maintain the following systems in accordance with the manufacturer's specifications and the installation and mainte-nance standards of Section B7. Detailed avionics systems performance requirements are listed in Avionics

Operational Test Standards (FS/OAS_A24F.pdf) (copies available upon request from OAS Avionics, or the most recent list may be found online at: https://www.nifc.gov/resources/NIICD/niicd-documents

B7.2 Avionics Installation and Maintenance Standards

B7.2.1 Strict adherence to the recommendations in the following FAA Advisory Circulars is required: AC 43.13-1B Chapter 11, "Aircraft Electrical Systems," and Chapter 12, "Aircraft Avionics Systems”; AC 43.13-2B Chapter 1, "Structural Data," Chapter 2, "Communication, Navigation, and Emergency Locator Transmitter System Installations," and Chapter 3, "Antenna Installation."

https://www.nifc.gov/sites/default/files/NIICD/docs/avionics/FSOAS_A24F.pdf https://www.nifc.gov/resources/NIICD/niicd-documents

BIA Exclusive Use Single Engine Airtanker 19 Solicitation 140D0425Q0576

Bemidji, MN

B7.2.2 All avionics systems requiring an antenna must be installed with a properly matched, aircraft-certified antenna, unless otherwise specified. Antennas must be polarized as required by the avionics system and must have a voltage standing wave ratio

(VSWR) of 3.0 to 1 or better.

B7.2.3 Although the contract aircraft may not be certified for flight under instrument flight rules (IFR), the aircraft's static pressure system, altimeter instrument system, and automatic pressure altitude reporting system must be maintained in accordance with the IFR requirements of 14 CFR Part 91.411 and inspected and tested every 24 calendar months, as specified by 14 CFR Part 43, appendices E and F.

B7.2.4 Transmitters shall not open squelch on, or interfere with, other AM or FM transceivers in the aircraft which are monitoring different frequencies. So-called “Transmit Interlock” functions shall not be used with communication transceivers.

B7.2.5 All installed transceivers must be placarded with designations matching the transmitter/receiver controls on the installed audio control system(s).

B7.3 Communications Systems

B7.3.1 One automatic-fixed Emergency Locator Transmitter (ELT), certified under TSO-C126 (or newer) which must be installed in a conspicuous or marked location, and meet the same requirements as those detailed for aircraft in 14 CFR 91.207 (excluding section f).

If not powered by its own, integral battery, the ELT remote switch/light must be powered by unswitched aircraft power. ELT antennas must be mounted externally to the aircraft unless installed in a location approved by the aircraft manufacturer. TSO-C126 and newer

ELTs require documentation of current registration with the National Oceanic and Atmospheric Administration (NOAA), or the national civil aviation authority with which the aircraft is registered.

B7.3.2 Two panel-mounted VHF-AM (VHF-1, VHF-2) aeronautical transceivers, each with a minimum of 760 channels covering

118.000 to 136.975 MHz. The transceivers must have channels selectable in no greater than 25 kHz increments and a minimum of 5 watts carrier output power. The transceivers’ operational controls must be mounted so they are readily visible and accessible to the pilot. Although not required by Federal Aviation Regulations, the aircraft’s radio call sign (normally the aircraft registration number) must be displayed on the instrument panel, in view of the flight crew.

B7.3.3 One P25-compliant VHF-FM transceivers. Transceiver (FM-1) must provide selection of narrowband analog (12.5 kHz) or narrowband digital (12.5kHz) operation on each of a minimum of 100 channels. Transceivers’ operational controls must be located and arranged so that the pilot, when seated, has full and unrestricted movement of each control without interference from clothing, the cockpit structure, or the flight controls.

B7.3.3.1 The transceiver’s operational frequency range must include the band of 136.0000 MHz to 173.9975 MHz. The operator(s) must be able to program any usable channels within that band, along with any required Continuous Tone-Coded Squelch System

(CTCSS) tones, National Access Codes (NAC’s), or Talk Group ID’s (TGID’s), while in flight. The transceiver must also incorporate a separate, programmable GUARD receiver, with accompanying GUARD transmit capability. Unless instructed by the Government for use on a specific project, all frequencies programmed for use under this Contract must be in the narrowband analog mode.

