B027-16_Exhaust_Fan_Replacement_(Addendum_#2_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/meridenct

City of Meriden

Purchasing Department

142 East Main St. Room 210

Meriden, CT 06450

B027-16 EXHAUST FAN REPLACEMENT

Project ID: B027-16

RELEASE DATE: July 16, 2026

RESPONSE DEADLINE: August 11, 2026, 11:00 am

Please refer to the project timeline in this document for all important deadlines.

Invitation To Bid #B027-16

Title: B027-16 Exhaust Fan Replacement

Table Of Contents

1. LEGAL NOTICE

2. INFORMATION TO BIDDERS

3. SCOPE OF WORK

4. PRICING PROPOSAL

5. VENDOR SUBMISSION FORMS

Attachments:

A - Drawings - Exhaust Fan Replacement

B - Sample Payment Bond

E - Sign in sheet

AA - Construction Contract-Sample

CC - General Insurance

DD - Sample Performance Bond

LEGAL NOTICE

INVITATION TO BID

The City of Meriden is accepting electronic bids for:

B027-16 Exhaust Fan Replacement

The City of Meriden is seeking the services of a contractor to to replace five (5) existing roof mounted exhaust fans and four (4) make-up air dampers for the Public Works Maintence Facility, 55 Michael Drive, Meriden.

Bids shall be submitted as electronic bids per specifications obtained via the City eProcurement

Portal: https://procurement.opengov.com/portal/meridenct and on the State of Connecticut Department of

Administrative Services website (https://webprocure.proactiscloud.com).

Bids may be received up to but not later than 11:00 am, Tuesday, August 11, 2026 via the City eProcurement

Portal located at https://procurement.opengov.com/portal/meridenct. The City eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct by way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

A Mandatory Pre-Bid Meeting will be held on Friday, July 24, 2026 @ 10:00 am on 55 Michael Drive, Meriden, CT 06450.

Each bid shall be accompanied by a Bid Bond in the amount of Ten (10%) percent of the amount bid.

The right is reserved to reject any or all bids, in whole or in part, to award any item, group of items, or total bid, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden. No bidder may withdraw its bid within sixty (60) days of the date of the bid opening.

Labor and Material Payment Bond and a Performance Bond for One Hundred Percent (100%) of the contract price, with a corporate surety approved by the City of Meriden, will be required of the lowest responsible bidder.

This bid/contract is subject to state contract compliance requirements, including set aside (25% SBE and 6.25%

M/W/DisBE) and non-discrimination requirements enforced by the CHRO.

The City of Meriden is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small, and women business enterprises are encouraged to respond.

Rawle Dummett Purchasing Officer City of Meriden, CT 06450-8022 Dated: July 16, 2026 https://procurement.opengov.com/po1tal/meridenct https://webprocure.proactiscloud.com/

INFORMATION TO BIDDERS

1. SUMMARY

The City of Meriden is seeking the services of a contractor to replace five (5) existing roof mounted exhaust fans and four (4) make-up air dampers for the Public Works Maintenance Facility, 55 Michael Drive, Meriden, CT 06450.

2. TIMELINE

Project Release Date: July 16, 2026

Pre-Bid Meeting (Mandatory): July 24, 2026, 10:00am

Department of Public Works Garage 22 Michael Drive Meriden, CT 06450

Question Submission Deadline: August 4, 2026, 4:00pm

Submission Deadline: August 11, 2026, 11:00am

3. BIDDING PROCEDURES

The City will only be accepting electronic submissions of bids and proposals. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

Bids are due for submission no later than 11:00 am, Tuesday, August 11, 2026.

4. BIDS

Bids are to be submitted as follows:.

a. Bids must be made out and signed in the corporate, or other, name of Bidder, and must be fully and properly executed by an authorized person.

b. The City of Meriden, CT will only be accepting electronic submissions of the enclosed bid sheet via the City eProcurement portal partner, OpenGov: https://procurement.opengov.com/portal/meridenct.

c. Bids received later than the time and date specified will not be considered.

d. Amendments to or withdrawal of bids received later than the date and time set forth in the bid opening will not be considered.

5. EXAMINATION OF BIDDING DOCUMENTS

Bidders are to examine all documents and visit the site in order to make a thorough examination of the conditions so that the bidder may familiarize itself with all of the existing requirements, conditions, and difficulties that will affect the execution of the work in order to determine the amount of work necessary to carry out the true intent of the specifications and work shown on the drawings.

The City of Meriden and its agents do not have any responsibility for the accuracy, completeness, or sufficiency of any bid document obtained from any other source other than from the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct. Obtaining documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining documents from any other source may also result in failure to receive any addenda, corrections, or other revisions to the documents that may be issued.

