B08 - RFP - W91CRB-21-R-0029_FINAL 20210615.pdf

CODE

(Hour)

PAGE(S)

until local time

X

A X B X C

D

EX

X G F 65 - 78

79 - 87 X H 88 - 93

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 93

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W91CRB 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 5

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

6 - 46 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 49 - 51 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 52 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

53 - 63

PART II - CONTRACT CLAUSES

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

15 Jun 2021

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W91CRB21R0029

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Phase-In Period

FFP

The phase-In will occur after contract award and will be for 45 calendar days in duration. This CLIN shall support Labor & ODC (if any) costs associated with transitioning to full performance under CLINs 0002, 0003 and 0004. See PWS Section C.1.24 for full description of performance under this Phase In Period.

FOB: Destination

PSC CD: K034

NET AMT

Ordering Period - FFP Task Order(s)

FFP

This CLIN is reserved for FFP Task Order(s) to be issued up to the ceiling amount stated on the CLIN. FFP Task Order(s) may be issued under this CLIN after contract award on an as needed basis.

Ordering Period shall be for 57 months.

Ordering Period Labor - CPFF

CPFF

All costs associated with this CLIN shall correspond with the appropriate Level of Effort (LOE) spreadsheet.

Ordering Period shall be for 57 months.

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Ordering Period - ODCs

COST

Includes all costs for travel and materials. Other Direct Costs (ODCs) up to $25,000.00 requires written Contracting Officer Representative (COR) approval.

ODC in excess of $25,000.00 requires written Contracting Officer (KO) approval.

Ordering Period shall be for 57 months.

ESTIMATED COST

CDRLs

FFP

NOT SEPARATELY PRICED

All Contract Data Deliverables (CDRLs) for the life of the contract.

Service Contract Reporting (SCR)

FFP

NOT SEPARETELY PRICED

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract, in accordance with (IAW) Performance Work Statement (PWS) section C.1.23, via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.SAM.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013.

Contractors may direct questions to the help desk at help desk at:

https://www.SAM.gov.

Phase-Out Period

FFP

The Phase-Out will occur starting 45 calendar days immediately prior to the end of the contract. This CLIN shall support Labor & ODCs (if applicable) costs associated with transitioning out of full contract performance.

ORDERING INSTRUCTIONS

MIN / MAX TABLE

The Minimum Order on the IDIQ is $10,000.00.

The Maximum Order on the IDIQ is the Total Max Value of all CLINs.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Machining, Welding, Painting and Fabrication Services

Contract

SECTION C.1. GENERAL

C.1.1. SCOPE. This Performance Work Statement (PWS) defines the services requirements for providing on-site technical support services to the US Army Aberdeen Test Center (ATC), Aberdeen Proving Ground (APG) Welding Fabrication, Machining and Paint Shops.

The objective of this PWS is to provide ATC with high quality welding, fabrication, machining and painting support services at a reasonable price while maximizing innovation and cost reduction initiatives.

C.1.2. BACKGROUND INFORMATION. ATC is one of Department of Defense’s (DoD) foremost test and training ranges supporting both military and commercial materiel developers by testing a broad spectrum of equipment throughout the life cycle, from concept through deployment. ATC is a tenant on APG and encompasses land and water totaling approximately 70,000 acres with an extensive inventory of facilities. ATC is organized by core competencies, and the contractor shall provide services to the following cores as part of an integrated team: Automotive, Command Staff, Cybersecurity, Firepower, Plans & Ops, Survivability/Lethality, Test Technology, and Warfighter.

C.1.3. PERSONNEL.

C.1.3.1. General.

C.1.3.1.1. For the purpose of this PWS, the term contractor applies to all contractor employees, subcontractor employees, and any other persons acting on behalf of the contractor to perform work in this PWS. Contractor employees shall be trained, qualified, certified, and licensed in accordance with the requirements specified in this PWS prior to starting work with the exception of the training that is identified as Government-furnished. The contractor shall maintain records of training, qualifications, certifications and licenses and shall ensure that the employees remain fully qualified. All contractor personnel shall be able to speak, read, write, and understand English.

C.1.3.1.2. Non-Personal Services. The Government will neither supervise employees nor control the method by which the Contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer immediately.

