B08_Attachment 0020 - Annex E Definitions - Acronyms - Abbreviations.docx

Annex E Definitions, Acronyms & Abbreviations

Definitions

Abandoned Property – Any privately-owned personal property which has come into the custody or control of any military department and which is unclaimed by the owner (DOD 4160.21-M).

Acceptable Quality Level (AQL) – A deviation from the standard. AQL is the minimum percentage of acceptable outcomes permitted by the Government without reduction to contractor fee or other action.

Accountability – The obligation to keep accurate and complete records of property, documents, or funds. Important data elements may include, but are not limited to identification data, gains, losses, due-ins, due-outs, and balances on hand or in use.

Accountable Officer (AO) – Person officially appointed in writing to maintain a formal set of accounting records of property or funds. This person may or may not have physical possession of the property or funds. Person also serves as the primary point of contact for technical guidance and is sometimes referred to as the Government AO. There are three types of logistics AOs.

a. Installation Transportation Officer (ITO) – may also be referred to as the Transportation Officer (TO) and is accountable for property entrusted to him or her for shipment.

b. Stock Record Officer (SRO) – accountable for supplies being held for issue from time of receipt until issued, shipped, or dropped from accountability.

c. Property Book Officer (PBO) – accountable for property upon receipt until subsequently turned-in, used (consumed) for authorized purposes, or dropped from accountability (hand receipt holders are not considered AO). Refer to AR 710-2, DA Pam 710-2-1, DA Pam 710-2-2, and AR 735-5.

Aerial Port of Embarkation/Debarkation (APOE/D) – A station that serves as an authorized port to process and clear aircraft and traffic for entrance to or departure from the country where located.

Army Oil Analysis Program (AOAP) – Program that provides specific information on types and amounts of contaminants present in engine and automatic transmission oils (water, antifreeze, dirt, and trace metals).

Astray Freight – Shipments or portions of shipments found in a carrier’s possession or delivered to a Government activity for which billing is not available, or which is being held for any reason except transfer.

Authorized Stockage List (ASL) – A list of items authorized to be stocked at a specific echelon of supply. This includes, but is not limited to prescribed load lists (PLL), Field Maintenance unit stockage lists, installation stockage lists, and maintenance shop stockage lists.

Basic Issue Item (BII) – Those essential ancillary items required to operate a piece of equipment and to enable it to perform the mission and function for which it was designed or intended.

Basis of Issue Plan (BOIP) – A planning document listing 100 percent of wartime requirements for units in which a new or improved item will be required. This includes the number of items to be assigned to each organizational element and other equipment/personnel changes needed to operate, maintain, or transport the item.

Bill of Lading (B/L) – Documentation used for transportation of shipments. It includes the commercial procedures related to the use of such documentation, and includes but is not limited to Government (GBL) and commercial bills of lading (CBL) issued by the Army as defined in DOD 4500.9-R.

Blocking, Bracing, Packing, Crating and Tie-Down (BBPCT) – Materials used to contain and immobilize materiel and equipment and provides for protection from damage during transportation. Also, personnel who control BBPCT materiel and perform blocking, bracing, packing, crating and tie-down functions.

Bulk Issue – An issue of bulk fuel into a transportation vehicle or storage tank that will subsequently be issued to a consuming end item of equipment (AR 710-2).

Calibration – The comparison of an instrument (measurement standard or item of test, measurement and diagnostic equipment) of unverified accuracy for detection and correction of any discrepancy in the accuracy of the unverified instrument.

Center of Excellence (COE) – A maintenance activity which repairs a Sustainment Maintenance repairable line for other installations in the III Corps Region under the National Maintenance Program.

Certification – One who has received a certificate or license stating he or she has met the minimum requirements for packaging and certification of hazards; fabricating, servicing, or repairing certain specific items; or the process of evaluating and validating oil analysis laboratory equipment and personnel.

Clearance – Authority permitting individuals performing Department of the Army work, and having a legitimate interest therein, access to classified technical information, materiel, or equipment, or admission to restricted areas where such information or materiel is located.

Common Table of Allowances (CTA) – An authorization document for items of materiel required for common usage by individuals and/or Table of Organization and Equipment (TO&E), Table of Distribution and Allowances (TDA), or Joint Table of Allowance Units and activities Army-wide.

Component/Module – A combination of parts mounted together in manufacture, which may be tested, replaced as a unit, or repaired, such as a starter, generator or fuel pump.

