Haskell Indian Nations University | Building 121 - Navarre Hall – 4.3 Willone.eubanks@stgs.us | 816.2156300

Navarre Flooring Replacement - Revised SOW Version 4.3 7/20/26

STATEMENT OF WORK

IE055 BUILDING #121 NAVARRE HALL

FLOORING REPLACEMENT

July 2026

Project Location Haskell Indian Nations University, Lawrence, Kansas

Building Building 121 - Navarre Hall

Acquisition Type Firm-Fixed-Price Construction

Primary Work Existing Flooring Removal, Substrate Preparation, and LVT Installation

Approximate Area 13,000 Square Feet (Contractor to field Verify)

Period of Performance 180 Calendar Days from Notice to Proceed mailto:Willone.eubanks@stgs.us

1. PROJECT LONG DESCRIPTION

Navarre Hall contains deteriorated and mismatched flooring materials within the areas identified on the attached floor plan. Existing floor finishes have reached the end of their useful life and exhibit wear, damage, staining, failed adhesion, and uneven transitions that adversely affect appearance, functionality, maintainability, and accessibility.

This project consists of removing existing base and flooring as required and installing approximately 13,000 square feet (Contractor to field verify) of new commercial-grade Luxury Vinyl Tile (LVT) flooring and vinyl base within the designated areas of Building 121, Navarre Hall. The Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, testing, protection, disposal, wall base and incidentals necessary to deliver a complete flooring system.

The work includes selective removal and disposal of existing flooring, removal of residual adhesives and contaminants, concrete substrate preparation, grinding, scraping, cleaning, crack repair, patching, leveling, moisture testing, moisture mitigation where required, installation of new LVT plank flooring, installation of rubber wall base, transition strips, reducers, thresholds, edge trim, and final cleaning. The completed work shall be safe, durable, visually uniform, accessible, and suitable for the intended academic, administrative, storage, and support uses of the facility.

Potential complications include unknown existing substrate conditions, incompatible or hazardous flooring adhesives, excessive slab moisture, localized concrete deterioration, irregular floor elevations, and differing existing flooring materials. The Contractor shall field verify existing conditions and notify the Contracting

Officer’s Representative (COR) of conditions that materially differ from the contract documents before proceeding with affected work.

The school’s point of contact for this project is:

Karla Van Noy

Facilities Manager / COR

Haskell Indian Nations University

Lawrence, Kansas

2. PURPOSE AND PROJECT LOCATION

2.1 Purpose

Haskell Indian Nations University (HINU) is requesting proposals from qualified flooring contractors to provide all construction services required to remove existing flooring as needed, prepare the existing substrates, and furnish and install new commercial-grade LVT flooring, rubber base, transitions, and related accessories in accordance with this Statement of Work.

Follow NFPA 5000 and all applicable codes for architectural, structural, mechanical, electrical, and other codes as determined by BIA /BIE. Refer to Codes and Standards below.

2.2 Project Location

Building 121 - Navarre Hall, Haskell Indian Nations University, Lawrence, Kansas.

3. DEFINITIONS AND ACRONYMS

Term Definition

ADAABAAG Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

AHJ Authority Having Jurisdiction

BIA Bureau of Indian Affairs

BIE Bureau of Indian Education

CO Contracting Officer

COR Contracting Officer’s Representative

DSRM Division of Safety and Risk Management

HINU Haskell Indian Nations University

LVT Luxury Vinyl Tile

NTP Notice to Proceed

SDS Safety Data Sheet

SOW Statement of Work

4. APPLICABLE CODES, STANDARDS, AND REQUIREMENTS

The Contractor shall comply with the latest adopted editions of applicable requirements, including but not limited to:

• Occupational Safety and Health Administration (OSHA) regulations.

• ADAABAAG requirements for accessible routes, transitions, thresholds, and changes in level.

• NFPA 1, Fire Code, and NFPA 101, Life Safety Code, as applicable to flooring materials and means of egress.

• ASTM F710, Standard Practice for Preparing Concrete Floors to Receive Resilient Flooring.

• ASTM F1869, Standard Test Method for Measuring Moisture Vapor Emission Rate of Concrete Subfloor

Using Anhydrous Calcium Chloride.

• ASTM F2170, Standard Test Method for Determining Relative Humidity in Concrete Floor Slabs Using In

Situ Probes.

• ASTM E648 or NFPA 253, Critical Radiant Flux of Floor-Covering Systems, as applicable.

• ASTM D2047 or current recognized slip-resistance testing applicable to the proposed flooring.

• Manufacturer’s written installation, substrate preparation, adhesive, acclimation, and warranty requirements.

• Applicable federal, state, tribal, and local environmental and waste-disposal requirements.