C.1.3.1.3. Hazardous Conditions. Contractor personnel may be exposed to the following conditions during performance of work:

1. High noise levels (impulse and steady state);

2. Proximity to electric power sources of high voltage and/or amperage;

3. Working with lead acid batteries, radioactive materials, and ammunition;

4. Working outside in the full range of weather conditions;

5. Working with engines and generators fueled with gasoline, diesel, and aviation fuels;

6. Lifting, pulling, pushing and climbing on equipment under all anticipated outdoor weather conditions;

7. Working with laboratory chemicals that may include: organics, solvents, acids, and bases;

8. Working at various heights;

9. Working in extremely muddy and dusty conditions;

10. Eye hazards associated with vehicle operation and repair;

11. Working with lead and heavy metals;

12. Working in climatic chambers where the temperatures vary from -60 degrees to

+125 degrees

13. Fahrenheit;

14. Radioactive materials;

15. Water, soil and vapors contaminated with agent and/or non-agent chemical compounds;

16. Exposure to animal/insects and poison ivy/oak, etc;

17. Confined spaces; and,

18. Ordnance and explosive materials

C.1.3.2. Program Management and Key Personnel.

C.1.3.2.1. The contractor shall provide an onsite Program Manager (PM) who shall be physically present during normal duty hours and perform overall management of the Contract.

The PM shall be the contractor’s primary point of contact and shall have the authority to make decisions on all matters on behalf of the contractor. The PM shall interact primarily with the Contracting Officer’s Representative (COR) and Technical Monitors (TM). The contractor shall designate an alternate who shall be authorized to make decisions on the contractor's behalf in the absence of the PM.

1. The Program Manager shall:

a. Meet with Government personnel designated by the Procuring Contracting Officer (PCO) or the COR to discuss problem areas. Ensure close communication and coordinate with the COR, reporting problems to the COR as they occur.

b. Be available during normal working hours and within two (2) hours outside of normal duty hours for emergencies.

c. Make daily work assignments for Contractor personnel.

d. Ensure proper usage of government furnished equipment and materials.

C.1.3.2.2. Key personnel for this PWS are the Program Manager, Welder Working Leaders and Computer Aided Manufacturing Programmer Working Leader.

C.1.3.2.3. The contractor shall continuously evaluate the adequacy and effectiveness of all operations to ensure timeliness and quality of project deliverables. Contractor is responsible for providing project cost estimates, daily scheduling activities and shall provide notice of any expected delays in assigned work. Contractor management team shall input shop personnel labor into a government project database management system.

C.1.3.2.4. The contractor shall establish and maintain a quality control program which ensures that all requirements of this PWS are met.

C.1.3.3. Labor Category Qualifications and Job Descriptions. Specific qualifications and job descriptions for each labor category are included in Attachment 1. The contractor shall be responsible for providing personnel meeting or exceeding these qualifications.

C.1.3.3.1. The Contractor shall ensure that all personnel meet the physical requirements to perform the function(s) and task(s) to which they are assigned. This may include performing work in conditions of extreme heat and cold, high humidity, blowing sand and dust, working in confined spaces and at heights, or walking distances over unimproved terrain while wearing PPE and carrying mission support equipment.

C.1.3.3.2. The Contractor shall maintain the capability to obtain unique specialized expertise and the ability to expand staffing to meet increased workload or quick reaction contingencies on short notice (within 45 day).

C.1.3.4. Organizational Conflicts of Interest (OCI).

C.1.3.4.1. It is a requirement that this contract be free from Organizational Conflict of Interest (OCI).

C.1.3.4.2. Participation as a prime or subcontractor in a DoD systems development contract has the potential to cause an OCI, triggering termination of this ATC test support contract. This includes participation in contracts that provide engineering or technical support to sponsors or program offices responsible for developing such systems. Both the prime contractor and its subcontractors have a continuous duty to avoid creating an OCI situation. If a contractor discovers a potential OCI issue, then they have a duty to report the OCI issue to the Contracting Officer within three working days.

C.1.3.4.3. In the event that the prime or a subcontractor intends or becomes involved in development of DoD systems under eventual ATC test evaluation oversight as part of its Title 10 responsibilities, the contractor shall provide written notification to the COR within three working days of this potential OCI issue. The contractor shall not begin or continue performance once the contractor becomes aware of a 10 USC 2399 violation or any other

OCI situation without the Contracting Officer’s approval.

C.1.3.4.4. The Contracting Officer shall investigate directly or direct an investigation of the potential OCI issue and within thirty (30) days shall provide their initial findings to the prime contractor. If the contractor does not hear from the Contracting Officer within 30 days, then they should call the Contracting Officer for the findings.

An actual or potential OCI finding prevents a contractor from being involved in the development of the DoD system. The Contracting Officer will consider a contractor’s response to an OCI finding to include a mitigation plan.

