B08_Attachment - 0001 CSS W912CN25QME05.pdf

RFQ No. W912CN-25-Q-ME05 Issue Date: April 02, 2025

Combined Synopsis/Solicitation 9th Mission Support Command

Lodging in Kind Blanket Purchase Agreement

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, conducted using FAR 13.5 - Simplified Procedures for Certain Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued.

(ii) Competitive quotes are being requested under Request for Quote (RFQ) Number W912CN-24-Q-ME05.

(iii) This solicitation document incorporates provisions and clauses that are those in effect through Federal Acquisition Circular FAC 2025-03, Effective: January 17, 2025, and DFARS Publication Notice (DPN) 20250117.

(iv) The North American Industry Classification System (NAICS) code applicable to this acquisition is 721110 Hotels (except Casino Hotels) and Motels and the small business size standard is $40.0 million. The product service (PSC) code is V231. This procurement is a competitive, unrestricted action. All qualified vendors will be accepted.

The Government intends to establish and administer a Master Blanket Purchase Agreement (BPA) with multiple vendors and will issue BPA calls on a per-call competed basis.

(v) For the purposes of quoting, the Contract Line-Item Number (CLIN) structure is identified below:

CLIN Description Qty. Unit of Issue Unit Price Total Price

0001 V231 Lodging Oahu

Lodging Nights $ $

0002 V231 Lodging Hawaii Lodging

Nights $ $

0003 V231 Lodging Maui Lodging

Nights $ $

(vi) DESCRIPTION OF REQUIREMENTS: Lodging in Kind

EXTENDED DESCRIPTION: The Regional Contracting Office-Hawaii (RCO-HI), has a requirement to establish a Master Blanket Purchase Agreement (BPA) for commercial lodging accommodations for 9th Mission Support Command (MSC) Army reserve soldiers on the islands of Oahu, Maui and Hawaii in the state of Hawaii for personnel on travel during Battle Assembly (BA) or Rescheduled Training (RST). Required nights of lodging for eligible personnel may occasionally increase or decrease significantly, depending on the mission requirements.

RCO-HI intends to establish multiple BPAs to fulfill the government’s recurring lodging requirement.

1. Lodging facilities must be within ten (10) road miles of the following duty locations:

Oahu - 1557 Suehiro Road, Honolulu, HI 96819 Hawaii - 1304 Kekuanaoa St, Hilo, HI 96720 Maui - 1686 W Kaahumanu Ave, Wailuku, HI 96793

2. These BPAs will have an ordering period of five (5) years from the date of agreement via issuance of call orders issued against the BPA. Refer to the attachments listed below for a detailed description of the requirement:

Attachment 0002 – Salient Characteristics W912CN25QME05, Attachment 0003 – BPA Terms and Conditions LIK, and Attachment 0004 – BPA PRICE LIST – QUOTE SHEET.

3. Please note that a BPA is not a contract but a streamlined method for acquiring services on an as-needed basis from qualified sources readily available, thereby eliminating the need for repetitive and costly re-procurements.

There is no minimum or maximum guaranteed quantity under a BPA. All BPA Call Orders must be acknowledged by the selected vendor to remain on the BPA call list. The government does not intend to pay for any information provided under this notice and is not obligated to notify respondents of the results of this notice. This requirement is for commercial lodging, with the number of personnel requiring lodging fluctuating based on the mission requirements of the government.

4. PERIOD OF PERFORMANCE

Period of Performance: 01 May 2025 – 30 April 2030

5. RCO-HI intends to award multiple BPAs to responsible offerors who are considered technically acceptable. If you are interested in the possible establishment of a BPA for lodging with the RCO-HI please complete Attachment 4:

BPA PRICE LIST – QUOTE SHEET of the single and double room occupancy rates (per night) for Hawaii that your business is offering. Ensure your prices are at or below the Federal Government’s local per diem/lodging rate for Hawaii to be eligible for consideration. If multiple hotels are provided by a third party, please list all hotels.

RFQ ATTACHMENTS

1. Attachment 0001 – CSS W912CN25QME05

2. Attachment 0002 – Salient Characteristics W912CN25QME05

3. Attachment 0003 – BPA Terms and Conditions LIK

4. Attachment 0004 – BPA PRICE LIST – QUOTE SHEET

(viii) INSTRUCTIONS TO OFFERORS

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Services (SEP 2023), applies to this acquisition. The Government intends to award a Master Blanket Purchase Agreement resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation is most advantageous to the Government as defined in the ‘EVALUATION FACTORS FOR AWARD’ Section below.

Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1 is augmented as follows: Offerors shall prepare their quotations IAW FAR 52.212-1 and this addendum. A complete quote must be received to be considered for award.

Quotes that fail to address all requirements or follow all instructions will be considered non-responsive and ineligible for contract award. Respond to each item listed below, if the response is “None” or “Not applicable,” explicitly state and explain. A complete quote includes a response and submission to each of the following:

1. Price List: Offerors shall complete and submit Attachment 0004 – BPA PRICE LIST-QUOTE SHEET, providing all applicable rates for lodging accommodations offered. Prices shall be evaluated for reasonableness and compliance with applicable Joint Travel Regulation (JTR) per diem rates, which can be found at https://www.travel.dod.mil/Travel-Transportation-Rates/Per-Diem/Per-Diem-Rate-Lookup/ , as outlined in the addendum to FAR 52.212-2. The provided price list will remain valid for the duration of the BPA; however, the listed prices are subject to change and are not binding.

2. Technical Capability Submission: Offerors shall submit a brief capability statement demonstrating their ability to provide lodging accommodations that meet all requirements outlined in Attachment 0002 – Salient Characteristics, including required proximity to the mission site. The Government will evaluate this submission to determine technical acceptability on a pass/fail (Acceptable/Unacceptable) basis as described under the evaluation criteria in FAR 52.212-2.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1524_210320 https://www.travel.dod.mil/Travel-Transportation-Rates/Per-Diem/Per-Diem-Rate-Lookup/

(ix) EVALUATION FACTORS FOR AWARD: The provision at FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) applies to this acquisition.

Addendum to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV 2021)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-2 is augmented as follows:

1. BASIS FOR AWARD: Procedures in FAR 13.106 are applicable to this procurement. The Government intends to establish multiple Blanket Purchase Agreements (BPAs) resulting from this solicitation. Awards will be made to responsible quoters (as defined in FAR 9.104) whose quotes conform to the solicitation and are determined to be the most advantageous to the Government, considering price and non-price factors.

The following factors shall be used to evaluate quotes:

1. Price

2. Technical Capability

The Government reserves the right to establish BPAs with those vendors whose quotes are determined to be technically acceptable and represent a fair and reasonable price in accordance with FAR 13.106-3.

Individual BPA calls will be competed among all established BPA holders, and award will be made to the best value quote that meets the requirements of each individual call.:

a. Price Factor: Quoted prices will be evaluated for reasonableness and compliance with applicable Joint

Travel Regulation (JTR) per diem rates. Pricing will be evaluated as follows:

Acceptable: All quoted rates are at or below the JTR lodging rates.

Unacceptable: One or more quoted rates exceed the JTR lodging rates.

The Government anticipates receiving competitive quotes for future BPA calls and will determine price reasonableness for each call in accordance with FAR 13.106-3(a). Award of individual BPA calls will be made to the best value, technically acceptable quote received.

Allowable taxes: State Transient Accommodations Tax, General Excise Tax, Oahu Transient Accommodations Tax.

Fees not covered by the BPA: Parking, Resort, Porterage, Meals, and other miscellaneous or non-approved costs.

b. Technical Capability Factor: The Government will evaluate each quote to determine whether it meets all technical requirements as outlined in Attachment 0002 – Salient Characteristics, including required proximity to the mission site. Technical evaluation will be conducted on an Acceptable/Unacceptable basis.

Acceptable: The quote meets all specifications and requirements identified in the solicitation and Attachment 0002.

Unacceptable: The quote fails to meet one or more specifications or requirements identified in the solicitation and Attachment 0002.

Only quotes rated as Technically Acceptable will be considered for BPA establishment.

(x) The Contractor shall include the provisions at 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (May 2024) and shall be registered in the System for Award Management (SAM) database: https://www.sam.gov/portal/public/SAM/. Failure to comply with SAM registration may deem a vendor ineligible for award consideration.

(xi) The clause at 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services (MAY 2024), applies to this acquisition.

It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses can be accessed in full text at https://www.acquisition.gov/content/regulations.

