B08_Attachment_1_-_Statement_of_Work.pdf

National Park Service U.S. Department of the Interior

Northeast Region Assateague Island National Seashore Facility Management Division

REPLACE ISLAND SEPTAGE RECEIVING STATION

Project Location: 7206 National Seashore Lane, Berlin, MD 21811

STATEMENT OF WORK FOR CONSTRUCTION SERVICES

1. GENERAL

Assateague Island National Seashore (ASIS), headquartered in Berlin, Maryland seeks a contractor with a minimum of 5 years to procure and install wastewater treatment components.

It is strongly recommended that the contractor’s visit and inspect the site during the pre-bid site visit to verify all estimated quantities, and existing conditions provided by the Government and to observe the complexities of conducting the scope of work. All quantities are provided as informational only. Contractors shall be responsible for verifying all measurements and acquiring all quantities to complete this requirement. Quotes will be broken down by using a government provided price schedule, which will provide a lump sum for all elements.

The term ‘Contractor’ herein, includes the prime contractor and all subordinate contractors employed on their behalf, and are subject to the same guidelines for this contract.

The term ‘Park” herein, refers to the National Park Service unit, Assateague Island National Seashore.

2. PURPOSE AND BACKGROUND

Assateague Island provides day-use and camping facilities 24/7/ 365 days a year. Most of these facilities on the island utilize primitive vault toilet structures that collect waste and are pumped out using specialty pumper equipment. This waste is processed on the mainland near the park’s headquarters at the park’s wastewater treatment plant. For the plant to process the waste correctly, it needs to filter out containments that are not organic. Currently the park has piece of equipment that is used as a septage receiving station but is not designed for such use leading to ongoing, constant issues with capability. This project would be to install a prepacked/pre-engineered septage receiving station which is designed for the purpose of filtering waste from vault type toilet structures.

3. TASKS

Provide all labor, supervision, materials, tools, supplies, transportation, license, certificates, permits, personal protection equipment, professional services, and equipment incidental to and necessary to provide services, as specified in the SOW at Assateague Island National Seashore. The contractor shall know and understand the complexities and intricacies of work in the scope of work.

Requirements

Base Bid:

3.1.1. Removing existing receiving station (which includes all components, hoses, hook-ups, electrical etc.)

3.1.2. Prepare site for new septage receiving station (grading, plumbing, electrical, format etc.)

3.1.3. Procure, fully install (electrical, plumbing etc.), perform startup/training for park staff for a pre-assembled, pre-wired and pre-plumbed cylindrical bar screen septage receiving station at current location of existing receiving station. *This is with the assumption that electric and plumbing components are available locally at site*

3.1.4. See below minimum requirements for septage station:

3.1.4.1. Needs to be categorized by the manufacturer as a “septage receiving station” or similar type of verbiage. It can’t be a piece of equipment that has “variable” uses or “could” be used for type of use.

3.1.4.2. The unit shall consist of a 3-Plane cylindrical bar screen that includes a screen basket, rotating rake, cleaning comb, screw conveyor, dewatering screw, screening press in a pre-engineered unit that can automatically screen tankered septic tank sludges.

3.1.4.3. Rake mechanism and transport screw shall be driven by direct connect, cycloidal-helical, hollow shaft

3.1.4.4. Operation of unit shall be automatically initiated by a preset liquid level controlled by inlet valve/control system.

3.1.4.5. Screenings shall be washed, transported, compressed and dewatered by a single mechanism. The complete removal procedure shall be encased to reduce odors

