B01 RFP - 75H70122R00022 3 18 2022.pdf

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING SERVICES

Solicitation Number: 75H70122R00022

ROSEBUD PENTHOUSE MECHANICAL WORK

ISSUE DATE: MARCH 18, 2022

SITE VISIT: MARCH 30, 2022; 1:00 PM Central Time

PROPOSAL DUE DATE: See SF1442 Block 13

PROJECT TABLE OF CONTENTS:

Section Taxonomy Section A Standard Form 1442, Solicitation, Offer, and Award Section B Schedule of Items / Price Schedule Section C Description and Specification (Statement of Work) Section D Packaging and Markings Section E Inspection and Acceptance Section F Deliveries or Performance Section G Contract Administration Data Section H Special Contract Requirements Section I Contract Clauses Section J List of Documents, Exhibits Section K Representations and Certifications Section L Instruction, Conditions and Notices Section M Evaluation Factors for Award

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair) IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED PAGE OF PAGES

7570122R00022

Indian Health Service (IHS) Division of Engineering Services (DES) - Dallas 1301 Young Street, Suite 840 Dallas, TX 75202-5433

Project #131242: Rosebud Penthouse Mechanical Work The Contractor shall be responsible for all necessary work to achieve required outcomes, including materials, labor, equipment, tools, personal protective equipment (PPE), coordination with Authorities Having Jurisdiction (AHJ), internal construction permits, incidental design, travel, tribe fees, and other related expenses to demolish and install larger chilled water piping at each of 4 air handlers at the Rosebud Comprehensive Health Care Facility in Rosebud, SD.

A full scope of work, technical specifications and drawings can be found in pages of this solicitation.

Site Visit information can be found at Section L.8 of this solicitation. Offerors MUST confirm attendance no less than one week prior to the site visit.

This requirement is a total Indian Small Business Economic Enterprise (ISBEE) or Indian Small Business Firm set-aside and the associated NAICS is 238220 Plumbing, Heating, and Air-Conditioning Contractors with a with small business size standard of $16.5 Million

CONSTRUCTION MAGNITUDE: The magnitude of this construction project is anticipated to be between $100,000 and $250,000.

See Block 7

Jeffrey M. Haubenreiser (214) 767-8588

131242

2 8303/18/2022

04/18/2022

2:00 PM CT

52.211-10

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

AWARD (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

27. PAYMENT WILL BE MADE BY

10 U.S.C. 2304(c) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

Indian Health Service (IHS) Division of Engineering Services (DES) - Dallas 1301 Young Street, Suite 840

Indian Health Service (IHS) Oyate Health Center 3200 Canyon Lake Drive, Suite 2 Rapid City, SD 57702

Solicitation 75H701-22-R-0022 Project: 131242, Rosebud Penthouse Mechanical Work

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. CONSIDERATION

The contractor shall furnish all labor, equipment, materials, supplies, supervision, and transportation necessary and incidental for the Rosebud Penthouse Mechanical Work in accordance with the attached Scope of Work, specifications, technical provisions, drawings, or notes attached hereto.

B.2. CONTRACT PRICING

PRICE SCHEDULE

CLIN DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT COST

0001 Completion of Work for AHU-1 1 LS $_______________

0002 Completion of Work for AHU-2 1 LS $_______________

0003 Completion of Work for AHU-3 1 LS $_______________

0004 Completion of Work for AHU-4 1 LS $_______________

Total Total price 1 LS $_______________

B.3 Incidental Payment Items – The intent of the contract is to provide for the complete work of the project described in the contract. Unless otherwise provided, the contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies, taxes and fees requirements and perform all work required to complete the project in accordance with the drawings, specifications, and provisions of the contract. Payment for contract work will be made for and under those pay items included in the Schedule of Items (which is one lump sum price for the contract). All other work and materials will be considered as incidental to and included in the payment for items shown.

B.4. SF1442, Block 24: Invoices for payment shall be sent to the COR and Contracting Officer via email and reviewed and signed by the COR (signature) prior to submission to the Contracting Officer. The signed payment invoice shall be sent via e-mail to IHS Contracting Officer for final approval.

B.5. Pricing Data Submission: In accordance with FAR 15.403-3(a)(ii), Requiring Data Other Than Certified Cost or Pricing Data, it may be requested that pricing data be submitted to show the breakdown of costs for the above CLINS.

B.6. Disclosure of the Magnitude: In accordance with FAR 36.204, this project is estimated to be between $100,00 and $250,000.

B.7. Wage Determination: Construction wages shall be paid for all applicable labor categories for each price schedule line item and shall be included in all pricing in accordance with FAR 52.222-6, Construction Wage Rate Requirements. The applicable Wage Determination(s) is included in Section J, Attachment J02.

