B08 Attachment 0001 Environmental PWS - 12 OCT 2021 FINAL.pdf

12 October 2021

Thermal Treatment Demilitarization Systems Environmental Compliance Support

Performance Work Statement

1.0 INTRODUCTION. The Product Director for Demilitarization (PD Demil) mission is to demilitarize the stockpile of excess, obsolete, and unserviceable conventional ammunition. One key method of demilitarization (demil) is the use of thermal treatment systems to include rotary kiln incinerators (RKIs). The Joint Munitions Command (JMC) supports the demil mission by managing the demil stockpile and associated demilitarization activities, including open burning/open detonation (OB/OD), RKI operations and other closed thermal treatment systems.

The Army’s RKIs are considered a Hazardous Waste Combustor (HWC) under the Clean Air

Act (CAA). Operations of the furnace are regulated under the National Emission Standards for

Hazardous Air Pollutants for Hazardous Waste Combustors (HWC NESHAP). Hazardous

Waste Combustors are also regulated by the Federal Resource Conservation and Recovery Act

(RCRA). Federal regulations require extensive permitting and testing to establish and demonstrate compliance with CAA HWC NESHAP emission limitations and operating requirements which are outlined in 40 CFR Part 63 Subpart EEE. The Army Combat

Capabilities Development Command – Armaments Center (CCDC-AC) also supports the demil mission by developing new or improving existing demil technologies, including thermal treatment systems. As the OB/OD mission has come under increasing scrutiny and environmental restrictions, CCDC – AC has been developing new technologies to increase the capacity of the RKIs and to provide alternate technologies to demil munitions to reduce the reliance on OB/OD. These technologies require permitting and testing to not only prove the efficiency of the system but also to demonstrate that they meet all required environmental and public health standards. PD Demil and JMC are also investigating emplacing one or more Static

Denotation Chambers (SDCs) at organic depots to support closed disposal of munitions.

Services could be needed at JMC Depots or other testing facilities including the following: Crane

Army Ammunition Activity in Crane, IN, McAlester Army Ammunition Plant in McAlester, OK, Tooele Army Depot in Toole County, UT, Anniston Munitions Center in Bynum, AL, Letterkenny Army Depot in Chambersburg, PA, Hawthorne Army Depot in Hawthorne, NV, Blue Grass Army Depot, KY, Aberdeen Proving Ground in Aberdeen, MD, and the Energetic

Materials Research and Testing Center, Socorro, NM.

1.1 All work under this effort is subject to periodic inspection and on-the-spot performance assessment. All work completed under this contract shall be in accordance with the regulations listed in paragraph 1.0, all federal, state, and local laws and regulations, and Department of

Defense (DoD) 4145.26 dated 13 March 2008 to include change 2 that was incorporated 31

August 2018. All performance assessments and periodic inspection results shall be supplied in writing and shall describe the positive, neutral, negative results or determination. In the event the

Contractor is found to have failed to comply with contract requirements, corrective action shall be initiated. The corrective action process shall be governed by the applicable rules and regulations administered by the Contracting Officer’s Representative (COR). Minor issues will normally be handled onsite with a corrective action report being issued at the discretion of the

COR. For more serious issues and unresolved minor issues (to include repetitive minor problems) the COR may issue the Contractor a Contract Discrepancy Report (CDR) through the

Contracting Officer (KO). The KO shall present the CDR to the Contractor with instructions.

The Government reserves the right to seek consideration in the event of unresolved contract discrepancies and serious incidents impacting the effort.

2.0 REQUIREMENTS AND PERFORMANCE REQUIREMENTS SUMMARY

As directed by individual Task Order, the Contractor shall provide the necessary qualified labor, materials, supplies, services, facilities, and equipment to perform work in the following areas.

Frequency, duration, level of effort required for each task, and locations will be detailed within the Task Orders.

