B_-_Special_Requirement_Qualification_Form.pdf
PDF 57 KB Posted
- Solicitation number
- RFQ194158A
- Issued by
- Santa Clara County, California
About this file
Special Requirement Qualification Form Summary
This is a Special Requirement Qualification Form for the City of Palo Alto Utilities Department's Request for Quotation 194158A for plumbing and pipeline supplies, fittings, valves, and related accessories for water, gas, and wastewater operations on an as-needed basis for up to three years. The form establishes five mandatory qualifications that all bidders must meet: (1) ability to make their full catalog of parts available to the City; (2) operation of a local warehouse within a maximum 50-mile radius of the Municipal Service Center at 3201 E Bayshore Road, Palo Alto, California 94303, accessible without toll bridge travel; (3) capability to supply materials within two hours of City notification; (4) capability to maintain inventory availability 24 hours a day, seven days a week for emergency purchases; and (5) provision of warehouse location, business hours, and after-hours contact information. Bidders must indicate "Yes" or "No" responses for items 1 through 4, provide specific warehouse address and operational hours in item 5, and furnish two after-hours emergency contact names and phone numbers in item 6. The mandatory pre-bid conference is scheduled for February 19, 2026, with written questions due by February 24, 2026, and quotations due March 4, 2026, at 3:00 p.m. through the City's OpenGov portal, with the City intending to award blanket orders of equal value to the two lowest responsive and responsible bidders.
The RFQ contains no disclosed set-aside designations, incumbent vendor information, or disadvantaged enterprise requirements. Pricing must be firm and fixed for the initial one-year term on an F.O.B. destination, freight prepaid basis with payment terms of Net 30 or greater, inclusive of all applicable federal, state, and local taxes and transportation charges. All contractors must maintain comprehensive insurance coverage including Workers' Compensation, Employer's Liability, General Liability (minimum $1,000,000 per occurrence and aggregate), Automobile Liability (minimum $1,000,000 per person and per occurrence), and Professional Liability ($1,000,000 when applicable), with all policies issued by AM Best's A-:VII or higher rated companies licensed in California and naming the City as an additional insured. The contract term is one year with City rights to exercise up to two additional twelve-month extensions and to terminate with or without cause upon ten days' written notice, subject to City Council approval of fiscal budgets and appropriations.
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Text version
B - Special Requirement Qualification Form
The Bidder represents its ability to provide the following:
Number Service Response
1. Bidder must be able to make their full catalog of parts available to the City to purchase.
Yes No
2. Bidder must have a local warehouse within a maximum 50-mile radius from the Municipal Service Center (3201 E Bayshore Rd. Palo Alto, CA 94303) in the most direct route. The most direct route cannot require travel across a toll bridge.
Yes No
3. Bidder must be capable of supplying materials within 2 hours of notification from the City.
Yes No
4. Bidder must be capable of making their inventory available 24 hours, 7 days a week for emergency purchases from the City.
Yes No
5. Provide the location and business hours of the warehouse that meets the requirements of this bid.
Street Address:
City:
Hours:
6. Provide the contact(s) name and phone number that should be contacted for after-hours response.
Contact #1 Name:
Phone Number:
Contact #2 Name:
Phone Number:
File details come from the government source that posted it. Updated .