Where applicable, the Contractor shall adhere to all federal and state statutes pertaining to archaeological, historical, and environmental clearances which may affect this project. Strict adherence to the National Environmental Protection Act (NEPA) and the National Historic

Preservation Act (NHPA), Section 106, will be mandatory.

Haskell Indian Nations University utilizes an Environmental Management Policy to follow regulations concerning environmental laws. The Contractor shall follow all applicable environmental laws.

5. SCOPE OF WORK

5.1 Preconstruction and Field Verification

• Attend any site visit or preconstruction conference required by the solicitation or Contracting Officer.

• Field verify the designated flooring area, dimensions, quantities, existing floor types, transition conditions, wall-base quantities, door clearances, and existing substrate conditions before ordering materials.

• Review the attached floor plan and notify the COR of discrepancies before beginning work.

• Submit a proposed work sequence and phasing plan that minimizes disruption to occupied portions of the building.

• Confirm material delivery, staging, storage, and access routes with the COR.

5.2 Existing Flooring Removal

Life Proof vinyl plank flooring is a floating, click-lock system that can be installed over wood, concrete, or existing vinyl, requiring no adhesive and providing a waterproof, durable surface.

Other brands may be used subject to owner approval.

• Remove existing flooring when required by manufacturers installation instructions only where required within the designated renovation area.

• Remove existing resilient flooring, carpet, tile if required by manufacturers installation instructions, sheet flooring, base, adhesives, tack strips, fasteners, and other materials that interfere with installation of the new flooring system.

• Perform demolition methods that do not damage structural slabs, adjacent finishes, doors, frames, walls, utilities, or building systems.

• Remove residual adhesives and contaminants to the extent required by the flooring manufacturer.

• Package, transport, and legally dispose of demolition debris off-site.

• Immediately notify the COR if suspected asbestos-containing material, lead-containing material, hazardous adhesive, mold, or other potentially hazardous material is encountered. Do not disturb suspected hazardous material until direction is provided by the CO.

5.3 Substrate Inspection, Testing, and Preparation

• Inspect the exposed substrates and determine whether they are suitable for the proposed flooring system.

• Test concrete slabs for moisture in accordance with ASTM F2170 and/or ASTM F1869, as required by the flooring manufacturer.

• Document test locations and results and submit the results to the COR before installation.

• Mechanically scrape, grind, clean, and prepare the substrate to remove adhesive residue, laitance, paint, dirt, grease, curing compounds, sealers, and other bond-inhibiting materials.

• Repair cracks, spalls, voids, joints, and minor surface defects using manufacturer-approved materials.

• Patch and level irregular surfaces to achieve the flatness and smoothness required by the flooring manufacturer.

• Provide self-leveling underlayment where required.

• Provide manufacturer-approved moisture mitigation as recommended by manufacturer.

• Do not install flooring until the substrate meets the manufacturer’s requirements.

5.4 LVT Flooring Installation

• Furnish and install approximately 13,000 square feet of commercial-grade LVT flooring. Final quantities shall be field verified.

• Acclimate flooring materials, and the installation area in accordance with manufacturer requirements.

• Install flooring in the approved pattern, direction, and layout.

• Use manufacturer-approved patching products, and installation accessories.

• Provide tight, uniform joints and straight, aligned courses.

• Scribe and fit flooring neatly around door frames, columns, penetrations, and fixed features.

• Maintain required expansion gaps and seal or cover them with approved trim where applicable.

• Roll the completed flooring using the manufacturer-recommended roller.

• Replace damaged, defective, misaligned, stained, loose, or improperly installed flooring before final acceptance.

• The contractor is not responsible for the removal or moving of furniture and equipment.

• The contractor is not responsible to adjust and/or undercut doors and frames.

5.5 Rubber Base, Transitions, and Accessories

• Furnish and install commercial rubber wall base throughout the designated flooring area where base is required.

• Provide preformed inside and outside corners or field-formed corners in accordance with manufacturer requirements.

• Furnish and install ADA-compliant transition strips, reducers, thresholds, edge trims, and other accessories at changes in flooring type or elevation.

• Coordinate transition heights with existing doors and maintain required door clearances.

• Provide continuous, securely bonded base and transitions with clean joints and finished terminations.

5.6 Protection, Cleaning, and Closeout

• Protect adjacent occupied areas from dust, debris, noise, odors, and damage.

• Provide barriers, warning signs, cones, and other controls necessary to maintain safe circulation.

• Maintain access to exits and required egress paths at all times unless otherwise approved.

• Remove debris daily and maintain the work area in a clean and orderly condition.

• Clean completed flooring using manufacturer-approved products.

• Provide temporary protection over completed flooring until final acceptance.