2.1 General Maximum Achievable Control Technology (MACT) Consultative Support. The

Contractor shall provide advice and technical consultative support to key stakeholders including

State and Federal regulatory agencies, Tooele Army Depot Ammunition Equipment Directorate, the Government’s contractors, PD Demil, JMC, JMC depots, and CCDC–AC regarding the CAA

MACT Rule requirements for thermal treatment systems, CAA/RCRA regulatory requirements, and other regulations/proposed regulations which could have the potential to impact thermal treatment systems. This support shall include evaluation and assessment of HWC health hazards.

This support will include meetings, telecons, and preparation of position papers or other related documentation. The level of support required will be quantified on each task order. “Support” will range from telecon participation to site visits. The contractor will provide position papers and other related documentation as necessary for MACT support and prepare associated documentation IAW CDRL A001. This CLIN is not included on the price matrix, this shall be separately negotiated when/if a requirement arises throughout the life of any resulting contract.

2.2 Environmental Planning, Testing and Reporting. The Government is the responsible party for securing permits. The Contractor shall provide permitting support of thermal treatment systems to comply with Environmental Protection Agency (EPA) CAA and RCRA regulations listed in section 1.0 as well as all federal, state, and local laws and regulations. The Contractor shall provide advice and consultation regarding requirements and strategy for complying with requirements. The Contractor shall prepare permit applications and modifications for submission to, and review and approval by Army organizations, State and Federal environmental regulatory agencies IAW CDRL A002. The Contractor shall also prepare documentation and participate in discussions to apply for and negotiate exploratory or alternate regulatory determinations and approaches such as applicability determinations and alternative monitoring requests. The

Contractor shall coordinate with key stakeholders including PD Demil, JMC, JMC depots, CCDC-AC, the Government’s contractors, Federal and State regulatory agencies in developing the permitting strategy and documentation. This shall include meetings, participation in telecons, preparing position papers and related documentation. The Contractor shall revise and update the permit applications and documentation based on this review and coordination. The

Contractor shall ensure early and frequent communication and coordination with the project team throughout the permitting and approval process. This CLIN is not included on the price matrix, this shall be separately negotiated when/if a requirement arises throughout the life of any resulting contract.

2.3 Human Health and Ecological Risk Assessments (HHERAs). The Contractor shall perform

HHERAs and prepare associated documentation IAW CDRL A003 to evaluate compliance of thermal treatment systems with State and Federal Regulations listed in section 1.0 as well as any local and state regulations. The Contractor shall perform associated modeling in accordance with State and EPA protocols. The Contractor shall coordinate with key stakeholders including

PD Demil, JMC, JMC depots, CCDC-AC, the Government’s contractors, Federal and State regulatory agencies in conducting the HHERAs. This shall include meetings and participation in telecons. The Contractor shall revise and update the HHERA based on this review and coordination. The Contractor shall ensure early and frequent communication and coordination with the project team throughout the process. This CLIN is not included on the price matrix, this shall be separately negotiated when/if a requirement arises throughout the life of any resulting contract.

2.4 Educational Consultation. The Contractor shall provide training and education to key stakeholders regarding CAA and RCRA environmental regulatory requirements for thermal treatment systems, permitting processes and time lines, and their implication for operations. The level of training required will be specified on each task order. This training shall be conducted on site at Government installations and through telecon consultative sessions. The Contractor shall prepare training material suitable for ongoing reference after completion of the training in

IAW CDRL A004. This CLIN is not included on the price matrix, this shall be separately negotiated when/if a requirement arises throughout the life of any resulting contract.

2.5 Technology Assessments. The Contractor shall provide advice, consultation, and analysis regarding alternative thermal treatment demilitarization technologies and applicable Federal and

State CAA and RCRA permitting requirements. The Contractor shall assist the Government with evaluating these technologies and their capabilities for use in demilitarization. This CLIN is not included on the price matrix, this shall be separately negotiated when/if a requirement arises throughout the life of any resulting contract.