No request shall be honored if such request is made less than seven (7) calendar days prior to the date fixed for the opening of bids. Any and all such interpretations, and any supplementary instructions, will be in the form of a written addenda to the specifications which, if issued, will be made available via the City eProcurement

Portal, located at https://procurement.opengov.com/portal/meridenct for addenda. Failure of any bidder to receive any such addenda shall not relieve any bidder from any obligations under its bid as submitted.

Bidders shall submit all inquiries regarding this bid via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

6. BIDS TO REMAIN OPEN

No bidder may withdraw its bid within sixty (60) days of the date of the bid opening. Should there be reason why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the City of Meriden and the successful bidder.

7. CHRO

The contractor who is selected to perform this State project must comply with CONN. GEN. STAT. §§ 4a-60, 4a-60g, and 46a-68b through 46a-68f.

State law requires a minimum spending allocation goal of twenty-five (25%) percent of the state-funded portion of the contract for award to subcontractors holding current certification from the Connecticut Department of

Administrative Services (“DAS”) under the provisions of CONN. GEN. STAT. § 4a-60g. (25% of the total state-funded value with DAS-certified Small Businesses and 6.25% of the total state-funded value with DAS-certified Minority-, Women-, and/or Disabled-owned Businesses.) The contractor must demonstrate good faith effort to meet the spending allocation goals.

8. TAXES

The City of Meriden is exempt under Connecticut General Statutes from the payment of the excise taxes imposed by the federal government and the Sales and Use Tax of the State of Connecticut; such taxes should not be included in the bid price. Upon request, exemption certificates will be furnished to the successful bidder.

9. FAIR EMPLOYMENT PRACTICES

The Contractor shall agree that neither it or its subcontractors, except in the case of a bona fide occupational qualification or need, to refuse to hire or employ or to bar or to discharge from employment any individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment because of the individual's race, color, religious creed, age, sex, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness or status as a veteran. The aforementioned terms are obtained from Connecticut General Statutes Section 46a-60, et seq., entitled “Discriminatory employment practices prohibited,” as amended.

10. FORM OF AGREEMENT BETWEEN CITY OF MERIDEN AND CONTRACTOR

The Agreement for the work will be via Purchase Order and Standard Construction Agreement including

EJCDC.

11. DAVIS-BACON ACT

All laborers and mechanics employed by contractors and subcontractors in the performance of construction work financed in whole or in part with assistance received under this title shall be paid wages at rates not less than those prevailing on similar construction in the locality as determined by the Secretary of Labor in accordance with the Davis Bacon Act, as amended (40 U.S.C. 276a-276a-5); Provided, That this section shall apply to the rehabilitation of residential property only if such property contains not less than 8 units. The

Secretary of Labor shall have, with respect to such labor standards, the authority and functions set forth in

Reorganization Plan Numbered 14 of 1950 (15 F.R. 3176; 64 Stat. 1267) and section 2 of the Act of June 13, 1934, as mended (48 Stat. 948; 40 U.S.C. 276(c)).

12. BUILD AMERICA BUY AMERICA

This bid is subject to: The Build America Buy America Act, enacted as part of the Infrastructure Investment and Jobs Act on November 15, 2021, established a domestic content procurement preference for all Federal financial assistance obligated for infrastructure projects after May 14, 2022. The domestic content procurement preference requires that all iron, steel, manufactured products, and construction materials used in covered infrastructure projects are produced in the United States.

13. CITY OF MERIDEN CODE OF ETHICS

The City of Meriden has adopted a Code of Ethics located in Chapter 21 of the Code of the City of Meriden, sections 21-1 through 21-15, inclusive, which are expressly incorporated herein by reference. The terms of the

Code of Ethics shall constitute a part of any contract or agreement entered into by the City of Meriden as a result of this bid as if those terms were fully set forth in such contract or agreement.

Bidders are specifically advised that the Code of Ethics prohibits public officers and employees, as well as their immediate families and businesses, with which they are associated from participating in any transaction which is incompatible with the proper discharge of official duties or responsibilities. Bidders are also advised that the

Code of Ethics contain provisions with respect to paid contractors and former employees and officials.

BIDDERS SHOULD NOTE THAT BIDS, CONTRACTS, AND AGREEMENTS ENTERED INTO OR

AWARDED IN VIOLATION OF THE CODE OF ETHICS ARE VOIDABLE BY RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF MERIDEN.

https://www.hud.gov/sites/dfiles/GC/documents/Build%20America,%20Buy%20America%20Act%20Provisions.pdf

Copies of the Code of Ethics may be obtained from the office of the City Clerk or may be found online on the

City of Meriden’s website.

