B08_Attachment_1_SOW_Grounds_Maint_Snow_Removal_WORI.pdf

Grounds Maintenance and Snow Removal at Women’s Rights National Historical Park 136 Fall Street Seneca Falls, NY 13148

Project Description:

This is a Grounds Maintenance and Snow Removal Service contract with a base and four option years as follows:

Base Year: June 1, 2025 – June 30, 2026 Option 1: June 1, 2026 –June 30, 2027 Option 2: June 1, 2027 – June 30, 2028 Option 3: June 1, 2028 – June 30, 2029 Option 4: June 1, 2030– June 30, 2031

The selected grounds care contractor shall provide all required insurances, licenses, permits, labor, materials, tools/equipment, and fuel necessary to complete the contract at the included locations and as per the project’s scope of work, specifications, and requirements. The services shall be furnished in such a manner that provides superior customer service and well-maintained facilities that present a healthy, clean, neat and professional appearance in accordance with all the terms and conditions of the contract.

The contractor is responsible to field verify all measurements and site conditions prior to bidding and before any maintenance activities take place.

Contractor shall provide all equipment, manpower and materials required to execute the requirements of the contract efficiently and effectively.

All power operating equipment (trucks, mowers, tractors, trimmers, etc.) and all hand or vehicular tools shall be operated within the safety parameters as defined by the manufacturer and OSHA. They shall be carefully maintained and operated with proper safety guards and devices and with discretion near pedestrians or building occupants. All equipment operators shall be qualified operators of their power equipment in accordance with local regulations. All operators shall wear safety protection equipment and clothing as required by the equipment manufacturer, OSHA and local safety requirements when on-site.

Contractor shall provide necessary non ground penetrating fencing, barricades, signage and flagging personnel to ensure visitor and employee safety during work hours. When mowing along a driving or walking surface, the contractor must have signs displayed at the extents of the active area to alert drivers and pedestrians of “Mowing Ahead”. Signs must be removed at the end of each workday.

Contractor employees to be dressed appropriately at all times, including shirts, pants, and shoes. No cut off sorts, sleeveless shirts, or t-shirts with inappropriate language. Only ANSI approved safety shirts or vests may be worn. Apparel with contractor’s name/logo printed on them can be worn.

Project Work Site Restrictions:

• All sites within this contract are protected areas under the Archeology Resources Protection Act. As such, there can be no ground disturbance of any kind that creates any holes or penetrations into the ground.

• The locations referenced in this contract are open to National Park Service staff and may be open or visible to the public. Given these conditions, the contractor must conduct themselves accordingly, and demonstrate safety, care, and respect for their co-workers and for the public at large.

Project Locations:

All grounds care provided in this contract shall be completed at properties owned by the Federal Government, Dept. of the Interior, National Park Service, Women’s Rights National Historical Park, and located at the following addresses:

Property Name Property Address Acreage Additional Info

1. Visitor Center/HQ Area Grounds

136 Fall Street, Seneca Falls, NY 13148

0.45 Pruning of trees and shrubs when necessary, lawn mowing

to a height of 3”. Ensure irrigation heads are down before mowing.

Potential hazards:

• Steep slope next to seating area

• Grass areas along water wall and walkways

• Pedestrians/visitors on sidewalks and grounds

• Wet/slippery grass

• Animal burrows/tripping hazards

• Stinging insects

• Monitoring well located in lawn

2. Elizabeth Cady Stanton Grounds

32 and 30 Washington Street, Seneca Falls, NY 13148

2.2 Clean up of winter debris such as leaves, sticks, litter and nuts takes place in early spring. This is followed by mowing of the lawn to a height of 3 inches. Lawn clippings within thirty feet of the Stanton house are bagged to limit the tracking of grass into the house. No herbicide or fertilizer is applied to the lawn.

Bushes are trimmed to their existing shape. Do not trim or modify any fruit trees or Horse Chestnut trees. All the other trees at the site are trimmed of dead or broken limbs.

Trimming of the grass and weeds near and around the buildings and trees will be done with a portable weed trimmer.

Care should be taken not to damage building fabric or trees and shrubs while trimming.