3.1.4.6. All fabricated components of the screen need to be at a minimum AISI Type 304 Stainless Steel construction

3.1.4.7. All structural stainless-steel components need to be fabricated in the United States

3.1.4.8. Screen Septage Hydraulic Capacity of 300 gal/min or greater

3.1.4.9. Receiving tank needs to be a minimum of 3’W, 6’L, 3’H with 10-gauge stainless steel

3.1.4.10. Nominal Screening Basket Diameter must be over 30 inches in diameter

3.1.4.11. Power needs to be 208/460V, 3 Phase power

3.1.4.12. Bar spacing needs to be an 1/4 inch

3.1.4.13. Needs to have a single quick coupling inlet pipe of a minimum of 4 inches

3.1.4.14. Needs to have a minimum of 2HP Variable Frequency Drive assembly

3.1.4.15. Minimum of three wash system with solenoid valves

3.1.4.16. Cleaning cycle time cannot exceed 7 seconds

3.1.4.17. Water inlet needs to be a ¾ NPT connection and have an inline stacked sediment filter.

3.1.4.18. Rake assembly shall penetrate the depth of the bar screen that removes all capture debris/grease from screen basket bars/depth

3.1.4.19. Unit needs to have a minimum of two cleanouts to in the situation where objects do get stuck or suspended so that operator can easily access components area

3.1.4.20. Unit needs to have some fail-safe/features to protect screen/tank from flooding (flow control/pinch valve etc.)

3.1.4.21. There shall be no plastic-to-plastic, or plastic-to-metal wearing surfaces between the screening elements, conveying system or in the compaction/dewatering system.

3.1.4.22. Mercury free float switches for level control

3.1.4.23. Needs to have a minimum NEMA 4X 304 stainless steel main LED control system/panel that supports the function of the equipment and is in accordance with IEC standards. The main control panel needs to be a locally mounted panel that has a minimum of fuses, relay controller, power transformer, HAND/OFF/AUTO function, E-STOP, pilot lights, dry contact outputs, FORWARD/OFF/REVERSE selector switch, cycle buttons.

Bid Option 1:

3.1.5. Turn off water that supplies the toilets at the visitor center. The government will advise where this shut off is located

3.1.6. Cut 2” inch PVC line to make room for a new schedule 80 PVC 2 to ¾” reducing T-fitting. Install a shutoff ball value on the ¾” side of the fitting within a foot of the

3.1.7. Install approximately 85 feet of schedule 80 PVC pipe following manufacturers installation instruction along the north/northwest wall of the wastewater plant through two rooms. This will require stainless steel hangers and penetration through a typical concrete block wall.

3.1.8. Within one foot of the exterior wall penetration install a Schedule 80 PVC shut off ball valve

3.1.9. At termination of PVC pipe at the northeast corner of the building, penetrate through the exterior concrete block wall and install a 3/4” NPT frost free spigot. Mount frost-free spigot to wall following manufacturer’s instructions.

3.2. Project Specifications

Required (Not Limited To) Deliverables Due 1 Written Designation of Superintendent and Alt

Superintendent With quote package

2 Designated Superintendent & Alt. Superintendent Resumes With quote package 3 Active SAM Registration w/ UEI # Clearly Visible With quote package 4 Contractor’s License Pertinent to Requirements With quote package 5 Certificate of Insurance With quote package 6 Material Submittal For Proposed Septage Receiving Station With quote package 7 SF 1413 for all Subcontractors 10 Days After Award 8 Schedule of Values (SOV) 14 Days After Award 9 Site Specific Safety Plan 14 Days After Award 10 Installation Schedule in Gantt Chart Format 14 Days After Award & Every

14 Days 11 Daily Work Logs Weekly 13 Release of Claims Closeout/With Final Invoice 14 Warranty Letter Closeout/With Final Invoice https://www.dol.gov/agencies/whd/forms

3.2.1. For Material Submittal of Septage Station during bidding, please clearly define how this unit fits the specification (this is a technical element). This could be through manufacturers’ information, manuals, brochures etc. If the NPS can’t determine through the materials submittals it could disqualify bid from further review.

3.2.2. This contract needs to include a one-year maintenance contract for the unit, this is to ensure that park staff understand the requirements for the piece of equipment through each season.

4. SAFETY

4.1. The contractor shall comply with all pertinent provisions of the Occupational Safety and Health Administration (OSHA) Standards, 29 CFR 1910 and provide all necessary supervision, safety protection devices, and certified personal protective equipment (ANSI etc.), required for complete and safe operations on site in accordance with OSHA guidelines. All OSHA requirements may be obtained without cost to the general public at www.osha.gov.

