B08_Attachment_2__Statement_of_Work.pdf

United States Department of the Interior

BUREAU OF LAND MANAGEMENT

Phoenix District Office 2020 E. Bell Rd

Phoenix, AZ 85022 www.az.blm.gov

Statement of Work Bureau of Land Management

Phoenix District Office

1. Objective:

The Bureau of Land Management (BLM) Phoenix District Office located at 2020 E. Bell Rd, Phoenix AZ, 85022 is looking to secure services to perform annual safety inspections of all trailers as required by BLM Fleet Program and Fleet Management Handbook H-1525-1, and any repairs identified during the inspection and authorized by the Contracting Officer and/or Contracting Officer Representative.

The BLM’s Fleet Program and Fleet Management Handbook H-1525-1 requires compliance with Department of Transportation (DOT)/state annual vehicle and trailer inspections. All BLM-owned and leased trailers must meet state and federal inspection and certification safety requirements for commercial motor vehicles.

Components identified as failing the inspection must be repaired or replaced with the end result being the vehicle/trailer passing the inspection.

Federal Motor Carrier Safety Administration (FMCSA), a division of DOT, requires commercial motor vehicles, including trailers, to be inspected annually. The inspection must include, at a minimum, the parts and accessories identified in Appendix G of the federal motor carrier safety regulations. The parts and accessories that must be inspected include—but are not limited to—brakes, lights, frame, tires, and other safety-related parts. DOT defines a commercial motor vehicle as any self-propelled or towed motor vehicle used on a highway in interstate commerce to transport passengers or property, and when the vehicle meets the following criteria:

Has a Gross Vehicle Weight Rating (GVWR), Gross Combination Weight Rating (GCWR), gross vehicle weight, or gross combination weight of 10,001 pounds (4,536 kg) or more, whichever is greater; or

Is designed or used to transport 8 or more passengers (including the driver) for compensation; or Is designed or used to transport more than 15 passengers (including the driver) and is not used to transport passengers for compensation (e.g., Hotshot crew carrier); or Is used to transport hazardous material in a quantity that requires placarding under 49 CFR, Subtitle

B, Chapter I, Subchapter C (hazardous materials regulations).

GVWR is the value specified by the manufacturer as the loaded weight of a single motor vehicle. GCWR is the value specified by the manufacturer as the loaded weight of a combination (articulated) motor vehicle. In the absence of a value specified by the manufacturer, GCWR is determined by adding the GVWR of the power unit and the total weight of the towed unit and any load thereon.

Although some of the trailers’ GVWR is below 10,000 pounds, the gross combination weight of the trailer in conjunction with a towing vehicle would be above 10,000 pounds. Most trucks used to tow a 6,000-pound trailer have a GVWR over 10,000 pounds. For example, a Ford F-350 dual rear-wheel pickup truck has a

Phoenix District Office 2020 E. Bell Rd

Phoenix, AZ 85022 www.az.blm.gov

GVWR of 11,300 pounds, or a combination unit such as a Ford F-160 pickup (with a GVWR of 7,200 pounds) towing a trailer with a GVWR of 2,801 pounds or more would both exceed the 10,001-pound threshold. Once the vehicle or combination vehicle exceeds 10,000 pounds, it is regulated and Federal Motor Carrier Safety Regulation Parts 390-396 and 399 apply.

The BLM requires that, whenever possible, inspections are performed by an Automotive Service Excellence (ASE)-certified mechanic and at an authorized original equipment manufacturer’s dealer repair site. A report must be prepared by the inspector documenting the results of the inspection. Trailers must either have a copy of the inspection report placed inside a watertight cylinder on the trailer or have an inspection sticker affixed directly to the trailer with a copy of the inspection. A copy of the report filed with the local fleet manager and readily available upon request. All inspection stickers must include the following details:

Date of inspection Name and address where the inspection report is maintained.

Information uniquely identifying the vehicle inspected if not clearly marked on the motor vehicle.

A certification that the vehicle passed the inspection.

If a trailer is not being used or deemed unserviceable by the ASE mechanic the trailer will be tagged OUT OF SERVICE, an annual inspection is not required. If the trailer is put back in use, an inspection is required prior to loading it and putting it back into service.

2. Specifications:

The Phoenix District Office needs 49 trailers, to be D.O.T safety inspections and minor safety repairs completed to comply with policy. Due to the number of trailers requiring inspection, it would not be possible to transport such a quantity to a vendor’s location to be inspected, necessitating on-site inspection. The BLM needs a qualified D.O.T inspector/mechanic to accomplish on-site physical inspections/repairs at the District Office fleet-yard located, at the above referenced address.

General Service Statement of Work:

Trailer Inspection

• Complete full D.O.T Trailer Inspection on each BLM Trailer (See BLM Trailer List Attachment)

• Document Repairs on DOT Annual Inspection Form (See Attachment)

• Install Current D.O.T Inspection Sticker on trailer frame near the hitch.

