B08_Attachment_1_Scope_of_Work.docx

STATEMENT OF WORK FOR ELEVATOR MAINTENANCE SERVICES

Filene Center, Wolf Trap National Park for the Performing Arts, Vienna, Virginia PART 1: General

SCOPE OF WORK:

The Contractor shall furnish all labor, supervision, tools, equipment, parts, materials, and transportation necessary to provide complete preventive maintenance, inspection, testing, repair, and emergency callback service for the following three (3) conveyances located in the Filene Center:

1. Dover hydraulic passenger elevator

2. Gillespie hydraulic freight elevator

3. Gillespie electric cable personnel lift All work shall be performed in accordance with the current edition of ASME A17.1/CSA B44-2019, Safety Code for Elevators and Escalators, the equipment manufacturers' specifications, and the requirements of this Statement of Work.

TYPES OF SERVICES

A. Basic services:

Basic services to be provided by the Contractor are preventive maintenance, maintenance repairs, and response and corrective actions for routine service calls and emergency service calls during regular working hours. Requests for basic services will come from the Contracting Officer's Representative (COR) and or COR designee(s). The contractor shall be on-site with qualified personnel within two hours of service requests received during regular working hours. More detail on Basic services is found in Part 3, Maintenance Repairs.

The contractor shall not receive additional compensation for services that fall within regular working hours (see Part 1, Work Conditions and Limitations, paragraph 3, Required Performance Periods).

B. On-call and emergency callback service:

The Contractor shall provide emergency callback service and the maintenance repairs described in Part 3 on an as-needed basis, at any hour, on any workday, weekend, or holiday. These services are included in the fixed periodic price of CLIN 0002 and are not separately compensated. The Contractor does not receive additional compensation for callback response, for hours worked during a callback, or for repairs with a total cost of $3,000 or less per incident. More detail is found in Part 8, Emergency Callback Service.

C. Reimbursable repairs:

Repairs with a total estimated cost exceeding $3,000 per incident are reimbursable, are authorized only by the Contracting Officer, and are individually priced and ordered in accordance with Part 4. More detail is found in Part 4, Reimbursable Repairs.

WORK CONDITIONS AND LIMITATIONS

1. Project Officers and Inspection

1. The CO is the only person with authority to enter into, administer, modify and/or terminate the contract.

2. The COR and or COR designee(s) is a program official designated by the CO to assist in administering technical aspects of the contract. The COR and or COR designee(s) cannot modify the contract.

3. The Project Inspector (PI) is a program official designated by the CO to assist the COR with day-to-day documentation of contract activities and other contract administration activities. The PI cannot modify the contract.

2. Facility Use: The Filene Center is a performing arts venue. During the performance season (approximately May through September), work activities shall be coordinated with the COR due to performances, rehearsals, and visitor operations. The Contractor shall anticipate restricted work windows, temporary suspension of non-emergency elevator shutdowns during scheduled performances, noise limitations during performances and rehearsals, and limited staging access on performance days. Specific scheduling and access procedures will be coordinated through the COR on a recurring basis. Emergency service affecting life safety equipment is not subject to performance-season restrictions.

3. Required Performance Periods:

Regular working hours are as follows.

Defined as between 7:00 a.m. and 6:00 p.m. seven days a week including all legal holidays except for Christmas Day, December 25.

4. Location and Access:

1. Job Site - Filene Center, Wolf Trap National Park for the Performing Arts, Vienna, Virginia.

2. Staging - Staging and parking for vehicles, equipment and materials shall be confined to paved parking areas specifically designated by the COR and or COR designee(s).

3. Road Access - Access Wolf Trap National Park for the Performing Arts via Virginia Route 7 or westbound Dulles Toll Road.

General Directions to the park can be found at: https://www.nps.gov/wotr/planyourvisit/directions.htm From whichever way you come based on directions at the link above you will turn at the marquee sign which has a video screen display on it.

From the Wolf Trap Ramp off Route 267 that is the first right turn. From Route 7 it is a left turn. Then make the next right at the split. Stay to the right up the hill and part way around a large circle. Turn right again before the Box Office windows at the entrance.

