B08_Attachment_1_SOW.pdf

STATEMENT OF WORK

FUEL STORAGE TANK OPERATION, MAINTENANCE, REPAIR AND

FACILITY INSPECTION

YOSEMITE NATIONAL PARK, CA

1.0 Background

The National Park Service (NPS) at Yosemite National Park (Government) currently owns and is responsible for the management of eight (8) fuel storage tanks, piping, dispensing facilities, monitoring equipment, alarms and ancillary equipment at multiple locations throughout the park.

These facilities currently consist of two (2) aboveground storage tanks (AST) and six (6) underground storage tanks (UST), any one of which may be removed at any time during the period of this contract. If a tank is removed, it would be at the responsibility of the NPS and outside the scope of this contract. Table 2 provides list by location, tank type, size, and contents and Figure 1 shows the geographical location of these facilities.

There are a multitude of different regulations from various State and Federal Agencies that pertain to USTs and ASTs, it is required that the successful bidder meet and comply with all regulations that pertain to the various facilities identified in this RFP including the duties of the “Designated Tank Operator”.

Yosemite National Park covers a wide geographic area with five major operational districts. The elevations of these districts range from 2000’ to 8575’ and are subject to a wide range of weather conditions typical for the Sierra Nevada Mountains. The performance of work in Yosemite National Park can be greatly affected by the weather in the Sierra Nevada Mountains and by park visitation. While summers are generally mild, afternoon thundershowers and hailstorms are common during the summer season. Winter conditions generally set in by October or November, although snowstorms can occur at any time. Chains are often required when snow and ice are on park roads. Tioga Road, that serves Tuolumne Meadows (at 8,575 feet), typically closes with the first significant snowfall. During the summer months the Park is visited by more people, which can cause an increase in traffic on park roads. The time of travel between different places in the park can vary depending on these traffic conditions. During holiday weekends the park has the highest number of visitors and during November visitation is usually at the lowest level. There are no compensations in this contract for access to facilities due to traffic, weather or natural events.

2.0 Scope of Work

Inspection, testing, adjustments, parts replacement, repairs, and clean-up tasks shall be performed in accordance with the operation and maintenance manuals provided for these facilities, system component manufacturer's recommendations, all applicable petroleum equipment service industry standard practices and California State and Federal regulations.

Operation and maintenance manuals are available for most of the park fuel supply facilities. "As built" construction drawings are also available for most of the facilities and are included in the operation and maintenance manual. For facilities that don’t have necessary documents and drawings the successful bidder shall develop them. The Contractor shall designate a licensed “Designated Tank Operator” who shall supervise the fieldwork, report preparation and submittals. "Supervision" in this context is interpreted to mean a supervisory role or coordinating over all aspects of this service and repair contract. The qualifications of this person shall be submitted for evaluation as requested Section 4.5. Employees that serve as “Designated Tank Operators” or other positions must be certified by the “International Code Council”(ICC) for the particular activity performed.

3.0 Objective

The National Park Service at Yosemite National Park, California, will enter into a contract to secure the services of a vendor possessing adequate knowledge, expertise, and qualified field service personnel to furnish the Government with the required level of preventive maintenance and operation for the park's fuel tanks and hazardous waste storage facilities and related equipment identified herein. In addition to the above, it is the purpose of this Request for Proposal (RFP) to secure the services of a firm that will assist Yosemite National Park in obtaining and maintaining facility permits and compliance regulated by Mariposa County and Tuolumne County as required by all State of California and Federal agencies. It shall be the responsibility of the Contractor to schedule and participate in audits and inspections conducted by regulators. NPS will provide payments of annual fees directly to the municipality, outside the scope of this contract.

The intent of this service contract is to maintain park fuel supply facilities at the highest level of reliability and reduce the number of days that these facilities are out of service to the lowest level. It is the Contractor's responsibility to assure the highest level of facility reliability through the provisions of this contract including: preventive maintenance; system component testing; and the performance of repairs as needed and approved by the Government to maintain facility compliance and sustain facility reliability. Facility reliability will be measured in days of full facility operation. Days where the facility is fully operational to the level specified in manufacturer's literature and described in facility operation and maintenance manuals, will be counted as full facility performance days.

