B06 RFI Siemens HVAC Apogee Systems Maintenance.pdf

Request for Information (RFI) For: Building Automation and Controls Systems Maintenance

Client: McAlester Army Ammunition Plant (MCAAP) RFI Number: MCAAP-BAS-2024-01

Date of Issue: January 29 2026

1.0 Purpose

The McAlester Army Ammunition Plant (MCAAP) is issuing this Request for Information (RFI) to gather information from qualified vendors for a potential future contract. The purpose of this RFI is to identify sources capable of providing comprehensive maintenance, repair, and technical support services for the Siemens Apogee Direct Digital Control (DDC) systems located at MCAAP.

The information gathered from this RFI will be used for market research and planning purposes to inform a potential future solicitation. This is not a Request for Proposal (RFP), and no contract will be awarded from this announcement.

2.0 Background

MCAAP has Siemens Apogee DDC systems installed in buildings 3, 5, 49, 135, 399, 419, 425, 454, 483, 683, and 710. These systems are proprietary and require specialized expertise for proper maintenance and support. The proposed agreement term is a five-year period, consisting of a 12-month base period and four (4) 12-month option periods.

3.0 Scope of Work Overview

The contractor shall provide all personnel, equipment, and supervision to perform comprehensive services for the Siemens Apogee DDC systems. Key requirements include:

• Scheduled Maintenance: Twelve (12) scheduled site visits per year to perform preventive maintenance, inspections, and system verifications.

• Software & Data Management: Regular backups of all system databases, installation of Siemens Desigo CC software upgrades, management of an annual software subscription, and firmware updates.

• Support & Repairs: On-call support with guaranteed response times (2-hour initial, 8-hour on-site) and emergency on-site support within four (4) hours. This includes minor repairs and programming changes identified during scheduled visits.

• Training: Provision of scheduled training courses and operator consultation.

• Compliance: Adherence to all site-specific access and security requirements, including possessing a Real ID for base entry.

4.0 Information Requested

Interested parties are requested to provide a response that addresses the following areas. Please be concise and specific in your answers.

Part A: Company Information 1. Company Name, Address, and primary Point of Contact (Name, Title, Phone, Email). 2. A brief corporate overview, including the number of years in business and core competencies. 3. CAGE Code and UEI, if applicable.

Part B: Qualifications and Experience 1. The SOW requires specialized support from Siemens-trained technicians. Describe your company's official relationship with Siemens (e.g., Certified Partner, Solution Partner, etc.) and your qualifications for servicing proprietary Siemens Apogee and Desigo CC systems. 2. Provide evidence that your technicians are Siemens-trained and certified. State the number of certified technicians available to support this contract. 3. Describe your company's experience providing similar DDC maintenance services to U.S. Government or military installations. Please provide up to three (3) examples of relevant past performance from the last five years, including the client, contract value, and a brief description of the work performed.

Part C: Technical Approach 1. Provide a sample plan or methodology for executing the twelve (12) scheduled preventive maintenance visits as outlined in the SOW. 2.

Describe your process for performing and verifying full system backups (controller database, network controller, GUI) to ensure data integrity. 3. Explain your approach to planning, scheduling, and executing major software upgrades (e.g., Desigo CC) to minimize disruption to plant operations. 4. Describe your standard procedure for responding to a service call, from initial notification to on-site resolution, ensuring the required 2-hour initial and 8-hour on-site response times are met.

Part D: Support and Training 1. The SOW mentions additional services and parts are available at "Preferred Customer Rates." Please explain your definition of this rate structure. 2. Provide a list or catalog of the standard Siemens system training courses you offer that would be available under this agreement. 3. Describe how you would provide the "Operator Consultation" service to assist MCAAP personnel with questions related to system operation and programming.

5.0 Submission Instructions

• Responses to this RFI are due by February 10 2026 10am central time.

• Please submit your response in a single PDF document to Angela Rouse, angela.m.rouse3.civ@army.mil and Darla Lott darla.a.lott.civ@army.mil

• Any questions regarding this RFI should be directed to the same point of contact.

• Please limit your response to a maximum of 10 pages.

6.0 Disclaimer

This RFI is for informational and planning purposes only and shall not be construed as a solicitation or an obligation on the part of the U.S. Government. A response to this RFI is not an offer and cannot be accepted by the Government to form a binding contract. The Government will not pay for any information or administrative costs incurred in response to this RFI. All information received in response to this RFI that is marked "Proprietary" will be handled accordingly.