2.6 Design Support & Operational Reviews. The Contractor shall provide design support for the development, evaluation, troubleshooting, or improvement of thermal treatment systems including associated pollution abatement systems. This shall include review of design documentation and operating data, preparation of process flows, mass and energy balances, and process modeling. The Contractor shall provide test and analytical evaluation of existing operations to troubleshoot issues and provide operational improvements. The Contractor shall make recommendations regarding design, process, operational, equipment or other changes to improve the process or remedy issues based on the testing and analysis. All documents for

Design Support & Operational Reviews shall be submitted IAW CDRL A005 to the Government for review and approval. This CLIN is not included on the price matrix, this shall be separately negotiated when/if a requirement arises throughout the life of any resulting contract.

2.7 Waste Feed Characterization. The Contractor shall perform waste feed characterization to support Comprehensive Performance Test Plans (CPTPs) or alternate compliance testing for thermal treatment systems. The Contractor shall provide recommended feed rates for each characterized feed item based on environmental regulations that allow the thermal treatment systems to efficiently demil the maximum amount of munitions while ensuring no environmental or health limits are exceeded. This CLIN is not included on the price matrix, this shall be separately negotiated when/if a requirement arises throughout the life of any resulting contract.

2.8 Mini-Burn Test Plan. The Contractor shall develop a test strategy and prepare mini-burn plans to conduct testing and sampling is adequate to confirm readiness for a Comprehensive

Performance Test (CPT) or other test that determines compliance with air and solid waste environmental requirements for thermal treatment systems. The Contractor shall coordinate with key stakeholders in developing the test strategy and the test plan including PD Demil, JMC, JMC depots, CCDC-AC, Tooele Army Depot Ammunition Equipment Directorate, the Government’s contractors, Federal and State regulatory agencies. This shall include meetings and participation in telecons from initial investigation through plan development, review, and approval. The

Contractor shall ensure that the mini-burn test plan demonstrates performance goals, complies with regulation, provides a test and compliance strategy that can be effectively and efficiently executed. The Contractor shall submit a Mini-Burn Test Plan IAW CDRL A006 to the

Government for review and approval. The Contractor shall update and revise the plan in coordination with the Government and key stakeholders until final acceptance.

2.9 Mini-Burn Test. Based on the approved mini-burn test plan, the Contractor shall conduct mini-burn tests IAW with its approved test plan, regulatory requirements, and perform all required air pollution emission testing for thermal treatment systems. The Contractor shall collect required samples, properly secure them, and submit them to a qualified laboratory for analysis of all the air emissions and particulates. The Contractor shall provide all necessary personnel, materials, equipment, and supplies to perform the sampling. The location and purpose of testing will be specified in each task order. The Contractor shall coordinate with the

Government and advise of required on site support to ensure successful sampling. The

Contractor shall document the results of the test and laboratory analysis in the form of a Mini-

Burn Test Technical Report IAW CDRL A007 and submit to the Government for review and approval. The Contractor shall modify and update the report based on comments received.

2.10 Comprehensive Performance Test Plans (CPTPs). The Contractor shall develop test strategy and prepare CPTPs, or plans in lieu of CPTPs as required by the classification of the demil process, that demonstrate compliance with air and solid waste environmental requirements for thermal treatment systems in accordance with Federal and State regulation and in conjunction with input from the Government, Federal and State regulatory agencies. The Contractor shall coordinate with key stakeholders in developing the test strategy and the test plan including PD

Demil, JMC, JMC depots, CCDC-AC, Tooele Army Depot Ammunition Equipment Directorate, the Government’s contractors, Federal and State regulatory agencies. This shall include meetings and participation in telecons from initial investigation through plan development, review, and approval. The Contractor shall ensure that the CPTP demonstrates performance goals, complies with regulation, provide a test and compliance strategy that can be effectively and efficiently executed. This shall include pollutant limits, flexibility in munitions processing, operating conditions, evaluation and selection of feed/spike, and test schedule. The Contractor shall negotiate with Federal and State agencies regarding test plan provisions including test or operating conditions. The Contractor shall prepare the test plans IAW the regulatory deadlines.

