B01_-_Synopsis_of_Proposed_contract_Activity_(Short_Selection_AE_Synopsis)_1.pdf

SYNOPSIS FOR ARCHITECT-ENGINEER SEVICES (A-E),

Phase 1/2/3 (Site Visit/Site Investigations/Design

Development/Construction Document Development), Modify the Lambs Lake Dam located at the Lambs Lake Wildlife Refuge in Nelson County North Dakota

I. CONTRACT INFORMATION

A. General

The U.S. Fish and Wildlife Service (FWS) has a project at the Lambs Lake National Wildlife Refuge requiring Architect-Engineer (A-E) Services. The project involves an existing inventory dam where the FWS would like to investigate if the existing dam is operating within its Easement Deed rights and if the existing dam is changing the hydrologic or hydraulics off-refuge.

B. Type of Contract (AE) A firm-fixed-price Architect-Engineer (A/E) contract will be negotiated. The A/E contract is anticipated to be awarded in September 2026, with design completed within 213 calendar days after Notice to Proceed. Service Contract Labor Standards may apply to the resultant contract depending on the labor categories required to perform.

C. Competition One (1) firm will be selected for negotiation based on demonstrated competence and qualifications for the required work. The North American Industry Classification System code is 541330, which has a size standard of $25.5M. This announcement is open to all small businesses under the size standard.

D. System for Award Management SAM registration must be current at time of offer submission and must remain valid through award. If SAM registration lapses during the solicitation and evaluation period, the offer will no longer be eligible for award. For instructions on registering with SAM see the SAM website at https://www.sam.gov/.

II. SELECTION PROCESS

A. Selection for Negotiation In accordance with FAR Subpart 36.6, the USFWS will select firms using the procedure set forth in FAR 36.602-5 Short Selection Process for Contracts Not to Exceed the Simplified Acquisition Threshold:

(1) USFWS Board shall review and evaluate architect-engineering firms based on the selection criteria outlined in FAR 36.6-1 Selection Criteria via the Standard Form (SF) 330’s submitted in response to this synopsis. USFWS will also review the past performance questionnaire and any available data from the Contractor Performance Assessment Report System. Past Performance Questionnaires must be completed in their entirety by the interested firm’s clients and sent directly to the government POC.

(2) By performing this evaluation, USFWS shall complete a selection report to determine the three

(3) most highly qualified firms.

https://www.sam.gov/

(3) The selection report shall serve as the final selection list and shall be provided directly to the contracting officer. The report shall serve as an authorization for the contracting officer to commence negotiations in accordance with 36.606.

III. PROJECT INFORMATION

See the scope of work.

IV. SUBMISSION REQUIREMENTS

A. General Instructions Interested firms having the capabilities to perform this work must submit one (1) electronic copy of SF 330 Part 1, and one (1) electronic copy of SF 330 Part II for the prime firm and all consultants, to the email address below by no later than Monday, September 4, 2026 by 3:00 p.m. (EDT) unless changed by amendment. Qualifications shall be submitted via email to Ian Young at Ian_Young@ios.doi.gov.

(1) Acceptable electronic formats are Adobe Portable Document format (.pdf); or Microsoft

Word Document version 2007 or later (.docx).

(2) No single file may exceed 13 Megabytes (MB) in size. Files which exceed this limit must be separated using the following naming convention:

a. Firm Name, SF-330 Part {I or II, Volume {x of n}.

b. Example: “Wayne Enterprises, SF-330 Part I, Volume 1 of 3”

(3) The SF330 Part 1 shall not exceed 10 pages (8.5 inches by 11 inches), including no more than 5 pages for Section H. Each side of a sheet of paper is a page.

(4) Use no smaller than 12 font type. Include the firm’s Unique Entity Identifier number in SF 330, Part I, Section H.

(5) Information required to be submitted in the SF-330 may not be incorporated by reference.