B7.3.3.2 Carrier output power for each VHF-FM transceiver must be 10 watts nominal value (original design specification). Each transceiver must be capable of displaying receiver and transmitter operating frequency, alpha-numeric channel labels, and must provide both receiver and transmitter activation indicators for MAIN and GUARD. Simultaneous monitoring of both MAIN and

GUARD receivers is required. Scanning of the GUARD frequency is not acceptable.

B7.3.3.3 Prior to acceptance under this contract, the transceiver must be programmed with the narrowband analog GUARD receive and transmit frequencies of 168.625 MHz, with a 110.9 Hz CTCSS tone on transmit only.

B7.3.3.4 The following VHF-FM aeronautical transceivers are known to meet the above requirements:

Technisonics: TDFM-136, TDFM-136A, TDFM-136/NV, TDFM-136A/NV, TDFM-136B, TDFM-136B/NV.

Cobham: (formerly NAT) NPX-136D-070, Anodyne Electronics Manufacturing MTP136D

B7.3.4 Reserved

BIA Exclusive Use Single Engine Airtanker 20 Solicitation 140D0425Q0576

Bemidji, MN

B7.3.5 Automated Flight Following (AFF) Program

B7.3.5.1 One satellite-based aircraft tracking hardware for each aircraft offered, compatible with the government’s AFF Program

(https://www.aff.gov). Not all available satellite-based tracking systems are compatible with the Government’s AFF Program, nor meets AFF’s requirements. The contractor must ensure that the aircraft hardware offered is compatible with AFF.gov. For questions about current compatibility requirements, select the “HELP” button at https://www.aff.gov.

B7.3.5.2 The AFF aircraft hardware must be powered by the aircraft’s electrical system, installed per the manufacturer’s installation manual, and operational in all phases of flight. AFF aircraft hardware must utilize as a minimum: Satellite communications, an externally or internally mounted antenna, provide data to the Government’s AFF viewing software, use aircraft power via a dedicated circuit breaker for power protection, and be mounted so as to not endanger any occupant from AFF aircraft hardware during periods of turbulence. Antennas should be placed where they have the best view of the overhead sky as possible. Externally mounted antennas are recommended to improve system performance. Any visual indicators for remotely installed units must be mounted so that they can be easily viewed by the pilot.

B7.3.5.3 AFF communications must always be fully operational in all areas of operation. Contractors working in or accepting dispatches to the State of Alaska, Southern Canada, or Western Canada must have an AFF system capable of being always tracked in these locations. Not all manufacturers’ AFF equipment communication links will operate effectively in all geographic areas.

B7.3.5.4 The contractor must maintain a subscription service through the AFF aircraft hardware provider allowing AFF position reporting for satellite tracking via the Government AFF viewing software. The position-reporting interval must be every two minutes while the aircraft is in flight. The contractor must register their AFF aircraft hardware with the Government through https://www.aff.gov providing complete tail number; manufacturer and serial number of the AFF transceiver; aircraft make and model; and contractor contact information. If the contractor relocates previously registered AFF aircraft hardware into another aircraft, then the contractor must contact the government’s AFF Program making the appropriate changes prior to aircraft use. In all cases, the contractor must ensure that the correct aircraft information is indicated within AFF. The contractor must notify the Government of system changes, scheduled maintenance, and planned service outages

B7.3.5.5 Registration contact information, a web accessible feedback form, and additional information is available at:

https://www.aff.gov

B7.3.5.6 Prior to the aircraft’s annual contract inspection, the contractor must ensure compliance with all AFF systems requirements.

The contractor must additionally perform an operational check of the system. As a minimum, the operational check must consist of confirming the aircraft being tested is displayed in AFF.gov (indicating it is currently transmitting data to AFF.gov) and that all information displayed in AFF.gov is current. A username and password are required to access AFF.gov. Log on to the AFF website at https://www.aff.gov to request a username and password.

B7.3.5.7 If AFF becomes inoperable/unreliable the aircraft may, at the discretion of the Government, remain available for service utilizing radio/voice system for flight following. The contractor will return the AFF system to full operational capability within 72 hours after the inoperative/unreliable unit is first discovered as defective.

B7.3.5.8 AFF Systems must comply with supplemental requirements contained in Specification Section Supplement document available at : https://www.aff.gov/support/Specification_Section_Supplement.pdf.

B7.4 Navigational Systems

B7.4.1 At least one of the following VFR navigations systems must be installed:

B7.4.1.1 One permanently installed, panel-mounted Global Positioning System (GPS) system utilizing an approved, fixed…