Head down the hill on the road with the Filene Center theater on your Left.

At the bottom, on your left, is the stage door entrance. Vehicles can park beyond and behind the theater.

4. Personnel Check-in - All Contractor employees shall enter the Filene Center by the Stage Door entrance and sign in and out with names and titles at the sign-in log maintained at that location.

PART 2: General Requirements

TESTING:

The 5-year safety and buffer tests required by the current edition of the ASME A17.1/CSA B44-2019: Safety Code for Elevators and Escalators, are to be performed under the terms of this contract.

SUBCONTRACTORS:

If a subcontractor is to be used in the performance of this contract, it shall be so stated. Subcontractors shall be identified by name and shall list two references from clients for whom they have performed similar maintenance and repair functions as defined by this contract.

EQUIPMENT BREAKDOWN:

The Government reserves the right, upon 15 days written notice to the Contractor, to remove from service a piece of equipment scheduled or determined to be out of service in excess of 30 calendar days. In the event that a piece of equipment is removed from service, an equitable adjustment will be made based on the following: The monthly contract price for the specific elevator will be divided by the number of workdays during the month in which the equipment was removed from service. This calculation will determine a daily rate. The daily rate will be multiplied by the number of actual workdays during the month in which the elevator was not in service. Exchanging parts from fully functional equipment to inoperative equipment, in order to avoid this outage period is prohibited.

LABELLING:

It shall be the Contractor's responsibility to identify the equipment and systems defined in this contract and to physically label each piece of equipment not currently labeled, by stencil, decal, or other acceptable means approved by the COR and or COR designee(s).

SERVICING MATERIALS:

The Contractor shall ensure that the following items and materials be in each machine room within 30 calendar days after receiving notice to proceed:

1. Schematic wiring diagrams

2. Sequence of operation manuals

3. Parts manuals - Applicable to the type of equipment being maintained under this contract.

The Contractor may reproduce any available original diagrams and related literature. The Contractor shall furnish all unavailable schematic wiring diagrams and related literature and this information shall remain the property of the Government and be turned over to the COR and or COR designee(s) at the end of this contract. The cost of such materials not returned by the Contractor within 30 days shall be deducted from the Contractor's monthly payment.

QUALIFICATIONS OF CONTRACT EMPLOYEES

A. Supervisor.

A supervisor is a person designated in writing by the Contractor to make decisions for the Contractor on a day-to-day basis. Competent supervisory personnel shall be employed, and they will, at a minimum, have completed a supervisory training course. The supervisor must be fully conversant in English. The supervisor(s) shall always be available by telephone while contract work is being performed.

B. Elevator Maintenance Mechanics and Helpers.

1. Qualifications. The personnel employed by the Contractor shall be capable employees, trained and qualified in elevator maintenance and repair work. Elevator maintenance mechanics performing contract work shall have journeyman status as recognized by the industry.

2. Licenses. Where applicable, all persons employed in a trade, craft, or profession that is licensed by state or local authorities shall have the appropriate license prior to performing any contract work. The license must be of a grade or level consistent with the requirements of the work being performed. The Contractor shall furnish a copy of each employee's license to the CO.

PART 3: Maintenance Repairs

DESCRIPTION

1. The Contractor shall perform all maintenance repairs necessary to prevent a breakdown of a piece of equipment or put it back into service after a breakdown or failure when the total cost is expected to be $3,000 or less. This dollar threshold applies to each individual maintenance repair required. The Contractor shall immediately perform maintenance repairs to ensure continuity of operations and return the equipment to service as soon as possible. All maintenance repairs shall be completed within 72 hours from the Contractor's receipt of a Contract Inspection Report, or otherwise in writing by the CO. Maintenance repairs under this Part apply to deficiencies arising during the contract period from ordinary wear and tear, Contractor testing, and routine operational use. Pre-existing conditions documented in the Existing-Conditions Baseline Report (Part 5) and categorized as Category 2 (Reimbursable Repair) or Category 3 (Out of Scope) are not the Contractor's responsibility under this Part and are governed by the procedures in Part 4 and Part 5 respectively.

