B01 Phase I RFQ Alamo Navajo DB 26R00002 9.30.25.pdf

75H70126R00002 Alamo Navajo Health Center Design-Build Alamo, NM

NOTICE TO OFFERORS

This Request for Qualifications (RFQ) is issued as an Unrestricted procurement, open to both Large and Small Businesses for the two-phase design build construction procurement (FAR 36.101-2) of the Alamo Navajo Health Center Design-Build Construction project. The time and date set forth within is for the receipt of proposals for Phase I only. Phase II will be issued by amendment to the successful offerors determined to be no more than the five most highly qualified during Phase I evaluation.

Solicitation No: 75H70126R00002

Posted Date: September 30, 2025

Phase I Request for Qualifications Proposal Due Date: October 30, 2025, 2:00 PM PT

Project Title: Alamo Navajo Health Center Design-Build

All inquiries concerning the attached Phase I Request for Qualifications must be submitted in writing via email to Jenny.Scroggins@ihs.gov and Erik.Lundstrom@ihs.gov and must be received no later than 10 days prior to the proposal due date/time to allow responses.

mailto:Andy.Hart@ihs.gov mailto:Erik.Lundstrom@ihs.gov

TABLE OF CONTENTS

Section Page

PART 1 – GENERAL……………………………………………………….......……………

1.1. GENERAL OVERVIEW AND SCOPE…………………………….......………………...3

1.2. GENERAL OVERVIEW OF THE PROCUREMENT PROCESS..…………………

PART 2 – SUBMITTAL REQUIREMENTS FOR PHASE I,

INSTRUCTIONS TO OFFERORS……………………………………………………………

2.1 PHASE I REQUEST FOR QUALIFICATIONS…………………………………

2.2 PROPOSAL REQUIREMENTS AND FORMATTING…………………………

2.3 COVER LETTER…………………………………………………………………………5

PART 3 – TECHNICAL QUALIFICATION EVALUATION – PHASE I……………….....…...6

3.1 SECTION 1 – FACTOR 1 – SPECIALIZED EXPERIENCE……………………

3.2 SECTION 2 – FACTOR 2 – MANAGEMENT ORGANIZATION……………

3.3 SECTION 3 – FACTOR 3 – TECHNICAL AND

PROFESSIONAL QUALIFICATIONS……………...………….……………………

3.4 SECTION 4 – FACTOR 4 – PAST PERFORMANCE……..……………………

3.5 PHASE I EVALUATION PROCEDURES……………………….……………………..13

PART 4 – PHASE I ATTACHMENTS……………………………………………….....………..14

4.1 LIST OF ATTACHMENTS……………………………………………….....…………...14

PART 5 – PHASE II PROPOSAL SUMMARY (FOR INFORMATION ONLY)………………14

5.1 BASIS OF AWARD, PHASE II……………………………………………………

5.2 PHASE II TECHNICAL PROPOSAL EVALUATION FACTORS.………………

PART 1 – GENERAL

1.1. GENERAL OVERVIEW AND SCOPE

A. Set-Aside: Not Applicable. This solicitation is procured as an Unrestricted procurement, open to both Large and Small Businesses under NAICS 236220 Commercial and Institutional Building Construction / Size Standard $45 million. The result will be a negotiated Firm-Fixed price contract. The estimated price range for design and construction is between $80 and $120 million.

B. SCOPE: The Indian Health Service (IHS) is soliciting proposals for the design and construction (design-build) of the new 70,000 square foot Alamo Navajo Health Center (HC), located along New Mexico State Highway 169 (SR 169) in Alamo Navajo Indian Reservation, NM. The new facility will serve as a comprehensive outpatient wellness facility to service the Alamo Band of Navajo community and other eligible beneficiaries. The facility cannot exceed 70,000-square-foot, and is envisioned as having a substantial two-story section. It is part of the Albuquerque Area Service Unit located approximately 25 miles NNW of Magdalena, New Mexico. The new facility will serve approximately 2,650 tribal residents and will be a complete replacement of the existing IHS clinic on the Alamo Navajo reservation. To meet modern standards of care, services need to be expanded, from current, to include ambulatory care and community health services consisting of medical, dental, diagnostic imaging, physical therapy, pharmacy, public health nursing, nutrition, emergency medical services, community health representative (CHR) program, diabetes program, behavioral health, and the Tribal ‘Women, Infant, and Children Nutritional Program’ (WICNP) for the residents of the Alamo Navajo community. The new health center will replace and/or improve upon the services currently being provided.