14. NON-COLLUSION STATEMENT

Each bidder submitting a bid to the City of Meriden for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto the sworn Non-Collusive Bid Statement, to the effect that the bidder has not colluded with any other person, firm, or corporation in the submission of the bid.

15. AWARD IN CASE OF A TIE

In the event there are two or more responsive bidders, the decision to award will be based by the following criteria and in the following order:

a. In the case of a multi-item bid, if one bidder has been awarded other items from the same bid and the other bidder has not, the bidder with the multiple awards will be awarded the bid over that of another bidder.

b. The bidder located in the State of Connecticut will be awarded the bid over that of another bidder.

c. The winner of a coin toss will be awarded the bid over that of another bidder.

The above-referenced provisions do not apply to those situations in which more than one City-based business responsible bidder has submitted bids not more than ten (10) percent higher than the lowest bid and has agreed to accept the award of the bid at the amount of the lowest bid. Under such circumstances, the provisions of the

Code of the City of Meriden, section 3-14, are controlling, as set forth under Section 8 of this ‘Information to

Bidders.’

16. AWARD OF CONTRACT

The Purchasing Officer reserves the right to make an award on the bid which, by the Purchasing Officer’s judgment and recommendation from the Director of Public Works and Director of Facilities following bid evaluations, best meets the specifications and is deemed to be in the best interest of the City of Meriden.

The contract will not be awarded to any corporation, firm, or individual which/who is in arrears to the City of

Meriden by debt or contract, or who is in default as security or otherwise by any obligation to the City of

Meriden.

The right is reserved to reject any or all bids, in whole or in part, to award any item, group of items, or total bid, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden.

17. BID PROTEST PROCEDURE

In the event that any bidder wishes to protest the potential award of a bid, or any procedure of act in the advertising or soliciting of the bids, said bidder must make said protest in writing, which shall state the reason therefore and request a conference with respect thereto. Said protest must be received in the City Purchasing

Office within FIVE (5) business days after the delivery of bid results or decisions. A conference with respect to said protest shall be scheduled by the Purchasing Officer forthwith and shall be attended by him or his designee and such other persons as the Purchasing Officer and the City Manager shall require to attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The

City shall make a decision in writing within three (3) business days after said conference and forward the same to the protesting bidder forthwith. In the event that any protesting bidder wishes to take legal action against the

City, they must fully comply with all of these instructions to bidders.

18. ASSIGNMENT OF CONTRACT

No contract may be assigned without the written consent of the Purchasing Officer or designee.

19. PERMITS

The Contractor shall be responsible for obtaining any and all necessary permits required by the City of Meriden prior to the commencement of work. The Contractor may contact the City of Meriden Building Department for permit information at (203) 630-4091. For all other required permits, contact the City of Meriden Engineering

Department at (203) 630-4018.

**Please note-This is a City of Meriden Building therefore City permit fees will be waived BUT the State

Training and Education Fund Fees/Permit will NOT be waived.

20. BID PRICE AND PAYMENT

The City of Meriden is exempt from the payment of the excise taxes imposed by the Federal government and the Sales and Use Tax of the State of Connecticut under Connecticut General Statutes; accordingly, such taxes shall not be included in the bid price.

The City of Meriden, unless stated otherwise in the bidding documents or Contract, will make payment to the

Contractor not less than thirty (30) days following completion of services.

21. QUALITY

All materials, equipment, supplies, and services shall be subject to rigid inspection. If defective material, equipment, supplies, or services are discovered, the Contractor shall remove or make good such material, equipment, or supplies without extra compensation. It is expressly understood and agreed that any inspection by the City of Meriden will in no way lessen the responsibility of the Contractor or release Contractor from the obligation to perform and deliver to the City sound and satisfactory materials, equipment, supplies, or allow the cost to be deducted from any monies due it from the City of Meriden. All services will be performed in a workmanlike manner.

22. LICENSES AND CERTIFICATIONS

The successful firm(s) shall ensure that any appropriate licenses or certifications required by the State of

Connecticut are maintained for the duration of the project. The firm must meet all municipal, state and federal affirmative action and equal employment opportunity practices.

23. INSURANCE

The successful bidder shall be required to provide a Certificate of Insurance denoting general liability, automobile liability, workers compensation liability, and other coverage required by the City’s Risk Manager.