NPS will request from contractor any pertinent safety communication, certifications or required trainings for any employee(s) engaged in work that require such. Protective measures shall prevent injury to the public, Federal employees, contractors, visitors, Contractor’s employees, and damage to or contamination of surrounding property and/or the environment.

4.2. All tools/machinery/equipment/vehicles shall be safeguarded from the public.

Tools/machinery/equipment/vehicles shall not be left unattended. All tools/equipment shall not be allowed to lie around except in the immediate work area. Any tools not in immediate use shall be staged or stowed in such manner so as not to create a hazard. The government and contractor will agree on delineating the work area around the project.

4.3. The Contracting Officer (CO) or Project Manager may include additional safety measures or procedures if determined necessary or required by other Federal, State, or local law, or park policy.

4.4. Contractor shall provide a comprehensive site-specific safety plan for approval before any work begins. An onsite qualified Safety Representative shall be identified including contact information.

4.5. Traffic Control (If Applicable):

4.5.1. The contractor is responsible for placing warning signs to warn the public of any work area or closed areas. Whether this is through signs, cones, flagger, labels or danger signals, the public or employees need to be fully aware of the risk associated with the contractor’s work.

4.5.2. Maintain open traffic on Park roads outside of the work closure to the greatest extent possible. Temporary traffic delays shall be kept to the minimum and only as necessary.

Limit traffic impacts to 10 minutes maximum for each delay period, unless otherwise authorized by the COR.

4.6. Staging and Access:

4.6.1. All work, parking of vehicles, equipment, materials, and all other operations in connection with this contract shall be confined to the specified hours and stagging/work areas designated and approved in writing by the CO and/or COR.

4.6.2. Temporary staging and storage locations shall be coordinated with the COR 14 calendar days in advance of work

4.6.3. No overnight parking in the park is authorized unless prior approval is requested and received in writing from the COR--NO EXCEPTIONS. Violators will be towed at the Contractor’s expense.

4.6.4. Confine on-site material and equipment for storage and laydown equipment in staging or storage areas or other areas specifically designated by the COR.

5. ENVIROMENTAL

5.1. The Contractor shall comply with Executive Order 13834, pertaining to Sustainability, work shall incorporate the following:

5.1.1. Reduce waste and implement recycling programs for construction and demolition materials whenever possible.

5.2. The Contractor shall comply with all Federal, State and Local government regulations pertaining to waste disposal, recycling and hazardous material use, storage, and disposal.

5.2.1. Materials and chemicals shall be stored, used, and disposed of in such a manner as to not endanger or threaten the environment and the health and safety of Park employees and visitors.

5.3. The Contractor shall have a Hazard Communication Program in place as required by 29 CFR

1910.1200 where Safety Data Sheets (SDS) / Technical Data Sheets shall be obtained by the contractor for all hazardous materials to be used in the performance of this contract. This plan shall be furnished to the NPS prior to the start of work. These SDS’s and an inventory of hazardous materials must be provided to the CO or COR prior to bringing the material on site.

SDS shall be maintained at any jobsite where a substance requiring a SDS is being used. It shall also be available in any vehicle carrying such substance while in the Park. These SDS will be available to all employees of the Contractor, employees of the Park, concessionaires and the public when any member of these groups might come in contact with, or be exposed to, any substance requiring a SDS due to its hazardous status.

5.4. Hazardous waste must be re-claimed/captured for recycling by the contractor. Hazardous Waste Manifests shall be submitted prior to final invoice.

5.5. The park has both natural and man-made protected resources. It is the Contractor’s sole responsibility to ensure they are always protected during this project.

5.5.1. The Contractor is responsible for confirming with NPS Staff regarding the identification of these assets prior to the start of work or at any time any questionable or unforeseen items arises. Work shall stop until clarification by the NPS is made.

