B08_Attachment_-_Statement_of_Work_-_YELL_Fuel_Deliveries.docx

Statement of Work (SOW) Blended Fuel/Heating Oil/Gasoline Deliveries A. Background Yellowstone National Park (YELL) has a requirement for supply of blended fuel, heating oil, gasoline, and B99 renewable biodiesel by a qualified vendor for various locations park wide. Awarded contractor shall provide and employ sufficient qualified personnel/drivers, vehicles/transportation, equipment to include fittings and pumping requirements for the size of this procurement to provide fuel deliveries. Deliveries shall be above grade, below grade, storage tank, truck to truck and generator storage tanks. Storage tanks are managed and maintained by YELL Facilities Management at various park locations.

B. Period of Performance Services will be required for a three-year period of time from 9/20/2024 – 07/31/2027.

C. Locations

a. Locations of all fuel tanks covered by this procurement can be found as an attachment titled B08 YELL Fuel Tank List – 0040647808

i. YELL will provide all updates to this list to the Contractor (KTR) prior to the change. This is a living document and is subject to change at any time.

b. Awarded KTR shall ensure they are aware of annual road openings and closings. A list of openings and closings through 2024 can be found as an attachment titled B08 Road Openings & Closings 2021-2024 – YELL Fuel – 0040647808

i. YELL will provide all updates to this list to the KTR prior to the change. This is a living document and is subject to change at any time.

D. Applicable Regulations

a. Federal Code 205 – Transportation Equipment Noise Emission Controls, Subpart B available at: 40 CFR §205 Transportation Equipment Noise Emission Controls - Code of Federal Regulations (ecfr.io)

b. ASTM-D975 Oils, Diesel Fuel adopted 3-OCT-94

c. ASTM D6751 Fuel, Biodiesel, (B100) Blend Stock for Middle Distillate Fuels

The ASTM regulations can be located in ASSIST-QuickSearch Basic Search (dla.mil).

E. Requirements Fuel supplied in this requirement is used for day-to-day operations of YELL.

Contractor and all Contractor personnel shall be familiar and follow the guidelines established in Attachment – YELL – Contractor Safety Reminders.

The contractor shall be regularly engaged in the business of providing fuel deliveries as described herein and have a successful past experience delivering fuel products of this size and scope to be determined responsible and eligible for award.

The awarded contractor shall provide and employ sufficient qualified personnel/drivers, vehicles/transportation, equipment to include fittings and pumping requirements for the size of this procurement to provide on time fuel deliveries. Deliveries shall be above grade, below grade, storage tank, truck to truck and generator storage tanks.

a. Fuel requirements

i. Regular unleaded gasoline (87 Octane)

ii. Blended diesel #1

iii. Blended diesel #2

iv. Red Dye #2 heating oil

v. B99 Biodiesel/Renewable Diesel – On Call Deliveries

1. Limited quantities by special order only and delivered to Mammoth.

2. B99, biodiesel/renewable diesel, is a relatively new product.

3. This fuel is a clean diesel and is a mandate of YELL sustainability program.

4. This fuel is an optional fuel and shall not be delivered until ordered.

vi. Diesel blend-stock shall meet the part per million (PPM) sulfur requirements as specified in ASTM D6751.

vii. Contractor shall provide quality fuels as described above that meets the specification and requirement standards as required by local, state, and federal government laws and regulations.

b. Winter Blend Requirements:

i. All Storage tank facility locations within the park require the delivery of diesel to transition from #2 diesel summer blend to #1 winter blend as follows:

1. Start Date for winter blend: September 1

2. End Date for winter blend: May 15

ii. Winter blend shall meet the ASTM D975 standard. The cloud point be no more than 6 degrees Celsius higher than the 10th percentile minimum ambient temperature for the month the fuel will be used. The 10th percentile temperature corresponds to the minimum temperature that would be reached no more than 3 days out of 30 for the month (decile).

1. ASTM D975 contains overview maps that show the expected 10th percentile temperature for every month for each state.

iii. Winter blend shall be 70% blend of #2 diesel with 30% #1 diesel.

iv. Winterized diesel is #1 diesel. It shall be treated with additives by the diesel supplier.

v. Truck to truck winter blend mix shall be 70% #2 diesel with 30% #1 diesel. Gallons used with this blend (not to exceed 45,000 gallons).