The following additional FAR clauses and provisions are applicable to this acquisition:

52.202-1 Definitions (Jun 2020) 52.204-7 System for Award Management (Nov 2024) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-20 Predecessor of Offeror (Aug 2020) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov 2021) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Dec 2023) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-26 Covered Telecommunications Equipment or Services—Representation (Oct 2020) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023) 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services--Alternate I (Feb 2024) 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (May 2024) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services--Alternate I (May 2024) 52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) 52.222-25 Affirmative Action Compliance (Apr 1984) 52.222-26 Equal Opportunity (Sep 2016) 52.222-41 Service Contract Labor Standards (Aug 2018) 52.223-23 Sustainable Products and Services (May 2024) 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) 52.232-36 Payment by Third Party (May 2014) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1978_278534 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2178_319342 https://www.acquisition.gov/content/regulations

The following additional DFARS clauses cited in the clause are applicable to the acquisition:

252.201-7003 Control of Government Personnel Work Product (Apr 1992) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022) 252.204-7003 Control of Government Personnel Work Product (Apr 1992) 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (May 2024) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (Jan 2023) 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (Dec 2019) 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services— Representation (May 2021) 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023) 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements (Nov 2023) 252.204-7020 NIST SP 800-171 DoD Assessment Requirements (Nov 2023) 252.204-7024 Notice on the use of the Supplier Performance Risk System (Mar 2023) 252.205-7000 Provision of Information to Cooperative Agreement Holders (Jun 2023) 252.211-7008 Use of Government-Assigned Serial Numbers (Sep 2010) 252.215-7007 Notice of Intent to Resolicit (Jun 2012) 252.215-7008 Only One Offer (Dec 2022) 252.225-7000 Buy American--Balance of Payments Program Certificate—Basic (Feb 2024) 252.225-7001 Buy American and Balance of Payments Program—Basic (Feb 2024) 252.225-7048 Export-Controlled Items (Jun 2013) 252.225-7966 Prohibition Regarding Russian Fossil Fuel Business Operations—Representation (Deviation 2024- O0006, Revision 1) (Mar 2024) 252.225-7967 Prohibition Regarding Russian Fossil Fuel Business Operations (Deviation 2024- O0006) (Mar 2024) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) 252.232-7006 Wide Area WorkFlow Payment Instructions (Jan 2023) 252.232-7009 Mandatory Payment by Governmentwide Commercial Purchase Card (May 2018) 252.232-7010 Levies on Contract Payments (Dec 2006) 252.244-7000 Subcontracts for Commercial Products or Commercial Services (Nov 2023)

Provisions/Clauses Incorporated by Full Text:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov.

(End of provision)

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov.

https://www.acquisition.gov/ https://www.acquisition.gov/

(End of clause)

52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

(xiii) There are no additional contract requirement(s) or terms and conditions necessary for this acquisition.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating is not used for this requirement.

(xv) DUE DATE AND SUBMISSION INFORMATION

Formatting Requirements: Submit quotes in electronic PDF.

Request For Clarifications (RFC) Due Date and Submission Requirements:

Questions must be e-mailed to Michael.m.ehara.civ@army.mil.

Questions must be received by 0900HRS Hawaii Standard Time (HST), no later than April 07, 2025.

Questions may be addressed at the discretion of the Government. A summary of questions received, and Government responses will be provided via amendment and posted on the SAM.gov website

Quotes Due Date:

Quotes must be submitted electronically through upload to the SAM.gov website. In the event of technical issues with the website, quotes may be submitted via e-mail to Contract Specialist, Michael Ehara at Michael.m.ehara.civ@army.mil and Contracting Officer Jacob Kamelamela at jacob.c.kamelamela.civ@army.mil in electronic PDF format.

Include RFQ# W912CN-25-Q-ME05 on all quotes.

Quotes must be received by 0900HRS Hawaii Standard Time (HST), no later than April 15, 2025.

It is the responsibility of the Offeror to ensure quotations are received and acknowledged by the contracting officer or contracting specialist. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1(f).

mailto:jacob.c.kamelamela.civ@mail.mil mailto:jacob.c.kamelamela.civ@army.mil

52.212-1(f) Late submissions.

(1) Offerors are responsible for submitting quotations to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(xvi) Government RFQ Point of Contract:

The point of contact for this solicitation is Contract Specialist, Michael Ehara at Michael.m.ehara.civ@army.mil and the back-up is Contracting Officer, Jacob Kamelamela at jacob.c.kamelamela.civ@army.mil. Reference RFQ# W912CN-24-Q-ME05 on all email exchanges regarding this acquisition.

******* End of Combined Synopsis/Solicitation ********