IMPORTANT INFORMATION:

Under no circumstances will any oral statements made be binding upon the Government unless such statements or agreements are issued in writing by the Contracting Officer.

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed within the change and shall immediately notify the Contracting Officer.

End of Section

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

ROSEBUD PENTHOUSE MECHANICAL WORK

INDIAN HEALTH SERVICE

ROSEBUD COMPREHENSIVE HEALTH CARE CENTER ROSEBUD, SD

PROJECT # 131242

JANUARY 2022

TABLE OF CONTENTS

SECTION

1.1 COORDINATION, SCHEDULE, TIMELINE

1.2 RELATED DOCUMENTS

1.3 BACKGROUND INFORMATION

1.4 SCOPE OF WORK

1.5 SUBMITTALS

1.6 TRIBAL REQUIREMENTS

1.7 CONTRACTOR LIABILITY

1.8 SAFETY AND SECURITY

1.9 RESTORATION

1.10 WARRANTY

1.11 CLOSEOUT DOCUMENTS

APPENDIX A – DEMOLITION AND NEW PIPING PLAN

APPENDIX B – NEW CHILLED WATER PIPING DETAIL

APPENDIX C – PROPOSED CONDENSATE DRAIN DESIGN AND INSTALL DETAIL

1.1. COORDINATION, SCHEDULE, AND TIMELINE

A. All project execution, construction administration, and scheduling shall be coordinated with the Contracting Officer Representative.

B. The period of this contract will be 180 calendar days from the Contract Award. Notification to the Contractor to begin construction will be by letter. This project will be open bid and contractors are strongly encouraged to conduct a pre-bid walk through. Coordinate any pre-bid site visits with the CO, COR, and Facility Manager.

1.2. RELATED DOCUMENTS

A. This SOW, construction drawings, and any other standard government or IHS documents are included and considered a part of this contract.

1.3. BACKGROUND INFORMATION:

A. Location:

1. All work will be conducted in the main hospital facility in Rosebud, SD. The address is:

Rosebud Comprehensive Health Care Facility

400 Soldier Creek Dr.

Rosebud, SD 57570

2. Common acronyms or definitions:

(i) BAS – Building Automation System

(ii) IHS – Indian Health Service

(iii) PR – Pine Ridge

(iv) CO – Contracting Officer

(v) COR – Contracting Officer’s Representative

(vi) PM – Project Manager

(vii) PVC – Polyvinyl Chloride

(viii) AFF – Above Finished Floor

(ix) ELEV – Elevation

(x) ACT – Acoustical Ceiling Tile

(xi) FT – Foot/Feet

(xii) IN – Inch

(xiii) J-BOX – Junction Box (electrical)

(xiv) NEC – National Electric Code

(xv) PCRA – Pre-Construction Risk Assessment

(xvi) ICRA – Infection Control Risk Assessment

1.4. SCOPE OF WORK

A. SUMMARY

1. The general scope of work for this project is to demolish and install larger chilled water piping at each of 4 air handlers. Demolition and re-piping of the condenser drain system will also be required. Raising the existing cooling coils and corresponding drain pans will also be necessary for providing deeper condensate drain traps.

2. Close coordination with the COR, facility maintenance, infection control, safety, and hospital leadership staff will be required before any shut down of existing mechanical systems can take place and any work begins. Contractor shall plan for work interruptions and all work to be conducted outside of normal business hours and on premium time. Expect work to be conducted on weekends or during night hours.

3. Contractor will also be required to work closely with staff at the pre-con in order to fill out all required hospital work permitting and PCRA/ICRA documentation. All required permitting and PCRA/ICRA shall be signed by contractor foreman or superintendent and properly posted in work area(s).

B. MECHANICAL PIPING WORK

1. AHU-1

(i) Contractor shall shut down chilled water plant or isolate system only after permission from hospital staff and outside business hours. Contractor shall demolish approximately 20 feet of 2.5 inch supply and 20 feet of 2.5 inch return copper chilled water piping, insulation, and all accessories. Contractor shall demolish approximately 5 feet of 1 inch, Schedule 40 PVC existing cooling coil condensate drain piping and all accessories.

(ii) Contractor shall carefully remove the existing cooling coils and raise each one up approximately 4 inches to center the coil in the existing air handler and provide a deeper P-trap on the condensate drain piping. Contractor shall submit a plan that shows how the coil will be re-installed in the unit to the COR, PM, and Facility Manager. Final location and installation plan shall be approved by the COR, PM, and Facility Manager including the mounting hardware material, locations, and type.

