B08_Attachment_1_SOW.docx

Statement of Work Colville Agency Remove and Replace HVAC System for Structure 118

1. PROJECT OVERVIEW

The Bureau of Indian Affairs, Colville Agency requires the replacement of the HVAC system that services Structure 118, 24 San Poil St, Nespelem, WA. 99155. The 4,000 square-foot single-story office building is located 1 mile south of Nespelem, Washington, at the BIA-Colville Agency campus, on San Poil Street. The building currently is served by three Trane electric heat-pump/furnace split systems using R-22 refrigerant. The existing HVAC systems have exceeded their useful life and must be replaced. Under this Design‑Build contract, the Contractor shall provide all professional design services, engineering, permitting, equipment selection, construction labor, materials, tools, and testing required to remove the existing HVAC systems and design/build a new fully integrated, energy‑efficient HVAC system compatible with the building’s layout and ductwork.

2. DESIGN-BUILD OBJECTIVES

The Contractor shall:

a. Coordinate with the BIA-Colville Agency COR to schedule a site visit and conduct field investigations.

b. Perform full design analysis including heating/cooling loads, airflow calculations, duct compatibility, electrical capacity evaluation, and refrigerant line assessments.

c. Design an HVAC system meeting current industry standards, Washington State building codes, energy efficiency requirements (minimum 19+ SEER), and the operational needs of the facility.

d. Develop construction drawings, technical specifications, product data sheets, and submittals for Government approval prior to construction.

e. Provide design justification demonstrating that the proposed system meets required capacity, efficiency, and performance criteria.

f. Remove existing HVAC components in accordance with environmental and hazardous material regulations.

g. Construct and install the new HVAC system per the approved design package.

h. Commission the completed system, perform airflow balancing, leak checks, refrigerant charging, testing, and final tuning.

i. Deliver O&M manuals, warranty documentation, test results, and conduct onsite training for facility personnel.

3. DESIGN-BUILD SCOPE OF WORK

The Contractor shall provide all design services and construction work necessary to complete the HVAC replacement. The following activities are required as part of the Design‑Build effort:

3.1 Design Phase Requirements

a. Conduct site visit and building assessment.

b. Perform heating/cooling load calculations and airflow analysis.

c. Evaluate existing ductwork; determine if modifications are required.

d. Assess existing refrigerant lines; identify reuse or replacement.

e. Determine required number and capacity of heat pumps and air handlers.

f. Prepare a 100% design package including sealed mechanical and electrical drawings, installation specifications, product data, and sequence of operations.

g. Provide electrical service modifications design where required.

h. Submit full design package for COR approval prior to construction.

3.2 Construction Phase Requirements

a. Remove and dispose of all existing HVAC systems, components, and related materials in accordance with Washington State environmental regulations.

b. Install new energy‑efficient heat pumps, air handlers, controllers, thermostats, drain lines, and all associated components.

c. Install or modify electrical connections per manufacturer specifications and Washington State Electrical Code.

d. Install new refrigerant lines as required; pressure test all lines and document results.

e. Ensure drainage systems route water away from the structure.

f. Complete airflow measurements and balancing of all rooms.

g. Document refrigerant charge levels.

h. Clean worksite daily and conduct final site cleanup.

3.3 Commissioning

a. Verify full functionality of all installed equipment.

b. Conduct performance tests, balancing, and system optimization.

c. Correct deficiencies identified by Government inspection.

d. Provide training to building manager and facilities representative.

3.4 Warranty

a. Provide all manufacturer product warranties.

b. Provide a minimum one‑year Contractor warranty covering workmanship from date of final acceptance.

4. PERIOD OF PERFORMANCE

The period of performance is 60 calendar days from issuance of the Notice to Proceed (NTP). Time extensions for weather will only be considered when documented and exceeding allowable days.