SCOPE OF WORK

PROJECT INFORMATION

1. PROJECT DETAILS

• REPLACE FIVE (5) EXISTING ROOF MOUNTED EXHAUST FANS

• REPLACE FOUR (4) MAKE-UP AIR DAMPERS

1. UNIT MANUFACTURER SHALL PROVIDE CURB ADAPTOR ROOF CURB.

2. PROVIDE WITH MOTORIZED BACKDRAFT DAMPER INTERLOCKED WITH THE MAKE-UP

AIR UNIT

3. DAMPER ACTUATORS SHALL HAVE END SWITCHES. WIRING AND TRANSFORMERS BY

DIV.26

4. POWER WIRING AND RACEWAYS BY DIV. 26. DISCONNECTS AND RELAYS BY DIV. 23.

5. PROVIDE WITH PREMIUM EFFICIENCY MOTOR.

2. GENERAL SCOPE

THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE LOCATION AND PROTECTION OF ALL

EXISTING UTILITY LINES INCLUDING ELECTRICAL, SEWER, WATER, GAS, TELEPHONE, ETC.

THE DRAWINGS SHOW DIAGRAMMATICALLY THE APPROXIMATE LOCATION OF UTILITIES

WHERE INFORMATION IS AVAILABLE, BUT THE DRAWINGS ARE NOT EXACT AS TO THE

QUANTITY, EXTENT OR LOCATION. THE CONTRACTOR SHALL EXERCISE EXTREME CAUTION

DURING ALL PHASES OF THE WORK TO LOCATE, IDENTIFY, AND PROTECT EXISTING

UTILITIES. THE CONTRACTOR SHALL RECORD LOCATION OF AND REPAIR DAMAGE TO

EXISTING UTILITIES WHICH ARE ENCOUNTERED AS A RESULT OF WORK UNDER THIS

CONTRACT.

THE CONTRACTOR SHALL BE RESPONSIBLE TO COORDINATE ALL DEMOLITION WORK WITH

THE REQUIREMENTS OF THE SCOPE OF WORK.

3. GENERAL MECHANICAL DEMOLITION WORK NOTES

1. GENERAL MECHANICAL DEMOLITION WORK NOTES SHALL APPLY TO ALL MECHANICAL

DRAWINGS.

2. PRIOR TO SUBMITTING BID, VISIT THE SITE AND IDENTIFY EXISTING CONDITIONS AND

DIFFICULTIES THAT WILL AFFECT WORK TO BE PERFORMED. NO COMPENSATION WILL BE

GRANTED FOR ADDITIONAL WORK CAUSED BY UNFAMILIARITY WITH SITE CONDITIONS

THAT ARE VISIBLE OR READILY CONSTRUED BY EXPERIENCED OBSERVERS. INCLUDE IN THE

BID ALL DEMOLITION WORK REQUIRED.

3. THE DEMOLITION DRAWINGS ARE INTENDED ONLY TO DEFINE THE GENERAL SCOPE OF

DEMOLITION WORK AND TO ASSIST THE CONTRACTOR DURING BIDDING. THE DEMOLITION

DRAWINGS MAY NOT SHOW EVERY ITEM WHICH MUST BE DISCONNECTED, REMOVED, OR

RELOCATED IN ORDER TO FACILITATE WORK. THE CONTRACTOR SHALL BE RESPONSIBLE

FOR ALL DEMOLITION WORK REQUIRED WHETHER OR NOT SHOWN ON THE PLANS.

4. COORDINATE AND SCHEDULE ALL WORK WITH THE OWNER TO MINIMIZE INCONVENIENCE

TO THE BUILDING OCCUPANTS. ALL SERVICES AND SYSTEMS SERVING OCCUPIED AREAS OF

THE BUILDING SHALL BE MAINTAINED IN OPERATION DURING WORKING SHIFTS.

5. THE CONTRACTOR IS RESPONSIBLE FOR ANY TEMPORARY WORK REQUIRED TO KEEP THE

BUILDING OCCUPIED DURING CONSTRUCTION, TO MAINTAIN THE BUILDING OCCUPANTS'

EQUIPMENT OPERATION.

6. REMOVE ALL DEMOLITION MATERIAL FROM THE JOB SITE UNLESS NOTED DIFFERENTLY.

7. THE CONTRACTOR SHALL FIELD VERIFY THE LOCATION AND SIZE OF ALL EXISTING PIPING

PRIOR TO ANY DEMOLITION.

