B09_Attachment_7_Relevant_Questions_and_Answers_from_Previous_Solicitation_0002.pdf

Solicitation # 140P8524Q0039 – AST/UST Services for Yosemite NP Page 1 of 3

Attachment 7 Relevant Questions and Answers from Previous Solicitation (set aside for small business) Above Ground and Under Ground Fuel Tank Monitoring, Reporting and Repair Services

Solicitation # 140P8524Q0039 – Full and Open Competition Yosemite National Park

The following are questions from contractors and answers from National Park Service at Yosemite subject matter experts regarding the previous solicitation which was set aside for small business and closed on 1/31/2024. The current solicitation, # 140P8524Q0039 is open to all businesses without restrictions. This requirement is identical to the previous one. The questions were received either by email or telephone to the contracting officer or from the Contracting Officer’s Representative (COR) who conducted the site visit. Also, there is additional information provided by the COR in the “Notes” section that pertains to this requirement. This list is provided to assist in answering questions that may be relevant in the development of potential contractor’s quote packages. Further questions may still be submitted to charlene_flanagan@nps.gov up until Monday, April 15, at 5 p.m. Pacific Time.

Previous Solicitation Email and Telephone Questions:

1. Who is the incumbent, what was the contract number and the award amount?

Answer: The incumbent is Nwestco LLC (formerly W. Banks Moore, Inc.), contract number is 140P8519D0012, and the minimum guarantee was $50,000 with the ceiling set at $450,000.

2. Were there any questions asked during the Sources Sought Notice that can be shared?

Answer: There were no questions submitted during the source sought notification period.

3. Where can I find the Operation and Maintenance Manual for these tanks and facilities?

Answer: Unknown

Previous Solicitation Site Visit Questions:

o How do the sensors communicate alarms?

Fax/modem lines are used for all tanks.

o What is the potential of the contractor putting in satellite to communicate with the sensors?

Likely not possible o Is there a power line for each tank?

Yes.

o What are the typical temperatures for the area?

Not lower than the 10’s. Highs in the hundreds. We have only seen the temperature fall below 20 degrees twice. The buildings are heated.

o Is there public access to the site locations/sensors?

No, just employees.

o What are the reporting requirements?

Solicitation # 140P8524Q0039 – AST/UST Services for Yosemite NP Page 2 of 3

The tanks need to be inspected physically and there are monthly and annual reports.

o Does the contractor need to have an on-site attendant?

Yes, on a monthly basis there should be a person with the proper certifications on-site and also available to respond to emergencies in the time frame required within the contract.

o Which regulations need to be met?

We need to be following Mariposa County and California State Regulations.

o If the contractor encounters an emergency situation at one of the sites who do they contact?

You will send an email or text to Katie Bablitch, the COR. Contact information will be provided upon award.

o Are all the tanks double walled?

Yes, all tanks are double walled. There are no single walled tanks.

o Are any of the tanks under vacuum monitoring?

Yes, there are some that have brine/vacuum.

o Can the contractor get a setup report from the tank monitor?

Possibly.

o Does the contractor need to install their own sensors?

No.

o Will the sensors be updated?

Possibly, yes eventually o Is there any need to replace the sensors?

Only if they go bad and need replacing o Does the park want to keep the current monitoring system (software and management platform)?

Yes, we are going to keep the current monitoring system for now.

o Will the park continue to use the current contractor?

Unknown. The incumbent will be allowed to submit a quote package along with all others. They will not receive any preferential treatment as the incumbent.

o How often does the park fill the tanks?

Depends on the amount and duration of power outages, but likely three to four times a year. We do not let the tanks fall below 50% capacity.

o Do all the tanks have the same monitors?

Yes.

o Does the Valley substation require monthly clean up around the tank site?

Yes, we ask the contractor to keep them clear.

NOTES:

Awarded contractor will receive government keys to access the site locations which need to be returned upon completion of the contract.

We will require that the contractor coordinate directly with Mariposa County for annual and tri-annual inspections The El Portal aboveground tank may be replaced within 2-3 years, possibly with an underground tank.

Binders are on-site at each monitoring location for inspection reports to be added by the contractor.

The medical clinic tank supplies only to the generator and no longer to the boiler room within the building.

Solicitation # 140P8524Q0039 – AST/UST Services for Yosemite NP Page 3 of 3

The Valley substation powers most of the buildings in the Valley and is Critically Important.

If we experience excessive weather and the “high water alarms” go off, the park is responsible for pumping the excess water from around the tanks.

You can bill the park for necessary supplies such as printer paper for the monitor or light bulbs. There is a small amount of money set aside to correct problems. We can also create separate repair task orders for bigger issues.

With the phone lines, you may get a lot of auto-dialer issues. Park may call the contractor to have alarms cleared.

COR will verify that all the fax numbers are the current numbers for the monitoring systems.

The farther east in the valley you go, the less signal you will get.