The site consists of approximately 41 acres of land. The area required for the health center including parking lots, drives, utility areas, and stormwater management, is approximately 12 acres. An additional three acres would be required for the geothermal well field if needed.

The project has currently been designed up to the 10% Schematic Design phase by Seven Generations Architecture & Engineering, Inc. (7GAE) through separate contract. 7GAE will provide Construction Contract Administration (CCA) services on behalf of the agency and medical equipment plans for this project and is referred to throughout as AE1 (AE = Architect Engineer Firm). The AE utilized by the design builder for the remainder of this project is referred to as AE2.

The proposed design-build contract shall complete the design, construction, and startup in accordance with the terms of this contract. Under this contract, the design-build (DB) contractor shall perform the following:

Design: All design (AE2) services, materials, supplies, equipment layouts and connections, local building permits, surveying, investigations and project supervision, and construction period services as further detailed in the Phase II RFP to include the construction of a new 70,000 SF health center. The design and final construction documents prepared under this contract shall comply with the 2022 IHS AE Design Guide; linked here:

https://www.ihs.gov/sites/des/themes/responsive2017/display_objects/documents/projects/Archite ctEngineerDesignGuide.pdf

Construction: All labor, materials, supervision, and administration for the construction phase of this contract, to include a fully functional healthcare facility that meets the needs of the Indian Health Service.

https://www.ihs.gov/sites/des/themes/responsive2017/display_objects/documents/projects/ArchitectEngineerDesignGuide.pdf https://www.ihs.gov/sites/des/themes/responsive2017/display_objects/documents/projects/ArchitectEngineerDesignGuide.pdf

Commissioning Coordination and Support: All services, labor, materials, quality control, and testing to implement the Commissioning Plan with the Commissioning Agent representing IHS, provided by the AE1.

*As stated above, the AE1 is defined as the original AE firm who completed the Schematic Design submittal package, and who will remain on the project through completion, providing Construction Contract Administration (CCA) services on behalf of the agency, Medical Equipment plans, and special inspections. All new, fixed Furniture, Furnishings, and Equipment (FFE) shall be procured and installed by the DB contractor. Moveable and existing equipment will be provided by the Government. The AE1 will provide all FFE detailed specifications. All FFE room layouts shall be designed by the DB contractor (AE2).

1.2. GENERAL OVERVIEW OF THE PROCUREMENT PROCESS

A. In Phase I of the two-phase design-build selection procedure, interested firms or joint venture entities (referred to as “offerors”) submit certain specified performance capability proposals, demonstrating their capability to successfully execute the design-build construction contract resulting from this solicitation. The Government will evaluate the performance capability proposals in accordance with the criteria described herein and will short-list no more than five (5) of the Phase I offerors to compete for the design-build contract in Phase II. The evaluation method to be utilized for the Phase II evaluation is the tradeoff process per FAR 15.101-1. In Phase II, the short-listed offerors will submit proposals in accordance with Section L and M of the Phase II RFP.

B. Firms formally organized as design-build entities, design firms and construction contractors that have associated specifically for this project, consortia of firms or any other interested parties may submit proposals. Associations may be as joint ventures or as key team subcontractors. Any legally organized Offeror may submit a proposal. To qualify for Phase II, the Offeror or Offeror’s subcontractor are required to have professional architects and engineers, registered in the appropriate technical disciplines as specified in FAR 52.236-25, “Requirements for Registration of Designers.” All designs must be under the direct supervision of appropriately licensed professionals for each discipline involved.

C. Phase I Evaluation Factors and Relative Importance: Qualifications will be evaluated in Phase I to determine no more than the five (5) most highly qualified Offerors. Each proposal will undergo a Technical Evaluation utilizing the Evaluation Factors as defined in PART 3 of this Phase I solicitation. Phase I does NOT involve a pricing submission or evaluation of price.

Location Factor Number Description Relative Importance Cover Letter N/A Section 1 Factor 1 Specialized Experience All Phase I Factors are equally important Section 2 Factor 2 Management Organization All Phase I Factors are equally important Section 3 Factor 3 Technical and Professional

Qualifications All Phase I Factors are equally important

Section 4 Factor 4 Past Performance All Phase I Factors are equally important

D. Intent for No Discussions: Offerors are hereby advised that the Government intends to evaluate Phase I proposals and select the most highly qualified firms to proceed to Phase II without discussions or any contact with Offerors concerning the proposals received for Phase I. The Government reserves the right to contact Offerors and/or conduct discussions in Phase I if it is determined to be in the best interest of the Government.