5.6. Work prescribed in the scope, stated or not, might require work in dangerous conditions including extreme temperatures and environmental conditions, tight or uneven spaces, exposed to chemicals/fumes.

5.7. Erosion, Waste and Sediment Control (If Applicable):

5.7.1. The Contractor is responsible for the design, installation, maintenance and removal of all erosion, waste, and sediment control devices in accordance with all local, state, and federal regulations having jurisdiction, as required for the project.

5.7.2. Prior to project start, submit proposed erosion, waste and sediment control plan for approval by the COR/CO/CS.

5.7.3. Install sediment/refuse barriers and other measures intended to trap sediment or refuse before land disturbance takes place.

5.7.4. Maintain all erosion and sediment control devices to assure continued performance of their intended function. Replace damaged and deteriorated control devices as needed.

5.7.5. During construction, stabilize or protect soil stockpiles, on-site borrow areas, and soil transporting with sediment trapping measures.

5.7.6. When approved by the COR, remove all temporary waste, erosion and sediment control measures within 30 days after final site stabilization or after the temporary measures are no longer needed.

6. CONTRACTORS RESPONSIBLITIES AND REQUIREMENTS

6.1. A written designation of a supervisor(s) and an alternate supervisor(s) with the same qualifications as the proposed supervisor will need to be submitted (see required submittals):

The supervisor and/or alternate supervisor is required to be always present on-site during all operations to direct contract personnel and maintain operations. The on-site supervisor

MUST:

6.1.1. Be fluent in the English language in order to effectively communicate with the contractor’s employees and/or subcontractors as well as the COR and other Government personnel.

6.1.2. Be available for phone calls during all working hours, and have the authority to stop all work for unsatisfactory performance as directed by the COR.

6.1.3. Possess 5-years verifiable experience and technical competence in work prescribed in

3.1 (Requirements) as well as 2-years supervisory experience, submitted as a resume.

6.1.4. Be responsible for controlling the quality of work and inspecting all completed work to ensure that correct performance requirements are met.

6.2. Communications:

6.2.1. The contractor and the government should always strive to keep open communications about the project. The government will expect the contractor to respond in a timely manner to any communications (e-mail, phone calls, text messages etc.), even if it is just an acknowledgment response.

6.2.2. Timely manner is being defined as within 72 hours of any type of communication during hours of operation (see section 8)

6.2.3. If the main point of contact (POC) is unavailable (vacation, sick, field work etc.) they need to delegate authority to an alternate POC. There needs to always be a point of contact available in a timely manner during the entirety of the project whether site work is being conducted or not. For planned events where the main POC is unavailable, they need to notify the government within 48 hours of when an event will occur, and an updated delegation of authority.

6.3. The requirements set forth are intended to provide general guidelines for the services that shall be provided by the Contractor. The contractor needs to use their knowledge to understand the project scope and nuisances of work even if not stated in scope. All work performed by the contractor shall be performed in accordance with manufacturers specifications, guidelines and recommendations, industry standards, and commercial practices.

6.4. Provide sufficient trained, certified (up to date pertinent certifications), and experienced manpower and equipment to complete the project within the period of performance. The total daily productive man hour requirements and quantity of personnel necessary to performance of all services specified herein is the sole responsibility of the contractor and shall be quoted accordingly.

6.5. Quality workmanship is required at the full performance level of specified work, beginning at the contract start date. The contractor shall be responsible for professional quality, technical accuracy, project coordination, equipment installation, training, disposal of existing equipment, and all other ancillary items required and provide all deliverables that meets the requirements of the NPS.

6.6. Contractor shall take into consideration the existing ancillary equipment, building support systems, and environment, as well as the potential presence of unknown structures, utilities, and ancillary infrastructure to provide a proposal that meets the project objectives.

6.7. Submittals:

6.7.1. The contractor shall maintain a daily work log by filling out completely with pictures, as applicable. The Daily Work Log Form will be provided to them by the Government.

The daily work log or approved equivalent shall be submitted to the COR, courtesy copying the CS/CO via email after a week of work and or any time requested by the

COR, CS/CO.