Potential hazards:

• Dangerous steep slope along North sidewalk

• Grass areas along roadsides

• Pedestrians/visitors on sidewalks and grounds

• Blind turn at corner of Washington and Seneca

Streets

• Stinging insects, especially along sidewalk where a tree used to be

• Metal pipe near metal staircase railing

• Chestnuts coming off the trees in the fall

• Be aware of branches potentially falling from trees in the vicinity

• Water shut-off in lawn near end of Ranger Station driveway

• Steep grade of Ranger Station, Nies, and Geo-Block parking lot/driveways

3. Chamberlain Grounds

Corner of Seneca and Washington Streets, across from Stanton Grounds

0.74 Same standards apply as for Stanton grounds.

Potential hazards:

• Dangerous rock bank at water’s edge

• Grass areas along roadsides

• Pedestrians/visitors on sidewalks and grounds

• Blind turn at corner of Washington and Seneca

Streets

• Animal burrows/tripping hazards

• Sticks and debris in the lawn

• Poison ivy on bank near ditch

• Moving heavy picnic tables to mow

• Be aware near trees for branches that may fall

• Stinging insects have been observed in the area

• Be aware of vehicles parked in gravel parking lot

• Steep grade of Nies driveway

• Capped well in the lawn. Use a push mower, not a riding mower for this area.

4. Hunt Grounds

401 E Main Street, Waterloo, NY 13165

2.74 Grounds maintenance at the Hunt site includes spring

cleanup of sticks, litter and leaves, and regular lawn care throughout the growing season. Lawn is mowed on a regular schedule with the mower deck set to a height of 3 inches.

Grass around buildings and trees is trimmed with a string trimmer. Bushes around the road and house can be trimmed to ensure size and that foliage stays away from house.

Potential hazards:

• Mowing, weed eating, or blowing grass on roadway edge

• Pedestrians/visitors on or near grounds and driveway

• Southern property fence hazard

• Be aware of potential for branches from trees in the vicinity

• Stinging insects

5. M’Clintock Grounds

14 E Williams Street, Waterloo, NY 13165

0.74 Summer grounds maintenance at the M’Clintock site

includes spring cleanup of sticks, litter, and leaves from the winter and regular lawn care throughout the growing season. Lawn is mowed on a regular schedule to a height of 3 inches. No herbicide or fertilizer is applied to the lawn.

Avoid mowing near lead copper coated downspouts, and don’t blow into the window wells. Avoid capped historic cistern in front of the accessible ramp (do not mow over).

Grass around buildings and trees is trimmed with a string trimmer. The trees at the site are not historic and are trimmed as needed for removal of dead limbs.

Potential hazards:

• Mowing, weed eating, or blowing grass on roadway edge

• Pedestrians/visitors on or near grounds, sidewalks and parking lots (especially the lot south of building)

• Stones in the driveway

• Water shut off in front lawn near sidewalk

• Be aware of telephone pole with guide wire on property

• Stinging insects

• Animal burrows/tripping hazards

6. Young Grounds

12 E Williams Street, Waterloo, NY 13165

0.23 Same standards apply as for M’Clintock grounds.

Approximate Maintained Lawn Areas: 6.69 acres (7 for approx. buffer)

Scope of Work:

The selected grounds care contractor shall provide all required insurances, licenses, permits, labor, materials, tools/equipment, and fuel necessary to complete the following services to include but not limited to:

Lawn Maintenance Edging Trimming Tree and Shrub Care Leaf and Debris Removal Snow Removal

Grounds Care Service:

Contractor will perform mowing and additional grounds maintenance to include edging, trimming, and clean up, on approximately 7 acres as depicted in Appendix A.

The contractor shall establish and maintain a weekly work schedule for performance of work, which shall be submitted to the COR by Friday of the preceding week showing the work to be completed during the subsequent week. The schedule shall contain, at a minimum, the day the task will be performed, and the contract reference which requires the work to be performed, the location the work will be performed, and man hours used. The contractor shall submit a written request to the COR at least two (2) business days prior to making any changes to the current weekly work schedule. This notification is subject to approval by the

COR.

Prior to beginning work, the contractor shall remove all debris and trash from the contract areas and disposed of properly so not to affect the grounds maintenance activities. Debris, such as tree limbs, fruit, seeds, or other vegetative items that have fallen into the area from the trees, shrubs, and plants shall be removed from the site so not to affect the grounds maintenance activities.

The contractor shall remove all portable items such as trash containers, picnic tables, etc. when they interfere with the grass cutting effort, and return them to their original locations upon completion of the cutting effort.