C.1.3.4.5. The contractor shall have the ability to conduct both Developmental Testing and Operational Testing without mitigation of potential OCIs. Title 10, US Code Section 2399 prohibits the involvement of a defense contractor in the operational test and evaluation of its own systems and equipment. Consequently, all parties must be particularly sensitive to potential, actual, or perceived organizational conflicts of interest where system contractors are or appear to be involved in the operational testing and evaluation of their own equipment or systems, including involvement as a test support contractor. Such involvement is strictly prohibited. The contractor acknowledges that it is familiar with Title 10 U.S.C. Section 2399 and FAR 9.5 and agrees that it shall avoid conflicts of interest and, to the maximum possible extent, the appearance of conflict of interest, in accordance with the principles set forth in the Statute and FAR. The contractor also acknowledges that statutory operational testing and evaluation conflicts of interest arising under 10 U.S.C.

2399 and Army Regulation 73-1, paragraph 5-6.

C.1.3.4.6. The contractor agrees, with respect to performance under this contract to abide by the following four (4) elements of Conflict of Interest provisions:

1. Proprietary Data Exclusions

a. If performance of work requires the contractor to obtain data from another firm that is considered proprietary, the contractor shall comply with DFAR 227.7103-7 and shall provide notification of the execution of a nondisclosure agreement to the Contracting Officer. The Contracting Officer does not require a copy of the nondisclosure agreement.

b. If performance of work requires the contractor to obtain proprietary data from another firm, the contractor shall not utilize that data outside the performance of this contract. The contractor shall not be enriched by the utilization of competitor proprietary data in supplying any systems or components thereof, either as a prime or subcontractor with the Government, to a prime contractor, or as any level of subcontractor.

c. For the purpose of this requirement, proprietary data does not include data which is (i) known to the receiving party at the time of disclosure, (ii) in the public domain, or (iii) disclosed to the contractor from another source without violation of the agreement required by subparagraph (a) above.

2. Performance Exclusions, Present Efforts

a. The contractor shall not undertake performance of any contractual requirements which requires it to supply technical support regarding such systems until the notice is given, and written consent to proceed is issued by the Contracting Officer.

b. Failure of the contractor to provide the notice required by subparagraph a may result in contract termination.

3. Performance Exclusions, Future Efforts

a. The contractor shall not be eligible to supply to the Government any systems or components thereof which were the subject of analysis tasked for a period of two years, commencing with the date of final completion.

b. The above requirements shall be made part of any subcontract let by the contractor for performance of this contract. The contractor is responsible to ensure the compliance of its subcontractor with these requirement

4. The above requirements apply equally to all subcontractors.

C.1.3.5. Identification of Contractor Personnel.

C.1.3.5.1. Contractor are not required to wear uniforms, however, they shall be dressed appropriately for a professional workplace.

C.1.3.5.2. The contractor shall ensure all personnel identify themselves as a contractor employee (with the name of their company) when answering the telephone, using the email system, and when attending meetings.

C.1.4. INTERFACE WITH GOVERNMENT CIVILIANS, SOLDIERS, AND

OTHER CONTRACTOR PERSONNEL. The COR is the primary Government liaison with the contractor; however, the following personnel are authorized to interact with the contractor’s designated working leaders.

C.1.4.1. Technical Monitors (TMs) will notify the program manager of the projects requiring contractor support providing the work break down structure, internal order or cost center and an overview of the project requirements, if necessary.

C.1.4.2. TMs, test directors and other technical experts will provide on-site technical direction, to include clarification and/or changes to the test plan, Test Operating Procedure (TOP)/Internal TOP, and Standing Operating Procedure (SOP). All discussions regarding changes to the terms and conditions or cost of the contract shall be with the Contracting Officer.

C.1.4.3. The following personnel shall have the authority to stop operations for safety, health, security, or environmental reasons: CORs, TMs, test directors, safety engineers, safety and occupational health specialists, range safety inspectors, industrial hygienists, environmental protection specialists, security specialists, Radiation Protection Officer, ATC supervisors and team leaders, and contractor employees. The individual who stops an operation shall notify the COR, who will contact the contractor regarding corrective actions that shall be taken before the operation resumes.

C.1.4.4. The Government has other test support contracts. The contractor shall work cooperatively with these service providers to include occasionally sharing Government facilities and equipment. Additional direction regarding interface with other contractors will be provided by the COR. The contractor shall notify the COR of disputes with other contractors within two (2) hours from the time the dispute occurs.

C.1.5. HOURS OF NORMAL OPERATION.

