B08_Attachment_1_SOW_CERC_Fire_Protection.docx

Statement of Work CERC Fire Alarm, Fire Extinguisher, and Fire Suppression Systems Testing, Inspection, Maintenance, and Repair

1. GENERAL

1.1 General: This is a non-personal services contract to provide fire alarm, fire extinguisher, and fire suppression systems services. The Government shall not exercise any supervision or control over the service providers providing the services described herein.

1.2 Description of Services/Introduction: The Contractor shall provide all personnel, transportation, equipment, supplies, facilities, supervision, other items and non-personal services necessary to perform fire alarm, fire extinguisher, and fire suppression inspection, testing, maintenance and repair services as defined in this Statement of Work. The Contractor assumes all liability risks for work performed under this contract. The Contractor must assume total liability for all contract employees. The Contractor shall perform to the standards of the contract.

1.3 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided to Contractor personnel while performing the services described herein.

1.4 Period of Performance: Base Period of Performance: To Be Determined

1.5 Type of Contract: The government will award a firm fixed-priced contract

1.6 Service Contract Act: The Service Contract Act applies to this contract. Current Service Contract Act Wage Determinations for the service areas will be attached to the contract. Employees performing under this contract must be paid at least the pay and fringe benefits described therein.

1.7 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which will be provided to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.8 Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance in this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modification in writing from the Contracting Officer to the Contactor.

1.9 Invoices: Invoices shall be submitted by the contractor monthly, upon completion of the services that are performed, or upon completion of non-scheduled services. Repair or replacement parts, billable supplies, and labor shall be identified as separate line items on invoices. The COR is responsible for acceptance of services and/or the processing of receiving reports for the services provided to the government.

2. BACKGROUND

The Columbia Environmental Research Center (CERC) at 4200 New Haven Road, Columbia, Missouri has a requirement for fire alarm, fire extinguisher, and fire suppression systems maintenance and support. Maintenance and certification are currently handled on a case-by-case basis through multiple companies. There are 4 notifier panels across 5 buildings with a combination of wet, dry, and gas fire suppressant systems. The final building has a wet suppressant system, but no notifier panel. The notifier panels are Kiddie Scorpio, Honeywell NFWS2-100, Honeywell NFS-320, and Fire Control Instruments 7200. CERC requires a single Contractor with the ability to perform fire alarm, fire extinguisher, and fire suppression system preventative maintenance, inspection, testing and repair of all devices across the facility. The Contractor must be able to provide documentation of all inspection, testing, and repairs as required.

3. CONTRACTOR QUALIFICATIONS

3.1 Technician/Dealer/Contractor Certifications: The Contractor must be qualified and experienced in accordance with NFPA requirements. The Contractor must be able to perform all duties defined within this scope on the five (5) different Fire Alarm Systems identified in Section 2. Certifications for each system must be submitted as part of the original proposal and annually thereafter. The requirement for proof of certifications will apply to all sub-contractors.

3.2 Safety and PPE equipment must be provided for each Contractor employee by the Contractor.

4. TASK SPECIFICATIONS

4.1 Fire Alarm, Fire Extinguisher, and Fire Suppression System Inspection, Testing, and Maintenance (ITM)

(ITM): Contractor must be able to inspect, test, maintain, and repair 100% of all fire alarm, fire extinguisher, and fire suppression system devices in accordance with National Fire Protection Association (NFPA) and provide these services at the Columbia Environmental Research Center (CERC).

4.2 Inspection & Testing Schedules: Contractor must be able to meet the following schedule:

4.2.1 fire alarm and fire suppression systems services

A3

S/Q

Q

A/S/Q

Q

Q

A/S/Q

Q

ETC

S/Q

Q

A/S/Q

Q

Q

A/S/Q

Q

CHEM

S/Q

Q

A/S/Q

Q

A/S/Q = All devices tested Annually, Semi-annually, and Quarterly as defined in the most current edition of the NFPA.

S/Q = All devices tested Semi-annually and Quarterly as defined in the most current edition of the NFPA.

Q = All devices tested Quarterly as defined in the most current edition of the NFPA.

Facility Abbreviations used in table:

A3 = Main building R1 = Research building ETC = Environmental Technology Center CONF = Conference Building CHEM = Chemical Storage Building

4.2.2 All fire extinguisher inspection and services will be completed in the month of October.

4.3 Fire Alarm

Contractor shall provide 100% ITM and repair service for all fire alarm devices. Types of devices are listed below:

- Duct Detectors

- Smoke Detectors

- Water Flow Devices

- Heat Detectors

- Fire Alarm Pull Stations

- Audible Devices (Speakers)

- Visual Devices (Strobes)

- Tamper Switches

- Electromagnetic Releasing Devices

- CO Detectors

- Horn Strobe Devices

- Combination Speaker/Strobe Devices

- Voice Evacuation Devices

- Fire Alarms Control Panels

- Power Supply Devices

- Batteries

- Fan Shutdown Devices

- Communicator Device

- Initiating Device

- Annunciating Devices (Main Panels)

- Supervisory Devices

4.3.1 The fire alarm panel’s sensitivity self-diagnostic report will be reviewed during the inspection. Any detectors reported to be outside of the allowable range will be repaired or replaced.

4.3.2 In addition to fire alarms testing, the Contractor shall also test to ensure that access control doors with fire alarm interface release upon operation of the fire alarms.