(iii) Contractor shall provide new chilled water supply and return connection penetrations through the existing air handler wall for each of the 2 raised cooling coils approximately 4 inches higher in height or to match the new coil level. The new coil connection penetrations shall match the existing penetration sizes to maintain the same coil connection size of 2.5 inches. The new chilled water supply and return penetrations shall be properly sealed around the perimeter and shall be air and water tight.

(iv) The contractor shall provide and install all new sheet metal baffling or fill to encase and enclose the cooling coil perimeter openings air tight. The contractor shall seal all baffling air tight with caulking, duct seal, or another approved method.

Final sealant plan shall be submitted and approved by the COR, PM, and Facility Manager.

(v) The contractor shall carefully remove the 2 existing drain pan assemblies and raise them approximately 4 inches or as close to the existing (newly raised) cooling coils as possible. Contractor shall slope both drain pans at a ¼” per foot slope toward the condensate drain(s). Both drain pans shall be re-caulked and completely sealed to hold any standing water. Contractor shall submit and get approval from the COR, PM, and Facility Manager for final drain pan installation plan, water tight sealing, and mounting hardware material and type.

(vi) Contractor shall completely fill, insulate, and seal the existing air handler condensate drain holes and the existing chilled water penetrations on each of the 2 cooling coils. Final patching and sealing of the old drains and chilled water penetrations shall be witnessed and approved by the COR, PM, or Facility Manager.

(vii) Contractor shall provide a new condensate drain hole for each of the existing drain pans approximately 4 inches higher in height or to match the final drain pan level of the newly installed drain pan height. The new drain pan exit penetrations shall be large enough to house a new 1-1/2” condensate drain pipe. The new condensate drain hole penetrations shall be properly sealed around the perimeter and shall be air and water tight.

(viii) Contractor shall provide a new 1-1/2” Schedule 40 PVC condensate drain system that shall slope to the nearest floor drain approximately 5 feet away. The condensate drain shall be installed with a 12 inch deep trap where by which the bottom of the U-bend shall be 12 inches below the drain pan level and rise back up to a level of 4 inches before sloping back to the existing floor drain. See Appendix C for details.

(ix) Contractor shall provide 3 condensate drain clean outs. A 1-1/2” Schedule 40 PVC clean out shall be provided on each side of the U-bend and at the end of the drain line. Each clean out cap of the U-bend shall be hand tight and the clean out shall extend 2 inches above the closest drain flow line. See Appendix C for details.

(x) Contractor shall provide new 3 inch Schedule 40 black iron piping and all accessories according to Appendix A & B. 3 inch piping shall be installed up until it transitions to the 2.5 inch coil connections of each stacked cooling coil. Contractor shall provide all new pipe insulation, jacketing, hangars, and accessories for a complete and operating system. New accessories including control valve, autoflow balancing valves, proper di-electric fittings (if applicable), and all other accessories shown in Appendix B are required to be installed in the piping system. Each branch line isolation valve shall be installed as close to the branch tee as possible and in an accessible location.

(xi) The new chilled water supply and return pipe insulation color, material, and thickness shall match the existing chilled water pipe insulation. Two new automatic balancing valves shall be installed. Manual balancing valves will not be allowed.

One autoflow valve shall be installed on each coil return line coming from each stacked cooling coil. The balancing valve housing sizes shall match the new return pipe size or large enough to maximize flow and minimize total pressure drop of the system. Each new valve cartridge shall be sized for 65 GPM to feed each stacked coil. The total coil flow for the system shall be rated for 130 GPM. See Appendix B for proper installation detail of all pipe accessories.

2. AHU-2

(i) Contractor shall shut down chilled water plant or isolate system only after permission from hospital staff and outside business hours. Contractor shall demolish approximately 30 feet of 3 inch supply and 30 feet of 3 inch return copper chilled water piping, insulation, and all accessories.

(ii) Contractor shall carefully remove the existing bottom cooling coil and raise it approximately 2 inches to allow for a deeper condensate drain trap to be installed on the existing air handler. Contractor shall submit a plan that shows how the coil will be re-installed in the unit to the COR, PM, and Facility Manager. Final location and installation plan shall be approved by the COR, PM, and Facility Manager including the mounting hardware material, locations, and type.

(iii) Contractor shall provide new chilled water supply and return connection penetrations through the existing air handler wall for the raised cooling coil approximately 4 inches higher in height or to match the new coil level. The new coil connection penetrations shall match the existing penetration sizes to maintain the same coil connection size of 3 inches. The new chilled water supply and return penetrations shall be properly sealed around the perimeter and shall be air and water tight.

(iv) The contractor shall provide and install all new sheet metal baffling or fill to encase and enclose the cooling coil perimeter openings air tight. The contractor shall seal all baffling air tight with caulking, duct seal, or another approved method.