Configuration – The functional/physical characteristics of hardware/software set forth in technical documentation and achieved in a product.

Consignee – The recipient (unit, depot, or person) of cargo addressed or consigned for final delivery. The activity designated to receive the product.

Consumable Items or Supplies – Those items that are consumed in use such as ammunition, fuel, cleaning and preserving materials or supplies that lose their separate identity when used for their intended purpose such as repair parts and building materials.

Continental United States (CONUS) – All areas within the borders of the United States excluding Hawaii and Alaska.

Contract Data Requirements List (CDRL) – Data required to be submitted by the contractor to the Government.

Contract Discrepancy Report (CDR) – A report used to document unsatisfactory contractor performance in accordance with the Performance Requirement Summary. The CDR requires the contractor to explain, in writing, why performance is unsatisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

Contract Administrator – The official Government representative delegated authority by the contracting officer to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

Contract Discrepancy – A failure of the contractor to perform in accordance with contract requirements and specifications. A contract discrepancy may result from a failure of the contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract standards.

Contracting Officer's Representative (COR) – An individual designated in writing by the Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer.

Contracting Officer (KO) – A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

Contractor Acquired Property (CAP) – Property acquired or otherwise provided by the contractor with funding provided in the contract and to which the Government has title.

Contractor – The contractor, its subsidiaries, subcontractors, and affiliates, joint ventures involving the contractor, or any entity with which the contractor may have merged or any individual or entity that assisted or advised the contractor in the preparation of proposal under this solicitation.

Contractor-Furnished Equipment (CFE) – That equipment the contractor is required to furnish in order to perform the requirements of the contract.

Contractor-Furnished Property (CFP) – That property the contractor is required to furnish in order to perform the requirements of the contract. The contractor retains title to all CFP. The term CFP includes contractor furnished equipment (CFE).

Contractor-Owned, Contractor-Operated (COCO) Equipment – Contractor purchased or leased equipment which the contractor uses and maintains to perform tasks under this contract.

Controlled Inventory Item Codes – abbreviation CIIC. A code that indicates the security classification and/or security or pilferage controls for storage and transportation of DoD assets.

Code Explanation

SENSITIVE ITEMS CODE: Materiel that requires a high degree of protection and control due to statutory requirements or regulations, such as narcotics and drug abuse items; precious metals; items that are of high value, highly technical, or of a hazardous nature; and small arms, ammunition, explosives, and demolition material.

Code Explanation

Note:

Items coded 5, 6, or 8 will be stored and transported in accordance with the provisions of DoD 5100.76-M or DoD 5200.1-R, Information Security Program, whichever is more stringent.

PILFERAGE CODE: A code indicating the materiel has a ready resale value or civilian application for personal possession and, therefore, is especially subject to theft.

Code Explanation

Controlled Inventory Items – Items with characteristics requiring special identification accounting, security, or handling to ensure their safeguard. These items, in order of degree of control normally exercised, are as follows.

a. Classified Items – Materiel requiring protection in the interest of national security.

b. Sensitive Items – Materiel requiring a high degree of protection and control because of statutory requirements; high value, highly technical, or hazardous; and small arms, ammunition, explosives, and demolition materiel.

c. Pilferable Items – Materiel having ready resale value or civilian application to personal possession and especially subject to theft such as binoculars.

Defense Fuel Automated Management System (DFAMS) – An integrated materiel management program for bulk petroleum, oil and lubricants (POL) that provides accounting for bulk fuel received from all sources.

Department of Defense Activity Address Code (DODAAC) – A six-digit code that gives a delivery address for supplies and equipment.

Depot Maintenance – Maintenance involving overhaul of economically repairable materiel to augment the procurement program in satisfying overall Army requirements and, when required, to provide for repair of materiel beyond the capability of Field Maintenance organizations.

Discrepancy – Disagreement between the quantities or condition of property on hand and that required to be on hand, as shown by an accountability record of the property, stock record balance or bill of lading. Refer to DA PAM 25-30 for specific definitions of supply discrepancies, and to DOD 4500.9-R for specific definitions of transportation discrepancies.

DLA Disposition Services (DLADS) (formerly the Defense Reutilization Marketing Office (DRMO)) – Activity which receives, processes, controls and disposes of Government property classified as excess, obsolete, or not economically repairable for the Department of Defense.

Customer – Any person or organization authorized to secure support services.