4.3.3 All fire dampers shall be physically tested to ensure proper electrical and mechanical operation of motor, linkage and dampers.

4.3.4 All water flows and tampers shall be tested ensure proper functionality as related to the fire alarms system.

4.3.5 The Contractor shall provide all necessary test equipment and labor to perform required inspection, testing, maintenance, and repairs.

4.3.6 During all onsite work, the Contractor will provide a daily in-brief prior to any work completed and out-brief prior to departure to the COR (or representative).

4.3.7 All devices of the fire alarm system shall have a Unique Identifier (UID) number. Vendor will provide a UID for every device in the fire alarm system. All inventories and inspection reports shall be organized by the UID. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance). UID numbers must never be re-used or re-issued to new devices from a previously retired device.

4.4 Fire Suppression

Contractor shall provide 100% ITM and repair service for the following fire suppression devices.

Approximate current types of devices are listed below. Devices change periodically as devices are placed in and out of service:

- Heads

- Dry Systems

- Gas Systems (FM200)

- Wet Systems

- Pre-Action Systems

- Fire Hydrants

- Fire Pumps

- Valve Tamper devices

- Standpipes

- Risers/Drains

- Water Flow devices

4.5 Fire Extinguishers

4.5.1 Services consist of, but are not limited to: the inspection, testing, preventive maintenance (recharging), and documentation of 93 portable fire extinguishers. All portable fire extinguisher inspections, tests, and maintenance performed under this contract shall comply with the NFPA 10, Standard for Portable Fire Extinguishers (Most Current edition) Chapter 7 Inspection, Maintenance, and Recharging. Approximate current types of devices are listed below. Devices and totals change periodically as devices are placed in and out of service:

Annual Inspections shall occur on all extinguishers. All other tests (to include 6-year and 12-year hydrostatic testing), on an as required basis during the period of contract award.

REFERENCE ATTACHMENT 2 for Building Map/Layout

5. REPAIRS AND PARTS – FIRE ALARM AND FIRE SUPPRESION SYSTEMS

5.1 Contractor must be qualified to complete all repairs. Contractor shall identify any and all needed repairs and modifications needed during onsite ITM. All deficiencies identified by the Contractor shall be repaired and documented immediately by the Contractor while on site (pending parts availability from CERC), and at the time of discovery with CERC-supplied parts.

5.2 Normal business hours (M-F, 0800-1630, excluding government holidays and emergencies) require 4-hour response times.

5.3 After hours/Emergency calls (all other times to include emergencies) require 2-hour response times during the after-hours period.

5.4 An e-copy (e-mailed) of all findings and repairs will be produced and delivered to the COR (or representative) by the end of the following business day in which the repairs were made.

5.5 Deficiencies should be completed within 5 days of final report or availability of parts but need to be identified by the close of business of the day found.

6. DELIVERABLES

Documentation Requirements

All documentation requirements will be kept current and up-to date. Documented results are due to the COR within five (5) business days after each ITM cycle.

6.1 Contractor will provide e-copies of all data quarterly for all inspection, testing, maintenance, and repair activities for each individual device covered under this contract. E-folders shall be organized by building and any subfolders shall be organized by system or equipment type. E-copy folders should replicate a hard copy binder.

6.2 Data Organization:

Each quarterly e-binder shall be clearly organized as follows:

6.2.1 Folders and subfolders shall include all fire alarm, fire extinguisher, and fire suppression testing and maintenance documentation generated through the duration of the contract.

6.2.1.1 Documentation format will be at the discretion of the Contractor but will cover all fire alarm, fire extinguisher, and fire suppression systems and equipment across the facility and conform to NFPA guidelines.

6.2.1.2 Each folder shall have a document defining time/testing interval requirements for the specific folder item per NFPA.

6.3 If a device fails, the Contractor will initiate a Work Order (WO) via electronic correspondence to the COR, identifying device (description/UID), location, date, and discovered fault.

6.3.1 The same WO will remain open/un-resolved until conclusion of repairs. The comments on a WO will identify all repair activities, UID’s of any equipment removed and new UID’s of any new equipment added to the system. Ultimately the WO must contain the test results after each repair is completed.

6.4 If a large section of devices or fire zone fails for a prolonged period due to complex repair requirements or awaiting parts, an Interim Life Safety Measure (ILSM) may be required. A prolonged period is defined as greater than 8 hours for a fire alarm system and greater than 10 hours for a fire suppression system within a 24-hour period. The Contractor will initiate this process in accordance with CERC policies and guidelines, providing a written ILSM plan submittal for approval and routing by CERC COR. Once approved and implemented by CERC, the Contractor will ensure the ILSM does not expire and the document is filed in the appropriate location E-folder.

7. GOVERNMENT REQUIREMENTS

7.1 All Contractor employees dispatched to or working at CERC must obtain and wear a USGS issued badge while performing services. USGS badges are to be obtained through coordination with the COR.

7.2 Information Security

7.2.1 The Contractor will not have access to the USGS information system or access to government computers to access online resources while in the performance of services of the contract.

7.2.2 The Contractor will not have access to Personal Identifiable Information (PII) while in the performance of services of the contract. In the event any confidential data is encountered, the Contractor will act accordingly with the conditions set forth in the Privacy Act.

8. GOVERNMENT FURNISHED EQUIPMENT

The government will provide all of the fire alarm and fire suppression equipment parts, as defined in this Statement of Work.