(6) Submit all documents to the primary point of contact listed in this notice.

(7) No hyperlinks should be provided. All documents should be provided with your submission.

B. Supplemental Instructions Facsimile transmissions will not be accepted. Solicitation packages are not provided, and no additional project information will be given to firms during the announcement period. This notice is a Request for Qualifications; it is not a request for Proposal (RFP).

Notice to Offeror(s): The Government reserves the right to cancel this public announcement, either before or after the closing date. In the event the Government cancels this public announcement, the Government has no obligation to reimburse an offeror for any costs.

C. Attachments (All attachments can be found using the following link: https://fws-fileshare.box.com/s/hcn5t1oc03iwm509yagwudkfo78geyev

(1) Attachment - Past Performance Questionnaire

(2) Attachment - SF330 – Architect-Engineer (A-E) Qualifications Form

(3) Attachment - Statement of Work https://www.acquisition.gov/far/subpart-36.6#FAR_36_606 mailto:Ian_Young@ios.doi.gov https://fws-fileshare.box.com/s/hcn5t1oc03iwm509yagwudkfo78geyev https://fws-fileshare.box.com/s/hcn5t1oc03iwm509yagwudkfo78geyev

(4) Attachment - Service Manual Links

(5) Attachment - Lambs Lake Dam Formal SEED Inspection Report, August 2015

(6) Attachment - Lambs Lake Dam Geotechnical Findings and New Seepage Mitigation Alt, Sept 2011

(7) Attachment - Lambs Lake Dam Rehab Record Drawings, Sept 2012

(8) Attachment - Hydrologist Site Visit & Report – Lambs Lake National Wildlife Refuge ND

(DRAFT)

(9) Attachment - Easement Deed

(10) Attachment - Location Maps

(11) Attachment – Summary of Construction Permits and Legislative Requirements

V. SELECTION CRITERIA

The selection criteria for this project are listed below. Each of the listed criterion are of equal importance. Criteria A through E are the primary criterion.

A. Knowledge of the Location Demonstrate the Architectural firm and respective team of consultants’ familiarity with local conditions, to include knowledge of and experience dealing with the regulatory agencies;

geological features; logistics; climate conditions; and local design and construction methods.

B. Professional Qualifications

The United States Fish and Wildlife Service will consider any information which may be pertinent to this criterion, including but not limited to the following:

(1) Proposed key personnel (reference primary discipline list below), professional registration, certifications, training, overall and relevant experience, education, longevity with the company.

(2) Project team shall be led by a firm with various key engineering consultants and other professional services as required.

(3) Key personnel shall be permanent employees of their respective firm/team rather than temporary “contract” employee arrangements. Failure to provide a balanced workforce in the disciplines listed could result in the firm being considered unqualified.

(4) The combined qualifications of the proposed staff will be evaluated for their ability to deliver a complete, constructible, and technically sound design package.

(5) The combination of criteria below will be used to determine the ability of the staff to contribute to the successful completion of project work.

(6) Positions requiring licensure must hold active registration in the State of North Dakota.

Required Disciplines include:

a. Civil Engineering

b. Cost Estimating

c. Geotechnical Engineering

d. Structural Engineering

e. Environmental Engineering

f. Hydrology and Hydraulics

g. Project Manager

C. Specialized Experience and Technical Competence

The United States Fish and Wildlife Service will consider any information which may be pertinent to this criterion, including the following:

(1) Specialized experience and technical competence in the performance of services similar to those anticipated under this contract.

(2) Civil engineering design and planning experience with dams.

(3) Design Experience in various disciplines, including:

a. Civil

b. Geotechnical

c. Hydrologist

d. Life/safety

e. Structural

D. Capacity to Perform

(1) Demonstrate how the firm(s) will manage, coordinate, and administer the work within the prime and among any teaming partners.

(2) Teaming partners to be included by the prime firm in their response should be clearly identified as such.