Dunnage – Loose material placed beneath or wedged among objects or materiel carried by commercial and military modes of transportation, to prevent injury or damage from chafing, moisture or to provide ventilation.

Durable Item – Item not consumed in use, but retaining its original identity and not characterized as expendable or non-expendable.

Environmental Protection – Formalized responsibilities, policies, and procedures established to preserve, protect, and restore the quality of water, land, and air.

Equipment – Articles needed to outfit an individual or organization. Clothing, tools, utensils, vehicles, weapons, and similar items are articles of equipment. Term is synonymous with "supplies", "material", and "materiel." Equipment is mobile, as opposed to real property which is attached.

Equipment Concentration Site (ECS) – An area for support of USAR and other authorized unit during Inactive Duty Training (IDT), Annual Training (AT), and mobilization.

Expendable Items or Supplies – Items that are consumed during normal use such as paint, rations, and office supplies; or are merged into another entity when used for their intended purpose, such as nuts, bolts, construction materials, and repair parts.

Fair Wear and Tear (FWT) – The loss or impairment of the appearance, effectiveness, worth, or utility of an item that has occurred solely because of the normal and customary use of the item for its intended purpose.

Federal Acquisition Regulation (FAR) – A Federal regulation establishing uniform policies for acquisition by all executive agencies.

Field Maintenance – Maintenance operations performed in accordance with AR 750-1.

Fiscal Year (FY) – The Government fiscal year begins every October 1st and ends the following September 30th. The fiscal year is designated by the calendar year in which it ends. For example, Fiscal Year 2010, abbreviated FY10, begins 1 Oct 09 and ends 30 Sep 10.

Government-Furnished Equipment (GFE) – A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Government-Furnished Property (GFP) – Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government/Army-Unique Training – Training deemed necessary for performance of a Government or Army contract that is available only through Government or Army schools, seminars, or conferences.

Hand Receipt – A signed document acknowledging acceptance of, and responsibility for, listed items of property that are issued for use and are to be returned (AR 710-2, AR 735-5, DA Pam 710-2-1).

Hazardous Material (HAZMAT) – Any material which has been determined by the Occupational Safety and Health Administration, Department of Transportation or military regulations under conditions incident to transportation or supply as capable of posing an unreasonable risk to health, safety, and property. Includes material classified as explosive, flammable, corrosive, combustible, porous, poisonous, compressed gas, toxic, radioactive, or unduly magnetic.

Hazardous Waste (HAZWASTE) – Waste materials that are toxic or poisonous, corrosive, irritating or sensitizing, radioactive, biologically infectious, explosive, or flammable and that present a hazard to human health and the environment (40 CFR).

Independent Contract – A Government contract that provides support and/or services related to but separate from another contract with the same Government customer.

Individual Equipment – Personal clothing and equipment issued for exclusive personal use of one individual.

Information Assurance Security Officer – A person who disseminates and ensures implementation of information assurance policy, guidance and training requirements.

Installation Property Book Office/Officer (IPBO) – The office or Government officer accountable for installation property listed in the Installation Property Book.

Inter-service Support Agreement (ISSA) – Used to establish which materiel or services one Government agency has agreed to provide another Government agency, along with agreed reimbursement.

ISO 9000 – A series of standards and guidelines, published by the International Standards Organization (ISO), that define the minimum requirements for an effective quality system accepted internationally.

ISO 14001 – A series of environmental management standards developed and published by the International Organization for Standardization.

Issue Procedures – Procedures for processing issuance of supplies are contained in AR 710-2 and DA Pam 710-2-2.

Julian Date – Method of annotating a date using the Julian Calendar, which numbers the days of the year from 001 through 365 (or 366 in years divisible by 4). The Julian date uses the last digit from the current year plus the 3-digit number for the day. For example, the Julian date for November 3, 1995 would be 5307.

Left Behind Equipment (LBE) – Unit equipment that is left behind when the unit deploys, and the equipment is maintained by ASC.

Logistics Information Systems – A collection of various logistics-related information management systems.

Lock Out/Tag Out – Refers to the requirement to deactivate, disconnect, or otherwise render inoperative and tag to indicate this action has been accomplished any stored energy, such as electrical, hydraulic, spring tension, etc., while work is being performed on facilities or equipment affected by that stored energy (FBGA Reg385-1).

Logistics Support Services – Those activities that support a unit or installation through provision of transportation, subsistence, billeting, and equipment maintenance.

