B08 -Attachment 5 QASP Base Contract.doc

QUALITY ASSURANCE SURVEILLANCE PLAN

FOR

Chemical, Biological Defense and Biomanufacturing Research Contract

1.0 INTRODUCTION

1.1. Purpose. The role of the Government in quality assurance is to ensure contract standards are achieved. The purpose of the Quality Assurance Surveillance Plan (QASP) is to identify the methods and procedures the Government will use to evaluate contractor actions while performing the requirements in the Performance Work Statement (PWS). It is designed to provide an effective surveillance method by monitoring contractor performance for each listed performance objective in the Performance Requirements Summary (Section 7).

1.1.1. The QASP provides a systematic method to evaluate the services the contractor is required to perform as specified in the PWS.

1.1.2. The QASP has been developed by the requiring activity. It is designed to provide direction to personnel performing contract surveillance activities. Personnel surveying the contract terms and conditions and PWS requirements will periodically review the QASP throughout the life of the contract.

2.0. ROLES AND RESPONSIBILITIES.

2.1. Contracting Officer Representative. The Contracting Officer Representative (COR) is responsible for quality assurance guidance and to ensure that contract quality requirements, provisions, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable.

2.1.1.

The COR evaluates and documents contractor performance in accordance with the QASP and PWS.

2.1.2.

The COR notifies the Contracting Officer of any significant performance deficiencies using a Contractor Discrepancy Report with supporting documentation.

2.1.3.

The COR maintains surveillance documentation.

2.1.4.

The COR recommends improvements to the QASP and PWS throughout the life of the contract.

2.2. Contracting Officer. The Contracting Officer is responsible for safeguarding the interests of the United States Government in contractual relationships. Only the Contracting Officer is authorized to bind the Government and then, only to the extent of the authority delegated to them through the issuance of a warrant.

2.2.1.

The Contracting Officer delegates authority for inspection and/or acceptance in accordance with the terms of the contract.

2.2.2.

The Contracting Officer informs the contractor of the names, duties, and limitations of authority for all quality assurance personnel assigned to the contract.

3.0. DESCRIPTION OF SERVICES

C.1.1 3.1. Scope of Work. The U.S. Army Combat Capabilities Development Command, Chemical Biological Center, Biosciences Division (DEVCOM CBC BSD) has been tasked to support National Chemical, biological, radiological and nuclear (CBRN) defense programs aimed at defeating chemical and biological threats by providing laboratory technical experience and expertise, technical laboratory work, programmatic support for applied and basic research and administrative support. This effort will encompass the detection, identification, growth, purification, analysis and detoxification of known and new biological pathogens, naturally occurring and synthetic toxins, biologically active compounds, biomanufacturing of biological and chemical products and organophosphorus chemical warfare nerve agents that have high potential for use as warfare and terror.

QUALITY REQUIREMENTS

4.1.

Quality Control Program. The contractor, not the Government, is responsible for management and quality control actions to meet the terms of the contract.

5.0 SURVEILLANCE. The COR will perform monthly surveillance based on the quality and effectiveness of the contractor’s data deliverables as well as the services provided.

5.1 Unacceptable Performance. If the number of complaints/defects exceeds the performance threshold for any objective, the COR will determine the possible cause of this unacceptable performance. Government-caused complaints/defects will not be counted against the contractor. The same applies to any other requirement of the contract when Government-caused complaints/defects are the cause of unacceptable contractor performance. If the contractor’s performance is judged unacceptable for any requirement by the COR, the COR will inform the contracting officer for resolution. Significant performance deficiencies must be submitted to the Contracting Officer using a Contractor Discrepancy Report and include supporting documentation.

6.0

DOCUMENTATION REQUIREMENTS.

6.1 Start of Work Meeting Minutes 6.2 Monthly Progress, Status, and Management Report 6.3 Annual Report 6.4 Final Report

6.5 Government Property Inventory Report

7.0

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

7.1 Overview. This PRS summary identifies the services required by the PWS over which the Government will exercise surveillance.

7.2 Performance Evaluation. Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Revising and resubmitting the documentation at no cost to the Government is the preferred method for correcting unacceptable performance. The contractor shall provide the Government a written response as to why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future.

7.3 Performance Objectives, Indicators, Thresholds, and Surveillance Methods. The services required by the contractor are summarized into performance objectives and indicators, along with the minimum standards that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE REQUIREMENTS SUMMARY

Method of Surveillance

PRS # 1. Start of Work Meeting Minutes (PWS Para C.3.1.1.2, C.3.8.1; Exhibit Line Item Number (ELIN) A001)

100% accuracy with one correction/rewrite.

100% inspection of deliverables

PRS # 2 Monthly Status Report (PWS Para C.3.2.8, C.3.8.2; ELIN A002)

Status report contains summary of work completed and funding used within the month and is accurate, complete and accepted in accordance with the DID and the Government schedule.

95% accuracy and completeness

100% accuracy and completeness with one correction/rewrite.

100% inspection of deliverables

PRS # 3 Annual Status Report (PWS Para C.3.8.3; ELIN A003)

Annual report contains summary of work completed and funding status throughout the year and is accurate, complete and accepted in accordance with the DID and the Government schedule.

95% accuracy and completeness

100% inspection of deliverables

PRS # 4 Final Report (PWS Para C.3.8.4; ELIN A004)

Final report contains a summary of all work completed throughout the contract and a funding summary across each year. Report is accurate, complete and accepted in accordance with the DID and the Government schedule.

95% accuracy and completeness

100% inspection of deliverables

PRS # 5 Government Property Inventory Report (PWS Para C.3.8.5; ELIN A005) Government Property Report summary report contains shall include initial and annual inventory on all Contractor Acquired Property (CAP) during the performance of the contract.

95% accuracy and completeness

100% accuracy and completeness with one correction/rewrite 100% inspection of deliverables

The evaluation ratings are as follows:

Very Good - Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory - Performance meets contractual requirements. The contractual performance of the task and sub-task contain some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal - Performance does not meet some contractual requirements. The contractual performance of the task and sub-task being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

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