Vegetative items within the contracted areas that must be removed shall be piled at a location that is accessible to maintenance staff for pick up or, when near a wooded area, the objects shall be relocated within the edge of the tree line.

Contractor shall coordinate with the COR to determine the allowable locations for piling, pick up and if wood line is acceptable for relocation of vegetative items.

Mowing services at each property shall be provided every six (6) days to eight (8) days in order to maintain desired lawn mowing height.

All maintained hillsides and ditches that are deemed too rough or steep to be mowed with a push or riding mower shall be trimmed utilizing powered string trimmers or similar devices.

Contractor will hard edge all sidewalks within the depicted area. Hard edging of sidewalks is to be done in such a manner as to not chip or damage the sidewalk material.

All sidewalks and curbs will be mechanically edged using a stick edger, string trimmer, or equivalent throughout the contract period to maintain a neat appearance. Turf along sidewalks and curbs shall be edged at the time of mowing activities taking place in the designated area. Ground cover must be maintained in a healthy, vigorous growing condition. Maintainable groundcover or groundcover with a clearly defined line, must be trimmed back from sidewalks and curbs if new growth appears.

Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, signs, fences, poles, posts, fire hydrants, parking lot curb stops, boulders, and other fixed obstacles. Trimming height shall match surrounding area grass heights. Damage to trees, shrubs, signposts, etc. from trimming shall be repaired by the contractor.

The contractor shall also trim along curb lines where curbing meets driving and parking surfaces.

Vegetation growing in sidewalks, curbs, cracks, and other hard surfaces within contracted areas must be maintained so there are no weeds growing in them.

Clean up shall include removal of grass clippings from all paved and concrete surfaces within the contracted areas. During the fall season, this shall also include the removal of leaves and chestnuts from the same areas.

Clippings shall be picked up or mulched when visible after mowing and removed from all concrete/paved surfaces including but not limited to sidewalks, bluestone paving, and parking lots.

If areas are damaged by contractor vehicles, they must first notify the park Facilities Manager and park Section 106 Coordinator. Park will approve contractor to repair all damaged areas, the costs of which will be the responsibility of the contractor. Areas damaged by contractor vehicles or staff shall be seeded, sprigged, or sodded to meet the standards of surrounding areas. Seed mix information to be provided by the COR and is dependent on the area to be restored. After seeding, the contractor shall cover the seeded areas with straw and rope off the areas to prevent seed germination damage. The contractor shall water the seeded area and or areas in a uniform manner to prevent excessive runoff. Watering shall be correlated weekly with rainfall and adjusted accordingly. The contractor shall water seeded areas for proper growth of grass. Seeded areas that are unsuccessful or have not taken shall be re-seeded at no additional expense.

Contractor shall take measures to ensure the trees within the contracted areas are not damaged by any grounds maintenance activities required as part of this scope of work. Any damage to trees from grounds maintenance activities shall be immediately reported to the COR. If the damage is found to be significant enough to impact the trees viability, the contractor will be responsible for replacement costs of $500 per tree.

Damages considered significant enough to impact the trees viability include but are not limited to: damage greater than 4 square inches, or damage that penetrates deeper than the bark layer of the tree.

The contractor and Contracting Officer’s Representative (COR) will establish a cutting schedule based on the number of cuts procured by the park. Not to exceed 40 cuts per year.

All awarded areas must be completed each week and on consecutive days.

Cutting and grounds maintenance period will be between April 1 and November 30.

SNOW REMOVAL:

The park will ensure plow stakes, and any needed snow fencing are in the ground at the start of the season.

The contractor shall remove and control snow and ice from identified entrances, sidewalks, steps, ramps, parking lots, and other areas as listed in this scope when snow accumulates to 2 inches or more.

The contractor shall provide all ecofriendly ice melt and equipment required to perform ice control. The contractor shall submit to the COR for approval a listing of all other chemicals to be used in this effort. No substance other than ecofriendly ice melt shall be applied prior to receipt of the COR’s approval. Safety Data Sheets to be provided.

Snow removal will be considered complete for entrances, parking lots, sidewalk and ramp areas when the following conditions have been met:

• Less than ½ inch of snow remains on the entire area, including hard packed snow or snow/ice to which ecofriendly ice melt has been applied.

• Snow is removed from the full width of entrances, ramps, steps, and sidewalks with no intervening snow at street intersections or parking area entrances. Snow shall also be removed from all steps to the buildings.