PART 2 - SUBMITTAL REQUIREMENTS FOR PHASE I, INSTRUCTIONS TO OFFERORS

2.1. PHASE I REQUEST FOR QUALIFICATIONS

The technical proposal must be submitted by email only no later than October 30, 2025 at 2:00 PM PT to Jenny.Scroggins@ihs.gov and Erik.Lundstrom@ihs.gov. The offeror proposal package shall be submitted electronically in PDF format only; no facsimile or other alternate method of submission will be accepted. Each electronic file submitted as an attachment to an email transmission shall not exceed 10 megabytes in size. If the aforementioned electronic file exceeds 10 megabytes, divide data into separate files so as not to exceed 10 megabytes per file.

2.2. PROPOSAL REQUIREMENTS AND FORMATTING

Phase I proposals shall consist of four (4) Sections, plus a cover page as listed in Section 1.2C table of factors above, and as detailed below. Page numbering shall be sequential with each section or sequential with the proposal, and shall not exceed forty (40) pages in total.

Failure to address any of the requirements herein may result in rejection of the offeror’s Phase I proposal.

2.3 TECHNICAL PROPOSAL COVER LETTER with the following information:

A. Identification of the business entity submitting the offer;

B. Name, Address, Telephone and Facsimile numbers of Offeror and email address;

C. SAM UEI of the offeror and all team members

D. Name, telephone number, title and signature (and electronic addresses if available) of person(s) authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

E. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office.

F. Proof of Bonding Capacity: Required to assure that offeror’s selected for Phase II will have the bonding capacity for both performance and payment bonds as required under the terms and conditions of this solicitation and resultant contract pursuant to FAR 52.228-15.

Each Offeror shall submit evidence from an approved corporate surety or an individual surety indicating a single and aggregate bonding capacity of the offeror. Bonding capacity shall not be dependent on any teaming arrangement between prime and subcontractors. (For a listing of approved corporate sureties see website at https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm). FAR 28.202 (Acceptability of corporate sureties) and FAR 28.203 (Acceptability of individual sureties) mailto:Andy.Hart@ihs.gov mailto:Erik.Lundstrom@ihs.gov https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm provide additional information regarding corporate and individual sureties. Also, see FAR 52.228-15 Performance and Payment Bond - Construction (b) (1), (2) for penal amounts.

Each Offeror shall submit a Surety Letter from its surety company on company letterhead demonstrating the surety’s commitment to bond the Offeror at a minimum of $150 million. The Surety Letter shall Guarantee that the Offeror has the bonding capacity to perform the task based on the Offeror's own merit and that the capacity is not dependent on any teaming arrangement between prime and subcontractors. The Surety Letter shall also state the current credit rating of the Surety. No page limit.

G. Joint ventures, SBA Mentor – (If applicable) Protégé, or other teaming proposals shall clearly identify the roles and level of participation of each firm in the proposed work. If the primary offering firm is a Small Business, it shall include the Small Business Administration (SBA) approval of Small Business status of the offering business entity. Small Business Administration approval of Small Business status shall be included with Phase I proposal submission.

Joint Venture Agreement: (If applicable) (1) All offers submitted by joint ventures must include a copy of the joint venture agreement which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member. (2) An authorized representative of each member of the joint venture must sign the submission accompanying an offer regardless of any agency relationship established between the members. No page limit.

SBA Mentor – Protégé Agreement: (If applicable) If a business concern is contemplating an 8(a) Mentor-Protégé Joint Venture on this project, evidence shall be provided from the Offeror that the Mentor-Protégé Agreement has been submitted and approved by the Small Business Administration (SBA) by the closing date of Phase I submission. All Mentor- Protégé Joint Ventures must be in accordance with SBA requirements. Mentor-Protégé Joint Ventures applications must be approved by the Mentor-Protégé’s cognizant SBA office on or before the date that Phase I proposals are due. Failure to demonstrate SBA approval of the Mentor-Protégé Joint Venture with the Phase I proposal may result in rejection of the offer.

No page limit.

H. Certifications and Representations: Offeror’s Certifications and Representations will be obtained from the United States Federal Government’s System for Award Management (SAM) database.

