B01_Synopsis_of_Proposed_Contract_Action_-_SmartSheet_RFI_1.pdf

Bureau of Indian Affairs

Request for Information (RFI) and Sources Sought

Smartsheet Licenses for OTS

General Information

BIA Tracking Number: DOIAFBO260135

Release of RFI Date: 09/22/2026

Response Submission Date: 10/02/2026

I. Introduction

This is a Request for Information (RFI) and Sources Sought only. This is not a solicitation for a contract award. This action is for market research (information) purposes only, is not a request for proposals or quotations, and does not obligate the Government in any way. A solicitation may or may not result from this request. The Government will not reimburse the respondents for any costs associated with the information submitted in response to this request. If the

Government decides to pursue a solicitation, portions of your responses to this RFI may be incorporated into the final solicitation. Respondents are discouraged from submitting any information deemed competition-sensitive or proprietary.

The Statement of Work (SOW) provided is in DRAFT status and not final and complete.

However, it is for reference to ensure contractors understand the scope of the requirement. See the attached draft Statement of Work (SOW) for the general description, requirements, and specifications.

II. Background

The Bureau of Indian Affairs’ Solution Trust Accountability Tracker (BIA-STAT) operates on the SmartsheetGOV Software-as-a-Service (SaaS) platform. To maintain ongoing system operations, BIA requires annual procurement of SmartsheetGOV licenses and subscription components. These resources support user access, workflow governance, secure data sharing, and data integration capabilities integral to the system’s continued functionality.

This requirement is only for the procurement of required SmartsheetGOV resources. No implementation, configuration, integration, training, advisory, or other services are required.

III. RFI/Sources Sought Purpose and Objectives

The BIA is seeking information from ISBEE/IEE companies who can responsively address the scope and anticipated requirements outlined above. This RFI/Sources Sought is intended to inform the BIA about vendor interest, capabilities, and experience in performing these services.

IV. Information Requested

1. Company Information: Company name, point of contact, UEI, address, telephone numbers and e-mail address.

2. Capabilities: Provide a description of your firm’s capabilities relevant to this RFI.

3. Experience/Portfolio: Specify and describe prior experience relevant to this RFI.

Include photographs, videos, or links of specific examples of similar work/projects and include publicly available contract details (scope of work, agency, contract number, total price) for work completed for the Federal Government.

4. Responses to the following questions:

• Capability to provision SmartsheetGOV licenses and subscription components in the

U.S. Government environment.

• Confirm you are authorized vendor for Smartsheet and Compliance with

SmartsheetGOV environment requirements.

• Experience with similar government SaaS procurements.

• Documentation practices for subscription terms, activation, and compliance statements.

Other (optional)

• Please provide any additional relevant details that may be beneficial to this RFI.

V. Instructions for Respondents:

• Responses shall be submitted via email to the BIA Contracting Officer no later than

October 2, 2026, addressed to Nancy Shah at Nancy.shah@bia.gov.

• Respondents may submit clarification questions via email to Nancy Shah at

Nancy.Shah@bia.gov no later than September 28, 2026. The email subject line must state: “Smartsheet Licenses for OTS - DOIAFBO260135.”

• Responses are limited to 10 pages.

• The information is requested for planning purposes only. Only material suitable for internal government distribution shall be submitted. Any restricted information should be marked accordingly. The Government will protect all restricted information received from respondents, and distribution of any material will be based on a strict need-to-know basis. No classified material should be provided. Submittals identified as containing such material shall be destroyed and not considered further.

• It is emphasized that this RFI is for planning and information purposes only and is not to be construed as a commitment by the Government to enter into a contractual agreement, nor will the Government pay for information provided.

• As part of the Government’s market research process, the Government may hold further exchanges with none, some, or all respondents depending on the Government's needs.

Please be sure the RFI response contains the correct contact information for this potential communication.

• Questions: You are encouraged to submit questions or comments regarding the requirement; however, please note that responses will not be provided. This section of your response aims to evaluate your understanding of the requirement and to enhance the draft SOW. Questions page limit is 2 pages and is not included in the 10 page response limit.