C.1.5.1. ATC is currently operating under an alternative work schedule as described in ATC Regulation 690-9. The contractor shall also work the alternative work schedule which is 8 workdays of 9 hours each, 1 workday of 8 hours, and every other Friday is a Regular-Day-Off (RDO) as depicted below. The 29 CFR Part 778.105 states that an employee’s workweek is a fixed and regularly recurring period of 168 hours – seven consecutive 24-hour periods, and that the workweek does not have to coincide with the calendar week and may begin on any day and at any hour of the day. Therefore, the contractor shall adjust the start and end time of the workweek so that the normal pay-week does not exceed 40 hours.

Monday Tuesday Wednesday Thursday Friday Week 1 9 hours 9 hours 9 hours 9 hours 8 hours Week 2 9 hours 9 hours 9 hours 9 hours OFF

Currently, normal hours of operation are 0645 - 1615 (including a 30-minute meal period) Monday through Thursday. Normal hours of operation for the work-Friday is 0645 - 1515 (including a 30-minute meal period). Deviations from the normal hours of operation may be required to meet the requirements of this PWS.

C.1.5.2. The Government has the option to permanently change the hours and days of operation or require additional shifts. Normal hours of operation for the second and third shifts are 1600

- 0030 and 2330 - 0800, respectively, (including a 30-minute meal period), five days a week, eight hours a day.

C.1.5.3. Some tasks may be designated as part-time and require less hours per day than a full day and/or less days per week than a full week. The COR will designate these positions.

C.1.5.4. The contractor shall work outside of normal duty hours as necessary to meet the requirements of this PWS. Notification to work outside normal hours of operation to support Government requirements may be received with as little as one hour advance notice. Employees shall not work overtime or on Federal holidays unless approved in advance by the COR.

C.1.5.5. Inclement weather conditions may force a temporary shutdown of APG.

The local radio stations will announce any such delays or closures.

C.1.5.6. Federal Holidays are listed below. When such holidays fall on Saturday, the preceding Friday will be considered a holiday; however, if the preceding Friday is ATC’s Regular-Day-Off (RDO) under the alternative work schedule, the Thursday will be considered the holiday. When such holidays fall on a Sunday, the succeeding Monday is considered a holiday.

New Year’s Day, January 1 Martin Luther King’s Birthday, the third Monday in January Washington’s Birthday, the third Monday in February Memorial Day, the last Monday in May Independence Day, July 4 Labor Day, the first Monday in September Columbus Day, the second Monday in October Veteran’s Day, November 11 Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25.

C.1.5.7. Based on workload or funding constraints, ATC may observe a temporary or intermittent reduced operations schedule. ATC may only require Contractor support in situations where testing must continue. In the past, when observed, reduced operations occurred between Christmas and New Year’s Day and during the week of Independence Day. Reduced Operations Schedule.

C.1.5.8. For safety reasons, shop personnel shall not work alone.

C.1.6. SECURITY.

C.1.6.1. Facility Clearance The contractor shall possess a Secret Facility Clearance as prescribed by DD Form 254, Contract Security Classification Specification (Attachments 4).

Request for sponsorship for a facility clearance shall be made in writing to the Contracting Officer.

C.1.6.2. Personnel Security Clearances.

C.1.6.2.1. All contractor employees shall possess a favorable Tier 3 investigation at a minimum and must be capable of acquiring a final SECRET clearance. Contractor personnel shall not report to work until, at a minimum, an interim SECRET clearance is granted. However, this contract requires supporting a Special Access Program (SAP), therefore 20% of all contract employees supporting this contract must have a final SECRET clearance when this contract is awarded. Once an interim and/or final SECRET clearance is granted, every new contract employee will receive a security indoctrination briefing. The briefing will be conducted within 30 days of issuance of a security clearance. This briefing will at a minimum include the following topics: general security education, OPSEC awareness, Information Systems Security, Force Protection, and training on the Threat

Awareness Reporting Program (TARP). This briefing will also provide any additional security training that may be job specific to the duties performed by the contractor. The contractor will notify the government in writing when this initial security training has been completed. If a contract employee had a previously favorable Tier 3 security investigation or a final SECRET clearance with no more than 24 months of a break in service since the date of the termination of their security clearance and there is no known adverse information, the contractor employee can have unescorted access but cannot have access to classified information until at a minimum an interim SECRET clearance has been granted.

