B08_Attachment_4_SOW.pdf

HORTON AGENCY JANITORIAL SERVICES

Scope of Work:

c. Cleaning services are to be performed TWO times a week, during the week on Tuesdays and Fridays.

d. A mandatory background investigation for security clearance purposes is required.

The cost of the investigation will be paid for by the contractor. If the background investigation has a negative clearance level, the selected individual / firm will not be awarded the contract. A notarized copy of the background check results must be provided to the BIA Contracting Officer.

e. Cleaning Services will NOT be required on the following days; New Years Day, Martin Luther King Holiday, Presidents Day, Memorial Day, Juneteenth, July 4th, Labor Day, Columbus Day, Veterans Day, or Christmas. If your normal workday falls on a holiday, you must work the day before or after the holiday to avoid working on a weekend day.

f. When applicable, Material Safety Data Sheets must be kept with supplies in the Janitors Closet.

g. A daily check sheet and log will be completed at the end of each workday ensuring all required daily/weekly activities have been completed. The log will be submitted monthly to the Contracting Office representative (COR)

Contractor shall perform janitorial services in all designated spaces including, but not limited to, hall, offices, bathrooms, work areas, entrance ways, lobbies, storage areas, elevators, and stairways.

The Contractor shall furnish all managerial, administrative, and direct labor personnel necessary to accomplish the work in this contract. The Contractor is required to develop and maintain the checklist of duties listed in section g and shall leave a completed copy of the form on the desk of the Agency Representative each time services are completed.

The Contractor’s employees performing the work shall sign and date the form prior to leaving the building. One or more offices may be locked at any time. If an office is locked for security reasons, the Contractor is not required to clean that locked office. The Complex Representative will notify the Contractor which offices do not require weekly cleaning.

Services must be performed in accordance with all Federal, State, Local and OSHA rules and regulations presently established, or which may be established during the terms of this contract award.

The contractor will be responsible for the proper and complete execution of the following scope of work, and the orderly maintenance of the janitor's closet including securing and maintaining cleaning equipment and all necessary supplies. The Horton Agency will supply all janitorial supplies, bathroom soaps, paper products, and equipment needed to perform the required services. The contractor will be responsible for providing a list of janitorial supplies to the purchasing agent for the Agency. The Agency’s equipment will not be abused, will not be used for personal use, shall remain on the Horton Agency premises, and properly stored in the designated areas.

1. The inside entrance area is to be swept, and lobby carpet vacuumed two times a week. The office space, including tables, desks, and computer areas, conference rooms, exercise room, the mail room and storage areas are to be vacuumed once a week.

2. Clean cigarette butts from cigarette container in the entrance area and wipe clean two times a week.

3. Collect trash from all waste containers throughout the building and place it in the outside dumpster. Change bag and clean waste container as needed two times a week.

4. The bathrooms are to be cleaned two times a week. Clean and disinfectant lavatory fixtures, toilets and floors. Floors are to be cleaned and mopped with disinfectants.

Ensure soap dispensers are full, toilet paper rolls have toilet paper, and two (2) extra rolls are available in each stall. Empty waste containers, replace plastic trash bags and disinfect receptacles when soiled. Ensure paper towels and Kleenex dispensers are checked and refilled as needed. Ensure toilet/urinal sanitizers are installed and replaced when needed. Clean mirrors when needed. Clean downstairs bathroom floor drains once a month.

5. Clean counter tops and table(s) in Kitchen/Breakroom and snack area with disinfectant cleaner once a week. Tile floors are to be damp mopped once a week.

6. Dust chairs and wipe tables clean with a disinfectant in the conference rooms and the common area in the lobby once a week.

7. Tile Floors in office areas are to be swept once a week.

8. Paper shredders in work areas are to be emptied once a week and replaced with a new bag. Place full paper shredder bags in the Recycle shed.

9. Replace light bulbs in the light fixtures throughout the building and exit lights as needed.

10. Clean Glass in front doors and back doors, once a week.

SEMI-ANNUAL SERVICES FOR AGENCY

a) Wash windows on the inside including both glass surfaces indoors. When complete, the inside window surfaces shall be free of smudges, lint, streaks, film, dirt, and water.

b) Machine shampoo all carpet. Move chairs, boxes, wastebaskets, coat racks, etc. to shampoo entire floor. Replace all the above to original position upon completion.

Desks and file cabinets do not need to be moved.

c) Move and clean under the refrigerator and the stove located in the kitchen area.

ANNUAL SERVICES FOR AGENCY

a) Wash outside window surfaces. When complete, the window surface shall be free of smudges, lint, streaks, film, dirt and water.

The period of performance for this contract will be for one year with four additional option years.

Base Year: October 1, 2025 – September 30, 2026

Option Year 1: October 1, 2026-September 30,2027

Option Year 2: October 1, 2027-September 30,2028

Option Year 3: October 1, 2028-September 30,2029

Option Year 4: October 1, 2029-September 30,2030