1. For example: during spring plowing operations.

vi. Diesel (DSS) 30/70: 30% #1 clear diesel with 70% #2 diesel.

c. Winterized Diesel Fuel Requirements:

i. Winterized diesel fuel is a combination of #1 and #2 diesel fuels. These fuels are used during months when it becomes too cold to use #2 grade diesel fuel alone.

ii. The combination of both grades of fuel should contain enough energy components and lubricant properties to reduce the chance of the chemical mix gelling in colder temperatures.

iii. The temperature extremes for the YELL area are as low as negative 40-degress Fahrenheit.

iv. The following locations require winter blend year-round:

1. Grant

2. East Entrance

3. South Entrance

d. Quantities specified in this requirement are estimates only and are not guaranteed. Annual estimated gallons per fuel type is as follows:

e. Hauling Requirements:

i. All vehicles and equipment to be used shall be washed prior to start of hauling to the area.

ii. Special attention shall be shown to the under carriage and any surface where soil containing exotic weed seeds may exist.

iii. Equipment found to be violating these standards shall not be allowed to enter the park and shall be removed from the project.

iv. Total longitudinal dimension of any vehicle or combination of vehicles, including power unit or any load holding device shall not exceed 75’ combined length in a truck-tractor, semi-trailer, trailer combination.

v. Maximum individual lengths of 48’ maximum for semi-trailer and 40’ maximum for trailer. Trailer dimensions do not include connecting mechanism.

vi. Hauling requirements shall apply to all motor vehicles with a gross vehicle weight rating of 10,001 pounds or more, operated on YELL roads and equipped with engine compression brake devices.

vii. If contractor personnel are operating a motor vehicle equipped with a device that uses the compression of the motor vehicle engine shall not use the device within the boundaries of YELL.

viii. All medium and heavy trucks shall comply with Federal Code 205 – Transportation Equipment Noise Emission Controls, Subpart B.

ix. See Attachment – Hauling limitations & Specs.

F. Fuel Delivery Requirements:

a. It is YELL’s intent to provide our facilities and locations with the most cost-effective fuel available meeting the specification requirements herein. Therefore, the contractor is allowed to utilize branded or unbranded fuel, or both. It is the expectation that quality fuel products are delivered on-time with favorable pricing.

b. All delivery points within YELL are subject to the following:

i. During spring months, a load limit of 350 lbs. per square inch of the width of the tire shall be enforce until ground hardness is approved.

c. All fuel deliveries shall enter the Park through the North Entrance (Mammoth) when seasonal closures are implemented. See B08 Attachment – Road Openings & Closings 2021-2024 – YELL Fuel - 0040647808.

i. Roads are closed for five (5) months annually due to winter snow conditions).

d. All fuel storage tanks shall be Auto Fill Deliveries.

i. Auto fill is described as a scheduled tank level check with delivery to ensure all tanks do not fall below the maintained 20% minimum fill requirements.

ii. A weekly check of all tanks is required to maintain fuel levels on all accessible tanks due to winter road closures.

e. All fuel requests under this contract shall be procured on an auto-fill basis except for B99 which shall be requested on an as requested basis by authorized YELL personnel or contracting office.

i. All truck delivery requests shall be Truck to Truck which requires a defined method for delivery due to grounding.

ii. Gravity dump/fill is not acceptable. All fuel tanks within YELL require a pressure fill with a run meter to provide metered stamp delivery requirements.

iii. All delivery trucks shall be equipped with an Auto Stop 11/2-inch Fuel Delivery Nozzle.

f. All fuel deliveries shall comply with current applicable Occupational Safety and Health Standards (OSHA) of the state the delivery is made.

g. Contractor shall be responsible for cleaning up the area where fuel deliveries are performed, and Contractor shall remove any and all debris generated during each delivery.

h. At no time shall the contractor discard chemicals, parts, equipment, or debris into any YELL refuse containers.

i. Fuel shall not be paid for in advance. Delivery shall be Freight on Board (FOB) Destination. The term FOB Destination shall mean delivered, un-loaded on-site at the required address location listed with the title of goods remaining with the awarded contractor until the product is delivered, accepted, and all services are completed.

G. Delivery Timeframes:

a. Products shall be delivered as follows:

i. Contractor shall contact the YELL Facilities Management representative within 30 minutes of initial call and provide estimated time for arrival at the required location for the delivery.

ii. Within four (4) hours during emergency situations.

iii. Within one (1) business day during non-emergency periods excluding weekends and Government holidays.

1. Government holidays can be found at Federal Holidays (opm.gov).

iv. Deliveries shall be made between the hours of 7:00 am (Mountain Time) and 5:00 pm (Mountain Time), Monday through Friday, excluding weekends and Government holidays.

H. YELL Delivery Requirements:

a. Entrance/Exit Procedures:

i. Contractor personnel shall check in and out with YELL designated staff at the site when providing delivery of fuel.

ii. Contractor personnel shall, at job completion, provide YELL designated staff at the site(s) of fuel delivery with a signed job ticket.

1. Job Ticket shall consist of the following:

a. Company name

b. Name of delivery technician (printed and legible)

c. Date of service

d. Fuel level before delivery

e. Fuel level after delivery

f. Fuel type

g. Percentage of the blended fuel, fuel grade, diesel, or renewable diesel (if applicable)

h. Amount of fuel delivered

i. Meter stamp of fuel delivered

j. Other product information for fuel deliveries