At the start of the contract, a visit request must be submitted via the Defense Information System for Security (DISS) Portal to the ATC SMO code of W4QUAA by the Facility Security Officer (FSO). A visit request must be submitted annually via DISS to the ATC SMO code of W4QUAA by the FSO. If possible, a visit authorization will be provided to the COR and ATC Security Manager at Phase-In. At the conclusion of this contract, the FSO will submit a termination letter to the ATC Visitor Control Center and ATC Industrial Security Specialist. Contract personnel whose security clearances are suspended shall not be permitted to work under this contract until their security clearance is reinstated.

C.1.6.2.2. A visit authorization letter shall be prepared on company letterhead, verified and signed by the Facility Security Officer (FSO) or Alternate FSO, and submitted to the ATC Visitor Desk in accordance with ATC Policy Letter 12 and ATC Regulation 380-1 at Phase-In. In addition, the contractor shall prepare a roster of current employees with each employee’s name, social security number, and level of security clearance. This roster shall be verified and signed by the FSO or Alternate FSO and submitted to the COR at Phase- In.

The roster shall be updated as required to reflect any changes in employees’ status or information. During personnel transition onto the PWS, the contractor may utilize interim clearances up to 120 days. A Statement of Reason shall be submitted for government approval for Interim Clearance older than 120 days. Personnel with interim clearance older than 180 days shall be removed from the contract.

1. Commanders are responsible for:

a. Screening and vetting personnel records

i. A check of records through the National Crime Information Center

(NCIC) Interstate Identification Index (III) is the Army Minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors. The FBI permits the use of NCIC III for vetting visitors to ensure the security of military installations.

ii. A similar records check will be conducted at OCONUS locations per status of forces agreement (SOFA) and other theater regulations.

2. DoD Directive Type Memorandum (DTM) 09-012 (Interim Policy Guidance for DoD Physical Access Control), Attachment, Para2.b.(4)

a. Installation government representatives shall query the following government authoritative data sources to vet the claimed identity and to determine fitness, using biographical information including, but not limited to, the person's name, date of birth, and social security number:

i. The National Crime Information Center (NCIC) database.

ii. The Terrorist Screening Database.

iii. Other sources as determined by the DoD Component or the local commander and/or director. These can include but are not limited to

1. Department of Homeland Security (E-Verify)

2. Department of Homeland Security (U.S. VISIT)

3. Department of State Consular Checks (non-U.S. citizen)

4. The FVS-CM

C.1.6.2.3. Special Access Programs. Contractor shall provide a minimum of four (4) personnel for specified job descriptions to support SAP and may be required to provide up to eight (8) personnel on an as needed basis within thirty (30) days of notification. The contractor shall ensure that investigative requirements for personnel supporting SAPs are submitted in accordance with AR 380-381. Personnel supporting SAPs shall be subject to random counter-intelligence polygraph examinations. Employees who refuse to sign an agreement to undergo a polygraph examination cannot access SAP information.

C.1.6.2.4. Automation Information Systems (AIS) Access. The contractor shall designate Automation Data Processing (ADP) positions for all personnel requiring access to AIS in accordance with AR 380-19. The contractor shall request the appropriate personnel security investigation based upon the ADP position designation. The investigations must be favorably completed prior to employees being permitted access to AIS and being placed in an ADP position. The contractor shall prepare a list identifying the ADP positions designations and submit to the ATC Information Assurance Manager (lAM) during Phase- In.

C.1.6.2.5. Reports of Adverse Information. The contractor shall report to the ATC Security Manager all adverse information on contractor personnel such as security violations, arrests, bankruptcy, wage garnishments and denial, suspension, or revocation of security clearances. The ATC Security Manager may deny employees’ access into APG restricted areas based upon the adverse information.

C.1.6.2.6. Key Control. The contractor will have access 24 hours a day, 7 days a week to all Government-shared facilities in accordance with AR 190-11, AR 190-51, AR 380-5, and ATC Regulation 380-8. The contractor shall develop and implement procedures to account for, control and safeguard metal and electronic keys received from the Government in accordance with above regulations.

C.1.6.2.7. Installation Access. All contractor personnel will comply with the requirements of APG Regulation 190-4, Movement Control within the Installation, for entry, exit, and internal control of personnel, material and vehicles on APG. To gain access to APG, DA Form 1602, Civilian Identification Card, shall be issued to contractors who do not require computer access or do not travel on official Government business, upon written approval from the COR. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property in accordance with Army Regulation 190-13, The Army Physical Security Program.