Final sealant plan shall be submitted and approved by the COR, PM, and Facility Manager.

(v) The contractor shall carefully remove the existing drain pan assembly and raise it approximately 2 inches or as close to the existing (newly raised) cooling coil as possible. Contractor shall slope the raised drain pan at a ¼” per foot slope toward the condensate drain. The drain pan shall be re-caulked and completely sealed to hold any standing water. Contractor shall submit and get approval from the COR, PM, and Facility Manager for final drain pan installation plan, water tight sealing, and mounting hardware material and type.

(vi) Contractor shall completely fill, insulate, and seal the existing air handler condensate drain holes and the existing chilled water penetrations of the cooling coil. Final patching and sealing of the old drain and chilled water penetrations shall be witnessed and approved by the COR, PM, or Facility Manager.

(vii) Contractor shall provide a new condensate drain hole for the existing drain pan approximately 2 inches higher in height or to match the final drain pan level of the newly installed drain pan height. The new drain pan exit penetrations shall be large enough to house a new 1-1/2” condensate drain pipe. The new condensate drain hole penetration shall be properly sealed around the perimeter and shall be air and water tight.

(viii) Contractor shall provide a new 1-1/2” Schedule 40 PVC condensate drain system that shall slope to the nearest floor drain approximately 5 feet away. The condensate drain shall be installed with an 11 inch deep trap where by which the bottom of the U-bend shall be 11 inches below the drain pan level and rise back up to a level of 4 inches before sloping back to the existing floor drain. See Appendix C for details.

(ix) Contractor shall provide 3 condensate drain clean outs. A 1-1/2” Schedule 40 PVC clean out shall be provided on each side of the U-bend and at the end of the drain line. Each clean out cap of the U-bend shall be hand tight and the clean out shall extend 2 inches above the closest drain flow line. See Appendix C for details.

(x) Contractor shall provide new 4 inch Schedule 40 black iron piping and all accessories according to Appendix A & B. 4 inch piping shall be installed up until it transitions to the 3 inch coil connections of each stacked cooling coil. Contractor shall provide all new pipe insulation, jacketing, hangars, and accessories for a complete and operating system. New accessories including control valves, autoflow balancing valves, proper di-electric fittings (if applicable), and all other accessories shown in Appendix B are required to be installed in the piping system. Each branch line isolation valve shall be installed as close to the branch tee as possible and in an accessible location.

(xi) The new chilled water supply and return pipe insulation color, material, and thickness shall match the existing chilled water pipe insulation. Two new automatic balancing valves shall be installed. Manual balancing valves will not be allowed.

One autoflow valve shall be installed on each coil return line coming from each stacked cooling coil. The balancing valve housing sizes shall match the new return pipe size or large enough to maximize flow and minimize total pressure drop of the system. Each new valve cartridge shall be sized for 126 GPM to feed each stacked coil. The total coil flow for the system shall be rated for 252 GPM. See Appendix B for proper installation detail of all pipe accessories.

3. AHU-3

(i) Contractor shall shut down chilled water plant or isolate system only after permission from hospital staff and outside business hours. Contractor shall demolish approximately 20 feet of 2.5 inch supply and 20 feet of 2.5 inch return copper chilled water piping, insulation, and all accessories. Contractor shall demolish approximately 5 feet of 1 inch, Schedule 40 PVC existing cooling coil condensate drain piping and all accessories.

(ii) Contractor shall carefully remove the existing cooling coils and raise each one up approximately 4 inches to center the coil in the existing air handler and provide a deeper P-trap on the condensate drain piping. Contractor shall submit a plan that shows how the coil will be re-installed in the unit to the COR, PM, and Facility Manager. Final location and installation plan shall be approved by the COR, PM, and Facility Manager including the mounting hardware material, locations, and type.

(iii) Contractor shall provide new chilled water supply and return connection penetrations through the existing air handler wall for each of the 2 raised cooling coils approximately 4 inches higher in height or to match the new coil level. The new coil connection penetrations shall match the existing penetration sizes to maintain the same coil connection size of 2.5 inches. The new chilled water supply and return penetrations shall be properly sealed around the perimeter and shall be air and water tight.

(iv) The contractor shall provide and install all new sheet metal baffling or fill to encase and enclose the cooling coil perimeter openings air tight. The contractor shall seal all baffling air tight with caulking, duct seal, or another approved method.

Final sealant plan shall be submitted and approved by the COR, PM, and Facility Manager.