The Offeror shall ensure information is current in SAM prior to the Phase I response due date.

Anomalies and inconsistencies found in the Offeror’s Certifications and Representations may result in deeming the Offeror’s Phase I proposal non-responsive.

I. Acknowledgement of all amendments issued. Acknowledgement may be stated in the cover letter or the SF30 may be signed and submitted with this Section of the Phase I proposal.

J. A table of contents that identifies each of the four (4) Sections/Factors submitted.

PART 3 – TECHNICAL QUALIFICATION EVALUATION – PHASE I

3.0 TECHNICAL PROPOSAL

3.1 SECTION 1 – FACTOR 1 – SPECIALIZED EXPERIENCE

3.1.1 Submission Requirements:

A. The offeror shall document recent and relevant experience on similar projects. The offeror shall submit no more than six (6) projects (total) that are both recent and relevant. The information contained in Optional Attachment 2 - Specialized Experience Form (Construction) and Optional Attachment 3 - Specialized Experience Form (Design) must be addressed for each project submitted.

B. “Recent” is defined as projects at least 75% construction complete as of the Phase I proposal submission, or have been completed within the last six (6) years from the proposal due date.

C. “Relevant” is defined as projects of a similar size, scope, and complexity to this solicitation; and that have a logical connection with the requirements of this solicitation. (i.e. At least $50 million value and/or 30,000 SqFt. that is design and or construction of a healthcare facility; design-build;

vertical construction project with structural steel framing; at least one commissioning project).

D. Offerors may identify public, commercial and/or tribal projects that are similar to the instant requirement in size, scope and complexity. If the offeror is a joint venture, each firm shall provide information demonstrating experience relevant to their role on this project. Optional Attachments 2 and 3 are not required; however, the information within those attachments must be presented for each project example.

a. For Construction Experience: Only those projects for which the Offeror was the Prime Contractor shall be submitted. Offerors shall explain how the information provided is relevant to this solicitation. The projects selected shall clearly demonstrate the construction capabilities of the Offeror.

b. For Design Experience: Only those projects for which the Designer was the designer of record (DOR) shall be submitted. Offerors shall explain how the information provided is relevant to this solicitation. The projects selected shall clearly demonstrate the design capabilities of the Offeror.

E. All projects identified must be at least 75% construction complete as of the Phase I proposal submission, or have been completed within the last six (6) years from the proposal due date. If any firm has multiple functions or divisions, limit the projects identified to only those projects performed by the division or unit being proposed as part of the Design-Build team for this offer.

a. Clearly identify the following:

i. The role of each firm as the primary design or construction entity for the relevant projects submitted under this Factor, and

ii. Whether the project was a design-build project completed under a single contract or a design bid build construction project completed under multiple contracts. If these are not clearly identified, the project submission may result in an incomplete submission and rejection of the offer.

b. If the design and construction firm have completed at least one (1) relevant project together as the prime design-build team within the last six (6) years they may be rated more favorably.

F. Project examples incorporating or highlighting the information requested below will be rated more favorably than providing information that is unrelated (or merely restating the solicitation requirements and/or without discussing how the offeror will accomplish the solicitation requirements) that may be rated less favorably. Projects submitted shall be similar in size, scope, and complexity to the instant requirement or the information may not be considered as part of this Phase I evaluation. All ten (10) paragraphs below are to be included in the Factor 1 submission.

These paragraphs can be addressed in EACH project example submission OR as an additional narrative within this Factor submission, as long as it clearly indicates the project example. A lower rating may be assessed if the ten (10) paragraphs are not clearly associated with a Factor 1 example project. Failure to address paragraphs 1) through 10) below may result in an incomplete submission and rejection of the offer or a lower rating.

1) Teaming & Design-Build Experience: Describe any relevant previous teaming and design-build experience between current team members.

2) LEED & Sustainability Experience: Describe team members’ experience on LEED projects and incorporating sustainability. The firm(s) preparing the design must demonstrate qualifications and experience in sustainable design and development. Describe experience on projects that have achieved US Green Building Council’s LEED certification or were certifiable at LEED Silver or better or project experience on completed design-build projects that were validated as having achieving LEED Silver rating for an acceptable rating. The Prime contractor shall demonstrate qualifications and experience on LEED.

3) Building Information Modeling (BIM) Experience: Describe previous relevant design experience using Building Information Modeling (BIM). The design firm shall provide detailed description of the use and resulting benefits of integrating all disciplines into BIM documents and a design model DOR shall demonstrate qualifications and experience using

BIM.