• Repair damage caused by the Contractor at no additional cost to the Government.

• Complete all punch-list work before requesting final acceptance.

6. MATERIAL AND PERFORMANCE REQUIREMENTS

Material to be: Lifeproof High Traffic Rigid Core Plank Lvt 22 Mil or other approved equal authorized in writing by the Contracting Officer.

https://www.bing.com/ck/a?!&&p=bf6c123dcb3e6961f5b782b9880409b29ad874977d379a06d22c315f3d802305JmltdHM9MTc4NDE2MDAwMA&ptn=3&ver=2&hsh=4&fclid=0ee6d434-33b1-65bd-3db9-c33932b7647d&u=a1L3Nob3AvdG9waWNzP3E9aG9tZStkZXBvdCtsaWZlcHJvb2YraGlnaCt0cmFmZmljK3JpZ2lkK2NvcmUrcGxhbmsrbHZ0KzIyK20rZnJlc2grb2FrJkZPUk09U0hPUFBBJmVwPTEmb3JpZ2luSUdVSUQ9RTdFQTlDQkFDRThGNDNGRjg4OUE0Q0EyQUVEMURDQjk

Requirement Minimum Standard

LVT Classification Commercial heavy-duty resilient flooring suitable for the intended occupancy.

Wear Layer Minimum 22 mil.

Condition New, unused, first-quality material from the manufacturer’s current production.

Compatibility Flooring, adhesive, patching, primer, moisture mitigation, and accessory products shall be compatible and approved for use together.

Indoor Air Quality Low-VOC flooring sealers, and patching materials.

Slip Resistance Slip-resistant finish suitable for accessible interior circulation.

Fire Performance Comply with applicable federal and adopted fire-performance requirements.

Color and Pattern Selected by the Government from the manufacturer’s standard commercial range.

Attic Stock Provide not less than 2 percent of each flooring color and pattern installed, in full unopened cartons.

Warranty Manufacturer’s standard commercial warranty plus a minimum one-year Contractor workmanship warranty.

7. GENERAL CONSTRUCTION REQUIREMENTS

• Provide all labor, supervision, materials, equipment, tools, transportation, permits, testing, protection, disposal, and incidentals necessary to complete the flooring work.

• Coordinate all work with the COR and comply with approved work hours, access controls, campus security requirements, and construction phasing.

• The building may remain occupied during the work. Schedule disruptive work and areas requiring closure with the COR.

• Provide an OSHA-compliant safety program and site-specific health and safety plan.

• Provide a competent onsite superintendent responsible for daily coordination, safety, quality, and schedule.

• Maintain dust and odor controls, ventilation, and temporary protection appropriate for occupied educational facilities.

• Use low- or zero-VOC materials whenever compatible with the approved flooring system.

• Do not block exits, fire extinguishers, fire alarm devices, electrical panels, or accessible routes.

• Coordinate utility outages, if any, at least 10 business days in advance unless otherwise approved.

• All substitutions require prior written approval by the Contracting Officer.

• Approval of any submittal by the Government does not relieve the Contractor of responsibility for complying with the contract requirements and all applicable codes and standards. Government approval of a submittal does not constitute approval of a deviation from the contract requirements. All deviations and changes must be formally submitted to and authorized in writing by the Contracting Officer.

8. SUBMITTALS AND DELIVERABLES

Project Deliverables

Item Submittal Check as required

For

Approval

FIO Required Review

Period

Remarks

1 Performance

Bond ☒ ☒ ☐ 10 Days from

Award

15 days NTP Issuance requirement

2 Insurance ☒ ☒ ☐ 10 Days from

Award

15 days NTP Issuance requirement

3 Superintendent

Information ☒ ☒ ☐ After award 4-6 weeks

Assume 4-6 weeks for Background check. NTP issuance requirement.

4 Project

Schedule ☒ ☒ ☐ 10 Days from

NTP

15 days Submit Monthly update. Submit narrative report with the update.

5 Site Health and

Safety Plan ☒ ☒ ☐ After NTP

Prior to start any work

15 days

6 QC Plan ☒ ☒ ☐ 10 days after

NTP

days

7 Phasing plan ☒ ☒ ☐

8 Other preconstruction submittals

☒ ☒ ☐ Prior to the

Preconstruction meeting

15 days If Any is required by

Contract.

9 Design submittals

Section not used

10 Shop drawings

Section not

11 Materials / equipment submittals

☒ ☒ ☐ 15 Days prior to start work

15 days

12 Method statement / work plan

☒ ☐ ☒ 15 Days prior to start work days

Manufacturer’s installation instructions.