2. There will be no reimbursement for maintenance repairs as this requirement is part of the basic contract service. All maintenance repair requirements also apply to Part 5, Initial Joint Inspection.

3. The Contractor shall prepare written justification for all maintenance repairs expected to exceed the 72-hour limitation. The CO is authorized to waive the 72-hour requirement, and he/she shall notify the Contractor in writing of the new date the repair must be completed. The CO, at his discretion, may initiate deduction proceedings if in his opinion, after 72 hours, the repair is not proceeding as agreed to by the Contractor or as directed by the CO.

4. The Contractor shall advise the COR and or COR designee(s) on the progress of all repairs daily. Work shall not be delayed in order to notify the COR and or COR designee(s) except where guarantees or warranties are involved, in which case, the COR and or COR designee(s) shall be notified prior to repairs being made.

5. The Contractor shall be required to make repairs resulting from Contractor testing and from ordinary wear and tear during the contract period. Responsibility for pre-existing conditions is determined under Part 5.

6. The Contractor shall immediately notify the COR and or COR designee(s) orally of the existence or the need for any repairs which the Contractor considers he is not responsible for under the terms of this contract. The Contractor shall then follow up this position in writing. The COR and or COR designee(s) will determine if the Contractor is responsible for any required repairs. In the event of a dispute, the Contractor may appeal the decision of the COR and or COR designee(s) to the CO.

PART 4: Reimbursable Repairs

DESCRIPTION

1. Reimbursable repairs are within the scope of work under the terms of this contract and may be authorized by the CO. A repair is reimbursable when the total estimated cost exceeds $3,000. The full cost of a reimbursable repair is the Government's responsibility; the Contractor is not required to absorb the first $3,000. Reimbursement for each repair will be processed by the issuance of an NPS Form 10-3470 Delivery Order authorized by the CO before work begins, except as provided in paragraph 3 (emergency repairs).

2. Prior to proceeding with any reimbursable repair, the Contractor shall submit a cost proposal within 72 hours after a request for such by the CO. Cost proposals submitted by the Contractor shall include all identifiable cost (i.e. part, materials, and labor). The CO will have the responsibility of determining a fair and reasonable price for each repair. Reimbursable repairs shall be completed within 10 calendar days after the CO's written request that the Contractor complete the repair; however, the CO is authorized to waive this 10-day requirement and determine a different completion date as conditions warrant.

3. When a reimbursable repair is determined to be an emergency by the CO, the Contractor shall proceed immediately with the repair, after receiving oral or written direction from the CO. The CO will determine a fair and reasonable price for the repair upon receipt of a cost proposal from the Contractor, which is due to the CO within 72 hours after the CO requests same. Providing the cost proposal shall not be reason to delay the commencement or completion of the emergency repair.

PART 5: Initial Joint Inspection

1. On a mutually agreeable date not less than 15 calendar days before the contract start date, the Contractor and the COR shall together make a complete inspection of all mechanical and electrical systems and equipment covered by this contract.

EXISTING-CONDITIONS BASELINE REPORT

2. Within 5 calendar days after the joint inspection, the Contractor shall submit to the COR an Existing-Conditions Baseline Report documenting the current condition of each elevator and all associated equipment inspected. The report shall include, at a minimum: the make, model, and serial number of each unit inspected; the current operational status of each unit; the condition of all major components (drive machine, motor, controller, car and hoistway doors, safety devices, governor, buffers, guide rails, hoisting ropes, and cab interior); and photographs of any conditions that may affect maintenance or require repair.

DEFICIENCY INVENTORY AND CATEGORIZED OWNERSHIP

3. As part of the Existing-Conditions Baseline Report, the Contractor shall include a Deficiency Inventory listing every deficiency identified during the joint inspection. Each deficiency shall be categorized as follows:

Category 1 (Preventive Maintenance): Correctable through preventive maintenance procedures. These deficiencies are the Contractor's responsibility under the basic contract at no additional cost to the Government.