4) Healthcare Construction Experience: Describe experience with construction of outpatient clinics, including primary care, diabetes, behavioral health, pharmacy, specialty care, lab, and imaging.

5) Provision of Furniture, Fixtures and Equipment (FFE) Experience: The offeror shall describe previous relevant experience organizing, managing and incorporating FFE for a complete outfitting and startup of a medical facility.

6) Incorporating Government Furnished Materials and Equipment Experience: The offeror shall describe previous relevant experience organizing, managing and incorporating government furnished materials and equipment.

7) Coordination with Local Utility Providers Experience: The offeror shall describe previous relevant experience organizing, managing and coordinating with local utility providers to renovate and/or expand existing services.

8) Site Development: The offeror shall describe previous relevant experience in site development for an existing facility, to include phasing.

9) Remote Location Experience: Describe experience managing construction projects in remote locations.

10) Incorporation of Cultural Values: The offeror shall describe previous relevant experience incorporating cultural values into the design and/or construction of a relevant facility.

G. Project Tables: The information contained in Optional Attachment 0 – Table 1 Construction and Design Experience Form must be addressed for each submitted project. While this table format is not required, all the same information must be presented in the proposal. The offeror shall annotate whether they were the design-builder, prime construction contractor, or DOR for the project. Only projects where the offeror was the design builder, prime construction contractor, or DOR will be evaluated as part of this Phase I proposal.

1)

H. Supplemental Narrative: (Optional) The offeror may provide a supplemental narrative (not project lists), not to exceed two (2) pages, explaining how any corporate experience that is not directly related to the specific projects submitted is applicable to this project and how project risk will be mitigated and the Government will benefit.

3.1.2 FACTOR 1 EVALUATION CRITERIA:

A. The Government will evaluate the extent of recent, relevant experience of the offeror (design-builder, prime construction contractor, and design firm) in design-build, construction, or design relative to their role on this project. Federal Government project experience will not necessarily be rated more favorably than non-Federal Government project experience. All requirements for Factor 1 shall be met by the closing date of Phase I submission.

B. Relevant design-build project experience will be weighted more heavily than relevant independent design or relevant independent construction projects for the purposes of specialized experience.

C. Offerors that demonstrate more recent and relevant experience may be rated more favorably.

D. Offerors that demonstrate the design and construction firm have completed at least one (1) relevant project together as the prime design-build team within the last six (6) years may be rated more favorably.

E. For evaluation purposes, subparagraphs 1) through 10) under Paragraph 3.1.1.F above, are of equal importance and are in no particular order.

F. The Government reserves the right to verify the experience record of the offeror for any cited projects or any other recent projects for which the offeror was a participant. The Government may check any or all cited references to verify supplied information.

3.2 SECTION 2 – FACTOR 2 – MANAGEMENT ORGANIZATION

3.2.1 SUBMISSION REQUIREMENTS:

A. Provide information that describes the offeror’s management organization and intended technical approach to execute the design-build contract as described in the scope (Part 1, Paragraph 1.1.B).

All eight (8) areas under Paragraph B. below must be addressed in the Phase I proposal.

Clearly and concisely describe the organizational and technical approach to project management and execution.

B. Organization: Describe which firms, firms’ resources, the firms’ relative roles and responsibilities and any contractual arrangements that have been established to constitute the offeror’s design-build team. Clearly describe any teaming or joint venture arrangements, including a clear description of each firm’s roles and responsibilities on the project. The offeror shall document teaming arrangements with its design firm(s) (see Optional Attachment 6 Teaming Arrangement Form as a guide) if the design is not self-performed as a part of the prime. A copy of the teaming or joint venture agreement(s) may be appended to the plan (not included in the page limitation). For this factor, the proposal shall:

1) Include a simple organizational chart, illustrating the organization, including the proposed quality control group(s). Clearly distinguish contractor (Prime/Sub, etc.)

relationship/affiliations.

2) Present a matrix of responsibilities for each firm in executing the key work breakdown structure activities of the project, including design and construction activities for each major feature (i.e., site work, utilities and each building).

3) Identify the design firm(s) chosen for the project, if not to be self-performed.

4) Describe the proposed management structure for the team, describing how the design and construction process will be managed and the authorities and the delegations of authority within the team.

