B08.02 Combined Synopsis Solicitation_USAPPS Academic Training.pdf

Combined Synopsis/Solicitation Number: W912HQ26RA006 – Request for Offers

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format FAR 12.603 – Streamlined solicitation for commercial products or commercial services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, dated 13 March 2026.

This requirement is for a full and open competition under North American Industry Classification System (NAICS) code 611710, “Educational Support Services.” The size standard for this NAICS code is $24M.

Description: This requirement is a Firm-Fixed-Price (FFP) Single Award Task Order Contract (SATOC) for academic training services in support of U.S. Army Prime Power School (USAPPS). The period of performance will be for one 12-month base year and four 12-month option years. The Program of Instruction (POI) for the 12P course has thirteen modules for training that last eight months. The course is divided into two parts that are four months each.

The USAPPS currently outsources modules B through E (Academics Training Part) to an academic university. This outsourcing includes modules on Mathematics (B Module), Applied Physical Concepts (C Module), Mechanical System Engineering (D Module), and Electrical System Engineering (E Module). The POI for these modules is available in Attachment A - Program of Instruction. The POI components, which include lesson plans, examinations, student handouts, student evaluation plans, course management plan, homework, quizzes and practical exercises, have already been developed. The duration of one training cycle is 525 hours, including administrative hours. The hours allocated for each module are as follows: 74 hours of Mathematics, 98 hours of Applied Physical Concepts, 129 hours of Mechanical System Engineering, and 174 hours of Electrical System Engineering. Study time is not included in these hours. There are 50 hours allotted to administrative / study time.

The contractor must provide qualified adjunct instructors/professors to instruct three classes per year. Class sizes will vary. The Prime Power School will have a minimum class size of twelve (12) students, optimum class size of twenty-four (24) students, with the maximum of thirty-five (35) students; however, the size of the class will be based on the needs of the military. The normal instructional weeks are Monday through Friday except federal holidays.

The normal instructional day is from 0730 hours to 1630 hours with one hour lunch break. The daily training cycle is fifty (50) minutes of training with a ten (10) minute break per hour. The contractor must provide qualified adjunct instructors/professors to perform reinforcement training (tutoring) for students having trouble with course materials and instruction. The reinforcement training will occur Monday through Friday during the hours 1730 to 2130 except federal holidays or school closures. The contractor must provide qualified adjunct instructors/professors to perform POI development and maintenance of subject areas. All course materials developed for this POI during this time are the property of the government.

The contractor must provide an after-action report (AAR) for each class instructed, to include materials used and to identify areas of success, improvement or change.

The ordering period for the SATOC will be from 26 April 2026 through 25 April 2031, and the minimum guarantee will be satisfied by the first task order, which will be awarded at the same time as the SATOC. Any Other Direct Costs (ODC) and travel will be negotiated prior to issuance of individual task orders. The period of performance for the first task order, which will be awarded at the same time as the SATOC, will be from 27 April 2026 to 9 May 2027 and include three classes.

SATOC Contract Line Items: This requirement and associated contract line-item numbers (CLINs) are provided in the attached excel spreadsheet.

CLIN Structure Note: For the “Academic Course Instruction”, “Reinforcement Training”, and “POI Maintenance” CLINs (x001, x002, and x003), propose rates for each contract year. When a task order is awarded from the SATOC, the rates in effect at the task order award date will be used. For example, if a task order is awarded on 30 May 2030, contact year five rates would be used for any “Academic Course Instruction”, “Reinforcement Training”, or “POI Maintenance” CLINs included in the task order since the award date is between 26 April 2030 and 25 April 2031. The total values for the “ODCs and Material” and “Travel” CLINs (x004 and x005) will be negotiated prior to issuance of individual task orders.

Basis for award: The Government will award a contract resulting from this combined synopsis/solicitation based on the tradeoff/best value analysis of responsible offerors whose service meets the requirements as listed in the performance work statement.

Offerors must submit the following documents for this solicitation:

1. Price proposal using CLIN structure in the excel attachment;

2. A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

3. Resumes for all proposed adjunct instructors/professors;

4. Evidence of the offeror’s regional accreditation;

5. Past performance information, to include a list of performance of recent, relevant and quality contracts/subcontracts (five max) for the same or similar items and completed Performance Assessment Questionnaires (including contract numbers, points of contact with telephone numbers and other relevant information) for each listed contract/subcontract;

6. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration;

7. Completed provisions (as applicable), including Federal Acquisition Regulation (FAR) provisions 52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment”, and 52.204-26, “Covered Telecommunications Equipment or Services-Representation”.