(v) The contractor shall carefully remove the 2 existing drain pan assemblies and raise them approximately 4 inches or as close to the existing (newly raised) cooling coils as possible. Contractor shall slope both drain pans at a ¼” per foot slope toward the condensate drain(s). Both drain pans shall be re-caulked and completely sealed to hold any standing water. Contractor shall submit and get approval from the COR, PM, and Facility Manager for final drain pan installation plan, water tight sealing, and mounting hardware material and type.

(vi) Contractor shall completely fill, insulate, and seal the existing air handler condensate drain holes and the existing chilled water penetrations on each of the 2 cooling coils. Final patching and sealing of the old drains and chilled water penetrations shall be witnessed and approved by the COR, PM, or Facility Manager.

(vii) Contractor shall provide a new condensate drain hole for each of the existing drain pans approximately 4 inches higher in height or to match the final drain pan level of the newly installed drain pan height. The new drain pan exit penetrations shall be large enough to house a new 1-1/2” condensate drain pipe. The new condensate drain hole penetrations shall be properly sealed around the perimeter and shall be air and water tight.

(viii) Contractor shall provide a new 1-1/2” Schedule 40 PVC condensate drain system that shall slope to the nearest floor drain approximately 5 feet away. The condensate drain shall be installed with a 12 inch deep trap where by which the bottom of the U-bend shall be 12 inches below the drain pan level and rise back up to a level of 4 inches before sloping back to the existing floor drain. See Appendix C for details.

(ix) Contractor shall provide 3 condensate drain clean outs. A 1-1/2” Schedule 40 PVC clean out shall be provided on each side of the U-bend and at the end of the drain line. Each clean out cap of the U-bend shall be hand tight and the clean out shall extend 2 inches above the closest drain flow line. See Appendix C for details.

(x) Contractor shall provide new 3 inch Schedule 40 black iron piping and all accessories according to Appendix A & B. 3 inch piping shall be installed up until it transitions to the 2.5 inch coil connections of each stacked cooling coil. Contractor shall provide all new pipe insulation, jacketing, hangars, and accessories for a complete and operating system. New accessories including control valve, autoflow balancing valves, proper di-electric fittings (if applicable), and all other accessories shown in Appendix B are required to be installed in the piping system. Each branch line isolation valve shall be installed as close to the branch tee as possible and in an accessible location.

(xi) The new chilled water supply and return pipe insulation color, material, and thickness shall match the existing chilled water pipe insulation. Two new automatic balancing valves shall be installed. Manual balancing valves will not be allowed.

One autoflow valve shall be installed on each coil return line coming from each stacked cooling coil. The balancing valve housing sizes shall match the new return pipe size or large enough to maximize flow and minimize total pressure drop of the system. Each new valve cartridge shall be sized for 65 GPM to feed each stacked coil. The total coil flow for the system shall be rated for 130 GPM. See Appendix B for proper installation detail of all pipe accessories.

4. AHU-4

(i) Contractor shall shut down chilled water plant or isolate system only after permission from hospital staff and outside business hours. Contractor shall demolish approximately 25 feet of 2.5 inch supply and 25 feet of 2.5 inch return copper chilled water piping, insulation, and all accessories. Contractor shall demolish approximately 5 feet of 1 inch, Schedule 40 PVC existing cooling coil condensate drain piping and all accessories.

(ii) Contractor shall carefully remove the existing cooling coils and raise each one up approximately 6 inches to center the coil in the existing air handler and provide a deeper P-trap on the condensate drain piping. Contractor shall submit a plan that shows how the coil will be re-installed in the unit to the COR, PM, and Facility Manager. Final location and installation plan shall be approved by the COR, PM, and Facility Manager including the mounting hardware material, locations, and type.

(iii) Contractor shall provide new chilled water supply and return connection penetrations through the existing air handler wall for each of the 2 raised cooling coils approximately 6 inches higher in height or to match the new coil level. The new coil connection penetrations shall match the existing penetration sizes to maintain the same coil connection size of 2.5 inches. The new chilled water supply and return penetrations shall be properly sealed around the perimeter and shall be air and water tight.

(iv) The contractor shall provide and install all new sheet metal baffling or fill to encase and enclose the cooling coil perimeter openings air tight. The contractor shall seal all baffling air tight with caulking, duct seal, or another approved method.

Final sealant plan shall be submitted and approved by the COR, PM, and Facility Manager.

(v) The contractor shall carefully remove the 2 existing drain pan assemblies and raise them approximately 6 inches or as close to the existing (newly raised) cooling coils as possible. Contractor shall slope both drain pans at a ¼” per foot slope toward the condensate drain(s). Both drain pans shall be re-caulked and completely sealed to hold any standing water. Contractor shall submit and get approval from the COR, PM, and Facility Manager for final drain pan installation plan, water tight sealing, and mounting hardware material and type.