6.7.2. The contractor shall also note in the daily work log the presence of any damage or conditions that may affect the contractor ability to perform work. The contractor shall note and report to the COR any issues or problems that arise, which are within the statement of work.

6.8. Contractor will be required submit all pertinent manufacturer’s data for all equipment, components, and materials BEFORE install occurs. Pertinent data could include installation, operations and maintenance manuals, product data and warranty information. All data shall be annotated to show the specific material identification information, catalog number, type, color, and size of each item.

6.9. All work performed for the performance of this contract must carry a minimum one-year warranty from the date of final inspection.

6.10. Submit a construction schedule no later than 14-days after project award and update it as the project progresses to reflect the most current timeline (two-week look ahead). Include a revised Construction Work Schedule in all pencil copies and attached to all payment applications. Invoices shall be rejected if this document is not attached.

6.11. Contractor Employee Conduct:

6.11.1. The Contractor’s employees shall conduct themselves in a professional, orderly, and safe manner will on the job site. A contractor’s employee shall be subject to removal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the service as specified.

6.11.2. Rudeness, fighting, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any immoral or otherwise undesirable conduct shall not be permitted on the job site. Any employee engaging in such conduct shall be immediately removed from the job site.

6.11.3. Music being played/listened to at the job site shall be kept to a minimum and at the discretion of the COR to determine if it is appropriate for the work site.

6.12. Photographs, social media posts, online content, or any form of communication is strictly prohibited regarding all aspects of this requirement unless authorized in writing by the COR.

6.13. In instances where the contractor finds pre-existing conditions or damage to park resources that may reflect upon the quality of the work or cause undue liability, the contractor shall not start work until the contractor and COR have agreed on the responsibility for these pre-existing conditions.

7. HOURS OF OPERATION

7.1. Installation shall be conducted between the hours of 7:00 am –3:30 pm ET, Monday – Friday, except when there’s a federal government holidays (Federal Holidays), local or national emergencies, administrative closings, or similar Government directed facility closings.

7.2. The contractor will be notified by the COR (7) business days in advance, if possible, for days there shall be no work conducted outside of regularly scheduled federal holidays.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

7.3. All work outside of the designated performance hours are required to be requested three (3) business days in advance, in written form, by the Contractor to the Contracting Officer’s Representative (COR) for approval.

7.4. Access to the work site may be limited at times due to unforeseen weather and/or tidal events.

The government will not be liable for any burdens associated with unforeseen circumstances.

8. ADDITIONAL APPLICABLE REGULATIONS AND POLICIES

8.1. All supplies, materials, equipment, processes, and tools are subject to the submittal process and approval by the COR/CO/CS. Supplies, materials, tools, processes, and equipment that doesn’t meet the project requirements set forth in this contract could be rejected. Contractor shall take this into consideration during the bidding process.

8.2. Only changes as approved in writing by the CO shall be deemed authorized. Any other form of changes performed under this contract that are unauthorized shall be the burden of the Contractor and shall be at no cost to the Government.

8.3. Damages and liability for any loss (tangible or intangible) during the performance of this contract caused by the contractors’ operations:

8.3.1. The contractor shall assume full responsibility for any and all damages or claims for damage resulting from injury to persons, property, or equipment, which might result from any work performed under this contract.

8.3.2. All damage resulting from such operations shall be repaired to its original condition to the satisfaction of the COR at no additional cost to the Government.

8.3.3. The contractor shall take all immediate actions necessary to prevent further damage.

8.3.4. All losses and/or damages shall be reported to the COR, within two (2) hours of any loss and/or damage being determined and before leaving the area loss occurred.

Contractor shall provide a detailed written documentation of the loss and/or damage to the CO and COR within 24 hours of occurrence.

8.3.5. The contractor is responsible for all costs associated with reported damages and/or losses to persons, property or environment that occur because of the contractor’s negligence.

END OF STATEMENT OF WORK

Replace Island Septage Receiving Station