Category 2 (Reimbursable Repair): Requires repair beyond preventive maintenance but within the scope of this contract. These deficiencies will be processed as reimbursable repairs under Part 4, subject to the dollar thresholds and CO authorization procedures described therein.

Category 3 (Out of Scope): Exceeds the scope of this contract and requires a contract modification or separate procurement action by the Government. The Contractor shall provide a written description of the deficiency and a rough order of magnitude cost estimate for informational purposes.

AGREEMENT ON CATEGORIZATION

4. The COR and the Contractor shall review the Deficiency Inventory and agree in writing on the categorization of each deficiency before the contract start date. Disagreements on categorization shall be referred to the CO for final determination.

REPAIR PROCEDURES

5. The Contractor shall correct all Category 1 deficiencies as part of the initial preventive maintenance cycle at no additional cost to the Government.

6. For Category 2 deficiencies, the following procedures apply:

A. The Contractor shall submit a price proposal for each Category 2 repair within 10 calendar days after the categorization is agreed upon.

B. The CO will evaluate each price proposal and determine a fair and reasonable price. If necessary, the CO and the Contractor will negotiate to reach agreement on a price for each repair.

C. In the event the parties cannot agree on a price, the CO will establish a price for repair. The Contractor may file a claim to the CO for any amount in dispute (reference the Disputes Clause). The Contractor shall not delay commencement of any repair while waiting for the processing of a claim.

SAFETY HAZARDS

7. Should the Contractor's inspection disclose any deficiencies which present a safety or health hazard, the hazard shall immediately be brought to the attention of the COR. Safety hazards shall take priority over all other deficiencies regardless of category and shall be secured or corrected before the affected equipment is returned to service.

PART 6: Preventive Maintenance (PM)

1. The Contractor shall use the "Elevator Preventive Maintenance Guides" found in Part 13 to perform scheduled preventive maintenance (PM). The PM Guides shall be the minimum requirements to be performed on the equipment.

2. The Contractor shall develop a PM schedule for all equipment. The PM schedule shall be submitted to the CO for approval before contract start date.

3. The Contractor shall develop, properly use, and maintain preventive maintenance check charts for each elevator and any other pieces of equipment covered by this contract. The elevator check charts shall be posted and left in the respective elevator machine room. Check charts used for other equipment shall be posted as directed by the COR and or COR designee(s). Entries on each chart shall be made by Contractor personnel to indicate the completion status of all maintenance items and shall be initialed by the Contractor's supervisor for validation that scheduled maintenance has been completed. Contractor-provided check charts are subject to COR approval prior to use by the Contractor before contract start date.

4. The Contractor shall be responsible for examining, equalizing tension, and lubricating all hoisting ropes as part of the Preventive Maintenance requirements. The Contractor is responsible for shortening and adjusting all hoisting ropes, compensating ropes, safety drums and governor ropes and all other wire ropes pursuant to current ASME A17.1/CSA B44-2019: Safety Code for Elevators and Escalators standards. The Government reserves the right to have the Contractor shorten hoisting ropes in the event run-by clearances between the counterweight buffer and striker plate becomes less than six inches. The Government reserves the right to have the Contractor maintain the governor tension sheaves at an acceptable minimum from bottoming out, as may be determined by the Government's elevator inspector.

5. The Contractor shall inspect all elevator-related equipment and systems, including all equipment areas, every two weeks. During this inspection the Contractor shall replace burned out equipment lamps including signal and accessory equipment lights, emergency lights, incandescent bulbs and fluorescent tubes as required to maintain all lights operable.

6. The elevator cab emergency lights shall be tested every 3 months to ensure proper operation. The Contractor is responsible for the replacement of all defective batteries including replacement of the complete battery unit.

7. The Contractor shall maintain all buffer pistons and guide rails (car and counterweight) free of rust where roller guides are used and shall properly lubricate sliding guides when they are installed.