It is also the intent of this service contract to reduce the number of alarms caused by preventable facility conditions such as sensor fouling and tank water accumulation. It is the Contractor’s responsibility to assure that alarms attributed to inadequate facility servicing do not occur and that alarms are true indicators of system status and emergency conditions. Facility conditions outside the scope and effect of the Contractor’s monthly facility inspection, adjustment, and testing plan that cause alarms that are not true indicators of system status and emergency conditions shall NOT be attributed to inadequate facility servicing by the Contractor.

4.0 Tasks

Inspection, testing, adjustments, parts replacement, minor repairs, and clean-up tasks shall be performed in accordance with the operation and maintenance manuals provided for these facilities, system component manufacturer's recommendations, all applicable petroleum equipment service industry standard practices and all State of California and Federal regulations.

In the event that these materials are unavailable the Contractor shall develop them.

4.1 Documentation of Service Provided:

The Contractor shall keep a complete record of all services performed on each fuel supply facility. Monthly and annual service documentation will be required by the Contractor for each facility in the form of a written report submitted to the Government. The reports shall be titled using the identification data of each tank as shown in Table 2. The reports shall be submitted each month documenting inspection, maintenance, testing, adjustments, clean-up, and repairs performed on each facility. The forms shall meet or be formatted as required by State and Federal regulation and guidance or NPS Yosemite specific forms. See attachments AST Annual Checklist and AST Monthly Checklist. These reports shall certify that all agreed upon service and repairs have been performed and all regulations have been met. The Contractor shall record notation of facility component disrepair or failure with an appropriate estimate for making repairs identified. The estimate shall include all labor, parts, equipment, and materials needed to complete the repairs identified. Hard copies shall be located in designated binder at each tank location, each month and one electronic copy of the report shall be submitted each month to the Contracting Officer Representative (COR), Katie Bablitch.

4.1.1 Monitoring Plan:

The Contractor shall submit a fuel supply system-monitoring plan. The plan shall be formulated and prepared in strict conformance with the most current versions of California Underground Storage Tank Regulations. The focus of this plan is to meet all regulations established for fuel supply systems including storage tanks, piping, monitoring equipment, alarms and secondary containment. Additionally, all other industry codes and regulations pertaining to the monitoring and testing of underground and aboveground fuel supply facilities shall also be included in the monitoring plan. Included in the plan shall also be the recommended upgrades that may be needed to meet upcoming or pending regulation changes. The Contractor shall carry out the activities as described in the approved plan.

4.1.2 Condition Assessment:

The contractor shall provide a report each year identifying deficiencies of each tank and system to establish a list of needed repairs and/or improvements not covered by this maintenance contract but required to remain or return to compliance. The report shall include a comprehensive condition assessment of each facility with Class “C” estimate so Yosemite National Park can plan for future replacement and rehabilitation of the facilities to return to compliance in the event regulations change or rehabilitate facilities as they reach their design life.

4.2 Repairs and Adjustments

It is anticipated that repairs will need to be made throughout the year to maintain the fuel facilities and fulfill the objectives of the contract of maintain park fuel supply facilities at the highest level of reliability and reduce the number of days that these facilities are out of service to the lowest level. The Government reserves the right to have repairs performed outside of this agreement by others at any time, although it is the intent of this contract to have these repairs provided by the Contractor at a fair and reasonable price to the Government. No repairs are to be performed without written approval from the Contracting Officer.

Any labor required for repairs will be priced using the appropriate loaded hourly rate for repairs, as stated within the price schedule. Material will be paid cost plus the material mark-up fee stated in the price schedule. The contractor will provide quotes for material to document material costs if asked by the government.