C.1.6.2.8. Safeguarding Government Information and Property. The Contractor shall be responsible for safeguarding all Government information and property provided for Contractor use. The Contractor shall safeguard information and material designated as unclassified sensitive, For Official Use Only (FOUO), Operations Security (OPSEC) sensitive, and Personally Identifiable Information (PII) IAW applicable directives. The Contractor or its employees shall not release any work related information to the public without prior authorization. In addition, the Contractor shall not post any personal comments associating them with working for the federal government or any type of work related information on social media platforms. This includes discussion forums, blogs, etc. Contractor personnel who have access to ADSS shall not disclose ADSS information to any person or entity without explicit authority. The Contractor shall secure Government-furnished property IAW AR 190-51, Security of Unclassified Army Property (Sensitive and Non-sensitive).

C.1.6.2.9. Usage of Privately Owned Personal Electronic Devices (PEDS) Within the Restricted Area (RA). A privately owned personal electronic device (PED) is defined as a civilian multifunction cell phone, iPhone, personal digital assistant, tablet, blackberry, digital inventory devices and electronic recording/storage devices. Contractor personnel shall not use the PED’s photographic/recording capability within the ATC RA. The contractor shall not install or connect a privately owned PED to any government-owned computer or network system. Also, a PED that has the capability to store data cannot be connected to a government computer for purposes of charging the device’s battery. Contractor employees must use the appropriate wall adapter to charge a privately owned PED. PEDs are authorized for private, non- work related matters. Under no circumstances will a privately owned PED be used to photograph or record images while in the ATC RA(s).

C.1.6.2.10. Training. All contractor personnel shall attend training listed in Attachment 6.

C.1.6.3. Anti-terrorism and OPSEC Contract Requirements

C.1.6.3.1. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 90 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 90 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

C.1.6.3.2. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Offic7e.

Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.1.6.3.3. Operational Security (OPSEC) Standing Operating Procedures (SOP). The contractor shall develop an OPSEC SOP/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 520-1, Operations Security. This SOP/Plan will include the Government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1 within 90 days of contract award.

C.1.6.3.4. Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government information systems must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DoD Cybersecurity Awareness prior to access to the IS and then annually thereafter.

C.1.6.3.5. For Cybersecurity Awareness and/or Information technology (IT)) training.

All contractor employees and associated sub-contractor employees must complete the DoD Cybersecurity awareness training before issuance of network access and annually thereafter.

All contractor employees working cybersecurity/IT functions must comply with DoD and Army training requirements in DoDD 8140.01, DoD 8570.01-M and AR 25-2 within six months of appointment to Cybersecurity/IT functions.

C.1.7. SAFETY.

Safety is of utmost importance in performance of this contract. The Contractor shall manage a safety program in coordination and integrated with the ATC safety program.

The Contractor shall contribute to the integrated Safety Program by promoting a safety culture that focuses on the prevention of accidents and management of safety/health risks. The Contractor shall comply with all State, Federal, local, OSHA, and ATC mandated regulations and directives.

The Contractor shall pay all costs, including labor, associated with implementation of safety requirements. Costs to be paid by the Contractor include but are not limited to:

labor costs for training and meetings for Contractor employees, personal protective equipment, medical examinations and evaluations, respirators, respirator fit testing, lead testing, radiation worker medical clearances, and drug testing. Contractor required safety training meetings are not billable to the Government; however, on-site test-specific safety planning is billable to the Government. Other than on-site test-specific safety planning, associated costs of safety requirements are not billable, but shall be included as part of the Contractor indirect costs.

C.1.7.1. Safety Plan. The contractor’s safety policies shall comply with the provisions of Army, APG, ATC, and Occupational Safety and Health Administration (OSHA) regulations and directives in order to prevent accidents and preserve the life and health of contractor and Government personnel. An initial safety orientation shall be conducted as a part of new employee in processing to include: safe work practices; proper use, care and maintenance of tools and equipment; and known hazards in work areas.

C.1.7.2. Safety Training and Meetings. The contractor shall conduct safety meetings at least monthly for all employees in accordance with ATC Regulation 385-2, and upon request, attend Government safety meetings in lieu of conducting contractor safety meetings.

C.1.7.3. Unsafe Procedures. If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify Safety personnel, the COR, and Range Control if range operations are involved.

As soon as ATC’s Safety and/or Range Control personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel shall resume work.

C.1.7.4. Safety Procedures. The contractor shall perform all operations in compliance with safety procedures described in ATC Policy Memorandum 5, all ATC safety regulations, applicable SOPs, and supplementary Job Hazard Analyses (JHAs), Occupational Safety & Health Act (OSHA), DoD, DA, ATEC and Garrison Aberdeen Proving Ground (GAPG). Additionally, all contractor supervisors and employees shall read and be knowledgeable of the governing SOP(s) prior to signing the SOP(s) and starting the operation. All welding and cutting operations will comply with ATC SOP 385-6330.