5) Describe the design team management and quality control plan for the design process and completed design documents. Seamless coordination is essential during the design phase.

6) Describe the construction team management and quality control plan for the construction of proposed facilities, site improvements and utility coordination.

7) Describe how equipment is procured and how FFE will be managed throughout the project. Describe equipment planning experience used on previous projects.

8) Describe facility startup, turnover, warranty period, and contract closeout process.

3.2.2 FACTOR 2 EVALUATION CRITERIA:

A. The Government will evaluate the strengths, weaknesses and any deficiencies in the management organization. All requirements for Factor 2 shall be met by the closing date of Phase I submission.

B. The Government will evaluate the clarity and strength of the overall organization, the structure, and staffing to execute the entire scope of work. The offeror is required to select and commit to a design firm(s) to achieve an “acceptable” rating. Joint venture participant’s contribution to the organization should be commensurate with their skills and background.

C. For evaluation purposes, subparagraphs 1) through 8) under Paragraph 3.2.1.B, above, are of equal importance and are in no particular order.

3.3 SECTION 3 – FACTOR 3 – TECHNICAL AND PROFESSIONAL QUALIFICATIONS

3.3.1 SUBMISSION REQUIREMENTS:

A. Provide information that describes the offeror’s technical and professional qualifications to successfully execute the design-build contract described in the scope (Part 1, Paragraph 1.1.B).

All four (4) key personnel listed (paragraphs a through d, below) must be addressed in the Phase I proposal. Clearly and concisely describe the technical and professional qualifications.

1) Include a key personnel organization chart that clearly depicts the key positions and the names of the personnel, their firm affiliations and their job locations, their job/position title within the organization, highlighting the key personnel positions listed below. The key personnel organization chart shall be consistent with the corporate organization chart, with the matrix of responsibilities assigned to the DB team firms, and with the list of key personnel to be provided as described below.

2) For each individual, provide a brief one page resume. Descriptions of roles should be the individuals’ role in the example projects. Use Optional Attachment 4 - Key Personnel Resume Form as a guide

3) Provide a consolidated list of key personnel with name, position title and description of project responsibility for each.

4) Include key designers, whether employed by the prime or by a design subcontractor.

5) Demonstrate Key Project Personnel capabilities and experience. The following Key Personnel are required:

a. (Prime) Project Manager. This individual shall have a minimum of five (5) years of experience in projects of similar size, scope and complexity in facility design and the construction industry. The Project Manager shall be responsible for the overall management and coordination of the contract and shall be the central point of contact with the Government for performance of all work under the contract including warranty requirements. They shall have an intimate working knowledge of the project requirements and design and construction issues. The Project Manager shall oversee delivery accomplishment, administer all instructions, and answer all questions from the Contracting Officer and Contracting Officer Representative during the life of the contract. The Project Manager shall be responsible for ensuring that adequate internal controls and review procedures are followed in order to eliminate conflicts, errors and omissions and for ensuring that all technical requirements are met.

b. Architect of Record. This individual shall have a minimum of five (5) years of experience in projects of similar size, scope and complexity in facility design and the construction industry, and a minimum of 10 years in the general industry. They shall have performed in the capacity as “Architect of Record” for a minimum of five (5) years. They shall be an expert design professional, knowledgeable and experienced in project sequencing. This individual shall also have a demonstrated, relevant, understanding of and experience in codes, criteria, guidelines, and standards related to their discipline. The individual shall have a complete understanding of their disciplines, specifically:

Architectural systems design & installation, building envelope, doors, windows, acoustical properties, and their interface with other systems. All designers of record shall be registered in accordance with contract clause: FAR 52.236-25, Requirements for Registration of Designers.

c. Project Site Superintendent. This person shall have a minimum of 10 years of experience in construction contracts. This person shall have at least five (5) years’ overall construction experience as a Project Superintendent. The contractor will ensure that a competent superintendent is on site at all times. They must directly oversee all work to include subcontractors, safety, and quality control. They are responsible to ensure all labor and safety requirements are complied with and ensure the work site is cleaned each work day. All communications concerning day-to-day workmanship on the project is the responsibility of the superintendent who has the necessary authority to act for the Contractor. This position may be “dual hatted” with the SSHO position.

d. Safety Representative (Site Safety Health Officer (SSHO). This individual shall have a minimum of five (5) years’ experience being directly responsible for the safety program and site safety and shall be knowledgeable in all Federal and State safety requirements.

