B08_Attachment_2_Statement_of_Work.pdf

Statement of Work

1.0 INTRODUCTION

This contract is for the removal and replacement of two existing shingled roofing systems at the U.S.

Geological Survey Eastern Ecological Science Center’s (EESC) Leetown Research Laboratory (LRL) campus.

The objective of this project is to ensure the continued protection, structural integrity, and operational readiness of the buildings by installing new, high-quality roofing systems that meet current industry standards and Federal regulations. The Contractor shall provide all labor, materials, equipment, supervision, and incidentals necessary to complete the work in accordance with this SOW.

2.0 BACKGROUND

USGS EESC LRL is a federal research facility located in Kearneysville WV. The entire campus is eligible for inclusion in the National Register of Historic Places as an historic district under Criterion A and any work conducted is required to adhere to the requirements of the National Historic Preservation Act. The existing roofing systems have reached the end of their useful service life and are exhibiting signs of deterioration, including shingle degradation, weathering, and potential moisture intrusion. These conditions pose a risk to building infrastructure, occupant safety, and mission continuity. Previous maintenance efforts have provided only temporary mitigation, and a full roof replacement is now required to restore the buildings to a safe and reliable condition.

The Government seeks to replace the two shingled roofs with durable, weather-resistant systems that comply with applicable building codes, Federal standards, and manufacturer specifications. The work will be performed at an active facility, requiring careful coordination to minimize disruption to ongoing operations. The Contractor will be expected to adhere to all safety, environmental, historic preservation, and quality control requirements while ensuring timely and efficient project execution.

3.0 SCOPE

The scope of work includes but is not limited to:

General Contractor is to provide all personnel, management, labor, equipment, personal protective equipment, transportation, tools, testing equipment, supplies, supervision, and other necessary items and services at EESC. The contractor is required to comply with federal, state, and local laws and comply with applicable state, federal, and OSHA safety standards.

1. Building #1: Telework Building, this roof is approximately 6-7k sq ft with an approximate

5/12 pitch with architectural style shingle, replacement shingle needs to meet or exceed the specs of Owens Corning Definition Duration, and needs to be replaced with the same style and color due to historic preservation restrictions. Underlayment will be 30lb roof felt or synthetic roof underlayment. Ice and water shield needs to be installed on the eave and rake to a point where the ice and water shield extends past the exterior wall underneath.

Contractor will remove and dispose of all existing roofing materials. Contractor to verify size and pitch of roof and appropriate style and color. This roof has 3 separate sections, 3 through roof penetrations (boiler and a fume hood and sewer vent) replace the sewer vent boot and all drip edge. The contractor will remove the fume hood roof exhaust to below the roof deck and sheath the penetration. Contractor should clearly state additional costs for replacement of any bad roof decking material. Replace all existing gutter and downspouts to match existing color and downspouts to the ground with an extension to remove water from the building site. Telework building has approximately 190-200 lineal feet of gutter, downspouts will range 20-25 feet.

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2. Building #2: Quarters #111

This roof is 3-tab asphalt shingle and needs to be replaced with the same style and color due to historic preservation restrictions. This roof contains 3 separate sections, main house, porch and garage roof. Replacement shingle should have a 25-year warranty and meet or exceed specs to Owens Corning Supreme Algae resistant 3-tab shingles. A minimum of 30lb roof felt underlayment or synthetic roof underlayment will be used. Ice and water shield need to be installed on the eave, rake and valleys to a point where the ice and water shield is past the exterior wall underneath. It appears to be a 12/12 pitch. Roof square footage for house, porch and garage is approximately 2,100 sq ft, contractor to verify size and pitch of roof. Contractor will remove and dispose of all existing roofing materials. All flashing and drip edge should be replaced on this project, Any step flashing that is at the roof decking and wall siding can be reused if not damaged to eliminate the need to remove siding Facility Manager will approve the re use of any step flashing in these areas The contractor will install a chimney cricket at the unused chimney and the remaining flashing will be replaced.

Contractor should clearly state additional costs for replacement of any bad roof decking material. Replace existing gutter and downspouts. Satellite Dish will be removed and not re attached.

Quarters #111 has 80 – 100 lineal feet of gutter, downspouts will be 10-12 feet and installed to the ground with an extension to remove water from the building envelope.