C.1.7.5. Personal Protective Equipment (PPE). In accordance with ATC Policy Letter 17, all contractor personnel shall wear the appropriate PPE when in the following work areas: range areas where entrance is controlled by the Range Operations Team, industrial buildings, at construction sites, test sites and test facilities.

Core Safety Representatives, in coordination with the ATC Safety Team, will assess other areas of ATC to determine if hazards are present which necessitate the use of PPE and train employees in the use, care, and maintenance of PPE. Failure to wear/use PPE may cause removal from the job site and/or seizure of non- compliant equipment/items.

All PPE used at ATC will meet appropriate standards.

C.1.7.6. Record of Accidents/Incidents. The contractor shall comply with reporting requirements of 29 CFR Part 1904, AR 385-40, APGR 385-4, and ATC Regulation 385-2, and shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR within 30 minutes of the occurrence. Additionally, contractors shall complete DA Form 285 (AGAR), Safety Investigation of Injury/Accident Report for Contractors, within 5 calendar days of the occurrence and submit it to the ATC Safety Office with a copy to the COR. Information shall also be included in the monthly progress report (A001).

C.1.7.7. Respirators. Contractor employees who are required to wear respirators shall complete IMNE Form 1245-R, Protective Mask/Respirator Request Form, signed by their doctor and submitted to the respirator point of contact at ATC Safety/Industrial Hygiene for respirator fit test and training. The medical clearance, fit test and training will be completed annually and in accordance to 29 CFR 1910.134. The government will supply respirators.

C.1.7.8. Medical Examinations. As a result of the requirement for the medical examinations identified below, the contractor shall give the COR a biannual listing of personnel who have had the required physicals, types of physicals, and dates of physicals.

In some cases, an exam or test is required prior to working in a particular area. Medical Examination Reporting shall be submitted during the Phase-In period and biannually. An explanation of the terms/ abbreviations in this section are shown in paragraph C.1.7.8.4.3.

C.1.7.8.1. Contractor personnel performing tasks in certain specialized areas shall submit to a urinalysis and/or in-vivo lung scan and laser eye examinations on a random basis.

C.1.7.8.2. Contractor employees who are exposed to loud noises shall receive the following examination.

Type of Test Preplacement Annual Operational Termination

Hearing Test

Yes ( c )

Yes ( c )

No Yes ( c )

C.1.7.8.3. Radiation Hazards/Radioactive Materials. Contractor employees may be exposed to radiation hazards or radioactive materials. Prior to working with radioactive materials, the contractor's employees shall receive radiation safety training (initial and annual). Contractor employees and their supervisor shall complete the following forms prior to being allowed to work in a radiation area.

1. Protective Mask/Respirator Request Form, signed by the doctor and submitted to the respirator point of contact at ATC Safety for respirator fit test and training.

2. STECS-SO Form 608, Information for Medical Clearance for Occupational Radiation Worker, supervisor input and medical clearance for radiation worker.

(Attach to DD Form 1952 for Doctor’s review during physical exam.)

3. DD Form 1952, Dosimeter Application and Record of Occupational Radiation Exposure, annotated by the doctor in block 9 and submitted to the Radiation Protection Officer, ATC Command Staff.

C.1.7.8.4. Respirators.

C.1.7.8.4.1. Contractor employees who are required to wear respirators shall submit to a baseline Blood Lead Test and a Zinc Protoporphyrin (ZPP) Test or as required by ATC's Industrial Hygienist. Copies of the test shall be provided to the COR prior to use of the respirators. The contractor shall comply with 29 CFR 1910.1025 regarding exposure to lead.

C.1.7.8.4.2. Contractor employees may be required to wear respirators to protect them from potential respiratory hazards. The Contractor shall be responsible for providing respiratory protection for their employees, as well as conducting fit testing and training. The Contractor shall comply with 29 CFR1910.1025 regarding exposure to lead.

C.1.7.8.4.3. Definitions for the above terms are described below:

“(c)” - Contractor shall make arrangements and pay for the testing of his employees.

“Operational” - to be performed if a contractor employee is intentionally or accidentally exposed to non- routine levels of radiation or if determined to be necessary by the ATC RSO or the ATC Industrial Hygienist. If a respirator is worn, additional urinalysis may be required which will be determined by the ATC RSO. The urinalysis may be either a spot check or a 24 hour urine bioassay, or a sputum, nasal smear, or feces sample, as determined by the ATC RSO.

“Preplacement” - usually a 24 hour urine sample, given to an employee prior to working with unsealed forms of DU.