Maintenance Expenditure Limit (MEL) – MEL is the total allowable one-time cost to restore and end item, major component, or repairable component to a fully serviceable condition as prescribed in the appropriate technical manual or technical bulletin (TB 43-0002 series).

Marking – The application of numbers, letters, labels, tags, symbols, or colors for handling or identifying during shipment and storage.

Materiel – Property necessary to equip, maintain, operate, and support military activities. May be used either for administrative or combat purposes.

Material Handling Equipment (MHE) – Mechanical devices for handling supplies with greater ease and economy, such as cranes, forklift trucks, and motorized pallet jacks.

Materiel Condition Status Report (DA Form 2406) – Report that gives the overall status of a unit's assigned equipment.

Materiel Maintenance – The function of sustaining materiel in an operational status, restoring it to a serviceable condition, or updating its functional usefulness through modification or other alteration.

Materiel System – An item, aggregate of items (system), or aggregate of systems of weapons, equipment, or related supplies.

Military Sealift Command – The single DOD operating agency responsible for providing DOD sealift services.

Military Surface Deployment and Distribution Command (SDDC) – The single DOD operating agency responsible for military traffic management, land transportation, and common-user ocean terminals.

Mobilization and Training Equipment Sites (MATES) – An ARNG TDA maintenance facility that provides support in conduct of maintenance training.

Movement Control Center (MCC) – A centralization location responsible for coordination and oversight of Division, Theater, or Installation military traffic.

National Maintenance Program (NMP) – The Army’s strategy to move to a centrally coordinated and controlled, repair-based logistics system. Distribution-based maintenance operations are identified as: operator and/or crew maintenance, field maintenance, and sustainment maintenance (formerly known as national maintenance). Sustainment maintenance consists of tactical, installation and depot activities and is characterized by repair to a single standard, that is, the national standard, and return to stock.

Operational Project Stocks – On-hand supplies above normal allowances to support specific operations, contingencies, and war plans.

Operational Rations – Specially designed rations, normally composed of non-perishable items, for use under actual or simulated combat conditions.

Operational Readiness Float (ORF) – A quantity of selected end items or major components of equipment authorized for stockage at CONUS installations and overseas support maintenance activities to extend their capability to respond to the materiel readiness requirements of supported activities.

Organizational Clothing and Individual Equipment (OCIE) – Personal clothing and equipment issued for the exclusive personal use of an individual (CTA 50 900).

Overhaul – Restoration of an item to a complete serviceable condition, normally accomplished at a depot, as prescribed by maintenance serviceable standards.

Pass-back – Back-up maintenance support provided to tactical units that are unable to maintain their own equipment.

Performance Requirements Summary (PRS) – A synopsis of the scope of work and output performance measurements as described in the Performance Work Statement (PWS). The output and requirements in the PRS is the basis of the Quality Assurance Surveillance Plan.

Pilferable Items – See Controlled Inventory Items.

Prescribed Load List (PLL) – The quantity of combat-essential supplies and repair parts (other than ammunition) authorized to be on-hand in units and which is carried by individuals or on unit vehicles to enable a unit to sustain itself until re-supply can be effected.

Preventive Maintenance Checks and Services (PMCS) – Care, servicing, inspection, detection, and correction of minor faults before these faults cause serious damage, failure, or injury.

Productive Direct and Indirect Labor Hours – Historical labor hours used in the performance of contract tasks. These hours do not include supervision or management hours.

Property Administrator (PA) – The Government authorized representative of the contracting officer who is responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

Push Package – Pre-configured supply packages designed to meet specific customer needs or missions, require no requisition from customers, and are not demand supported.

Quality Deficiency Report – The authorized means of users of Army equipment to report faults in equipment design, operations, and manufacture.

Rebuild – To restore an item to a standard as nearly as possible to original or new condition in appearance, performance, and life expectancy.

Recycle Job – A job that was not accepted by the Government because a particular task was not identified in the contractor’s inspection process and therefore no work was performed on that item.

Reimbursable Work – Work assigned to the organization from other Government organizations under various agreements or programs, such as ISSAs, for which the applicable organization is reimbursed by the customer organization.

Reorder Point – Minimum level of inventory at which a new order must be placed.

Repair – The restoration or replacement of parts and units to maintain efficient operating conditions.

Repairable – Class IX secondary items that carry maintenance repair code (MRC) “D,” “F,” “H,” or “L.”

Requisitioning Objective – The maximum quantities of materiel to be maintained on hand and on order to sustain current operations.