4.2.1 Non-Call Out Repairs

Repairs performed under this contract shall be accomplished at the time of monthly inspection while on-site whenever possible to reduce the cost associated with the repair. No repairs are to be performed without written approval from the Contracting Officer. Repairs will begin within 24 hours after approval and will be completed within 72 hours from the time of notification to proceed with approved repairs. Non-call out repair rates will not include any travel costs with the loaded hourly rate as the individuals are already on-site under the yearly service requirements.

4.2.2 Call Out Repairs

All repairs requested under this contract on a call-out basis will be accomplished at the earliest possible moment. No repairs are to be performed without written approval from the Contracting Officer. Emergency repair work must start within a maximum of 24 hours and must be completed within 72 hours of the time of notification unless the contractor can provide adequate written documentation of unavailable parts or equipment. Call out repair rates will include all travel costs within the loaded hourly rate.

4.3 Facility Clean Up and Waste Disposal

The Contractor shall submit a fuel service facility cleanup plan for each facility, limited to the cleanup of contaminated fuel and water contained within facility components such as the over-spill containment boxes and piping sumps. This plan is not intended to be a general housekeeping plan; however, it does include the removal and disposal of water inside the fuel tanks. The plan shall address the clean-up necessary to keep the facility components reliable and in good operational condition and in compliance with regulations. The Contractor is responsible for the delivery of contaminated fuel and water to the Government hazardous waste storage facilities including absorbent materials used in cleanup activities. The contractor shall provide the containers necessary to transfer and dispose of fuel, water, absorbents, etc. The Government will take responsibility for the disposal of contaminated fuel, water and absorbent materials once delivered to hazardous waste storage facilities. The transport of all hazardous waste shall be confined within the boundaries of Yosemite National Park and the El Portal administrative site.

The Contractor shall carry out the activities as described in the approved plan.

4.4 Quality Assurance Quality Control (QAQC)

The Contractor shall provide a QAQC plan to demonstrate they have the capability to maintain sophisticated equipment at the manufacturer’s published specifications for all Yosemite National Park facilities listed on the schedule. The Contractor shall designate a licensed “Designated Tank Operator” who shall supervise the work, report preparation and submittals. “Supervision” in this context is interpreted to mean a supervisory role or coordinating over all aspects of this service and repair contract. The qualifications of this person shall be submitted for evaluation prior to award. Employees that serve as “Designated Tank Operators” or other positions must be certified by the “International Code Council” (ICC) for the particular activity performed. The Contractor shall submit, with their proposal, a list of technical training and certifications for each person that will be assigned to work on any Yosemite National Park fuel service facility. Training must show level of specialized experience and technical capabilities in such areas of expertise that apply to the Yosemite National Park fuel supply facilities and certificates must be current. Show technician name, and all the certifications, experience and training received. The Contractor shall carry out the activities as described in the approved plan.

5.0 Standards of Compliance

Under this contract it is the responsibility of the Contractor to perform all work in accordance with all the current and applicable State and Federal regulations and guidance and industry standards and codes, including but not limited to the following:

ANSI American National Standards Institute 1430 Broadway

New York, New York 10018

ASTM American Society for Testing and Materials 1916 Race Street Philadelphia, PA 19103

EPA Environmental Protection Agency

401 M Street, S.W.

Washington, D. C. 20469

FM Factory Mutual Engineering Corporation 1151 Boston-Providence Turnpike, P. O. Box 9102

Norwood, Massachusetts 02062

NEC National Electrical Code (by NEPA)

NFPA National Fire Protection Association Battery march Park

Quincy, Massachusetts 02269

NIOSH National Institute for Occupational Safety and

Health 1600 Clifton Road, N.E., NIOSH Building 1, Room 3007 Atlanta, Georgia 30333

OSHA Occupational Safety and Health Administration

(U.S. Department of Labor) Government Printing Office Washington, D.C. 20402

USC Uniform Building code (by ICBO)

UL Underwriters Laboratories 333 Pfingsten Road Northbrook, Illinois 60062

6.0 Delivery

The level of Contractor performance for the inspection, maintenance, monitoring, testing, repairs and monthly adjustments required by this contract will be measured in terms of:

1. Facility reliability

2. Facility availability

3. Alarms caused by events related to the lack of preventive maintenance

4. Compliance with State and Federal Regulations

5. Results of inspections and audits by regulators

7.0 Government Furnished Service. Equipment and Labor:

The Contractor shall furnish all necessary personnel, facilities, equipment, materials (including hazmat containers, safety equipment and barricade materials), and transportation to perform the services and repairs agreed upon and described in the plans submitted. Although the Government has resources readily available that may be needed by the Contractor to perform the work of this contract, the Contractor shall not rely on the use of these resources. It may be that the Government will perform facility service work and minor repairs on the facilities listed in this contract, but only in best interest of the Government, and not in support of the work to be performed by the Contractor under this contract. Whenever it becomes necessary for the Contractor’s personnel to remove equipment from the park, it shall be removed only with the permission of the Contracting Officer’s Representative. A hand receipting method (DI-IOS property receipt) will be used to control equipment or facility components. The Contractor's personnel shall handle and store equipment and facility components so as not to incur damage while they are in the possession of the contractor.

The Contractor shall notify the Contracting Officer one day in advance of when the work is to be done or schedule the work at the same time each month. The Contractor shall make appropriate use of facility monitoring data and any other information furnished by the Government throughout the contract. The contractor shall provide a contact for emergencies that is available 24/7. The Contracting Officer will designate a Contracting Officer’s Representative (COR) to advise and comment on work conducted under this contract and coordinate the work of the Contractor. When deficiencies are noted, the contractor or his/her representative agrees to certify in writing the correction action to be taken to correct the deficiency and preclude it recurrence.

The Government reserves the right to have non-recurring work including repairs performed outside of this agreement by others at anytime, although it is the intent of this contract to have these repairs provided by the Contractor at a fair and reasonable price to the government.

8.0 Security and Safety

The Contractor shall submit an effective accident prevention plan providing a safe environment for all personnel and visitors. The plan will be evaluated for compliance with OSHA, State and Federal regulations and facility service requirements. The plan shall include:

a. Name of responsible supervisor to carry out the plan.

b. First aid procedures.

c. Training, both initial and continuing.

d. Planning for possible emergency situations, such as hazardous material/waste spills, explosions and fire. Such planning shall take into consideration the nature of response; level of service or possible repair; site conditions; and degree of hazardous exposure of persons and property.

e. Proof of employees' qualifications to perform assigned duties in a safe manner.

All activities of the Contactor and facility repairs shall be performed in accordance with applicable codes and standards that protect employees of the Contractor and all park employees and visitors. NFPA 30 and 30A; and OSHA Labor Regulation CFR 29, Part 19910.106 specifically address work to be performed on and around facilities where flammable and combustible liquids are stored and transferred such as serviced and repaired under this contract.

The Contractor shall also meet applicable and cross- referenced requirements of NIOSH, MSHA and ANSI in the performance of this contract. Under this contract it is the responsibility of the Contractor to perform all necessary testing, documentation, reporting, minor adjustments and repairs to secure annual permits to operate underground and aboveground fuel supply service facilities in compliance with all Federal and State regulations cited herein. The basis of securing permits to operate underground storage tank facilities shall be the most current State of California regulation/s promulgated. The regulations most applicable include California Underground Storage Tank Regulations. 2005 Title 23; division 3, Chapter 16, California Code of Regulations, Effective May 5, 1994 and Chapter 6.7, Health & Safety Code published by the State Water Resources Control Board, State of California.

9.0 Place of Performance

Performance of this contract will occur at locations within Yosemite National Park and the El Portal Administrative site in Central California. See Table 1, Table 2 and Figure 1 for a listing of tanks, travel distances and times from Yosemite Valley and their geographic locations.

10.0 Period of Performance

The terms and conditions of this contract will provide one (1) base year of service to the Government with four (4) one (1) year option periods possible, up to a total of five (5) years. If at any time during any annual period, the Contractor does not perform in accordance with this agreement or any negotiated agreement, the Government will act upon the provisions set forth in the contract to terminate this contract between the Contractor and the Government.