The minimum required training is the 30 Hour Outreach Training program for the construction industry complying with OSHA 29 CFR 1926. Proof of completion shall be included with the resume and proposal. Site activities may pose safety hazards, which require specialized expertise to effectively address and eliminate. The Contractor shall be responsible for preparing and implementing an effective safety and health program that includes a generic site safety and health plan. This position may be “dual hatted” with the Superintendent position, however, experience in each position must be demonstrated separately.

6) Provide unequivocal letters of commitment from all proposed key personnel not currently employed by the team members. Use Optional Attachment 5 – Letter of Commitment as a guide. (Not included in page limit)

3.3.2 FACTOR 3 EVALUATION CRITERIA:

A. The Government will evaluate the strengths, weaknesses and any deficiencies in the technical and professional qualifications to successfully execute the project. All requirements for Factor 3 shall be met by the closing date of Phase I submission.

3.4 SECTION 4 – FACTOR 4 – PAST PERFORMANCE

3.4.1 SUBMISSION REQUIREMENTS:

A. While past performance will be evaluated using the Contractor Performance Assessment Reporting System (CPARS), in accordance with FAR 42.1503, submission of either completed CPARS or a PPQ is required under this factor. If no relevant past performance history is available for your SAM UEI number in CPARS, a Customer Satisfaction Survey/Past Performance Questionnaire (PPQ) (Attachment 1 - PPQ) is required for evaluation (not included in the page limitation). The Government will evaluate up to 10 Customer Satisfaction Surveys/ PPQs combined for prime contractor and, the design firm(s). Government databases will be checked and previous customers and/or evaluators may be contacted as references or verification of performance. All performance ratings will be considered for contracts of similar size, scope and complexity that are either ongoing or have been completed within the past six (6) years from the date Phase I proposals are due. The Government reserves the right to evaluate past performance information on proposals submitted in response to this Phase I solicitation from any available source.

B. All projects submitted on a Customer Satisfaction Survey/PPQ must be at least 75% construction progress complete or completed within six (6) years preceding the date Phase I proposals are due.

The PPQ included in the solicitation is provided for the offeror, or its team members, to submit to the client for each project the offeror includes in its proposal for Factor 1, Specialized Experience. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Customer Satisfaction Surveys/ PPQs should be submitted with your proposal. Completed Customer Satisfaction Surveys/ PPQs are required for each Factor 1, Specialized Experience example that does not have a CPARS report. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contacts, Jenny.Scroggins@ihs.gov and Erik.Lundstrom@ihs.gov via email prior to Phase I proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. This does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. While the Government may elect to consider data from any and all other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the offeror.

mailto:Andy.Hart@ihs.gov mailto:Toby.Hayden@ihs.gov

3.4.2 FACTOR 4 EVALUATION CRITERIA:

A. The Government will evaluate the strengths, weaknesses and any deficiencies in the past performance to determine the successfulness of the DB team to execute the project; the ability of the DB team to supply products and services that meet a user’s needs; and the degree of success of the DB team's recent (turned over within six (6) years preceding the date of this solicitation or at least 75% construction complete), relevant experience. This is based on a demonstrated record of performance.

B. If any firm has multiple functions or divisions, the Government will only evaluate past performance of the division or unit submitting the offer or by the team member.

Owners/references may be asked to comment on items such as quality of design or construction, timeliness, management of the work, subcontractor management (including timely payment to subs or suppliers), safety, relations between owner and designer or contractor, level of support for such things as as-built documentation, O&M manuals, training, correcting design or construction errors, and warranty work (see Attachment 1). The Government will target areas covered in the requirements of this proposal including records of conforming to quality, schedule, cost control, customer satisfaction, level of support for such things as as-built documentation, O&M manuals, training, problem resolution for design or construction errors, warranty work, and safety.

C. The Government places a higher value on projects which document successful outcomes and are supported by outside source confirmation. The Government also places a higher value on projects which provided particularly difficult or unique challenges and the innovative methods the contractor used to resolve problems successfully. The Government places a higher value on the more recent and relevant the past performance. Any projects without a completed PPQ or CPARs report will be rated less favorably.

D. Each entity (firm) will be rated on its own performance. An entity may not establish past performance based on the past performance of its proposed key personnel, apart from that of the entity. Only use past performance by the division or unit entity being proposed as part of the Design-Build team for this offer.

NOTE: In the case of an offeror without a record of relevant past performance, or for whom information on past performance is not available, or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror will not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown or neutral past performance.