(vi) Contractor shall completely fill, insulate, and seal the existing air handler condensate drain holes and the existing chilled water penetrations on each of the 2 cooling coils. Final patching and sealing of the old drains and chilled water penetrations shall be witnessed and approved by the COR, PM, or Facility Manager.

(vii) Contractor shall provide a new condensate drain hole for each of the existing drain pans approximately 6 inches higher in height or to match the final drain pan level of the newly installed drain pan height. The new drain pan exit penetrations shall be large enough to house a new 1-1/2” condensate drain pipe. The new condensate drain hole penetrations shall be properly sealed around the perimeter and shall be air and water tight.

(viii) Contractor shall provide a new 1-1/2” Schedule 40 PVC condensate drain system that shall slope to the nearest floor drain approximately 5 feet away. The condensate drain shall be installed with a 12 inch deep trap where by which the bottom of the U-bend shall be 12 inches below the drain pan level and rise back up to a level of 4 inches before sloping back to the existing floor drain. See Appendix C for details.

(ix) Contractor shall provide 3 condensate drain clean outs. A 1-1/2” Schedule 40 PVC clean out shall be provided on each side of the U-bend and at the end of the drain line. Each clean out cap of the U-bend shall be hand tight and the clean out shall extend 2 inches above the closest drain flow line. See Appendix C for details.

(x) Contractor shall provide new 4 inch Schedule 40 black iron piping and all accessories according to Appendix A & B. 4 inch piping shall be installed up until it transitions to the 2.5 inch coil connections of each stacked cooling coil. Contractor shall provide all new pipe insulation, jacketing, hangars, and accessories for a complete and operating system. New accessories including control valves, autoflow balancing valve, proper di-electric fittings (if applicable), and all other accessories shown in Appendix B are required to be installed in the piping system. Each branch line isolation valve shall be installed as close to the branch tee as possible and in an accessible location.

(xi) The new chilled water supply and return pipe insulation color, material, and thickness shall match the existing chilled water pipe insulation. Two new automatic balancing valves shall be installed. Manual balancing valves will not be allowed.

One autoflow valve shall be installed on each coil return line coming from each stacked cooling coil. The balancing valve housing sizes shall match the new return pipe size or large enough to maximize flow and minimize total pressure drop of the system. Each new valve cartridge shall be sized for 87.5 GPM to feed each stacked coil. The total coil flow for the system shall be rated for 175 GPM. See Appendix B for proper installation detail of all pipe accessories.

5. BYPASS PIPING

(i) The existing bypass located on the end of the chilled water branch line serving air handlers 1 & 2 shall be demolished. This would include the air separator, control valve, and all accessories. Each 6 inch chilled water supply and return branch line shall end and be capped to completely eliminate the chilled water bypass.

(ii) A new chilled water bypass shall be installed between air handlers 3 & 4. The existing 6 inch chilled water supply and return mains that feed air handlers 3 & 4 shall be extended but reduced to a 4 inch chilled water supply and return bypass pipe size. The 4 inch bypass mains shall extend approximately 10 feet beyond the existing branch lines to each air handler 3 & 4 and to miss or be out of the way of the heating water piping system which is in very close proximity. The existing air separator may be re-used (as a contractor option) or a new air separator shall be installed in the new bypass piping system. The new 4 inch bypass shall include a manual globe valve and shall also include an automatic control valve. The automatic control valve shall be tied into Metasys and operate the same as the existing control sequence. A new automatic air vent shall be connected and piped from the top of the newly installed air separator.

C. HVAC CONTROLS WORK

1. AHU-1

(i) Contractor shall demolish and remove the existing control valve as it is too small for the amount of flow required for the existing cooling coil.

(ii) Contractor shall provide a 3 inch modulating temperature control valve or sized adequately for the correct cv and cooling coil flow to provide the lowest pressure drop possible and the best temperature control characteristics for precise discharge air control of AHU-1. The new control valve shall be tied into the existing Metasys BAS. The new valve shall have both the analog output (commanded) position and the analog input (actual) position points mapped in Metasys and also programmed as a read/write status button on each air handler graphic. The modulating control valve shall be sequenced as it was previously for proper DAT control.

2. AHU-2

(i) Contractor shall demolish and remove the existing control valve as it is too small for the amount of flow required for the existing cooling coil.

(ii) Contractor shall provide a 4 inch modulating temperature control valve or sized adequately for the correct cv and cooling coil flow to provide the lowest pressure drop possible and the best temperature control characteristics for precise discharge air control of AHU-2. The new control valve shall be tied into the existing Metasys BAS. The new valve shall have both the analog output (commanded) position and the analog input (actual) position points mapped in Metasys and also programmed as a read/write status button on each air handler graphic. The modulating control valve shall be sequenced as it was previously for proper DAT control.

