A2-1 Phase I RFQ Pre-Proposal Inquiries 1-18 Alamo Navajo HC DB_IHS Response.pdf

Amendment of Solicitation Amendment A00002 under Solicitation 75H70126R00002 Project Alamo Navajo Health Center Design-Build

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H70126R00002

PROJECT:

Alamo Navajo Health Center Design- Build

LOCATION: Alamo, NM

PROJECT NO:

DOCUMENT

OWNER:

Erik Lundstrom Email: Erik.Lundstrom@ihs.gov DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response

Amendment A00001 dated 10/20/2025 Question Answer

1. RFI

Section 4, Factor 4 - Past Performance: We request confirmation that submitting a previously completed PPQ in this section is acceptable, provided the document is included in our response in its entirety. This approach minimizes the administrative burden of repeated requests in our past performance references.

CO

SECTION 4 – FACTOR 4 – PAST PERFORMANCE: 3.4.1, B.

“Completed Customer Satisfaction Surveys/ PPQs are required for each Factor 1, Specialized Experience example that does not have a CPARS report… Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. This does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.”

Confirmed, attached previously submitted PPQs are acceptable. Please do not just reference a PPQ without attaching it.

2. RFI

Section 1, Factor 1 - Specialized Experience: The solicitation requires all relevant projects submitted in this section to be "at least 75% construction complete." For projects intended to demonstrate the design firm's experience, their scope is often finished before this construction milestone. Please confirm that the design firm's project experience is acceptable to submit if the design is substantially complete within the last six years.

CO

SECTION 1 – FACTOR 1 – SPECIALIZED EXPERIENCE:

Confirmed. As stated in paragraph E. of Section 3.1.1 Submission requirements – “All projects identified must be at least 75% construction complete as of the Phase I proposal submission, or have been completed within the last six (6) years from the proposal due date.” In other words, the design contract would be separate from the construction project and as long as the design was 75% completed within the last 6 years [from proposal due date], would qualify with these specific restrictions.

Since there was no additional information provided to help clarify this question, we are assuming this question is in regards to Design-Bid-Build or projects where the design is separate from construction. If this is not the correct assumption, please submit additional information to help clarify question.[See revised answer in 11. Below]

3. RFI

Part 5 - Phase II Proposal Summary: The solicitation notes the Phase II RFP will be issued to the most highly qualified offerors selected as a result of the Phase I evaluation. We kindly request a

CO

PART 5 – PHASE II PROPOSAL SUMMARY:

“The Phase II RFP will be issued to the most highly qualified offerors (no more than five) selected as a result of the Phase I evaluation.”

Amendment A00002 under Solicitation 75H70126R00002 Project Alamo Navajo Health Center Design-Build draft copy of the Phase II RFP contract for reference and review of contract terms only.

A draft copy is not available for the RFQ.

4. RFI

In regards to the Alamo Navajo Health Center, I just wanted to confirm that we can submit 6 projects for Construction and 6 projects for Design for this Phase One submission.

CO

FACTOR 1 – SPECIALIZED EXPERIENCE: 3.1.1 Submission Requirements:

“A. The offeror shall document recent and relevant experience on similar projects. The offeror shall submit no more than six (6) projects (total) that are both recent and relevant.”

If the design is separate from construction, but both the design and construction meet the submission details, then can be combined as 1 project submission. If the design and construction firm have completed the project together as a design-build, then can be combined as 1 project submission.

5. RFI

According to the sam.gov website the Federal Service Desk is shutdown.

Will the submission date change due to this shutdown?

CO

The FSD.gov website says, “As a result of a temporary government shutdown, portions of this website are not being updated at this time.

Federal Service Desk support is available via the helpful knowledge articles and assistance from our chat. Please be advised that this support may take longer than usual at this time.”

The RFQ is extended two weeks to 13 November 2025.

6. RFI

Do amendments, TOC, tabs, cover, and cover letter to be counted towards the 40 page limit?

CO

Confirmed, amendments, TOC, tabs, cover, and cover letter are not included in the page limitation.

7. RFI

Section 3, Factor 3 (3.3.1.A) Design Team Key Personnel: Beyond the Architect of Record, are there other key design personnel (MEP Engineers, Structural Engineer, Civil, etc) that should be identified in the Phase I Proposal?

CO

SECTION 3 – FACTOR 3 – TECHNICAL AND PROFESSIONAL

QUALIFICATIONS

Factor 3 includes a key personnel organization chart, a consolidated list of key personnel to include key designers, whether employed by the prime or by a design subcontractor, and four key personnel capabilities and experience.

All four key personnel listed (paragraphs a through d, [to Demonstrate Key Project Personnel capabilities and experience] must be addressed in the Phase I proposal.

8. RFI

Phase I Shortlist & Phase II Timeline: Is there an anticipated timeline for evaluation and shortlist issuance for Phase I proposal and is there an expected timeline for Phase II RFP issuance?

CO

The timeline will be affected by several outside influences: holidays, current Government shutdown, ongoing Revolutionary FAR Overhaul in regards to PhII RFP contents, and etc.

9. RFI

RFI Responses: Will responses to questions be answered individually or will all questions be posted publicly, and if so, is there an expected date to distribute from submission due date?

