B08_Attachment_1_SOW_CERC_HVAC.docx

STATEMENT OF WORK

HVAC and Building Mechanical Equipment Maintenance and Repair Services

1. BACKGROUND:

The Columbia Environmental Research Center (CERC) has a requirement for HVAC and building mechanical equipment service repair work on an as-needed basis. Preventative maintenance is currently done in-house. Primary use of this contract shall be to conduct corrective maintenance. This equipment includes, but is not limited to, air handlers, air conditioners, chillers, boilers, refrigeration systems, walk-in freezers and coolers, plumbing systems, gas piping systems, and back-flow prevention systems for the CERC campus located at 4200 New Haven Road, Columbia, Missouri. Throughout the center various auxiliary heating systems have been employed including ceiling mount natural gas and split package system air conditioners.

2. SCOPE OF WORK:

A. The contractor shall provide all labor, parts and materials, transportation to perform service repair work on an as-needed basis for the following mechanical systems:

a. Pressurized hot water gas fired boiler systems and associated piping systems

b. Electric hot water boiler systems and associated piping systems

c. Electric coil heating systems

d. Natural gas or propane heating systems

e. Cooling towers

f. Condensing A/C units up to 200 ton, MFG: McQuay, Carrier, Trane

g. -20 Walk-in freezer units with full dual system redundancy

h. Ultra-cold -80F storage freezers

i. Water supply and drainage systems

j. Domestic systems (Refrigerators, freezers, window A/C units, split systems)

k. Walk-in coolers and Freezers; 90 to 250 square feet

l. Water loop heating and cooling systems, pumps, and piping systems

m. Air handling and ventilation systems including duct work

n. Buildings and system locations to be covered:

B. No work shall be performed under this contract without a specific and detailed order from the CERC Facility Manager. Maintenance and repair activities shall be scheduled with the on-site Facility Manager prior to accomplishment. Contractor shall provide written reports to the Facility Manager following each inspection, repair, maintenance or emergency call.

a. On-site Facility Manager POC: *provided upon award*

C. All work performed under this contract shall be subject to applicable local, State, and Federal codes and regulations in force at the time the work is completed.

D. Upon award of the contract, on-site personnel must go through a basic background check to make sure you’re reliable, trustworthy, and suitable for the job. The background check process must be initiated within 15 days of contract award.

3. GENERAL REQUIRMENTS:

A. Licensing

a. The contractor shall be fully licensed to do business at the job site and to provide complete service to all systems. The contractors’ employees shall hold current individual licenses, as applicable, for services they shall be performing for this requirement.

b. Only technicians who are certified to work in the State of Missouri, handling and recovering refrigerant gasses, shall complete work involving removal of refrigerant or charging refrigerant systems. The contractor shall conform to all local and State regulations regarding refrigerant handling and disposal.

B. Availability

a. Contractors must be able to provide “on call” 24-hour emergency response every day during the contract period within 2 hours of initial call.

b. Contractor must begin all non-emergency work within 3 weeks of notification.

C. Replacement Parts

a. Contractor shall use new OEM parts or authorized equal when replacing all parts, components, and/or devices for the covered systems.

b. The Government may provide replacement parts occasionally and shall not be charged a higher labor rate in the event that replacement parts are provided by sources other than the contractor.

c. The Contractor may be required to provide verification of costs for any parts required to complete the necessary services. The Contractor shall only bill for parts necessary to make the requested repairs. Parts and supplies shall be identified and acquisition of them shall be approved by the on-site Facility Manager prior to procurement by the Contractor.

d. Replacement parts shall not exceed the Contractor’s established catalog or market price. Reimbursement will be for actual cost of materials in accordance with FAR 52.212-4 Alt I (i)(ii).

D. Green Acquisition

a. The USGS is committed to promoting the natural environment and protecting the health and well-being of people. In the performance of work under this contract, the Contractor shall exert its best efforts to provide services in a manner that will promote the natural environment and protect health and well-being. Green purchasing or environmentally preferable contracting includes the initiatives described below:

· Alternative Fuels and Vehicles are described at http://www.afdc.energy.gov/afdc/

· Biobased Products are described at http://www.biopreferred.gov/

· Energy efficient products are described at http://energystar.gov/products for Energy Star products and at http://www.eere.energy.gov/femp/procurement for FEMP designated products.