The Contractor shall submit the CPTP or plans in lieu of CPTPs, IAW CDRL A008 to the

Government for review and comment NLT 60 days prior to the regulatory deadline of the CPTP.

The Contractor shall conduct comment resolution during the Government review process and shall revise the test plans as required. Test plan must be finalized and submitted to the

Government NLT 13 months prior to the planned CPT date for submission by the Government to the applicable state agency.

2.11 Comprehensive Performance Test (CPT). Based on the approved test plan, the

Contractor shall conduct the CPTs, or other tests in lieu of CPTs as required by the classification of the demil process, that demonstrate compliance with air and solid waste environmental requirements for thermal treatment systems in accordance with State and Federal regulation. The

Contractor shall ensure the tests are conducted in accordance with regulatory requirements and perform all required air pollution emission testing. The Contractor shall conduct analysis of all air emission samples collected during the test in accordance with regulatory requirements. The

Contractor shall provide all necessary personnel, materials, equipment, and supplies to perform the sampling. The Contractor shall coordinate with the Government and advise of required on site support to ensure successful sampling. Following completion of the testing activities, the

Contractor shall collect operating data from the furnace and emissions collected during the stack testing. The Contractor shall review the operating data and determine the appropriate operating parameter limits (OPLs) that resulted from the testing. The Contractor shall review the emissions data, verify emissions calculations, and provide a data quality review of the associated laboratory report. Following review of all specified data, the Contractor shall assemble the results of the test into a CPT report. The CPT report shall summarize the unit operating conditions, present the stack test results, and specify the new OPLs for the furnace. The CPT report shall include a

Notification of Compliance, which the depot will review, sign, and submit to the applicable state’s environmental office. Consistent with HWC NESHAP requirements, the complete, assembled report must be provided to the government for submittal no later than 90 days following completion of onsite testing activities IAW CDRL A009.

2.12 Confirmatory Performance Test Plan (CfPTP). The Contractor shall develop a test strategy and prepare CfPTPs in compliance with Federal Regulation and in conjunction with input from the Government, Federal and State regulatory agencies for thermal treatment systems.

The Contractor shall coordinate with key stakeholders in developing the test strategy and the plan including PD Demil, JMC, JMC depots, CCDC-AC, Tooele Army Depot Ammunition

Equipment Directorate, U.S. Army Aviation and Missile Command, the Government’s contractors, Federal and State regulatory agencies. This shall include meetings and participation in telecons from initial investigation through plan development, review, and approval. The

Contractor shall ensure that the CfPTP demonstrates performance goals, complies with regulation, and provides a test and compliance strategy that can be effectively and efficiently executed. The Contractor shall negotiate with Federal and State agencies regarding CfPT provisions including test or operating conditions. The Contractor shall prepare CfPTPs IAW

CDRL A010 as prescribed by the regulatory deadlines. The Contractor shall submit the CfPTP or other plans in lieu of CfPTPs as determined by the Government, IAW CDRL A010 for review and comment NLT 60 Days prior to the regulatory deadline of the CfPTP. The Contractor shall conduct comment resolution during the Government review process and shall revise the test plans as required. Test plan must be finalized and submitted to the Government NLT 13 months prior to the planned CfPT date for submission by the Government to the applicable state agency.

2.13 Confirmatory Performance Test (CfPT). Based on the approved CfPTP, the Contractor shall conduct the CfPTs, ensure they are conducted in accordance with regulatory requirements, and perform all required air emission testing for thermal treatment systems. The Contractor shall conduct analysis of all air emission samples collected during the CfPTs in accordance with regulatory requirements listed in paragraph 1.0. The Contractor shall provide all necessary personnel, materials, equipment, and supplies to perform the sampling. The Contractor shall coordinate with the Government and advise of required on site support to ensure successful sampling. The Contractor shall document the results of the test in the form of a CfPT Technical

Report IAW CDRL A011 within the regulatory suspense dates (90 days as defined by the MACT rule) following CfPT completion.

