A04_SOW_1.pdf

SmartsheetGOV Procurement for BIA-STAT O&M

DRAFT Statement of Work (SOW)

1. Background

The Bureau of Indian Affairs’ Solution Trust Accountability Tracker (BIA-STAT) operates on the SmartsheetGOV Software-as-a-Service (SaaS) platform. To maintain ongoing system operations, BIA requires annual procurement of SmartsheetGOV licenses and subscription components. These resources support user access, workflow governance, secure data sharing, and data integration capabilities integral to the system’s continued functionality.

This SOW covers only the procurement of required SmartsheetGOV resources. No implementation, configuration, integration, training, advisory, or other services are included.

2. Purpose

The purpose of this procurement is to acquire the necessary SmartsheetGOV licenses and subscription products that enable the continued operation of the BIA-STAT system.

3. Scope of Work

The Contractor shall provide the Bureau of Indian Affairs with the following SmartsheetGOV resources on an annual subscription basis. No additional services beyond the provisioning of licenses and subscription access are required.

3.1 Required SmartsheetGOV Resources

The Contractor shall provide:

• 300 SmartsheetGOV Licenses

• 5 Smartsheet Control Center Blueprints

• 4 Data Shuttle Streams

• 1 Dynamic View Package

• 2 Technical Account Manager (TAM) – Enhanced subscriptions

3.2 Provisioning Requirements

• All licenses and subscription components must be provisioned in the SmartsheetGOV

(U.S. Government) environment.

• The Contractor shall coordinate with the Government to ensure the resources are allocated to the correct tenant/account.

• No additional work (configuration, training, or management) is required beyond provisioning.

4. Deliverables

The Contractor shall deliver the following items:

1. Confirmation of License Provisioning

Written confirmation that all required licenses and subscription components have been activated and made available to the BIA-STAT tenant.

2. Subscription Term Documentation

Documentation specifying subscription start date, end date, quantities, and included components.

3. SmartsheetGOV Compliance Statement

A vendor-provided statement that all procured resources are provisioned within the

SmartsheetGOV compliant environment.

5. Period of Performance

Base Year plus four option years

6. Government-Furnished Information (GFI)

The Government will provide:

• Tenant identifiers and administrative contacts required for license activation.

No system data or internal documentation is required for this procurement action.

7. Contractor Responsibilities

The Contractor’s responsibilities are limited exclusively to:

• Providing the quantities of licenses and subscriptions listed in Section 3.

• Ensuring provisioning within the SmartsheetGOV environment.

• Delivering documentation required under Section 4.

The Contractor shall not perform configuration, administration, optimization, training, integration, or operational support under this SOW.

8. Place of Performance

All work will be conducted remotely. No on-site presence is required.

9. Acceptance Criteria

Deliverables will be accepted when:

• All licenses and subscriptions have been provisioned in the correct Government tenant;

• Documentation clearly reflects quantities, activation dates, and subscription terms;

• All materials meet the requirements of this SOW.

10. Contract Line Item Numbers (CLINs)

Suggested CLIN structure (for Government use):

• CLIN 0001: SmartsheetGOV Licenses – 300 seats – Annual Subscription

• CLIN 0002: Smartsheet Control Center – 5 Blueprints – Annual Subscription

• CLIN 0003: Data Shuttle – 4 Streams – Annual Subscription

• CLIN 0004: Dynamic View – 1 Package – Annual Subscription

• CLIN 0005: Technical Account Manager (TAM) – Enhanced – 2 subscriptions – Annual