B08.02 Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation Employee Assistance Program & Work-life Services

Request for Offers

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format FAR 12.603 – Streamlined Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, dated 13 March 2026.

This is a Request for Proposal (RFP). This requirement is for a full and open competition AMONGST SMALL BUSINESSES (100% small business set-aside) under North American Industry Classification System (NAICS) code 624190, “Other Individual and Family Services”. The size standard for this NAICS code is $16M.

Description: This requirement is a Firm-Fixed-Price (FFP) Single Award Task Order Contract (SATOC) for Employee Assistance Program (EAP) and Work-life Services. The Contractor shall provide a broad range of EAP and work-life services including consultation, counseling, personalized searches and referrals, website data bases, critical incident support, promotional materials, and wellness educational seminars to federal employees and supervisors. Contract will offer services to full time and part time U.S. Army Corps of Engineers (USACE) civilian employees, their dependents, and household members who are part of this Performance Work Statement (PWS).

Employee Assistance and Work-Life Services The Contractor will deliver a broad range of Employee Assistance Program (EAP) and work-life services. This includes confidential counseling, assessments, and referrals for personal and work-related issues.

Critical Incident Support The Contractor will provide critical incident support to help employees and supervisors cope with traumatic events in the workplace. This includes immediate, on-site support and psychological first aid following an incident, as well as short-term counseling and referrals for ongoing support.

Training The Contractor will offer educational training to promote a healthy and productive workforce.

These sessions will cover topics such as stress management, conflict resolution, and resilience.

The ordering period for the SATOC will be five years from the date of award. There is a $25,000 minimum guarantee. This is a decentralized ordering vehicle open to all USACE Contracting Officers.

SATOC Contract Line Items:

CLIN Description Unit Price (Rate Per Person) 0001 EAP Services Each/Per Person 0002 Critical Incident Support JOB $5,000

0003 Training JOB $5,000 1001 EAP Services Each/Per Person 1002 Critical Incident Support JOB $5,000 1003 Training JOB $5,000 2001 EAP Services Each/Per Person 2002 Critical Incident Support JOB $5,000 2003 Training JOB $5,000 3001 EAP Services Each/Per Person 3002 Critical Incident Support JOB $5,000 3003 Training JOB $5,000 4001 EAP Services Each/Per Person 4002 Critical Incident Support JOB $5,000 4003 Training JOB $5,000

Basis for award: The Government will award a contract resulting from this combined synopsis/solicitation based on the tradeoff/best value analysis of responsible offers whose service meets the requirements as listed in the performance work statement. The evaluation factors are (1) Technical Approach and Program Management, (2) Provider Network and End User Experience, (3) Past Performance, and (4) Price. Factor 1 is more important than Factor 2.

Factor 2 is more important than Factor 3. Factor 3 is more important than Factor 4. When combined, the non-price factors are more important than price.

Offerors must submit the following documents for this solicitation:

1. Price proposal using CLIN structure above;

2. A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary. Refer to Addenda to 52.212-1;

3. Past performance information, to include a list of recent and relevant contracts/subcontracts (three max) for the same or similar items and completed Performance Assessment Questionnaires (including contract numbers, points of contact with telephone numbers and other relevant information) for each listed contract/subcontract;

4. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration;

5. Insurance documentation required by clause 52.237-7, INDEMNIFICATION AND MEDICAL

LIABILITY INSURANCE.

6. Completed Federal Acquisition Regulation (FAR) provisions 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation.

7. The Service Contract Act applies to this requirement. The primary place of performance of performance is at the contractor’s site. Contractor shall list the site(s) of performance and comply with the Wage Determinations for all proposed work site(s). The Wage Determination for each site will be incorporated into the resultant award. Wage Determinations can be found on https://beta.sam.gov/ .

Offerors are required to be actively registered with the System for Award Management (SAM) at https://beta.sam.gov/ prior to award. Offerors are highly encouraged to download and review all attachments to this solicitation prior to submitting an offer.

Ordering Period, First Task Order Period of Performance, and Place of Performance:

SATOC: 5 Year Ordering Period, Starting May 9, 2026

Place of Performance: Contractor’s location, unless in cases of emergency.

USACE Participating Population Data (approximate):

Year 1 – 17,700 people Year 2 – 18,500 people Year 3 – 19,500 people Year 4 – 25,500 people Year 5 – 29,000 people

Attached is an excel spreadsheet of USACE Districts and Centers that have indicated interest in ordering off this vehicle. USACE anticipates additional Districts and Centers will use this vehicle in subsequent years.

Date, Time, and Place Offers are Due: The closing date for the delivery of a response to this combined synopsis/solicitation is on or before 5:00 pm Eastern Time (ET), on 23 April 2026.

All clarification requests/questions regarding this solicitation are due by 5:00 pm ET, on 17 April 2026. Offers and clarification requests/questions shall be e-mailed to the Point of Contact (POC) shown below by the closing date and time. It is the offeror’s responsibility to ensure that the email transmission is received by the Government prior to the closing date and time. Upon receipt of an electronic offer, the Government will acknowledge receipt of that offer via email to the offeror.

Solicitation POCs:

Name Email Contracting Officer: Douglas.E.Pohlman@usace.army.mil Contract Specialist: Giorgiana.Chen@usace.army.mil