8. Cleaning and refinishing the elevator cab interior and the exterior hoistway doors and frames is not a responsibility of the Contractor. Cleaning of the elevator fan and cab light diffusers is the responsibility of the Contractor. The Contractor shall be responsible for maintaining all storage rooms, mechanical rooms, and related equipment areas free of trash, unusable materials and in a broom clean, orderly condition.

9. The Contractor shall be responsible for all telephone conductors within the hatchway and elevator cab. All telephones related to elevator equipment operations shall be checked biweekly and deficiencies reported immediately to the COR and or COR designee(s). Deficiencies found during this biweekly inspection shall be corrected by the Contractor up to the Contractor dollar responsibility identified in Part 3, Maintenance Repairs.

10. The Contractor shall be responsible for repairing and replacing all electrical wiring and conductors extending to the equipment and systems from circuit breakers or mainline switches and from outlets in the hoistways up to the dollar thresholds defined in Part 3, Maintenance Repairs, and Part 4, Reimbursable Repairs. Machine room main line disconnect fuses are included. Circuit breakers or main line switches are excluded.

PART 7: Quality Control Program (QCP)

1. The Contractor shall establish a complete Quality Control Program (QCP) to assure that requirements of the contract are met as specified. Within 10 calendar days before the contract start date, the Contractor shall submit a copy of his proposed Quality Control Program. If the QCP is unacceptable, the Contractor shall correct the identified deficiencies and resubmit the QCP to the COR and or COR designee(s) within 15 calendar days. The program shall include as a minimum, but not be limited to the following:

A. An inspection system covering all the services required under this contract for operation, maintenance, and repair of elevator systems and related equipment.

B. A checklist to be used by the Contractor in inspecting contract performance during inspections and the names of the individuals who will perform the inspections.

C. The checklist shall include every area of the operation, maintenance, and repair of the mechanical and electrical systems and equipment as defined in the contract.

D. A system for identifying and correcting deficiencies in the quality of services provided by the Contractor before the level of performances becomes unacceptable and the Government inspectors identify deficiencies.

E. A file containing all inspections conducted by the Contractor and the corrective actions taken to correct the deficiencies shall be maintained. This documentation shall be made available at any time the COR and or COR designee(s) requests it during the term of the contract.

PART 8: Emergency Callback Service

1. The Contractor shall provide Emergency Callback Service. Emergency callback service shall be performed during each workday, weekend, and holiday.

2. The Contractor personnel shall be on-site for any malfunction within two hours of any emergency request received by telephone or otherwise from a U.S. Park Service Ranger, the COR and or COR designee(s) at times other than specified as regular work hours. A report of the problem, corrective action taken, man-hours expended, and materials used shall be submitted to the COR and or COR designee(s) 24 hours after the completion of the work.

3. On-call and emergency callback service is included in the fixed price of CLIN 0002 for the applicable period. The Contractor is compensated by the fixed periodic price for that CLIN and not on the basis of hours worked, calls received, or time on site. No delivery order is issued for on-call or emergency callback service, and no separate invoice is submitted for it. Maintenance repairs performed during a callback with a total cost of $3,000 or less per incident are likewise included in the fixed price of CLIN 0002, in accordance with Part 3. Where a repair identified during a callback exceeds $3,000 in total cost, the repair is processed as a reimbursable repair under Part 4 and only the reimbursable repair is separately authorized and paid.

4. The Contractor shall continuously work on all emergency service calls until the emergency is relieved. The COR and or COR designee(s) shall be advised on the estimated time of completion of all emergency service calls within 1 hour of the arrival on-site of the Contractor.

PART 9: Equipment Dismantling and Scheduling for Service

1. The COR and or COR designee(s) shall be notified in writing by the Contractor 24 hours in advance when any equipment or systems require dismantling for repair or maintenance.

2. When it becomes necessary to remove equipment or systems from service, it shall be the responsibility of the Contractor to place "Out of Service" signs at each landing served by the equipment.

3. The Contractor shall not make wiring changes, alterations, or any other permanent changes to the equipment or systems without prior written approval from the COR and or COR designee(s).