Offerors are required to be actively registered with the System for Award Management (SAM) at www.sam.gov prior to award. Offerors are highly encouraged to download and review all attachments to this solicitation prior to submitting an offer.

Ordering Period, First Task Order Period of Performance, and Place of Performance:

SATOC: 26 April 2026 through 25 April 2031 First Task Order: 26 April 2026 through 09 May 2027

• Approximate 1st Class Dates: 04/27/2026 to 09/03/2026 (Last Class Day: 08/18/2026)

• Approximate 2nd Class Dates: 08/19/2026 to 12/31/2026 (Last Class Day: 12/17/2026)

• Approximate 3rd Class Dates: 01/04/2027 to 05/09/2027 (Last Class Day: 04/23/2027)

Performance or Delivery shall take place at: USAPPS at Fort Leonard Wood, MO 65473. An additional one–two weeks after the last day of class instruction will be included in the period of performance for task orders to complete administrative items, such as transcripts and graduations ceremonies.

Date, Time, and Place Offers are Due: The closing date for the delivery of a response to this combined synopsis/solicitation is on or before 10:00 am Eastern Time (ET), on 15 April 2026.

All clarification requests/questions regarding this solicitation are due by 10:00 am ET, on 10 April 2026. Offers and clarification requests/questions shall be e-mailed to the Point of Contact (POC) shown below by the closing date and time. It is the offeror’s responsibility to ensure that the email transmission is received by the Government prior to the closing date and time. Upon receipt of an electronic offer, the Government will acknowledge receipt of that offer via email to the offeror.

POC: Selena Brooks Email: selena.brooks@usace.army.mil

SOLICITATION PROVISIONS & CLAUSES:

In addition to the provisions and clauses in Attachment C, the following provisions and clauses are applicable to this solicitation and can be found in full text at https://www.acquisition.gov/:

Addenda to 52.212-1, Instructions to Offerors – Commercial

Along with the required information outlined in 52.212-1(b), Submission of offers, the offeror shall provide the following information:

Technical Volume (Factors 1, 2, and 3) Format: PDF/Word Document

Page Limit: 20, not including resumes

No pricing information shall be in the Technical Volume. Offerors shall submit a written narrative proposal which describes and demonstrates their technical understanding and approach to satisfy the requirements in the Performance Work Statement (PWS). Additionally, offerors shall provide detailed information as to their approach to effectively manage the work specified in the PWS. Offerors shall provide enough information to demonstrate a thorough understanding of time and personnel requirements. Offerors shall propose Key Personnel for this requirement and submit resumes demonstrating the qualifications, including education, experience, and certifications, of the proposed personnel. Evidence of the offeror’s regional accreditation shall be provided as well.

Past Performance Volume (Factor 4) Format: PDF/Word Document

Page Limit: One list with a maximum of three references and one past performance questionnaire (attached to this solicitation) per reference on list

This volume must be organized into two sub-sections: List of Relevant Contracts/Subcontracts and Performance Assessment Questionnaires. Specific instructions for each sub-section are explained below.

List of Relevant Contracts/Subcontracts. Offerors shall list a maximum of three contracts or subcontracts completed or on-going within the last three years from the release date of this solicitation. Offerors shall also explain how each contract/subcontract is relevant to this effort and indicate which contracts, if any, have completed evaluations in the Contractor Performance Assessment Reporting System (CPARS). If an offeror does not have a record of performing any relevant contracts/subcontracts or information regarding relevant contracts/subcontracts is not available, the offeror shall submit a formal statement that no past performance information relevant to this effort is available.

Performance Assessment Questionnaires. A “Performance Assessment Questionnaire” and cover letter are provided as attachments to this solicitation. For each contract/subcontract listed in the “List of Relevant Contracts/Subcontracts” sub-section, the offeror shall complete “Part 1” of the “Performance Assessment Questionnaire” and send the questionnaire along with a copy of the cover letter to the appropriate point of contact (POC). The POC for each relevant contact/subcontract shall return the completed questionnaire to the offeror for inclusion in their proposal submission. If a POC is unresponsive, the offeror shall instead include the questionnaire with “Part 1” completed as well as a statement explaining how many attempts were made to contact the POC and that the POC was unresponsive. If the offeror included a formal statement that no past performance information relevant to this effort is available in the “List of Relevant Contracts/Subcontracts”, then the offeror need not address this sub-section (i.e. Performance Assessment Questionnaires).