3.5 PHASE I EVALUATION PROCEDURES

3.5.1 PHASE I OVERALL RATING

In addition to individual factor ratings, the Government will assign an overall rating for the Phase I proposal.

3.5.2 PHASE I EVALUATION

A. The evaluation of proposals received in response to this solicitation will be based on the content of the proposal, proposal corrections, and any relevant information obtained from other sources, (e.g. past performance information), and shall be evaluated in accordance with the evaluation criteria specified in this solicitation. The Government will not consider any proposal information incorporated by reference, except as expressly allowed by this solicitation.

B. Offerors are cautioned to put forth their best efforts for the Phase I submission, and to furnish all information clearly to allow the Government to determine their performance capability. The Government does not intend to develop a competitive range or conduct discussions with Phase I offerors. Offerors should not assume that they will have an opportunity to clarify or correct anything in their proposal after submitting it in response to this Phase I solicitation.

C. Each proposal will be evaluated in accordance with the specified evaluation criteria identified in this Phase I solicitation. After all proposals are evaluated and assigned ratings, the Government will compare the ratings and relative advantages and disadvantages of proposals against each other in order to determine which offerors are the most highly qualified under Phase I to short-list for participation in Phase II.

D. The Government reserves the right to allow proposal corrections or clarifications, if deemed necessary to determine the most highly qualified offerors.

E. The Contracting Officer, independently exercising prudent business judgment, will select no more than five (5) of the most highly qualified offerors to short-list for Phase II.

3.5.3 PHASE I RATING SYSTEM

After listing proposal strengths, weaknesses and deficiencies, the government will assign an adjective rating of “Exceptional”, “Very Good”, “Satisfactory”, “Marginal”, or “Unsatisfactory” to each factor.

After all factors are rated, an overall rating of “Exceptional”, “Very Good”, “Satisfactory”, “Marginal”, or “Unsatisfactory” will be assigned to each proposal. A proposal must receive at least a “Satisfactory” or higher rating to be considered for Phase II.

PART 4 – PHASE I ATTACHMENTS

4.1. LIST OF ATTACHMENTS

Optional Attachment 0 – Table 1 Construction and Design Experience Form Attachment 1 – PPQ

Optional Attachment 2 – Specialized Experience Form (Construction) Optional Attachment 3 – Specialized Experience Form (Design)

Optional Attachment 4 – Key Personnel Resume Form Optional Attachment 5 – Letter of Commitment (Key Personnel) Optional Attachment 6 – Teaming Arrangement Form

PART 5 – PHASE II PROPOSAL SUMMARY (FOR INFORMATION ONLY)

IMPORTANT NOTICE

************DO NOT RESPOND TO THIS SECTION BELOW***********

THIS SECTION IS PROVIDED FOR INFORMATION ONLY

The Phase II RFP will be issued to the most highly qualified offerors (no more than five) selected as a result of the Phase I evaluation.

Alamo, NM

The following technical factors are provided for information only in accordance with FAR 36.101-2.

Do not respond to these Phase II Technical Factors as part of the Phase I proposal.

5.1. BASIS OF AWARD, PHASE II

A maximum of five (5) offerors will advance to Phase II. Phase II evaluation will be based on the offeror’s technical proposal and price proposal in accordance with the Best Value Continuum tradeoff process (FAR 15.101-1). The Government will award to the offeror where the expected outcome of the acquisition in the Government’s estimation provides the best value in response to the terms and conditions included in the Phase II solicitation. Contract award will be made after review and evaluation of the Phase II proposals.

5.2. PHASE II TECHNICAL PROPOSAL EVALUATION FACTORS

The Phase II Technical Evaluation factors are listed below and will be adjectively rated. These factors, when combined, will be evaluated as approximately equal to price.

Phase II Technical Evaluation factors will include:

Factor 1: Design Technical: Detailed Technical Approach for Design and Construction Subfactor 1: Design Scope/Quality Subfactor 2: Sustainability and Energy Efficiency Subfactor 3: Overall and Cultural Aesthetics

Factor 2: Proposed Contract Duration, Summary Schedule, and Project Management (including Earned Value Management) Narrative

Subfactor 1: Duration and Summary Schedule Subfactor 2: Project Management (including Earned Value Management) Narrative

Factor 3: Small and Indian Owned Business Utilization and Compliance

Factor 4: Phase I Rating