PART 10: Special Reporting Requirements

1. In the event of a reported physical injury, repeated service interruption, accident involving equipment damage or equipment fire, the Contractor shall immediately secure the equipment and notify the COR. The Contractor shall await the arrival of the COR and or COR designee(s) elevator inspector before starting any corrective action on the equipment. The Contractor personnel shall be made available to make the necessary tests and examinations to determine causes relative to the incident in the presence of the COR and or COR designee(s) elevator inspector. The Contractor will verify in writing to the COR and or COR designee(s) the safety condition of any piece of equipment covered by this contract prior to its restoration to service once the equipment has been removed from service.

2. The Contractor shall report daily to the COR and or COR designee(s), any equipment out of service at the end of each regular Government workday. The COR and or COR designee(s) shall also be advised daily, by the Contractor, on the status of all service calls which have not been completed.

PART 11: Replacement Parts and Supplies

1. All replacement parts, lubricants and any other materials used in the performance of this contract must be of the type, quality, grade, and possess all other appropriate characteristics as recommended by the respective equipment manufacturer.

2. The Contractor shall maintain a supply of spare parts enough for the normal maintenance and expedient repair of the elevators and equipment covered by this contract, including incandescent bulbs or fluorescent tubes for car lights. Flooring on elevator car platforms is excluded. An adequate supply of tools for making repairs without any delay shall be maintained.

3. The Contractor shall provide an itemized list of parts detailing the Contractor's cost for each part, manufacturer of each part and the required installation time for each part for each type and brand of elevator equipment covered under this contract.

PART 12: Invoices The Contractor shall submit an invoice monthly. After contract award, the Contracting Officer will work with the Contractor to determine the most efficient way to bill that will be agreeable to both the government and the Contractor. Invoices will be accepted by the government only after services are rendered. Invoices received before the performance of service shall be returned to the Contractor. CLIN 0001 and CLIN 0002 are invoiced in equal periodic installments for the applicable period. CLIN 0003 is invoiced only against a delivery order issued under Part 4, at the price established for that order.

PART 13: Preventive Maintenance Guides

MONTHLY ITEMS:

NOTE: Any items requiring work that is beyond the scope of preventive maintenance shall be brought to the attention of the COR.

A. Machine Room: Remove dust from drive machines, motor generator sets, and control cabinets. Sweep floors, re-lamp inoperative machine-room lights and remove trash. Inspect controllers, signal, scheduling and dispatch panels, selectors, and selector tapes; and make maintenance adjustments necessary for proper operation.

B. Pits: Dust ironwork, sweep floor, empty drip pans, re-lamp inoperative lights, remove trash, and check for leaks. Check run-by, buffer switch, compensating switch, and emergency stop switch, and make maintenance repairs and adjustments necessary for proper operation.

C. Motors: Hoist motor, motor generator, regulators, and exciters. Inspect oil level, oil pick up, and belts and make maintenance repairs and adjustments necessary for proper operation. Check for noise, leaks, and excessive heat. Lubricate the bearings in accordance with manufacturer's specifications. Renew brushes as necessary for proper operation. Keep end bells, commutators, and brush riggings clean.

D. Geared Machines: Inspect worm and gear for bottoming and backlash, thrust end plan, bearing wear, oil pick up, oil level, and packing. Check gear case for leaks. Empty drip pan.

E. Brakes: Observe operation of brakes. Inspect drum and shoe clearance and adjust as necessary for proper operation. Clean and lubricate pivot points.

F. Car Gate: Clean, lubricate, and inspect hangers, and all related gate box, cables, safety edge, light rays, gibs sills, proper operating speed operating mechanisms. Check rollers, up thrust, interlock, gear box, motor brushes, door control, and force close speed. Make necessary maintenance repairs and adjust for proper operation.

G. Speed Governor: Observe operation, including tension sheave. Check electrical switches for proper operation and inspection seals are in place and not broken. Clean and lubricate pivot points.