5. REQUIRED SUBMITTALS

The Contractor shall submit the following within 14 calendar days after notice to proceed and at least 7 days prior to the Preconstruction Meeting:

a. Design‑Build construction schedule *

b. Site‑specific Accident Prevention Plan (APP)

c. Quality Control Plan (QCP)

d. Construction Waste Management Plan

e. List of subcontractors and associated labor compliance certifications

f. Evidence of insurance and worker’s compensation

g. Hot Work Plan (if applicable)

h. Product data sheets and material cut sheets

i. Designs *

j. Warranties

k. As-Builts

*For the submittals that require approval after receipt the Government will have 7 calendar days to approve or reject them.

6. TRIBAL EMPLOYMENT RIGHTS OFFICE (TERO) REQUIREMENTS

Tribal Employment Rights Office (TERO) ordinances require that all construction contractors give preference to qualified Native Americans in aspects of employment, training, promotion, contracting, subcontracting and other business activities for contracts performed on Native American Reservations. Contractor shall follow all TERO ordinances and is responsible for any TERO fees associated with this work. For this contract, the TERO point of contact is shown below.

Confederated Tribes of the Colville Reservation

TRIBAL EMPLOYMENT RIGHTS OFFICE

Post Office Box 150 Nespelem, Washington 99155-0150 Office: (509) 634-2717 Fax: (509) 634-2740 E-mail Address: Mollyjo.condon.ter@colvilletribes.com

7. SAFETY REQUIREMENTS

The Contractor shall comply with all OSHA, ANSI, federal, state and local regulations related to construction safety, first aid, PPE, emergency response, hazardous materials management, and workplace safety meetings.

a. Provide first aid equipment and trained personnel.

b. Follow OSHA, ANSI, CDC, federal, state, and local safety requirements.

c. Conduct weekly toolbox safety meetings.

d. Provide PPE meeting applicable OSHA and ANSI standards.

e. Maintain MSDS documentation for hazardous materials.

f. Report spills immediately to the Contracting Officer.

8. QUALITY REQUIREMENTS

The Contractor is responsible for maintaining quality control throughout design and construction, ensuring compliance with codes, standards, and manufacturer specifications.

9. EXECUTION REQUIREMENTS

a. Examine site conditions prior to work.

a. Conduct field measurements.

b. Perform cutting and patching in accordance with required standards.

c. Install systems per specifications and codes.

d. Repair damaged surfaces as required.

e. Maintain daily site cleaning and debris removal.

f. Perform final cleanup and disposal of waste.

10. INSPECTIONS

Contractor shall notify the Government when ready for joint pre-final inspection. All deficiencies must be corrected prior to final inspection.

11. WARRANTY REQUIREMENTS

Provide all manufacturer warranties and a minimum one-year Contractor workmanship warranty from date of final acceptance.

12. GOVERNMENT FURNISHED PROPERTY AND SERVICES

Use of Government furnished property and services shall be limited to performance of this contract.

12.1 FACILITIES. If the scope of a project requires an extended presence by the Contractor at a given site, it is the Contractor's responsibility to provide any necessary trailers, storage rooms and restroom facilities to house staff personnel, materials, and equipment used in performance of any contracts. The Contractor shall provide and post a neatly lettered sign identifying the company name, telephone number(s) and emergency telephone number(s) on the facility as applicable.

12.3. UTILITIES. The Government will furnish to the Contractor from existing Government facilities and without cost to the Contractor, electrical power supply, as set forth below.

12.4. ELECTRICITY. The Government shall furnish from existing Government facilities and without cost to the Contractor, all electrical power necessary for performance under this contract, provided that the Government will in no case furnish or install any new electrical facility or accessory for the purpose of creating the availability of electrical power for the purpose of this contract. It is the responsibility of the Contractor to determine the extent to which existing Government electrical facilities are adequate for the needs of this contract, and to make alternate provisions as required.

All taps, connections, and necessary equipment required in making the electrical power available will be accomplished by and at the expense of the Contractor, and all work in connection therewith shall be coordinated, scheduled, and performed as directed and approved by the Contracting Officer or COR. Said taps, connections, and accessory equipment shall be maintained by the Contractor in a workmanlike manner in accordance with the rules and regulations of the Government installation. Upon completion of the contract/order the removal of all taps, connections and accessories will be accomplished by, and at the expense of the Contractor to leave the electrical power source or facility in its original condition.

END