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4.0 APPLICABLE DOCUMENTS

5.0 TECHNICAL REQUIREMENTS

Contractor shall obtain all permits required by federal, state and local regulations prior to commencement of work. All required paperwork and calculations required to obtain any permits shall be provided to the facilities manager as well as the permits themselves upon receipt of the documents from the permitting agencies.

Contractor must be licensed to work in the State of WV.

6.0 DELIVERABLES

The contractor shall provide deliverables in accordance with the Reporting Requirements Checklist.

1. Bid information: One reference for work previously performed in the local area will be supplied. Government references are preferred.

2. Timeline: A schedule of intended work and tasks with tentative completion dates shall be provided to the Facilities Manager and all work must be coordinated with the Facilities Manager.

3. Records: Any written records will be furnished upon completion of all tests and provided to the Facilities Manager.

Pre-Construction Meeting

The contractor shall schedule and conduct a pre-construction meeting on-site with the Facility Manager to review the requirements and conditions as to minimize interruption to service. Contractor shall notify the Facility Manager at least 3 days prior to any and all outages and interruptions. Contractor shall not proceed with work without approvals from the Facility Manager. Changes to the schedule require the submission of a new schedule to the Facility Manager for review.

Working hours:

Normal working hours for this contract shall adhere to EESC working hours, 7:30-4:00pm, Monday – Friday. The contractor and sub-contractor (if required) shall not work Saturdays, Sundays, legal holidays, or non-normal working hours, unless otherwise authorized by the Facility Manager. Request to work other than normal hours shall be made, and approved, in writing through the Facility Manager. Work performed during “other than the normal hours” shall not change the total cost to the government.

Changes/Clarifications:

All work must be completed as shown in the contract documents. If “no cost” change orders are to be made, a written request to the Contracting Officer’s Representative must be made detailing why the work cannot be completed as shown, as well as the corrective action suggested by the contractor. For change orders that will alter the price or requirements of the contract, the Facility Manager and the Contracting Officer’s Representative’s approval must be given in writing before beginning the work described.

Disposal and Transporting of Debris and Materials:

All materials and construction debris shall be removed from the work area and placed in an approved dumpster or removed from the site daily by the contractor. Contractor is responsible for removal of all construction debris from the site upon project completion.

Organization and storage of contractor(s) items at site:

Storage and security of materials and equipment as required for the performance of the contract requirements are the responsibility of the contractor. There is limited space available for storage of equipment at EESC; any arrangement to store equipment should be discussed with the Facility Manager.

The contractor shall be responsible for making all arrangements for receipt of materials and supplies at the job site. Government personnel are not permitted to receive or sign for items delivered to the site.

Upon completion of the contract, the contractor shall remove all equipment and excess materials, and shall restore the site to its original condition, as approved by the Facility Manager, at no additional cost to the government.

Site Cleanliness

The contractor shall maintain the site free of construction debris outside of approved containers (dumpsters). The contractor shall maintain cleanliness of the work site by promptly removing debris, tools, and excess material. In this contract, a magnet sweep around each area should be completed also.

Contractor parking, Security, and smoking regulations:

The contractor shall maintain a daily log of all contractor and sub –contractor employees (date, name, arrival time, and departure time) and provide a copy of the log to the Facility Manager at least weekly.

The Facility Manager will designate a parking area (or areas) for the contractor to park vehicles. There shall be no smoking in any building at any time. All personnel that smoke will have to do so outside in designated smoking areas at least 25 feet from the building.

Environmental protection:

The contractor and sub-contractors shall perform all work and activities in accordance with local, state and Federal environmental regulations.

Safety:

The contractor and sub-contractors shall perform all work and activities in accordance with local, state, and Federal safety regulations, including OSHS, NEC, and USGS policy.

Notice to the Government of Delays:

In the event the contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the contractor shall immediately notify the Contracting Officer’s Representative and the Facility Manager in writing giving pertinent details. This data shall be informational only. Notice under this provision shall not be construed as a waiver by the government of any delivery schedule or date or any rights or remedies provided by law or under this contract.

Site Visit:

A site visit will be conducted and highly encouraged.

Period of Performance:

After notice-to-proceed is 60 days

Place of Performance:

USGS Eastern Ecological Science Center 11649 Leetown Road Kearneysville WV 25430