13 Performance /

QC Report ☒ ☐ ☒ Weekly 7 days

14 QC Inspections ☒ ☐ ☒ Daily 15 days As applicable to specific work

15 Special

Inspections

Submittals

Section not

16 Test Reports ☐ ☐ ☐

15 days

Section not used

17 Submittal Log ☒ ☐ ☒ 15 days from

NTP or with

QC Plan if any

15 days Update Weekly

18 Meeting

Minutes ☒ ☐ ☒ 3 days after the meeting date

7 days

19 RFI ☒ ☐ ☐ For differing site conditions or any clarification required by the contractor.

10 days

20 Contractor / subcontractor qualifications

☒ ☒ ☐ 10 days from

Award

10 days

21 As-built

Drawings

Section not

22 O&M Manuals ☒ ☒ ☐ 20 days prior to work completion

15 days

23 Prefinal

Inspection ☒ ☒ ☐ At the work completion

7 days Joint inspection

24 Final

Inspection ☒ ☐ ☐ After punch list is cleared out

Government

Inspection

1. Submit baseline schedule using P6 software or other as approved by COR. Update schedule on monthly basis with narratives comparing the update to the baseline with all areas of impacts and mitigations taken back to the project to track. Submit .Xer file with the baseline schedule and with every update.

2. Submittals to be submitted as 3 hard copies with the 2 copies of the files on an encrypted thumb drive with the encryption information provided to the COR. Coordinate with the COR for the desire method in compliance with the BIA cyber security compliance rules.

3. All FIO submittals do not require the Government response unless the COR finds that the submittal is not in compliance with the contract. In this case, the COR will return the submittal for the proper corrective action required by the Contractor.

4. The Contractor shall submit for review samples, product data, and other submittals with the COR regarding details, materials, and equipment that will be used as part of the project

5. Approval of any submittal by the Government must not relief the contractor from the responsibility to comply with the contract and to comply to the respective submittal codes and standards. Approval of any submittal does not represent any approval for a deviation from the contract requirements. Deviations, changes shall be processed formally through the Contracting

Officer as it is the authority of the Contracting Officer only.

6. Submit manufacturer’s standard warranty documents and contractor 1-year warranty documents

30 days prior to the final inspection for review. Submit O&M Manuals for every system supplied and provide digital copy

7. The Contractor shall provide samples, color cards, etc. related to finishes for selection and approval by the COR.

8. The Contractor shall perform its own inspection prior to call the Government for a prefinal inspection. The Government shall perform a joint prefinal inspection with the contractor upon work completion; the Government will issue a punch list and then the contractor will submit a request for final inspection with the supporting documents that the punch list was cleared by the contractor.

9. Submit a request for inspection 5 days prior to the intended inspection.

10. The Contractor shall provide all close out documents, including, but not limited to, construction documents, reports, record (“as built”) drawings, training, O&M manuals, warranty documents, ..etc.

as required by the contract.

9. QUALITY CONTROL AND INSPECTION

• The Contractor shall inspect all materials upon delivery and reject damaged, defective, wet, contaminated, or incorrect products.

• The Contractor shall maintain daily quality control records documenting environmental conditions, substrate preparation, moisture testing, adhesive use, installation progress, and corrective actions.

• Government review or approval does not relieve the Contractor of responsibility for compliance with the contract.

• The Contractor shall perform a prefinal inspection and correct deficiencies before requesting

Government inspection.

• The Contractor shall provide at least five business days’ notice before requesting prefinal or final inspection.

10. WARRANTY

The Contractor shall provide a minimum one-year warranty covering workmanship and installation from the date of Government acceptance, in addition to all manufacturer warranties. The Contractor shall correct, at no additional cost to the Government, defects including loose flooring, open joints, adhesive failure, bubbling, curling, staining caused by installation, detached base, failed transitions, and other defective work attributable to materials or installation.

11. PERIOD OF PERFORMANCE

Complete all work within 180 calendar days from the Notice to Proceed unless modified in writing by the

Contracting Officer.

12. BACKGROUND INVESTIGATIONS AND CAMPUS ACCESS

Contractor personnel shall comply with applicable background investigation, identification, badging, and campus access requirements. The Contractor shall promptly submit required forms, fingerprints, and supporting information. No personnel shall access restricted work areas until required clearances have been completed.

13. GOVERNMENT POINT OF CONTACT

Contracting Officer’s Representative:

Karla Van Noy

Facilities Manager / COR

Haskell Indian Nations University

Lawrence, Kansas

ATTACHMENT A - DESIGNATED FLOORING REPLACEMENT AREA

The highlighted area on the attached plan identifies approximately 13,000 square feet of flooring replacement. The Contractor shall field verify all dimensions and quantities.

END OF STATEMENT OF WORK