H. Lighting: Re-lamp all inoperative lights including, but not limited to, hoistway hall landings, position indicators, car stations, and dome light. Clean light diffusers and car stations as necessary.

I. Miscellaneous: Check that emergency procedure sign is in place and check to ensure inspection certificate (or copy) is current and in place. Report any deficiencies to the COR. Check top and side exits and related switches for proper operation. Repair or replace parts as necessary to ensure operation in accordance with manufacturer's specification. Perform operational test of alarm bell, emergency stop switch, communications systems, fire recall service (key capture and smoke detector) and any other emergency recall features. Adjust or repair systems as necessary to obtain proper operation. Contractor shall provide the COR with documentation identifying each test performed, date of the test, and the results of each test.

J. Hydraulic Machines: Check for proper operation of motor pump, controls, and plunger. Adjust as necessary for proper operation. Check for leaks on oil lines, tank, and packing. Repair leaks. If creeping is excessive, adjust for proper operation. Test manual and emergency control.

K. Clean and lubricate all equipment as necessary for proper operation.

QUARTERLY REVIEWS

A. Guides: Clean, lubricate, and properly adjust, all roller guides, guide shoes, and rail oilers.

B. Car top: Remove all dirt, dust, and oil from top of car. Clean and lubricate fans.

C. Emergency Lighting: Check operation and replace parts as necessary to obtain proper operation of all emergency lighting.

D. Solid State Components and Circuit Boards: Inspect printed circuit boards and all other solid-state devices for cleanliness, condensation spots, evidence of heating, or deterioration. Check to ensure proper operation of all other solid-state devices. Replace any necessary parts to obtain proper operation.

E. Leveling: Inspect leveling operation. Clean and lubricate switches, vanes, and all other related parts and adjust to obtain proper leveling at all landings, in both the UP and DOWN direction, within a 1/4 of an inch above or below landing sill.

SEMI-ANNUAL ITEMS

A. Cables: Inspect, lubricate, and properly adjust hoist cables, compensating cables, governor cables, and traveling cables to their manufacturer's specifications. Check all cable fastenings. Inspect guide rails and counterweight. Check and adjust the slow down and limit switches. Adjust all other items, as necessary, to obtain proper equipment operation.

B. Sheaves: Inspect, clean, and lubricate in accordance with manufacturer's specifications, all deflector, compensating, and top of car sheaves.

C. Motors: Inspect connections, armature and rotor clearances on hoist motor and motor generator, then clean and adjust as necessary to obtain proper operation.

ANNUAL ITEMS

A. Brakes: Completely dismantle brake assembly, clean and inspect for wear. Replace defective parts for proper operation. Lubricate bearing, pins, and pivot points.

B. Selector: Inspect, clean, lubricate, replace parts, and make repairs or adjustments as necessary for proper operation of selector unit including cables, chains, clutches, cams, gears, fuses, motor brushes, wiring, connections, contacts, relays, tapes, tape tension sheave, broken tape switch, and tape wipers.

C. Controller: Thoroughly clean controller with blower or vacuum. Inspect and check operation of switches, relays, timers, capacitors, resistors, contacts, overloads, wiring, connections, fuses, overload oil levels and overload settings. Check for MG shutdown, high call reversal, zone control, and load bypass door failure time. Check programming up peak, down peak, off hours, and off peak. Replace defective parts and adjust controller for proper operation.

D. Hoistway Doors: Clean, inspect, and lubricate all door operating mechanisms including but not limited to rollers, up thrusts, interlocks, clutches, self-closing gibs, and sills, replace worn parts, repair or adjust door mechanisms as necessary to obtain proper operation.

E. Hoistways: Clean rails, beams, and all related iron work in hoistway. Dust hoistway walls. Clean top, bottom, and sides of car. Clean counterweight.

F. Hoist Machine and Motor Generator: Clean with blower or vacuum. Clean end bells, brush riggings, and commutator.

G. Buffers: Check oil level and operation of switches. Add oil or adjust switches as necessary for proper operation. Manually compress buffer and test for proper return in accordance with ASME A17.1/CSA B44-2019: Safety Code for Elevators and Escalators, Rule 201.4e(1).