Responsible Officer – A contractor individual required to sign for facilities and furnishings.

Rework – Any effort required to be done based on rejection by Government Quality Assurance (QA) personnel or the customer. Rework is performed at an additional cost to resolve the identified deficiencies under cost reimbursement contracts. These deficiencies are based on failure to achieve the required repair standard. The contractor will not be held liable for rework based on faulty repair parts which fail during the Government inspection process. Rework for maintenance efforts will be recorded in LIS using status code 8 based upon failure at inspection by the Government.

Rework Job – A job that was not accepted by the Government because tasks were not properly performed.

Sea Port of Embarkation/Debarkation (SPOE/D) – Includes dock, wharf, pier, or berth at which cargo is loaded aboard or discharged from a ship, including the carrier’s port terminal facility or warehouse serving the port.

Sensitive Items – See Controlled Inventory Items.

Source Requirements Document (SRD) –The basic document that describes an external customer’s requirement for work to be performed within the scope of the PWS; becomes part of the documentation required to order tasks under or modify the contract.

Specialized Repair Activity (SRA) – A GS maintenance unit or activity that performs depot levels of repair using authorized special tools and test equipment on DA-designated items coded “D” or “L” in maintenance allocation charts.

Standard Operating Procedures (SOP) –

a. External SOP – Standardized set of procedures developed by the contractor that must be adhered to by customers to ensure compliance with regulatory requirements and the PWS.

b. Internal SOP – Standardized set of work station procedures developed by the contractor which provides specific details about how work is to be accomplished by contractor personnel to maintain compliance with PWS requirements and ISO 9001:2008.

Stock Record Account (SRA) – A holding account for stocks in the pipeline used by activities with a supply support mission to service their customer units.

Supply Point Distribution – The method of distributing supplies in which the receiving unit is issued its supplies at a central location (depot, railhead, truck head, or distribution point) and moves supplies using organic transportation assets.

Supply Support Activity (SSA) – An activity assigned a DODAAC and having a supply support mission (field/sustainment maintenance, supply and transportation, supply and services).

Sustainment Maintenance – Maintenance operations performed in accordance with AR 750-1.

SYNCADA – A web based payment system that allows carriers to electronically monitor/report shipment status/receipt information and resolve invoice exceptions.

Table of Distribution and Allowances (TDA) – A table that prescribes the organizational structure, personnel, and equipment authorizations and requirements of a military unit to perform a specific mission for which there is no appropriate Table of Organization and Equipment.

Technical Manual (TM) – A publication providing detailed treatment of specific subjects considered necessary for full accomplishment of required training on, or proper use and maintenance of a particular piece of equipment. A technical manual also contains descriptions of materiel and instructions for operation, handling, maintenance, and repair.

Technical Inspection (TI) – Inspections of equipment and weapons to determine whether they are serviceable for continued use, whether repairs are necessary, whether repairs in process are being performed properly, and whether all required repairs were performed satisfactorily.

Temporary Work Places – All buildings external to the main designated buildings, to include motor pools used by the contractor while the unit is deployed. All buildings will be located on INSERT LOCATION HERE, and all places will be Government owned.

Test, Measurement, and Diagnostic Equipment (TMDE) – Any system or device capable of being used to evaluate the operational condition of a system or equipment to identify and isolate any actual or potential malfunction.

The Army Maintenance Management System (TAMMS) – The Army’s prescribed method for preparation and administration of forms and records required to manage maintenance, control the use of, and report warrant actions and deficiencies on Army equipment (DA PAM 750-8).

Unit-Maintained Equipment – Equipment generally maintained by FORSCOM Units but may still require maintenance by the contractor if the unit doesn’t have the necessary skills available.

Unit Maintenance – Maintenance operations that are normally assigned to the organizational category (AR 750-1).

Workload:

Planned – Predictable work requirements that were previously planned or programmed. This includes cyclical multi-year surge requirements that result in normal workload fluctuations.

Unplanned – Unpredictable work requirements that had not been previously planned or programmed but require prompt attention and must be added to, integrated with, or substituted for previously scheduled normal workloads.

Surge – The ability to rapidly accelerate production to meet unplanned workload requirements due to a rapid or abrupt escalation in military requirements with existing facilities and equipment.

Fluctuation – An instance of change (increase or decrease) in the normal workload that may require temporary shifting of personnel resources to satisfy the changing needs or priorities.

Acronyms & Abbreviations