2.14 Operator Training. The Contractor shall coordinate with the Tooele Army Depot

Ammunition Equipment and Manufacturing Directorate, or another Government agency as designated by the task order to develop HWC Operator Training Courses that fulfill the MACT regulatory requirements and ensure that HWC operators are adequately trained. The courses shall include an approximately 40-hour initial operator training course and an approximately 8-hour annual refresher course. The Contractor shall present the initial 40-hour HWC Operator

Training Courses on-site at the operating locations to the designated HWC operators as designated by the task order. On an annual basis, the Contractor shall present the 8-hour HWC

Operator Refresher Training Courses on-site at each of the operating locations (CAAA, MCAAP, and TEAD). The Contractor shall present an additional 40-hour HWC Operator

Training Courses at the operating location for newly assigned HWC operators as designated by task order. For thermal treatment systems not classified as HWC under the MACT rule but that still require an operator training program, the Contractor shall develop and deliver a similar training program in accordance with the applicable regulations. All training classes should be able to accommodate 6-20 personnel, this will be further defined in each task order.

2.15 Continuous Emissions Monitoring System (CEMS) Calibration and Testing. The

Contractor shall provide consultation on performance of the RKI’s continuous CEMS to ensure ongoing compliance with RCRA reporting requirements, assist with troubleshooting problems, and develop solutions to issues regarding such compliance. The Contractor shall also recommend repairs and/or upgrades to CEMS equipment to maintain compliance.

2.16 Relative Accuracy Test Audit of CEMS. The Contractor shall perform HWC Relative

Accuracy Test Audit (RATA) testing IAW 40 CFR Part 63 Subpart EEE at the operating locations once per year. The Contractor shall document the results of the RATA testing in the form of a HWC RATA Test Technical Report IAW CDRL A012 within regulatory suspense dates (60 days as defined by the MACT rule) following completion of the RATA and submit to the Government for review and comment. The Contractor shall update the report based on comments received.

2.17 Regulatory Plans. The Contractor shall prepare the following plans in support of the

HWC MACT Rule and in compliance with regulatory requirements IAW CDRL A013. The

Contractor shall coordinate with key stakeholders in developing the plans, including PD Demil, JMC, JMC depots, CCDC-AC, Tooele Army Depot Ammunition Equipment Directorate, the

Government’s contractors, Federal and State regulatory agencies. This shall include meetings and participation in telecons from initial investigation through plan development, review, and approval. The Contractor shall ensure that the plans provide for operations and maintenance that can be effectively and efficiently executed at the depot level. The Contractor shall provide draft plans to the government for review and approval no later than 12 months after award. The

Contractor shall only be allowed to deviate in the plan delivery deadline with prior written

Government approval. The Contractor shall make changes to the draft of the plan to comply with

Government comments and submit it back to the Government for review and approval within 7 business days. The Contractor shall update and revise the plans in coordination with the

Government and key stakeholders until acceptance. For thermal treatment systems not classified as HWC under the MACT but that still require operational plans, the Contractor shall develop similar plans in accordance with the applicable regulations.

The following plans shall be completed in order to be compliant with 40 CFR part 63 subpart

EEE. 40 CFR part 63 subpart EEE details the requirements of the plans listed below:

2.16.1 Operation and Maintenance Plan

2.16.2 Startup, Shutdown, and Malfunction Plan

2.16.3 Feedstream Analysis Plan

2.16.4 Continuous Monitoring System Performance and Evaluation Test Plan

2.16.5 Continuous Monitoring System Performance and Evaluation Plan

2.18 Data Recording and Compliance Review and Reporting. The Contractor shall review data recording and reporting for environmental compliance to ensure proper capture and documentation of data for thermal treatment systems. The Contractor shall make recommendations on adjustments to data recording and reporting to bring it into compliance.

This CLIN is not included on the price matrix, this shall be separately negotiated when/if a requirement arises throughout the life of any resulting contract.

2.19 Ammunition Peculiar Equipment (APE) Workgroup Meetings. The Contractor shall support demil operations by attending the APE and/or operational workgroup meeting on a weekly basis via telecon. The meeting will consist of reviewing thermal treatment system emission, monitoring, testing, and recordkeeping requirements, as well as follow up on audit findings and lessons learned for each thermal treatment system. Annual requirement is approximately 100 hours.