(3) The United States Fish and Wildlife Service will consider any information which may be pertinent to this criterion, including the following:

a. Capacity to perform work in-house and with teaming members.

b. Demonstrate active, on-going Federal and non-Federal work (address current dollar value of work, number of current projects, management approach to your on-going work, and how the team will support the work requirements outlined in this synopsis in addition to current work).

c. Greater consideration will be given to Offerors who provide quantitative data to support an assertion of sufficient work-load capacity.

E. Past Performance

(1) Provide example projects for past performance. In addition to past performance project information provided, the Government’s evaluation may include information available within the USFWS, Federal, state, private industry, or other sources.

(2) Responses will be evaluated to determine firms’ ability to maintain cost, schedule, quality, and customer satisfaction.

a. Example Projects: Submit example design projects in narrative format that highlight the experience factors listed above. Narratives shall be supported with illustrations or photographs of completed projects. Each design project example narrative shall not exceed one (1) page.

Note: The attached Past Performance Questionnaire Template must be used.

b. All experience factors do not have to be included in a single project. The offeror may submit multiple projects to demonstrate experience in all relevant types of work, however, ensure to submit no more than four (4) projects. For submittal purposes, if a completed ID/IQ task order is submitted, the completed task order would be considered a “project”. DO NOT list an ID/IQ contract as an example of a completed “project”. Instead list the relevant completed task order(s) or single/stand-alone contract.

c. The narratives of example projects must show contract number, issuing agency, project name, a current point of contact (including telephone and email information); project scope, size, and location; design fees, total number of modifications or change orders issued during performance of project; date of project completion, construction cost estimate, principle design elements and features;

complexity of the job, challenges faced and actions taken; and the resolution and results of any challenges faced.

d. If known, list the construction contract award price, and the total number of construction contract modifications/change orders and their total value.

e. Example projects may be from the private or public sector; however, USWFS/DOI projects may be rated higher. Projects completed more recently will be evaluated more advantageously. The design of all example projects must have been completed within the past four (4) years.

f. The evaluation will consider the relevancy (design and construction scope, magnitude, and location) of example projects submitted, and give greater weigh to those projects deemed most like the project for which the design team is being rated.

Relevancy will be determined against the criteria described in this section of the Evaluation Criteria. Examples of work submitted that do not meet requirements specified here will not be evaluated.

g. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified and eliminated from further consideration. Identify any key personnel that worked on the projects and their role. Specialized experience and technical competency will be evaluated for ability to support the range of work required for this contract, as demonstrated by firm’s submitted projects.

F. Selection Ratings

Outstanding Submittal meets requirements and indicates an exceptional approach and understanding of the requirements. Submittal contains multiple strengths and no weaknesses or deficiencies.

Very Good Submittal meets requirements and indicates a thorough approach and understanding of the requirements. Submittal contains at least one strength, may have a few weaknesses, but has no deficiencies.

Acceptable Submittal meets requirements and indicates an adequate approach and understanding of the requirements. Submittal has no strengths, does have weaknesses, but has no deficiencies.

Unacceptable Submittal does not clearly meet requirements and has multiple or significant weaknesses and deficiencies

VI. QUESTIONS AND INQUIRIES ABOUT THIS SYNOPSIS

All inquiries regarding this synopsis are to be submitted via email to Ian Young at Ian_Young@ios.doi.gov. Any questions, whether technical or contractual in nature, shall be submitted in writing by 2:00 p.m. (EDT) on Friday, August 21, 2026.

Responses to inquiries will be posted to https://www.sam.gov by 3:00 p.m. on Tuesday, August 25, 2026. All respondents will be held to have reviewed the questions and responses in www.sam.gov prior to qualification submission. Nothing in the request for qualifications is changed unless and amendment is posted to www.sam.gov mailto:Ian_Young@ios.doi.gov https://sam.gov/ http://www.sam.gov/ http://www.sam.gov/