CO This inquiries answer sheet is posted on SAM.

10. RFI

Section 3.1.1.A allows for up to six (6) projects to be submitted.

Section 2.2 states the total proposal shall not exceed forty (40) pages.

Given the extensive detail required for each of the six projects, including the ten specific narrative points in Section 3.1.1.F, CO

2.2. PROPOSAL REQUIREMENTS AND FORMATTING

Changed to: Proposal… “shall not exceed fifty (50) pages in total.”

Project Alamo Navajo Health Center Design-Build providing a thorough description of each project's relevancy within the overall 40-page limit is challenging. To allow for a more complete and useful evaluation of our qualifications, would the Government consider excluding the Factor 1 project sheets from the 40-page total and instead instituting a separate limit of three (3) pages per project?

Amendment A00002 dated 10/28/2025

11. RFI

Follow up question regarding question 2. above:

For projects intended to demonstrate the design firm's experience, on a design-build project, the design is often finished prior to construction progress reaching 75% complete. Please confirm that the design firm's project experience is acceptable to submit if the design is substantially complete even if the construction progress has not reached 75%.

CO

Revise answer 2. above to:

Confirmed. As stated in paragraph E. of Section 3.1.1 Submission requirements – “All projects identified must be at least 75% construction complete as of the Phase I proposal submission, or have been completed within the last six (6) years from the proposal due date.” In other words, the design contract would be separate from the construction project and as long as the design was 75% completed within the last 6 years [from proposal due date], would qualify.

Since there was no additional information provided to help clarify this question, we are assuming this question is in regards to Design-Bid-Build or projects where the design is separate from construction. If this is not the correct assumption, please submit additional information to help clarify question.For a design-build project, a design firm’s experience can be submitted if the design is 75% completed.

12. RFI

We do not see a page size limit, is it acceptable to use 11 x 17 landscape for some content for clarity?

CO

Confirmed, there is not a page size limit. Please try to format the pdf submission so that it does not require rotation of separate pages when scrolling thru the submission.

13. RFI

Under section 3.3.1 "Key Project Personnel", it is asking for (Prime) Project manager, based on the description provided we see this role a being the Program Manager and the Project Manager would be responsible for the day to day management of the project (someone who would be onsite during construction) is this correct?

CO

3.3.1 SUBMISSION REQUIREMENTS: A. 5) a. (Prime) Project

Manager.

The project manager would be responsible for day to day management of the project but not onsite every day. A superintendent would be onsite during all work days.

14. RFI

Can you please confirm, if the design team is licensed in their home state is that acceptable or are you requiring the firm to be licensed in New Mexico?

COR

1.2. GENERAL OVERVIEW OF THE PROCUREMENT PROCESS: B.

“To qualify for Phase II, the Offeror or Offeror’s subcontractor are required to have professional architects and engineers, registered in the appropriate technical disciplines as specified in FAR 52.236-25, “Requirements for Registration of Designers.” All designs must be under the direct supervision of appropriately licensed professionals for each discipline involved.”

Designers of Record need be licensed in the state the project is being constructed.

Project Alamo Navajo Health Center Design-Build

15. RFI

Attachment 6 Design Firm, is this required for all subconsultants or just the primary design firm?

CO

3.2.1 SUBMISSION REQUIREMENTS: B. Organization:… “The offeror shall document teaming arrangements with its design firm(s) (see Optional Attachment 6 Teaming Arrangement Form as a guide) if the design is not self-performed as a part of the prime…”

Confirmed, this is just for the primary design firm.

16. RFI

Sections F7 (Coordination with Local Utility Providers) and F8 (Site Development for an Existing Facility, including Phasing) reference work around existing facilities. Since the Alamo Navajo Health Center is described as new construction, can you confirm whether these sections should be addressed in the context of new site utility coordination and development, or if experience with existing/occupied facilities is being requested?

COR

3.1.1 SUBMISSION REQUIREMENTS: F.

7) “Coordination with Local Utility Providers Experience: The offeror shall describe previous relevant experience organizing, managing and coordinating with local utility providers to renovate and/or expand existing services.

8) Site Development: The offeror shall describe previous relevant experience in site development for an existing facility, to include phasing.”

Both experiences are applicable to the specialized experience requirements.

17. RFI

Is medical equipment procurement part of the design-build team’s responsibility?

COR

1.1. GENERAL OVERVIEW AND SCOPE: B. SCOPE:

“All new, fixed Furniture, Furnishings, and Equipment (FFE) shall be procured and installed by the DB contractor. Moveable and existing equipment will be provided by the Government.”

No. Medical Equipment procurement will be a separate contract by another contractor.

18. RFI

Will the evaluation criteria have designated points associated and scored for each factor? Or can you confirm all factors are worth the same number of points?

CO

Reference:

(revised via Amendment A0002) 1.2. GENERAL OVERVIEW OF THE PROCUREMENT PROCESS: C. Phase I Evaluation Factors and Relative Importance: All Phase I Factors are equally important and will be adjectively rated (Exceptional, Very Good, Satisfactory, Marginal and Unsatisfactory).

Also see, 3.5.3 PHASE I RATING SYSTEM