H. Scheduling Dispatch and Signal Boards: Clean with blower or vacuum. Inspect and check operation of all switches, relays, timers, fuses, capacitors, resistors, contacts, overloads, wiring, and connections. Replace worn parts and adjust for proper operation.

I. Motors: Change oil in hoist motor, M.G. set, geared machines, and gear boxes with lubricants as specified by the equipment manufacturer(s). Inspect connections, armature and rotor clearances on hoist motor and motor generator, then clean and adjust as necessary to obtain proper operation.

J. Safeties: Clean, inspect, lubricate, and manually operate all safety mechanisms. Replace parts or adjust as necessary to obtain proper operation of safety devices.

PART 14: CONTRACT TERM

A. The period of performance for this contract shall be for a Base Year, with the Government's unilateral option to extend services for four (4) additional one-year Option Periods.

B. The Government may exercise these options in accordance with FAR 52.217-9, Option to Extend the Term of the Contract, as follows:

(a) The Government may extend the term of this contract by written notice to the Contractor at least 30 days before the contract expires;

(b) The total duration of this contract, including all options, shall not exceed five (5) years;

(c) The exercise of any option year is at the sole discretion of the Government.

PART 15: Contractor Personnel Security and Suitability Requirements Performance of this contract requires contractor personnel to have a Federal government-issued Personal Identity Verification (PIV) credential before being allowed unsupervised access to a DOI facility. The Contracting Officer's Representative (COR) will be the requesting official, and will make arrangements through a DOI Access Card Sponsor for personal identity verification and DOI Access Card issuance.

At least two weeks before start of contract performance, the Contractor must identify all contractor and subcontractor personnel who will require physical access for performance of work under this contract. Physical Access means routine, unescorted or unmonitored access to nonpublic areas of a federally-controlled facility. The Contractor must make their personnel available at the place and time specified by the COR or DOI Access Card Sponsor in order to initiate screening and background investigations. The following forms and inquiries, or their equivalent, will be used to initiate the credentialing process:

1. OPM Standard Form 85 or 85P

2. OF 306

3. National Criminal History Check (NCHC) (local procedures may require the fingerprinting to be done at a police station; in this case, any charges are to be borne by the contractor)

4. Release to Obtain Credit Information

5. PIV card application (web-based) Before starting work under this contract, a National Criminal History Check (NCHC) will be initiated to verify the identity of the individual applying for clearance and to determine the individual's suitability for the position. If the NCHC adjudication is favorable, a DOI Access Card will be issued for that individual. If the adjudication is unfavorable, the credentials will not be issued and the contractor must make other arrangements for performance of the work. In the event of a disagreement between the Contractor and the Government concerning the suitability of an individual to perform work under this contract, DOI shall have the right of final determination.

Contractor employees must give, and authorize others to give, full, frank, and truthful answers to relevant and material questions needed to reach a suitability determination. Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the contractor personnel being screened or investigated in person, by telephone or in writing, and the Contractor must ensure they are available for such contact.

Alternatively, if an individual has already been credentialed by another agency through OPM, and that credential has not yet expired, further investigation may not be necessary. In that case, the contractor must provide the COR with documentation that supports the individual's credentialed status.

Contractor employees who have been successfully adjudicated will be issued DOI Access Cards, which must be activated at a USAccess Credentialing Center. Those Contractor employees not located within a reasonable travel time of a USAccess Credentialing Center will be screened and issued alternate credentials, such as temporary access badges.

During performance of the contract, the Contractor must keep the COR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes. Cards that have been lost, damaged, or stolen must be reported to the COR and Issuing Office within 24 hours. If reissuance of expired credentials is needed, it must be coordinated through the COR.

At the end of contract performance, or when a contractor employee is no longer working under this contract, the Contractor must ensure that all identification cards are returned to the COR.

This requirement must be incorporated into any subcontracts that require subcontractor personnel to have routine unsupervised access to a federally-controlled facility for more than 180 calendar days.