• Ecofriendly ice melt has been applied to the areas specified in this contract.

Areas to be cleared of snow and ice in order of priority:

Property Address Additional Information Visitor Center/HQ Area

136 Fall Street, Seneca Falls, NY 13148

Removal of snow from parking lot behind visitor center, surrounding sidewalks and bluestone.

Ecofriendly ice melt applied to surface at front and back entrances to the building.

Elizabeth Cady Stanton House Property

32 and 30 Washington Street, Seneca Falls, NY 13148

Removal of snow from ranger station asphalt driveway, sidewalks, walkways and steps to both buildings. Ecofriendly ice melt can be applied following manufacturers instructions. The metal staircase and geoblock parking lot are closed for winter and do not need snow removal.

Hunt House Property 401 E Main Street, Waterloo, NY 13165

Removal of snow includes all driveway entrances, front loop and back parking area, front and back steps, and door to the garage.

Ecofriendly ice melt applied as needed.

M’Clintock House Property

14 E Williams Street, Waterloo, NY 13165

Winter grounds maintenance consists of snow and ice removal on an as needed basis. A snow blower is used on sidewalks. The ramp and front steps are shoveled by hand. Ecofriendly ice melt is used at the location only when absolutely needed. No snow plowing needed.

Quality Assurance:

• The quality of the work shall be the responsibility of the prime contractor. Inspect and test all work often enough, including all subcontractors’ work, to ensure that the quality of all work is in compliance with applicable specifications, requirements, and drawings.

• The project superintendent or project manager shall inspect the project, ensuring all work is complete prior to scheduling inspections or requesting payment.

• All work shall be by qualified workers skilled in their trade. Substandard, defective, and inferior work shall be corrected or replaced at the contractor’s sole expense.

• The contractor shall submit the following documentation outlining their qualifications for the work:

• Key personnel – contractor and personnel requirements:

The contractor awarded the contract must be able to verify that they have enough manpower and equipment to perform the required services.

The contractor shall provide a Project Manager/Superintendent who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available all day on each day the contractor is on site.

The contractor shall have experience in successful completion of projects of similar scope, size, and complexity.

Minimum firm qualifications for the contractor is five (5) years of experience demonstrated by the successful completion of a minimum of three (3) projects of similar scope, size, and complexity in the last five (5) years.

Provide a list of projects of similar scope size and complexity involving grounds maintenance completed in the last five (5) years. Provide a brief description including up to three photographs of each three projects of similar scope, size, and complexity completed in the past five years.

Site Superintendent:

The site superintendent shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the superintendent is absent shall be designated in writing to the contracting officer. The site superintendent or alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The site superintendent, or alternate, shall be present on site at all times when the contractor’s employees are working.

The site superintendent must have a minimum of (5) five years of experience in grounds maintenance; at least

(2) two years of managing grounds maintenance crews.

Provide a list of (3) projects that the superintendent has worked on during his or her career. At least two (2) of the projects submitted must be the one that he or she served as superintendent of the work.

Maximum Number of Lawn Care Services per Contract and Option Years:

Unless prior approval is received from the contracting officer, the maximum number of lawn care services provided at each property location per original contract and per each additional option year shall be 40. The estimated mowing season in which to provide these 40 services shall run from April 1 to November 30 of each calendar year.

Pre-Bid Project Site Visit Site visit is highly recommended prior to the bid deadline for understanding of the site and complexity of work and shall be established by Contracting Officer. Park staff shall coordinate with contracting officer to confirm viable date and times.

Contractor Requirements and Restrictions:

• Prior to being awarded the contract, the contractor must be registered as an approved contractor on the government website SAM.gov. This is a “No Fee” required registration.

• All project invoices will be paid by “Direct Deposit” to contractor’s bank account information provided on the SAM.gov registration website. The contractor’s project invoicing schedule shall not be more frequent then on a monthly basis.

• All invoices shall include the date, contractor’s name, address, phone number, dates of services, dollar amounts of individual services at each location, total dollar amount for each location, total dollar amount of invoice, and contractor’s DUNS number.

• Services not received shall not be approved for payment unless invoice is reduced accordingly – such as missed mowings and trimming.