3. AHU-3

(i) Contractor shall demolish and remove the existing control valve as it is too small for the amount of flow required for the existing cooling coil.

(ii) Contractor shall provide a 3 inch modulating temperature control valve or sized adequately for the correct cv and cooling coil flow to provide the lowest pressure drop possible and the best temperature control characteristics for precise discharge air control of AHU-3. The new control valve shall be tied into the existing Metasys BAS. The new valve shall have both the analog output (commanded) position and the analog input (actual) position points mapped in Metasys and also programmed as a read/write status button on each air handler graphic. The modulating control valve shall be sequenced as it was previously for proper DAT control.

4. AHU-4

(i) Contractor shall demolish and remove the existing control valve as it is too small for the amount of flow required for the existing cooling coil.

(ii) Contractor shall provide a 4 inch modulating temperature control valve or sized adequately for the correct cv and cooling coil flow to provide the lowest pressure drop possible and the best temperature control characteristics for precise discharge air control of AHU-4. The new control valve shall be tied into the existing Metasys BAS. The new valve shall have both the analog output (commanded) position and the analog input (actual) position points mapped in Metasys and also programmed as a read/write status button on each air handler graphic. The modulating control valve shall be sequenced as it was previously for proper DAT control.

5. Bypass valve

(i) The contractor shall demolish or re-locate the existing, modulating bypass control valve to accommodate adequate bypass control for maintaining the minimum 276 GPM flow required for each of the chillers and with the lowest amount of pipe pumping pressure drop as possible.

(ii) If the existing control valve is not adequate to achieve the above characteristics, then a new bypass control valve shall be installed to adequately maintain 276 GPM or the minimum flow rate on each of the chillers but also to maintain precise control with the least amount of pipe pumping pressure drop. The new modulating bypass valve shall be tied into the existing Metasys BAS and sequenced as it was previously.

1.5. SUBMITTALS

A. Submittals or shop drawings shall be submitted for the following items and shall be delivered electronically to the COR or designated PM for final approval before ordering any new material or equipment.

1. Chilled water pipe material, size, and any other pertinent information.

2. Condensate drain pipe material, size, and any other pertinent information.

3. All piping accessories including but not limited to automatic flow control valves, isolation valves, modulating control valves, manual air vents, and di-electric fittings, and any other pertinent information.

4. Controls diagrams, sequencing, and any other pertinent information.

5. Insulation material, thickness, and any other pertinent information.

6. Any other pertinent information.

1.6. TRIBAL REQUIREMENTS

A. The Contractor and all subcontractors engaging in work on the Rosebud Indian Reservation will be required to comply with the Indian preference and Indian preference program requirements administered by the Rosebud Sioux Tribe Tribal Employment and Contracting Rights Office (TECRO).

B. Contractors are strongly encouraged to contact the TECRO office at (605) 747-2322 for an explanation of tribal requirements. Taxes, employment fees, and other fees may apply for any work conducted on the Rosebud Indian Reservation.

1.7. CONTRACTOR LIABILITY FOR PERSONAL INJURY AND/OR PROPERTY DAMAGE

A. The Contractor assumes responsibility for all damage or injury to persons or property occasioned through the use, maintenance, and operation of the Contractor’s vehicles or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents. The Contractor assumes responsibility for any and all damage and/or injury to persons or property resulting from any action of prime contractor and subcontractor employees (at any tier).

B. The Contractor, at the Contractor’s expense, shall maintain adequate public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury or damage.

C. The Contractor shall maintain Workers’ Compensation and other legally required insurance with respect to the Contractor’s own employees and agents.

D. The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and held harmless against claims for damage or injury in such cases.

1.8. SAFETY AND SECURITY

A. The contractor shall be responsible for the safe progress of the work to assure that medical staff, visitors, and children are not allowed access to unsafe areas or conditions during the progress of the work. The contractor and staff shall afford all staff, patients, and visitors’ professional courtesy during the course of the project. Interim life safety measures will be strictly enforced during construction. For details, contact the Safety Officer at the Rosebud Comprehensive Health Care Center.

B. The hospital and the Indian Health Service staff shall not be responsible for the security of the contractor’s tools, equipment, or material during the course of the project.

1.9. RESTORATION

A. The contractor shall restore all areas disturbed by construction to a condition at least equal to or better than prior condition before construction. The contractor shall dispose of all excess construction materials, equipment, tools, waste, and rubbish. For additional disposal information please contact the Solid Waste Coordinator for the Rosebud Sioux Tribe.