Offerors shall submit past performance information for a maximum of three contracts or subcontracts completed or on-going within the last three years from the release date of this solicitation. On-going contracts must be at least 50% complete as of the release date of this solicitation. offerors shall provide a project narrative and reference information in narrative form to address each of the bullets below. All points of contact, addresses, telephone numbers, data, fax numbers, etc. should be verified by the offeror prior to submission to the Government as part of the Offeror’s proposal. Points of contact should be knowledgeable of past performance from a contractual, managerial, and technical perspective.

Project Title Project Description Project Start & Ending Dates Offeror’s role in the Project Contract Value/Actual Awarded Amount POCs, Phone, Fax, Address, Email Statement of the relevancy of the project to this PWS Performance recognition documents received within the last three years on projects relevant to this PWS such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE codes/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

Price Volume (Factor 5).

Format: Excel

SATOC Pricing. Offerors shall provide the attached Excel file with unlocked formulas that clearly shows all pricing and calculations. Unless proposing an alternative CLIN structure, use the SATOC CLIN structure provided in this combined synopsis/solicitation for proposal pricing.

Offeror shall complete the price per class and hourly rates for reinforcement and training in column H of the excel document for excel tabs Year One through Five.

First Task Order Pricing. The first task order will be issued with the award of the SATOC and include the CLINs and quantities shown on the Excel tab titled “Task Order #1”.

The unit price for CLINs 1001 and 1002 shall align with the proposed SATOC rates for year one.

Offerors shall provide a complete list and description of any proposed ODCs and materials (CLIN 1004) as well as an explanation for why these items are needed for this effort. Supporting documentation (e.g. quotes from multiple vendors) showing how the pricing for materials and ODCs was determined to be fair and reasonable to the Government is also required.

Any proposed travel shall be in accordance with FAR 31.205-46, “Travel Costs”. For each proposed trip (if any), offerors shall provide a complete list of travel items (e.g. airfare, lodging, M&IE, vehicle rentals, etc.) with quantities, rates, and the following trip details:

TRIP INFORMATION

# Trips:

Type: Round Trip Origin:

Destination:

# Days per Trip:

# Nights per Trip:

# People per Trip:

# Vehicles per Trip:

Addenda to 52.212-2, Evaluation-Commercial Products and Commercial Services (Feb 2026) (Deviation)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 – Technical - Personnel Qualifications and Staffing Approach. This factor evaluates the quality and experience of the proposed instructors and the offeror's ability to staff and retain them.

Factor 2 – Technical - Academic Approach and Institutional Capability. This factor evaluates the offeror’s institutional accreditation and its process for awarding valid college credit based on the Government’s POI.

Factor 3 – Technical - Instructional Methodology and End-User Focus. This factor evaluates the offeror's understanding of how to effectively teach and motivate the soldier-student population in a military environment.

Factor 4 – Past Performance. This factor evaluates the offeror’s past performance on relevant contracts within the last three years from this combined synopsis/solicitation’s release date. Past performance will be evaluated for recency, relevancy, quality of performance and confidence. Past performance with greater relevancy will have greater influence on the confidence assessment. The confidence rating is the overall past performance rating.

Factor 5 – Price. This factor uses price analysis to determine if the offeror’s proposal is fair and reasonable. Any proposal determined not to be fair and reasonable will be excluded from further consideration.

Factors 1, 2, and 3 (Technical) and Factor 4 (Past Performance), combined, are significantly more important than price. Factor 1 is more important than Factor 2. Factor 2 is more important than Factor 3. Factors 1, 2, and 3 (Technical) are significantly more important than Factor 4 (Past Performance). Award will be made to the offeror with a fair and reasonable proposal that represents the best value to the Government (trade off).

Evaluation Factors 1, 2, and 3 Ratings

Factors 1, 2, and 3 – Technical Color Rating

Adjectival Rating Description

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Evaluation Factor 4 Past Performance

The Past Performance factor will be evaluated in accordance with the following:

Factor 4 – Past Performance Relevancy

Adjectival Rating Description Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Factor 4 – Past Performance Confidence (Overall Rating)

Adjectival Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Factor 4 – Past Performance Quality of Performance

For each relevant and recent reference, the Government will evaluate the quality of the offeror’s performance, using information from CPARS, PPIRS, questionnaires, or other verifiable sources.

The assessment may include, but is not limited to:

Technical performance Schedule adherence Cost control Management effectiveness Responsiveness and customer satisfaction Performance issues and corrective actions