Trailer Repairs (if Required) Safety repairs identified in the D.O.T Inspection must be documented and a quote provided to the identified BLM COR. The Arizona State BLM Fleet Manager will review and approve all safety inspection maintenance repair estimates and quotes prior to the CO authorizing repairs.

Work Order: A written notice to proceed will be issued by Contracting Officer to the Contractor stating when the work is to begin. Work must be completed by the ending period specified by Contracting Officer.

Phoenix District Office 2020 E. Bell Rd

Phoenix, AZ 85022 www.az.blm.gov

3. Contract Type:

The government anticipates awarding one Firm Fixed Priced (FFP) contract to the vendor that meets all the requirements herein.

4. Period of Performance:

All work shall begin within 10 days from the date of award and shall not exceed a total of 60 business days.

5. Delivery and Performance Location:

Work shall be accomplished during normal business hours. Any work required to be performed outside normal business hours shall be discussed and coordinated with the Contracting Officer Representative (COR) prior to work being performed.

All work shall be completed Monday – Friday from 7 am – 4pm.

6. Project Management:

The Contractor shall identify and provide a single point of contact (POC) to provide overall management and supervision during the period of performance of this contract.

All pertinent communications should be written or confirmed in writing. The single POC shall attend and participate in necessary progress meetings and write notes pertaining to the meeting(s). The notes shall be scribed into meeting minutes with action items clearly defined, with distinct due dates, and distributed to all designated BLM representatives.

7. Government Holidays:

The Contractor agrees to observe the following Government holidays for onsite personnel:

New Year’s Day Martin Luther King Jr. Day Presidents’ Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

The Contractor shall observe any other day designated by Federal statute, Executive Order or the Presidential proclamation. When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed. All personnel assigned to perform under this contract shall limit their observation of holidays to those set forth above.

8. Recycling, Trash Removal and Disposal:

The contractor shall clean up and dispose of waste materials or trash in accordance with this paragraph and full applicable federal, state, and local regulations, standards, codes, and laws. The selected contractor shall at all times keep the job site clean, including staging and storage areas used by the contractor, free from accumulations of waste material or trash. This material must be removed daily as to deter accumulation of debris. Prior to completion of the work, the selected contractor shall remove from the vicinity of the work, all shipping containers, packing, trash, unused materials, and other like material, belonging to the selected contractor or used under the selected contractor 's direction. Waste material shall be disposed of by removal from job site.

Phoenix District Office 2020 E. Bell Rd

Phoenix, AZ 85022 www.az.blm.gov

9. Protection

Any accidental damage incurred to existing conditions will be responsibility of the contractor to repair or correct.

10. Standards of Conduct

The contractor shall maintain satisfactory standards of employee competency conduct cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as many be necessary.

Each contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the BLM. The BLM reserves the right to direct the contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the BLM.

11. Safety, Health, and Environmental Management

The contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the specific location, and in particular all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety regulations.

Ensure that the Contractor’s personnel comply with all safety procedures and requirements.

Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the task order requirements.

Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE).

12. Inspection

CORs will be responsible for inspection and acceptance upon completion of work.

13. Contracting Officer Authority

The BLM, Arizona State Office, Contracting Officer (CO) shall be the only individual authorized to modify any terms and conditions of this contract.

14. Key Personnel

The contractor shall assign a Project/Program Manager designated as key personnel on this contract. the contractor shall make no substitution of this key personnel unless the substitution is necessitated by illness, death, termination of employment, or otherwise approved by the CO. The contractor shall notify the CO within one (1) business day after the occurrence of any of these events and provide information required below. The contractor shall provide an explanation of the circumstances necessitating the proposed substitution, complete resume for the proposed substitutes and any additional information requested by the CO. Proposed substitutions should have comparable qualifications to those of the persons being replaced. The CO will notify the contractor within one (1) business day after receipt of all required information of the decision on substitutions.

Phoenix District Office 2020 E. Bell Rd

Phoenix, AZ 85022 www.az.blm.gov

15. Badging Requirements

All contractors will be issued a visitors’ badge while on location. The government COR will work with the contractor and COR/POC for each government location to ensure that all contract employees have a visitors’ badge, and all performance is being completed in accordance with this contract.

16. Deliverables

1. Certificate of Insurance (COI): Contractor shall submit their COI

2. Project Schedule: Contractor shall submit their estimated schedule prior to beginning work.

3. Product data sheets and specifications: Contractor shall submit all proposed product data sheets and product specifications prior to procurement.

4. Copies of all D.O.T. inspection documentation

5. Copies of all repair documents

6. D.O.T. Inspection stickers on all trailers inspected

7. Complete list of trailers that passed or failed the inspection