1.10. WARRANTY

A. Unless otherwise specified, the contractor shall guarantee all materials and equipment furnished and work performed for a period of one year from the date of substantial completion. The contractor shall promptly make such corrections as may be necessary by reason of such defects including the repairs of any damage to other parts of the systems resulting from such defects. The COR will give notice of observed defects with reasonable promptness.

1.11. CLOSEOUT DOCUMENTS

A. The Contractor shall submit one hard copy set of all final, installed submittal items, accessories, and all installation/operation/maintenance documents associated with the project and as a part of the final O&M package of the project.

B. The Contractor shall also submit one electronic copy of all final closeout documentation to the COR/PM or government project representative.

Reference: See Section J, Attachment J01 – Drawings

If discrepancies are found between the statement of work/attached drawings and codes or standards as referenced, the codes or standards shall govern, unless noted otherwise.

END OF SECTION

SECTION D – PACKAGING AND MARKING

D.1. PACKAGING AND MARKING

(a) All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Indian Health Service. Preservation, packaging and packing shall be in accordance with industry standard packaging appropriate for the item(s) involved. The Indian Health Service is not responsible in any manner for deliveries intended for the project that are not generated by the Indian Health Service.

(b) Equipment and materials provided by the Contractor shall be new and, where appropriate, shall arrive on-site sealed in original manufacturer’s containers. The Government reserves the right to refuse any items deemed to not meet this requirement.

(c) Material shall be stored in an enclosed and dry area protected from damage and soiling. The contractor shall coordinate a suitable storage area with the Facility Manager.

SECTION E – INSPECTION AND ACCEPTANCE

E.1. INSPECTION AND ACCEPTANCE

All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government.

The Government’s Contracting Officer’s Representative (COR) is a duly authorized representative of the government and is responsible for inspection and acceptance of all items to be delivered under this order.

E.2. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/

(End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date 52.246-12 Inspection of Construction Aug 1996

SECTION F – DELIVERIES OR PERFORMANCE

F.1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date 52.242-14 Suspension of Work Apr 1984

FAR 52.211-10 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to

(a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and

(c) complete the entire work ready for use not later than 180 calendar days after the date the contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

(End of clause)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. CONTRACTING OFFICER

The Contracting Officer (CO) is the individual appointed with the authority to enter into, obligate funds, administer and make related determinations pertaining to the contract on behalf of the federal Government. The Contracting Officer must sign all contractual documents, including contract modifications, and approve payment requests. The Contracting Officer is the only individual authorized to make changes to the contract.

G.2. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) Contracting Officer's Representatives (COR), may be appointed for the purpose of representing the Contracting Officer and assuring compliance with the contract requirements.

(b) The COR does NOT have the authority to alter the Contractor’s obligations under the contract; make final acceptance of work; direct changes that fall within the purview of the “Changes” clause of the contract; or modify any of the terms, conditions, specifications, or cost of the contract.

(c) The COR may approve minor field changes which do not affect the scope, period of performance and/or price of the contract. The COR is authorized to issue notices regarding noncompliance of contract requirements, and to stop work on any portion of the job if the Contractor's methods cause unsafe conditions or will result in noncompliant work which would be impracticable to correct or to replace while permitting other (conforming) portions of the work to continue. Issuance of a Notice of Noncompliance as described herein does not constitute a suspension of work as described in FAR Clause 52.242-14, Suspension of Work (April 1984).

(d) The COR is appointed in writing and the contractor will receive a copy of the appointment letter.

G.3. ADDRESS FOR CORRESPONDENCE

(a) It is the intent of the Government to use electronic means as much as possible while administering this contract.

(b) Most correspondence should be sent via e-mail directly to the Contracting Officer (andrew.hart@ihs.gov) and Contract Specialist (jeffrey.haubenreiser@ihs.gov). Include the Contract Number on all correspondence. If sending documents via postal mail, include the Contract Number on all correspondence. Overnight Mail and U.S. Mail shall be sent to the Contracting Officer, unless otherwise specified, at the following address:

Indian Health Service (IHS) / Division of Engineering Services (DES) 701 Fifth Avenue, Suite 1600 Seattle WA 98104

G.4 PAYMENT PROCESS

(a) FAR 52.232-5, Payments Under Fixed -Price Construction Contracts, requires that before the first progress payment under the contract is submitted, the contractor shall prepare a Schedule of Values including each principal category of the work which when added together equal the total contract price. A sample format is available from the Contracting Officer. The following is the detail required by the Contracting Officer:

(1) The principle categories of work shall be broken into line items of sufficient detail to allow meaningful measurement of the work on a monthly basis as determined by the COR. Units of measure appropriate to the type of work shall be used. “Lump sum” pricing of line items shall be avoided except where payment for that line item is to be requested based on 100% completion of that line item or where there is no other practical unit of measure.

(2) The cost…