· Environmentally Preferable Computers are described at http://www.epeat.net

· Significant New Alternatives Program (SNAP) are described at http://www.epa.gov/snap/overview-snap

· The Comprehensive Procurement Guidelines promote the use of recovered and recycled products at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

· Water efficient products and services are described at https://www.epa.gov/watersense

4. INSPECTION:

A. All work performed under this contract shall be subject to the inspection by the CERC Facility Manger in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. This inspection should ensure that all equipment is returned to full functioning condition. No invoices will be processed for payment prior to the completion of POC inspection.

B. All work performed under this contract shall be subject to the approval of the CERC Facility Manager. Work unsatisfactorily completed shall be corrected at no additional cost to the government.

C. The Government will give the Contractor written notice of deficiencies via a Contract Discrepancy Report (CDR) whenever required services are not performed or the quality of work does not conform to the specifications of this contract. Repeated instances of “non-performance” or “unsatisfactory” work may be grounds for termination or default of this contract.

5. INVOICES:

A. Invoices shall be submitted by the contractor monthly or as work is accomplished. Repair or replacement parts, billable supplies, and labor shall be identified as separate line items on invoices.

5. PERIOD OF PERFORMANCE:

Base Year plus four (4) option years

6. PLACE OF PERFORMANCE:

Columbia Environmental Research Center (CERC) 4200 New Haven Road Columbia, Missouri

7. CONTRACTOR PERSONNEL:

a. All work under this contract must be performed by personnel who are experienced and completely qualified to provide services as required by the specific tasks.

b. The Contractor or designated representatives must be present on the job site at all times when work of this contract is being performed. The Contractor or designated representative shall receive and respond to instructions from the CO or his/her representative regarding work scheduling and contract compliance. Each employee shall be furnished with written instructions by the Contractor, which shall include operational procedures, frequency schedules, security procedures, and other information pertinent to the satisfactory performance of assigned duties.

c. On August 27, 2004, the President signed Homeland Security Presidential Directive – 12 (HSPD-12). The directive and subsequent implementation guidance mandates that all Federal employees and Contractors who are affiliated with an agency and who require access to federally controlled facilities undergo an identity proofing and registration process in addition to a background investigation in order to obtain a Personal Identity Verification (PIV) credential which is called the Smart Card. The Smart Card is the new Federal identification badge. To comply with this mandate, all Contractors working at CERC shall be required to complete this process.

d. All employees of the Contractor shall wear a distinctive item of clothing with lettering and/or company patches of sufficient size to readily permit visible identification. Such clothing may be a shirt, coverall, or other uniform which must be worn at all times during duty hours.

e. Contractor substitute employees shall meet the necessary requirements as set forth in this Statement of Work at all times. Non-approved employees shall not enter the facility and shall not perform work for this contract. The CO or the USGS Technical Liaison shall be notified each time there is a change of personnel working in the Center. This notification shall be made before the employee starts work in the Center.

f. The CO or the USGS Technical Liaison may require removal of an employee(s) from the performance of this contract. Any of the Contractor’s employees deemed incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment is contrary to the public interest may be removed. A general initial indoctrination of Contractor personnel to various facilities, systems, and requirements will be accomplished by Government personnel at the beginning of the contract. Thereafter, the Contractor shall be responsible for further training necessitated by personnel turnover or contract modification.

g. The Contractor’s employees shall abide by CERC and Federal policies. Employees shall only park in visitor parking lot. Alcohol, drugs, and weapons are not allowed. Contractor employees shall refrain from disturbing papers on desks, or opening drawers or cabinets. The Contractor or employees shall not bring children or pets to the premises while the work is being performed.

h. The Contractor shall comply with the regulations governing the operation of premises which are occupied and shall perform this contract in such a manner as not to interrupt or interfere with the conduct of Government business.