2.20 Depot Audits. The Contractor shall support JMC by performing an audit on the Army’s thermal treatment systems at Army depot locations. This audit activity shall include an internal site investigation performed by the Contractor. Some environmental reporting may be triggered as a result of the audit. However, the audit itself is intended as a preventative/liability protection measure. The goal of multi-site performance is to apply uniform compliance policy across all operating locations and provide necessary information on possible "gaps" in facility programs to enhance and improve JMC-funded training and testing efforts. This CLIN is not included on the price matrix, this shall be separately negotiated when/if a requirement arises throughout the life of any resulting contract.

2.21 Travel. The Contractor shall include travel to the following Government facilities and other test sites to interact with Government and facility operator personnel to accomplish this effort. Actual travel locations will be detailed in the Task Orders, but locations could be any or all of the following: Crane Army Ammunition Activity in Crane, IN, McAlester Army

Ammunition Plant in McAlester, OK, Tooele Army Depot in Toole County, UT, Anniston

Munitions Center in Bynum, AL, Letterkenny Army Depot in Franklin County, PA (near

Chambersburg), Hawthorne Army Depot in Hawthorne, NV, Blue Grass Army Depot in Central

KY (near Richmond), Aberdeen Proving Ground in Aberdeen, MD, and the Energetic Materials

Research and Testing Center, Socorro, NM. Additional travel outside the U.S. might be required, but details will be worked out through the specific task order. All travel shall be in accordance with the Joint Travel Regulations. This will be a cost reimbursable CLIN. A not to exceed amount will be negotiated for each requirement.

2.22 Testing Contingency. The Contractor shall provide a firm fixed price cost per day for contingency operations should there be a government caused delay during on-site testing operations requiring extension of the period of on-site testing operations. Testing delays caused by weather, government owned equipment failure, or other government caused delays are the acceptable reasons for use of contingency. Contractor caused (contractor equipment or personnel) delays are not acceptable reasons for use of contingency.

2.23 Period of Performance. The period of performance for this contract is 60 months from contract award.

2.24 Place of Performance. Actual place of performance will be detailed in the Task Orders.

2.25 Monthly Report. The Contractor shall submit a monthly report summarizing all work being performed under this contract IAW CDRL A014.

3.0 Performance Requirements Summary

Task/Requirement Standard Sampling Method &

Acceptable Quality Level

(AQL)

2.1.1 Oversight of

Comprehensive

Performance Test (CPT)

Completion of CPT, RATA, OPLs, CPT report, and NOC

Direct

Observation/Contractor

Report – Confirmation that Contractor is on site, submission of CPT report containing RATA, OPLs, and submission of NOC

2.1.2 Stack Testing

Services

Completion of Test

Series

Direct

Observation/Contractor

Report – Confirmation of completion verified by completed CPT report which includes sampling data and laboratory analysis results as well as direct observation while on site.

2.1.3 Comprehensive

Performance Test Report

Completion/submittal within 90 days and accepted by Indiana

Department of

Environmental Quality

(IDEQ)

Contractor Report –

Receipt of report by

Crane, McAlester, and

Tooele Environmental offices, accepted submission by IDEQ

2.2 Operator Training Training will be

conducted in accordance with the performance work statement.

Direct Observation -

Government representatives will be on-site. 100%

4.0 Contractor Personnel Requirements. The services provided under this contract are strictly non-personal in nature. Under this contract, no employer-employee relationship will exist between the Government and the Contractor and/or between the Government and the

Contractor’s employees. No contractor employee will be directly supervised by the Government.