• All work shall be scheduled for Monday thru Friday with no work scheduled on Saturdays, Sundays, or National legal holidays. In no case shall work start prior to 7:00 am or be continued past 3:30 pm without the prior approval of the project COR and CO.

• Requests for weekend or holiday work must be received a minimum of 48 hours prior to the date being requested.

• All work will be performed in a professional workmanship-like manner and reflect the highest quality practicable for this type of project in order to meet the satisfaction and approval of the Contracting Officer’s Representative (COR). It shall be the Contractor’s responsibility to furnish project staff who can execute first-class workmanship and who will take any necessary precautions to protect all elements/components not included in this contract.

• Any proposed changes to the signed contract must be discussed with, and approved by, the Contracting Officer.

• The park contains historic structures and cultural landscapes with the potential for unanticipated archaeological discovery. As such, there may be buried or above-ground historic artifacts within the project boundaries. Artifacts, structural features, domestic, and archeological objects of any nature, historic or prehistoric, above or sub-surface, found within the park or otherwise on the premises are the property of the National Park Service. Upon discovery, the Contractor shall suspend work in that location and immediately notify the project COR.

• Optional items within this scope that involve ground disturbance shall first be approved by NPS compliance.

Contractor shall not proceed with work alone if a NPS approved monitor is required.

Project Documentation:

The contractor must provide a weekly summary of all areas completed for that week. The summary must be submitted to the COR no later than 5:00 pm on Monday of the following week.

This can be done using a spreadsheet and noting each area as complete, incomplete, or a percentage of completion. Any damage to stationary objects shall be noted at the end of the area. A sample template titled “Tracking sheet” will be provided for reference. Representative image below:

Weekly Tracking Sheet: WORI Grounds Maintenance Weekly Summary Week Of:

Location Percent Completed Notes

Schedule and Bid:

The park reserves the right to award options each year of the contract, if any option year is exercised.

Submit bid schedule spreadsheet provided with solicitation. Representative image of spreadsheet below:

Bid Schedule: WORI Grounds Maintenance April 1, 2025-March 31, 2031 Item Description Acres Quantity $/Acre Base Grounds Activities

Max 40 Cuts with associated requirements

7 40

Base Snow Removal Activities

Max 75 snow removal events

Contractor Submittals:

Before commencement of work, the lawn care contractor shall submit the following information to the project COR for review and/or approval.

• Certificates of “Contractor’s Liability”, “Work Site Vehicle”, and “Worker’s Compensation” Insurances.

• Project Safety plan. Plan is subject to approval by the park, including the park’s Section 106 Coordinator. Plan should include:

• List of planned equipment, which locations they will be used, and frequency of planned use.

• How contractor will ensure no ground penetrating activities.

• How contractor will ensure no heavy vehicles on grass.

Project Safety:

The selected grounds care contractor shall comply with all relevant OSHA standards and federal, state, and local safety requirements for work of this nature.

Visitor/park staff safety is imperative – all areas of work must maintain a high safety alert for visitor traffic utilizing signage and or nonground penetrating fencing/barricades and cones.

Proper Personal Protection Equipment must be worn for each task.

The contractor will be solely responsible for any and all contractor generated or owned hazardous materials. A copy of the SDS (safety data sheet) for each hazardous material to be used shall be provided to the COR prior to bringing materials on-site and commencement of work. While performing specific work herein, if potentially hazardous materials are utilized, the COR shall be notified prior to their use.

Fire Prevention and Protection

Service and Refueling Areas: Locate areas a minimum of 50 feet from buildings. Shut down equipment before refueling.

Smoking: Smoking within 150 feet of all buildings is prohibited.

Air and Water Pollution Controls:

Do not dispose of volatile wastes, fuels, or petroleum products on grounds or in storm or sanitary drains.

Water and Electricity:

Potable water and electricity is available at Property 1 and electricity may be available at properties 2,4 and 5. If potable water and/or electricity are required and is available at a property, it shall be provided, as a convenience only, and at no expense to the contractor. Otherwise, all potable water, non-potable water, and/or electricity required for this grounds care contract shall be furnished by the contractor.

Imagery: Base Lawn Care Property References

Property 1 Visitor Center/Headquarters Area

Property 2 Elizabeth Cady Stanton Grounds

Property 3 Chamberlain Grounds

Property 4 Hunt House Grounds

Property 5 M’Clintock Grounds

Property 6 Young House Grounds

Imagery: Base Lawn Care Property References