8. PRIOR TO ANY DEMOLITION, THE CONTRACTOR SHALL MEASURE AND RECORD AIR FLOW

AND SUBMIT A REPORT FOR ALL THE EXISTING EVAPORATOR/INDOOR UNITS AND BASE

BUILDING AIR TERMINAL INLET/OUTLET DEVICES SERVING THE DESIGNATED WORK AREAS,

AND ALL THE EXISTING SUPPLY/EXHAUST FANS SERVING THE STAIR PRESSURIZATION

SYSTEMS.

4. GENERAL MECHANICAL NOTES

1. GENERAL MECHANICAL NOTES SHALL APPLY TO ALL MECHANICAL DRAWINGS.

2. DRAWINGS ARE DIAGRAMMATIC AND SHOW GENERAL INTENT OF WORK, NOT EXACT

EQUIPMENT LOCATION. COORDINATE EQUIPMENT LOCATIONS WITH ALL TRADES PRIOR TO

COMMENCING WORK AND FABRICATION OF DUCTWORK.

COORDINATE DUCTWORK PENETRATIONS WITH ARCHITECTURAL AND STRUCTURAL PLANS.

3. PROVIDE ALL SERVICE/ACCESS CLEARANCES FOR MECHANICAL EQUIPMENT PER

MANUFACTURERS' INSTRUCTIONS AND RECOMMENDATIONS. COORDINATE PRIOR TO

INSTALLATION OF EQUIPMENT AND/OR PIPING/DUCTWORK.

4. VERIFY EQUIPMENT CONNECTIONS WITH MANUFACTURER'S INSTALLATION DRAWINGS

5. ELECTRICAL DEMOLITION SHEET NOTES

DISCONNECT & REMOVE EXISTING FAN ELECTRICAL, CAP AND MAKE SAFE FOR

INSTALLATION OF NEW FAN.

6. ELECTRICAL SHEET NOTES

CONNECT EXISTING BRANCH CIRCUIT WIRING (MADE AVAILABLE BY REMOVAL OF EXISTING

) TO NEW FAN, MAINTAIN CONTINUITY. WIRE THE NEW MOTORIZED DAMPERS. INTERLOCK

WITH MAKE-UP AIR UNIT

7. MECHANICAL DEMOLITION SHEET NOTES

1. EXISTING ROOF MOUNTED FAN SHALL BE REMOVED AND DISPOSED OFF. ROOF CURB

SHALL REMAIN. TEMPORARILY CAP OPENING FOR FUTURE FAN INSTALLATION.

2. EXISTING MOTORIZED DAMPER SHALL BE REMOVED, DISPOSED OFF AND REPLACED.

8. MECHANICAL DEMOLITION SHEET NOTES

1. NEW EXHAUST FAN INSTALLED ON EXISTING CURB. PROVIDE CURB ADAPTOR, MOTORIZED

CONTROL DAMPER, INTERLOCK WITH THE MAKE-UP AIR UNIT . REVISE DUCT FOR NEW

MOTORIZED DAMPER INSTALLATION

2. NEW MOTORIZED DAMPER INTERLOCKED WITH THE EXHAUST FAN

PRICING PROPOSAL

TOTAL BASE BID

REPLACE 5 EXISTING ROOF MOUNTED EXHAUST FANS & 4 MAKE-UP AIR DAMPERS - TOTAL

LUMP SUM

Line Item Description Total Scope Lump Sum

1 Scope of Work 1

VENDOR SUBMISSION FORMS

1. NON-COLLUSIVE STATEMENT/AFFIDAVIT*

Please download the document below, complete and upload. **MUST be Notarized & Sealed/Stamped**

• Non-Collusive_Bid_Statement...

*Response required

2. BIDDER'S QUALIFICATION STATEMENT*

Please download the document below, complete and upload.

• Bidders_Qualification.pdf

*Response required

3. FORM OF SURETY GUARANTY*

Please download the below documents, complete and upload.

• Surety.pdf

*Response required

4. BID BOND

Please download the document below, complete and upload.

• Bid_Bond.pdf

5. CHRO BIDDER CONTRACT COMPLIANCE MONITORING REPORT*

Please download the below documents, complete and upload.

• CHRO_NotificationtoBiddersp...

*Response required https://government-project.s3.us-west-2.amazonaws.com/185261/27e40bae-fea8-4589-88ec-673f947be0c3_Non-Collusive_Bid_Statement.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/0b547ce7-2bce-4130-af34-e66f19a25d3d_Bidders_Qualification.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/b98ed397-2abd-4ad5-ac4f-76d986d778c2_Surety.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/5a51b0db-6545-4b9b-b798-bcdf7e278e7d_Bid_Bond.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/013124b6-7630-49d6-88ad-2e0fe60f20e1_CHRO_NotificationtoBidderspdf.pdf