All individual employee assignments and daily work direction will be given by the Contractor. If the Contractor believes any Government action, inaction, or communication would create a personal services relationship, or appearance of, between the Government and any contractor employee, the Contractor shall promptly notify the KO. Additionally, the Contractor shall ensure all contracted employees fully understand the Government–Contractor relationship. All contractor employees must be fully aware that Government personnel do not have direct authority over contractor personnel. Additionally, all contractor employees must fully understand that only the KO has the authority to change the terms of the contract and only the KO has authority to direct work. Both the KO and COR can provide guidance.

4.1 The Contractor shall provide the appropriate amount of personnel with required training, skills, and experience in order to accomplish the tasks required under this PWS. Additionally, the

Contractor must exercise due diligence in its hiring practices to validate required skills and ensure employee probity. Moreover, the Contractor shall provide its employees with detailed instruction on Government policies and regulations in the areas of safety, security, and environmental compliance as they pertain to the operations specified or implied in this PWS and subsequent modifications. The Contractor shall not allow any employee that are not certified, trained, or licensed for a particular task to perform such work.

5.0 Contract Administration

5.1The KO has authority to administer the contract and approve any changes to the contract. The

KO will appoint representatives to assist in contract administration including a COR. Any work performed outside of the terms of this contract or its subsequent modifications, and without prior authorization from the KO, will be performed at the sole risk of the Contractor and may not be reimbursed.

5.2 The COR monitors all technical aspects of the contract and assists the KO in contract administration. The COR performs the following functions: ensures the Contractor performs the technical requirements of the contract; performs necessary inspections in connection with contract performance; maintains written and oral communication with the Contractor concerning technical aspects of the contract; and monitors the Contractor’s performance in accordance with the performance requirements summary. The COR shall notify both the KO and the Contractor of any deficiencies.

6.0 Contractor Performance Evaluation

6.1 The Contractor shall develop and maintain an effective Quality Control Program to ensure services are performed in accordance with this PWS.

6.2 If any aspect of performance is not in conformance with the requirements of this contract, the

Government will have the right to issue a CDR. Upon issuance of a CDR by the COR, the

Contractor program manager shall immediately sign a copy and return it to the COR, who will forward it to the KO for signature. The Contractor shall explain, in writing, within five business days why performance was not in conformance with the requirements of this contract, how performance will be returned to conformance, and how recurrence of the problem will be prevented in the future.

6.3 Contractor Manpower Reporting: The Contractor shall report ALL contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract for the U.S. Army via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the

DoD organization that is receiving or benefitting from the contracted services.

6.3.1 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October

31 of each calendar year. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website”.

7.0 DoD Personnel Security Program

7.1 DoD 5200.2-R, DoD Personnel Security Program, requires DoD military and civilian personnel, as well as DoD consultant and Contractor personnel, who perform work on sensitive automated information systems to be assigned to positions which are designated at one of three sensitivity levels (ADP-I,ADP-II, ADP-III). These designations equate to Critical Sensitive, Non-critical sensitive, and Non-sensitive. The contractor shall assure that individuals assigned to the sensitive positions, as determined by the Government, have completed the appropriate forms.

7.2 The required investigation(s) shall be completed prior to Contractor personnel being assigned to sensitive tasks. The Contractor shall ensure that personnel working on a sensitive automated information system fill out a System Authorization Access Request (SAAR) and turn it in to the organization’s system administrator. All Contract personnel providing extended on-site services shall have a clearance and maintain a CAC/PKI access capability. The Contractor Verification

System (CVS) is used to verify personal information on contract personnel. Approval on CVS by the Government’s Trusted Agent authorizes the issue of a Common Access Card (CAC). The contractor shall support CVS information requirements as needed.

8.0 Anti-Terrorism and Operations Security Requirements

8.1 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT

Level I Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract., whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I

Awareness training is available at the following website: http://jko.jten.mil

8.2 Access and general protection/security policy procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.3 Do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and

Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

http://jko.jten.mil/

8.4 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity

ATO). This local developed training will be used to inform employees of the types of behavior to watch for the instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results report to the COR NLT 5 calendar days after contract award.

8.5 OPSEC Program: The contractor shall develop an OPSEC Standing Operating Procedure

(SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR

530-1.

8.6 OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.