“Annual” - required by the United States Nuclear Regulatory Commission to assess an internal dose. “CBC” - includes a red blood count, white blood count, hemocrit, hemoglobin, and platelet count.

“Urinebioassay” - 24 hour urinalysis for Depleted Uranium (DU). The containers for the urine shall be picked up at ATC's Safety Office.

“Invivo Lung Scan”. - Operational - performed in the event of an accidental exposure or as an on-site system becomes available and at the discretion of the ATC RSO.

“Pulmonary Function Test (PFT)” - required only if an employee is required to wear a respirator or to work in the climatic chamber. The frequency of the PFT is every four years.

C.1.7.9. Measures to Prevent Lyme Disease. The contractor is responsible for ensuring that personnel take all reasonable measures and precautions to avoid contracting Lyme Disease to include: using repellents, wearing personal protective clothing and avoid wearing abbreviated clothing such as shorts, cutoffs, short sleeve shirts, tee shirts and sandals in areas where tick borne diseases are endemic. Particular attention shall be given to ticks and Lyme Disease prevention when working in grassy and wooded areas on APG.

C.1.8. EMERGENCY MEDICAL SERVICE. Under the provisions of AR 40-3, Army medical activities will provide emergency care to any person performing under the contract to prevent undue suffering or loss of life from job-related injuries. Upon receipt of an invoice from the medical facility, the contractor shall ensure the Government is reimbursed at rates prescribed by AR 40-400 for emergency medical services provided.

The contractor shall be responsible for all follow up medical services.

C.1.9. INDUSTRIAL HYGIENE.

The Contractor is responsible for conducting industrial hygiene surveys and evaluations for their personnel. This includes but is not limited to personal air monitoring and personal noise monitoring. The contractor shall notify the COR of any potential health hazards identified during the performance period of this contract.

C.1.10. ENVIRONMENTAL COMPLIANCE.

C.1.10.1. The contractor shall comply with the following Federal and State of Maryland statutes, regulations, and local directives governing environmental protection including: 40 CFR; Military Munitions Rule; National Environmental Policy Act; Code of Maryland Regulations (COMAR) Title 26; APGRs 200-1, 200-30, 200-40, 200-41, 200-50, 200-60;

and APG Stormwater Pollution Prevention Plan (SWP3). The contractor shall comply with the most stringent environmental requirement when multiple requirements are referenced.

C.1.10.2. The contractor shall comply with the ATC Hazardous Material Management Plan and the Garrison Aberdeen Proving Ground (GAPG) Hazardous Materials Management Policy for tracking, managing, and reporting on the status of all hazardous materials issued.

C.1.10.3. All environmental matters shall be coordinated with the ATC Environmental Officer or designated representative.

C.1.10.4. In the event the contractor causes or discovers a release of fuel, oil or other substance that may contaminate the environment, the contractor shall perform the following actions in the specified order:

1. Protect themselves.

2. Attempt to stop the leak only if the spill is non-hazardous, e.g., oils, lubricants, cleaners, etc.

3. Dial 911.

4. Contact the ATC Environmental Officer by telephone at 410-278-5294.

5. Contact the appropriate contractor supervisor.

6. Contain the spilled material in accordance with Annex G of the Environmental

Disaster Plan to the APG Disaster Control Plan.

7. Apply absorbent material and remain on the scene until the APG responding officer and ATC Environmental representative arrive at the scene.

8. Employees responsible for the spill shall perform clean-up of the spill with guidance and assistance from the on-site ATC Environmental personnel who will also ensure that any contamination is removed and disposed of properly. Employees responsible for the spill shall provide the ATC Environmental personnel with pertinent spill information within 24 hours after the spill so that a written report can be submitted to GAPG. Pertinent information shall include name of person responsible for spill, cause of spill, type and amount of material spilled, date and time of spill, location and actions taken to remediate.

C.1.11. RANGE/SCHEDULE REQUIREMENTS.

C.1.11.1. The contractor shall adhere to APGR 385-1 and ensure applicable contractor personnel receive a range orientation prior to accessing range areas. This orientation will also include a briefing on unexploded ordnance hazards.

C.1.11.2. Any work/mission performed in range areas, to include the restricted waters and airspace, shall be coordinated and scheduled with the Range Operations Team.

C.1.12. INTERNAL CONTROLS. The contractor shall safeguard Government resources in accordance with AR 11-2, and shall complete all required documentation including Department of the Army (DA) and ATC checklists.

C.1.13. FILES. The contractor shall maintain files of documentation, records, and reports required under the…